The URL can be used to link to this page

Home My WebLink AboutGibson Teldata, Inc./ICS/$156,377.25/Phone Equipment Lease - ASACzTfshfzHsfdivlijobu2;56qn-Nbz21-3134 DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F 5/17/2023 5/17/2023 5/17/2023 5/17/2023 Exhibit A DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F 1/2 4/26/2023 QTES0011061 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com City of Carmel 31 1st Avenue NW Carmel, IN, 46032 317) 571-2586 City of Carmel, Water Distribution 3450 W Main St Carmel, IN, 46033 Morgan Rinehart (317) 571-2591 mrinehart@carmel.in.gov 10615723738 Mitel SWA 4/30/23 to 9/30/26 4/12/2023NET30DAYSKROERK3/13/2023 45394 - 3300 MXe III Controller Mitel Networks, Inc. 1V1FS1226016 MIT50006269 12/2/2010 4/29/2013 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 NIS - 54007872 MiVBus STD SWA 3-Yr 1.00 263.69 263.690.000.00 EA 0.00 Mitel SWA 4/30/23 to 9/30/26 HW: Software assurance and support for Phone/Voicemail system and applications. Allows for upgrades, bug fixes, security updates, along with tech support from the manufactuer. Manufacturer requires all systems to be within 2 software releases and under Assurance for technical support. Please DO NOT pay from the Quote you will receive an INVOICE once the licenses are applied. You will be Invoiced for actual time, travel, Freight and taxes will be charged as applicable. 45395 - MAS 3.0/MiCollab Virtual Appliance Mitel Networks, Inc. PO214836x1 MIT54005442 12/12/2011 4/29/2013 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F 2/2 4/26/2023 QTES0011061 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com NIS - 54005822 MiCollab ULM Enter STD SWA 3-Yr 1.00 0.00 0.000.000.00 EA 0.00 NIS - 54008368 UCC Entry MiVB STD SWA 3-Yr 495.00 28.07 13,894.650.000.00 EA 0.00 NIS - 54008369 UCC Prm MiVB STD SWA 3-Yr 50.00 58.15 2,907.500.000.00 EA 0.00 NIS - 54008370 UCC STD MiVB STD SWA 3-Yr 159.00 44.11 7,013.490.000.00 EA 0.00 NIS - 54008270 MiCollab Audio Port STD SWA 3-Yr 17.00 66.16 1,124.720.000.00 EA 0.00 NIS - MiCollab CI Desk Ph STD SWA 3-YR 50.00 22.06 1,103.000.000.00 EA 0.00 NIS - MiCollab System STD SWA 3-YR 1.00 210.52 210.520.000.00 EA 0.00 NIS - MiCollab UM Mailbox STD SWA 3-Yr 130.00 7.20 936.000.000.00 EA 0.00 NIS - MiCollab WebPort STD SWA 3-Yr 17.00 34.09 579.530.000.00 EA 0.00 Prices quoted are valid for (EXPIRED) days from the Quotaon entered date. All prices are subject to applicable Local, State, Federal and other regulatory fees. 0.00IN Total Due (USD) 0.00 0.00 0.00 28,033.10 0.00 28,033.10 28,033.10 Services Items Subtotal Less Discount Less Cover Plus Tax I hearby sign to accept the above quote and authorize that you move forward with these products and services. DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F 1/1 4/26/2023 QTES0011063 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com City of Carmel 31 1st Avenue NW Carmel, IN, 46032 317) 571-2586 Brookshire Golf Course 12120 Brookshire Parkway Carmel, IN, 46033 Morgan Rinehart (317) 571-2591 mrinehart@carmel.in.gov 10615725197 Mitel SWA 4/30/23 to 9/30/26 4/12/2023NET30DAYSKROERK3/13/2023 91093 - 3300 CX II w/ 1GB RAM Controller Mitel Networks, Inc. 2CTUC1644AXS MIT50006729 9/29/2015 4/24/2017 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 NIS - 54007872 MiVBus System STD SWA 3-YR 1.00 263.69 263.690.000.00 EA 0.00 Mitel SWA 4/30/23 to 9/30/26 HW Software assurance and support for Phone/Voicemail system and applications. Allows for upgrades, bug fixes, security updates, along with tech support from the manufactuer. Manufacturer requires all systems to be within 2 software releases and under Assurance for technical support. Please DO NOT pay from the Quote you will receive an INVOICE once the licenses are applied. You will be Invoiced for actual time, travel, Freight and taxes will be charged as applicable. Prices quoted are valid for (EXPIRED) days from the Quotaon entered date. All prices are subject to applicable Local, State, Federal and other regulatory fees. 0.00IN Total Due (USD) 0.00 0.00 0.00 263.69 0.00 263.69 263.69 Services Items Subtotal Less Discount Less Cover Plus Tax I hearby sign to accept the above quote and authorize that you move forward with these products and services. DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F 1/1 4/26/2023 QTES0011059 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com City of Carmel 31 1st Avenue NW Carmel, IN, 46032 317) 571-2586 City of Carmel, Tower 459 3rd Ave SW Carmel, IN, 46032 Morgan Rinehart (317) 571-2591 mrinehart@carmel.in.gov 10615723748 Mitel SWA 4/30/23 to 9/30/26 4/12/2023NET30DAYSKROERK3/13/2023 45396 - Virtual MCD Mitel Networks, Inc. PO214836x2 MIT54005748 10/25/2012 5/6/2013 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 NIS - 54007872 Mitel Comm Dir Virtual 3-YR SWA 1.00 263.69 263.690.000.00 EA 0.00 NIS - 54007873 MiVBus Mitel Comm Dir STD SWA 3-Yr 1.00 22.65 22.650.000.00 EA 0.00 Mitel SWA 4/30/23 to 9/30/26 HW: Software assurance and support for Phone/Voicemail system and applications. Allows for upgrades, bug fixes, security updates, along with tech support from the manufactuer. Manufacturer requires all systems to be within 2 software releases and under Assurance for technical support. Please DO NOT pay from the Quote you will receive an INVOICE once the licenses are applied. You will be Invoiced for actual time, travel, Freight and taxes will be charged as applicable. Prices quoted are valid for (EXPIRED) days from the Quotaon entered date. All prices are subject to applicable Local, State, Federal and other regulatory fees. 0.00IN Total Due (USD) 0.00 0.00 0.00 286.34 0.00 286.34 286.34 Services Items Subtotal Less Discount Less Cover Plus Tax I hearby sign to accept the above quote and authorize that you move forward with these products and services. DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F 1/2 4/26/2023 QTES0011060 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com City of Carmel 31 1st Avenue NW Carmel, IN, 46032 317) 571-2586 City of Carmel, City Hall 1 Civic Square Carmel, IN, 46032 Morgan Rinehart (317) 571-2591 mrinehart@carmel.in.gov 10615723737 Mitel 4/30/23 to 9/30/26 4/12/2023NET30DAYSKROERK3/13/2023 45241 - 3300 MXe III Controller Mitel Networks, Inc. 1V1FS122601V MIT50006269 12/2/2010 5/6/2013 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 NIS - 54007872 MiVB System STD SWA 3-Yr 1.00 263.69 263.690.000.00 EA 0.00 Mitel SWA 4/30/23 to 9/30/26 HW: Software assurance and support for Phone/Voicemail system and applications. Allows for upgrades, bug fixes, security updates, along with tech support from the manufactuer. Manufacturer requires all systems to be within 2 software releases and under Assurance for technical support. Please DO NOT pay from the Quote you will receive an INVOICE once the licenses are applied. You will be Invoiced for actual time, travel, Freight and taxes will be charged as applicable. 45243 - Call Accounting Starter Pack Mitel Networks, Inc. PO214836x1 MIT51300619 5/3/2011 5/6/2013 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F 2/2 4/26/2023 QTES0011060 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com NIS - 54006933 MiContact Center CC STD SWA 3-Yr 1,722.00 0.60 1,033.200.000.00 EA 0.00 Prices quoted are valid for (EXPIRED) days from the Quotaon entered date. All prices are subject to applicable Local, State, Federal and other regulatory fees. 0.00IN Total Due (USD) 0.00 0.00 0.00 1,296.89 0.00 1,296.89 1,296.89 Services Items Subtotal Less Discount Less Cover Plus Tax I hearby sign to accept the above quote and authorize that you move forward with these products and services. DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F 1/3 4/26/2023 QTES0011062 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com City of Carmel 31 1st Avenue NW Carmel, IN, 46032 317) 571-2586 City of Carmel, Communications Center 31 1st Ave NW Carmel, IN, 46032 Morgan Rinehart (317) 571-2591 mrinehart@carmel.in.gov 10615723743 Mitel SWA 6/19/23 to 9/30/26 - Gibson 3Yr Support 4/12/2023NET30DAYSKROERK3/13/2023 92108 - MBG (Mitel Border Gateway) Virtual Appliance Mitel Networks, Inc. PO218839x1 MIT54005339 5/3/2011 7/21/2017 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 NIS - MiV BG System STD SWA 3-Yr 1.00 52.62 52.620.000.00 EA 0.00 Mitel SWA 6/19/23 to 9/30/26 HW: Software assurance and support for Phone/Voicemail system and applications. Allows for upgrades, bug fixes, security updates, along with tech support from the manufactuer. Manufacturer requires all systems to be within 2 software releases and under Assurance for technical support. Please DO NOT pay from the Quote you will receive an INVOICE once the licenses are applied. You will be Invoiced for actual time, travel, Freight and taxes will be charged as applicable. 48203 - MBG (Mitel Border Gateway) Base Mitel Networks, Inc. PO215168x1 MIT54004571 4/3/2012 5/6/2013 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F 2/3 4/26/2023 QTES0011062 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com NIS - 54007973 MiV BG System STD SWA 3-Yr 1.00 52.62 52.620.000.00 EA 0.00 45244 - Virtual MCD Mitel Networks, Inc. PO214836x1 MIT54005748 10/25/2012 5/6/2013 AGR10663 City of Carmel all sites Non Renew no phones/t'shooting EAA, Cover from 5/6/2014 to 9/24/2023 NIS - 54007872 MiVBus System STD SWA 3-YR 1.00 263.69 263.690.000.00 EA 0.00 NIS - 54007873 MiVBus User STD SWA 3-YR 1.00 22.65 22.650.000.00 EA 0.00 NIS - 54007864 MiVBus Analog Port STD SWA 3-YR 84.00 10.03 842.520.000.00 EA 0.00 NIS - 54007867 MiVBus DLM STD SWA 3-YR 1.00 0.00 0.000.000.00 EA 0.00 NIS - 54007873 MiVBus User STD SWA 3-Yr 16.00 22.65 362.400.000.00 EA 0.00 139703 - MBG (Mitel Border Gateway) Virtual Appliance Mitel Networks, Inc. PO222843x1 MIT54005339 5/3/2011 5/19/2022 NIS - 54007971 MiV BG SIP Connect STD SWA 3-Yr 50.00 11.86 593.000.000.00 EA 0.00 NIS - 54007973 MiV BG System STD SWA 3-YR 1.00 50.52 50.520.000.00 EA 0.00 139704 - MBG (Mitel Border Gateway) Virtual Appliance Mitel Networks, Inc. PO222843x2 5/3/2011 DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F 3/3 4/26/2023 QTES0011062 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com MIT54005339 5/19/2022 NIS - 54007971 MiV BG SIP Connect STD SWA 3-YR 1.00 593.00 593.000.000.00 EA 0.00 NIS - 54007973 MiV BG System STD SWA 3-Yr 1.00 50.52 50.520.000.00 EA 0.00 A*MIT*50008387 - 6940w IP Phone 685.00100.00 41,100.000.00EA0.00 27,400.00 NIS - Gibson Teldata 3-Yr Support Agreement 1.00 80,880.00 80,880.000.000.00 EA 0.00 FREIGHT - Equipment Freight Charge 1.00 685.00 685.000.000.00 FLAT 0.00 SOW: Morgan Rinehart requested 100 Mitel 6940w IP Phones to be shipped to site for client to install. Please DO NOT pay from the Quote you will receive an INVOICE once the licenses are applied. You will be Invoiced for actual time, travel, Freight and taxes will be charged as applicable. Prices quoted are valid for (EXPIRED) days from the Quotaon entered date. All prices are subject to applicable Local, State, Federal and other regulatory fees. 0.00IN Total Due (USD) 0.00 27,400.00 68,500.00 84,448.54 0.00 152,948.54 125,548.54 Services Items Subtotal Less Discount Less Cover Plus Tax I hearby sign to accept the above quote and authorize that you move forward with these products and services. DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F 1/1 4/26/2023 QTES0011058 Gibson Teldata, Inc. Post Office Box 3000 Terre Haute, IN, 47803-0115 USA Phone: (812) 232-6287 Fax: (812) 237-9150 no-reply@bgibson.com http://www.bgibson.com City of Carmel 31 1st Avenue NW Carmel, IN, 46032 317) 571-2586 City of Carmel, Utilities - Water Plant #1 4915 E 106th St Carmel, IN, 46032 Morgan Rinehart (317) 571-2591 mrinehart@carmel.in.gov 10615723668 Mitel SWA 4/30/23 to 9/30/26 4/12/2023NET30DAYSKROERK3/13/2023 NIS - 54007872 Mitel 3300 CX II Control STD SWA 3-Yr 1.00 263.69 263.690.000.00 EA 0.00 Mitel SWA 4/30/23 to 9/30/26 HW: Software assurance and support for Phone/Voicemail system and applications. Allows for upgrades, bug fixes, security updates, along with tech support from the manufactuer. Manufacturer requires all systems to be within 2 software releases and under Assurance for technical support. Please DO NOT pay from the Quote you will receive an INVOICE once the licenses are applied. You will be Invoiced for actual time, travel, Freight and taxes will be charged as applicable. Prices quoted are valid for (EXPIRED) days from the Quotaon entered date. All prices are subject to applicable Local, State, Federal and other regulatory fees. 0.00IN Total Due (USD) 0.00 0.00 0.00 263.69 0.00 263.69 263.69 Services Items Subtotal Less Discount Less Cover Plus Tax I hearby sign to accept the above quote and authorize that you move forward with these products and services. DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F City ®f CarmeI INDIANA RETAIL TAX EXEMPT CERTIFICATE NO.003120155 002 0 Page 1 of 1 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 109708 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, AIP CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 4/28/2023 366241 Phone equipment and annual support for Citywide phone system GIBSON TELDATA INC ICS VENDOR PO BOX 3000 SHIP 31 1st Ave N.W. TO Carmel, IN 46032- TERRE HAUTE, IN 47803 - Timothy Renick (317) 571-2576 PURCHASE ID BLANKET CONTRACT PAYMENTTERMS FREIGHT 77094 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1115 Fund: 0 Capital Lease Fund Account: 44-631.00 1 Each Phone eqmt and annual support for citywide phone system - $156,377.25 3 yr lease Sub Total CAA 156,377.25 156,377.25 Send Invoice To: MUM - ICS Timothy Renick 31 1st Ave N.W. Carmel, IN 46032- , 317) 571-2576 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $156,377.25 SHIPPING INSTRUCTIONS * A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL - THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Timothy Renick James Crider TITLE Director Director of Administration CONTROL NO. 109708 CONTROLLER DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F