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Home My WebLink AboutMEG & Associates, LLC/CRED/$153,250/Event Planning & Media Services - ASACzTfshfzHsfdivlijobu:;51bn-Nbz23-3134 DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B Not Present N/A 6/7/2023 6/7/2023 6/7/2023 Exhibit A MEG & Associates Additional Services SCOPE OFSERVICES & RATE SCHEDULE FOR PROFESSIONAL SERIVCES Professional Services – Event Breakdown (amounts nottoexceed foreachevent) Festival of Ice $ 10,000.00 Carmel Winter Games $ 10,000.00 Sensory Friendly Skating Day $ 4,000.00 Holocaust Remembrance Ceremony $ 5,000.00 Memorial Day $ 5,000.00 Carmel onCanvas $ 10,000.00 Chinese Mooncake Festival $ 8,000.00 National Roundabouts Week $ 5,000.00 Holiday atCarter Green $ 5,000.00 Holiday inthe Arts District & Santa'sHouse $ 10,000.00 Carmel Holiday Trolley $ 18,500.00 Santa Tours and Santa Letter Reading $ 12,000.00 Santa Saturdays $ 4,000.00 Pet Daywith Santa $ 1,500.00 City ofCarmel Lifestyle Media $ 15,000.00 Additional media - Holidays inCarmel $ 2,500.00 Artomobilia $ 8,000.00 Artomobilia expansion $ 3,000.00 Oktoberfest $ 8,000.00 Arts inAutumn Trolley $ 2,000.00 Event Support -Scott Osborne $ 6,750.00 153,250.00 Thisisarequested overview presentation andopenfornegotiation asneeded. MEG & Associates consists of eight employees plusDayofEvent employees (MEG & Associates payfortheirwork). 9875 Lakewood Drive East, Indianapolis, IN46280 / 317.590.7522 / Meg@MegPromo.com DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B Scope ofServices - Events (including but notlimitedto): A.Allprepwork prior toeachevent B. When requested, developing sponsorships and partnerships forevents C. Organizing andfacilitating theabove events forCityofCarmel D. Helping withsolidifying volunteers andotherneeds E. Helping with anymedia orpromotional needs F. Available forany additional needs for events Scope ofServices – Media Services (including butnotlimited to): A. Usemedia connections toattract earnedmedia opportunities B. Brainstorm andcreate specialinterest stories C. Research and tailorindividual media pitches for radioand television D. Schedule interviews, provide requested information andcreate itineraries E. Bepresentatallinterviews F. Prepare interviewees asneeded G. Brainstorm opportunities forvisualpromotions H. Helpmaintain anddistribute video links I. Submit arecap ofeach interview Thefollowingexpenses MEG & Associates arenotresponsible for: A. Printing materials orcosts B. Postage C. Flyers, brochures, anypromotional materials D. Operational expenses orcomputer expenses (internet) E. Anyother miscellaneous expenses TOTAL - $153,250 April 5, 2023 MEG andAssociates Date CityofCarmel Date 9875 Lakewood Drive East, Indianapolis, IN46280 / 317.590.7522 / Meg@MegPromo.com DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B 3/30/2023 MEG & ASSOCIATES LLC INDIANAPOLIS, IN 46280 - 108647 9875 LAKEWOOD DR EAST City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION EVENT PLANNING & MEDIA SERVICES COMMUNITY RELATIONS 1 CIVIC SQ Carmel, IN 46032- 365626 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 75382 1203Department:101Fund:General Fund 43-590.03Account: EVENT PLANNING & MEDIASERVICES1 $15,000.00 $15,000.00Each 15,000.00SubTotal 15,000.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 108647 ORDERED BY TITLE CONTROLLER COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- Nancy Heck James Crider Director Director of Administration DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B 1/4/2023 MEG & ASSOCIATES LLC INDIANAPOLIS, IN 46280 - 108379 9875 LAKEWOOD DR EAST City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION EVENT PLANNING & MEDIA SERVICES COMMUNITY RELATIONS 1 CIVIC SQ Carmel, IN 46032- 365626 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 72929 1203Department:101Fund:General Fund 43-404.01Account: EVENTSUPPORT1 $6,750.00 $6,750.00Each 6,750.00SubTotal 43-590.03Account: EVENT PLANNING & MEDIASERVICES1 $101,500.00 $101,500.00Each 101,500.00SubTotal 43-593.00Account: EVENT PLANNING & MEDIASERVICES1 $30,000.00 $30,000.00Each 30,000.00SubTotal 138,250.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 108379 ORDERED BY TITLE CONTROLLER COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- Nancy Heck James Crider Director Director of Administration DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B