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Home My WebLink AboutBPW Minutes 05.03.23 Board of Public Works and Safety Meeting Minutes Wednesday, May 3, 2023 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:00 AM MEMBERS PRESENT Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, Chief Deputy Clerk Jacob Quinn and Deputy Clerk Jessica Komp were present. MINUTES Minutes from the April 19, 2023 Regular Meeting. Board Member Burke moved to approve. Board Member Watson seconded. Minutes were approved 3-0. BID OPENING AND AWARD Bid Opening for BPW 23-STR-05 Path Preservation Lori Watson opened the bids and Mayor Brainard read them aloud: Contractor Quote Evans Development Company $304,850.00 All Star Paving $268,000.00 Bid Award for Digester Gas Piping Replacement Project Mike Hendricks, Assistant Utilities Director, recommended awarding the bid to Maddox Industrial, as they were the lowest, most responsive bidder. Board Member Burke moved to award the bid to Maddox Industrial in the amount of $4,390,000.00. Board Member Watson seconded. Award approved 3-0. PERFORMANCE BOND RELEASE / REDUCTION APPROVAL REQUESTS Resolution BPW 05-03-23-01; Village of West Clay – Uptown Townhomes; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Midwest Landscape Industries, Inc.; ($25,504.00); Irrigation; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F Request for Purchase of Goods and Services; Sexson Mechanical Company, LLC; ($7,854.00); Maintenance Agreements – CSD & IDC; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; StreetScan, Inc.; ($36,965.00); Pavement Scanning & Software; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Lithko Restoration Technologies, LLC; ($12,205.00); Sophia Square Waterproofing; CO #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Club Car, LLC; ($36,353.00 per annum); GPS Lease; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($440,650.00); 22-ENG-06 – Pennsylvania Street RAB – Design/Bid/Construction Inspection; Additional Services Amendment #8; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 05-03-23-02; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement Between City and Vendor; Great GrowIN’s, LLC; ($14,595.00); IT Data Center Building Addition and Remodel – Landscaping; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Request for Purchase of Goods and Services; MCCi; ($1,043.84); Laserfiche Annual Subscription Renewal; Addendum #6 to Master Services Agreement 19555; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Sophia Square and Use/Close City Streets (Amended Request); Art of Wine; May 20, 2023; 4:00 PM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets and Use Midtown Plaza; Community Bicycle Event – Slow Roll Dinner Cruise; June 13, July 11, and August 8, 2023; 5:00 PM – 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets and Use Carmel Elementary School Parking Lot; Community Bicycle Event – Family Fun Ride; May 13, June 10, July 8, and August 12, 2023; 7:00 AM – 12:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Midtown Plaza and Use/Close City Streets; Midtown Block Party; May 13, 2023; 10:00 AM – 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use East Patio of Palladium; Wedding; September 14, 2024; 10:00 AM – 6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Midtown Plaza; Field Trip to Watch Movie at Midtown; May 22, 2023; 12:00 PM – 2:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F Request to Use Base of South Palladium Steps and Use/Close Carter Green Loop; Center Celebration 2023; September 23, 2023; 9:00 AM – 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Civic Square Fountain Area/Gazebo/Lawn and Japanese Garden; Wedding; June 16, 2023; 3:00 PM – 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Carter Green/Civic Square Gazebo and Use/Close City Streets; National Night Out; August 1, 2023; 9:00 AM – 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Palladium Patio or Carter Green; Wedding; June 24, 2023; 2:00 PM – 6:30 PM (Rehearsal June 23, 2023; 5:00 PM – 6:00 PM); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Civic Square Gazebo/Lawn; Public Concert; June 24, 2023; 3:00 PM – 8:30 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Midtown Plaza; Indy 500 Promotional Event; May 18, 2023; 5:00 PM – 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Lakes at Hazel Dell Neighborhood HOA Camp Out; May 26-27, 2023; 3:00 PM – 8:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Civic Square Gazebo/Lawn; Wedding; July 7, 2023; 2:00 PM – 5:00 PM (Rehearsal July 6, 2023; 6:00 PM – 7:00 PM); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Company Opening Party; June 30, 2023; 4:00 PM – 11:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for EMS Services; Tennis Tournament at Carmel Racquet Club; July 1 – 3, 2023; 11:00 AM – 3:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restriction; 3428 East 106th Street; Board Member Burke moved to approve based on all conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut; 4455 W. 126th Street; Board Member Burke moved to approve based on all conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach and Variance; 1570 Jensen Drive; Board Member Burke moved to approve based on all conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F ADD-ONS Board Member Burke moved to add one add-on item to the agenda. Board Member Watson seconded. Approved 3-0. Resolution BPW 05-03-23-03 A Resolution requesting the approval of the transfer and presentation of pistol and badge to Sergeant Michael L. Mabie, who is retiring from the Carmel Police Department on May 10, 2023, after more than 25 years of service; Deputy Chief Brady Myers, Carmel Police Department Presented by Sergey Grechukhin, Office of Corporation Counsel Board Member Burke moved to approve the resolution. Board Member Watson seconded. Resolution approved 3-0. ADJOURNMENT Mayor James Brainard adjourned the meeting at 10:07 a.m. APPROVED: ____________________________________ Sue Wolfgang – City Clerk _____________________________________ Mayor James Brainard ATTEST: __________________________________ Sue Wolfgang – City Clerk DocuSign Envelope ID: 0E78FDE3-E214-4C63-913E-41C321B83C9F