Loading...
HomeMy WebLinkAboutA & F Engineering Co., LLC/ENG/$187,420/RAB Design 96th & College Ave - ASA 1b DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B A&F Engineering Co.,LLC Engineering Department-2023 Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O. #109739 Contract Not To Exceed$187,420.00 APPROVED By Sergey Grechukhin at 10:1]am,May 31,2023 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement")entered into by and between the City of Carmel and A & F Engineering Co., LLC (the "Professional"), as City Contract dated January 8, 2020 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA A& F Engineering Co., LLC by and through its Board of Public Works and Safety By: By: Not Present i'`�� James Brainard, PresidingOfficer G'Autn zed Si nature 9 Date: N/A n✓{ e 1 /1 //T �—DocuSignetl by: �+ J /^ �( Ply�l e l Mal huA, t. Printed/Name Mary'AnnEt`urke, Member Date: 6/7/2023 Vice P✓{5►d�n 5,vioocn5ignetlby U Title Lori SV Watson, Member FID/TIN: �� 1 L;'I—I l' 6/7/2023 Date: ATTEST: Date: 5 / 31 0 02 DocuSignetl by: Sueeo"fgang Clerk 6/7/2023 Date: [S:',Covtracts,DeparovevtsEYG'\20231A&F E00000,rn Co.LLC ASA*Ib.docx,5i11/2023 3:38 PM) DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B Exhibit A *A&F ENG&'N EERt1'�� TRANSPORTATION PSTREET A KING LOT DESIIGNG•`TRANSPOR ATIONAPFFIC LANNINGENGINEERING STUDS ENEERING STUDIES • TRAFFIC IMPACT YSES i an s p o t c a c i o n S I L rt g I I N ` t B r�g CONSTRUCTION OBSERVATION • SITE ENGINEERING Creating Order Since 1966 REGISTRATION STEVEN J.FEHRIBACH,P.E. INDIANA PRESIDENT ILLINOIS KENTUCKY R.MATTHEW BROWN, P.E. MICHIGAN VICE PRESIDENT OHIO MISSOURI KAREN K.COLLINS,P.E. TEXAS VICE PRESIDENT JOSEPH T.RENGEL,P.E. VICE PRESIDENT September 16, 2022 Mr. Jeremy Kashman, PE Director of Engineering City Carmel One Civic Square Carmel, Indiana 46032 jkashman(ccarmel.in.gov Re: Supplemental Request 96th Street&College Roundabout Dear Mr. Kashman, Thank you for the opportunity to work with you and the City of Carmel on this project. As has been discussed,a second roundabout to the north will be constructed adjacent to the proposed roundabout that the intersection of 96th Street and College Avenue. This second roundabout will serve as the entranceway to an upcoming development and will ultimately be included in a design package for a boulevard style roadway for College Avenue going to the north towards 1061h Street. Secondly, the upcoming development has a need for on-street parking, pedestrian facilities, and other needed dimension, which differ from the current 96th Street/College Avenue plans. A&F will coordinate the final dimensions and parking/pedestrian facilities to work with the site's and right of way infrastructure needs. Attached is a manhour justification for these design additions,as well as justifications for additional environmental work caused by the addition of the second roundabout. A summary of the proposed fee to design and coordinate the second roundabout are as follows: A&F Second Roundabout Design $161,570.00 RQAW Additional Environmental Documentation $25,850.00 Total $187,420.00 We look forward to working with the City of Carmel as this project continues. Please let me know if you have any questions. Sincerely, A&F Engineering Co., LLC Joseph T. Rengel, P.E., PTOE Vice President 8365 KEYSTONE CROSSING, SUITE 201 -- INDIANAPOLIS, INDIANA 46240 TELEPHONE (317) 202-0864 --- WWW.AF-ENG.COM DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B A & F ENGINEERING CO., LLC. MANHOUR JUSTIFICATION PROJECT: 96TH STREET&COLLEGE AVENUE CLIENT: CITY OF DARNEL TASK: ROUNDABOUT DESIGN & DRAINAGE-2ND ROUNDABOUT FOR DEVELOPER 09/02/22 ESTIMATED TIME IN HOURS WORK CLASSIFICATION Project Lead Staff CADD Principal Manager Engineer Engineer Technician PROJECT ADMINSTRATION SUPERVISION AND SCHEDULING 1.00 4.00 CONTRACT ADMINISTRATION 4.00 4.00 COORDINATE WITH COLLEGE DESIGNER 12.00 6.00 PRELIMINARY DESIGN-GEOMETRY PRELIMINARY LINEWORK 2.00 12.00 10.00 15.00 PRELIMINARY HORIZONTAL 1.00 6.00 8.00 4.00 PRELIMINARY VERTICAUGRADING 1.00 6.00 10.00 4.00 SIGHT DISTANCE CALCULATIONS&GRAPHICS 1.00 6.00 8.00 FASTEST PATH CALCULATIONS&GRAPHICS 1.00 10.00 8.00 VERIFY ENTRY&EXIT WIDTHS 2.00 4.00 CHECK PATH OVERLAPS 2.00 6.00 PRELIMINARY PLAN SHEETS 2.00 6.00 10.00 14.00 PRELIMINARY PROFILE SHEETS 1.00 4.00 8.00 8.00 PRELIMINARY TYPICALS SHEETS 2.00 8.00 6.00 PRELIMINARY CROSS SECTIONS 1.00 6.00 25.00 PRELIMINARY CONSTRUCTION LIMITS 2.00 4.00 2.00 PRELIMINARY RIGHT OF WAY 1.00 8.00 2.00 4.00 PRELIMINARY DESIGN-DRAINAGE INLET SPACING 2.00 6.00 SCHEMATIC DRAINAGE LAYOUT 2.00 4.00 4.00 PRELIMINARY TRUNKLINE DESIGN 4.00 50.00 20.00 10-YEAR STORM DESIGN 1.00 20.00 10.00 50-YEAR STORM DESIGN 1.00 15.00 8.00 DRAINAGE REPORT 10.00 20.00 10.00 STRUCTURE DATA SHEET 2.00 4.00 4.00 UPDATE PLAN SHEET-DRAINAGE 1.00 4.00 6.00 20.00 UPDATE PROFILES-DRAINAGE 2.00 6.00 8.00 UPDATE CROSS SECTIONS-DRAINAGE 1.00 6.00 15.00 PRELIMINARY TRAFFIC DESIGN SIGNING DESIGN 1.00 2.00 6.00 4.00 SIGN TABLES 1.00 2.00 SIGN SHOP DRAWINGS 1.00 4.00 PAVEMENT MARKING DESIGN 1.00 8.00 8.00 LIGHTING PHOTOMETRIC DESIGN 4.00 10.00 10.00 LIGHTING PLAN SHEET 1.00 4.00 LIGHTING TABLE SHEET 2.00 2.00 SERVICE POINT COORDINATION 4.00 FINAL DESIGN ANSWER CITY COMMENTS 1.00 2.00 6.00 4.00 UPDATE GEOMETRY 1.00 2.00 6.00 8.00 FINALIZE ALIGNMENT 2.00 4.00 FINALIZE PROFILE 2.00 4.00 ADA DESIGN 6.00 20.00 12.00 SPOT ELEVATION SHEETS 10.00 10.00 15.00 UPDATE DRAINAGE 8.00 6.00 10.00 UPDATE CROSS SECTIONS 2.00 10.00 FINALIZE CONSTRUCTION LIMITS 1.00 2.00 2.00 FINALIZE RIGHT OF WAY 1.00 2.00 2.00 QUALITY ASSURANCE 4.00 4.00 FINAL TRAFFIC DESIGN SIGNING DESIGN 1.00 2.00 SIGN TABLES I 2.00 SIGN SHOP DRAWINGS 1.00 PAVEMENT MARKING DESIGN I 1.00 2.00 2.00 F V.lanhour JustricationlCfij cr Carmeh96(h St&College Ave-Supplemenlal_9 2 22 DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B A& F ENGINEERING CO., LLC. MANHOUR JUSTIFICATION PROJECT: 96TH STREET&COLLEGE AVENUE CLIENT: CITY OF CARMEL TASK: ROUNDABOUT DESIGN & DRAINAGE-2ND ROUNDABOUT FOR DEVELOPER 09/02122 ESTIMATED TIME IN HOURS WORK CLASSIFICATION Project Lead Staff CADD Principal Manager Engineer Engineer Technician LIGHTING PHOTOMETRICS 2.00 2.00 2.00 LIGHTING PLAN SHEETS 2.00 2.00 LIGHTING TABLE SHEETS 1.00 QUALITY ASSURANCE 2.00 4,00 FINAL CHECK PRINTS ANSWER PREVIOUS REVIEWS 1.00 1.00 4.00 4.00 FINALIZE TYPICALS 1.00 4.00 2.00 FINALIZE PLAN SHEETS 1.00 6.00 6.00 FINALIZE PROFILE SHEETS 4.00 6.00 8.00 MISCELLANEOUS DETAIL SHEETS 1.00 4.00 10.00 15.00 FINALIZE DRIANAGE 4.00 2.00 4.00 FINALIZE SPOT ELEVATIONS 6.00 4.00 12.00 FINALIZE CROSS SECTIONS 4.00 6.00 UNDER-DRAIN DESIGN 8.00 4.00 APPROACH TABLE 4.00 4.00 PLAT SHEET 1.00 1.00 4.00 EARTHWORK COMPUTATIONS 2.00 6.00 12.00 QUANTITIES 8.00 15.00 ESTIMATE 1.00 1.00 FINALIZE SIGHT DISTANCE CALCULATIONS 1.00 3.00 FINALIZE ROUNDABOUT CALCULATIONS 2.00 2.00 FINALIZE LEVEL 1 CHECKS 4.00 1.00 3.00 SPECIAL PROVISIONS 8.00 8.00 4.00 QUALITY ASSURANCE 8.00 FINAL SUBMITTAL 1.00 1.00 6.00 6.00 ANSWER COMMENTS 1.00 12.00 16.00 16.00 FINALIZE PLANS 1.00 8.00 8.00 FINALIZE QUANTITIES 2.00 8.00 FINALIZE SPECIFICATIONS 2.00 6.00 4.00 4.00 FINAL PLAN REVIEW TOTAL HOURS 5.00 89.00 336.00 399.00 328.00 1,157.00 BILLING RATE(WEIGHTED) 229.00 223.05 166.54 119.70 110.78 TOTAL DIRECT LABOR 1145.00 19851.45 55957.44 47760.30 36335.84 161,050.03 DIRECT COST 523.40 TOTAL 161,573.43 USE NOT TO EXCEED FEE 161,570.00 DIRECT COST SUMMARY SITE 4 TRIPS© 15.00 MILES @ 0.39 PER MILE 23.40 MISCELLANEOUS, PAPER&PRINTING 500.00 523.40 F Uhannour Jusefical.n1Cny of Carmell96'm 516 College Ave-Supplemorrtal_92 22 DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B RGAW Fishers, IN-Corporate 8770 North St.,Ste. 110 Fishers, IN 46038 ENVIRONMENTAL 3 1 7.588 1798 August 19,2022 Joe Rengel, P.E., PTOE A&F Engineering Co., LLC 8365 Keystone Crossing, Suite 201 Indianapolis, In 46240 Designation (DES) Number: 1901894 96th Street&College Avenue Intersection Improvement, Carmel, Hamilton County, Indiana Supplemental Assessment and Fee Justification Proposed Action-The proposed project would involve improvements to the 96th Street and College Avenue intersection in Carmel, Hamilton County. It is assumed new permanent and/or temporary right-of-way will meet or exceed 0.5 acre. The project was previously scoped as a Categorical Exclusion Level 2 (CE-2); however,due to a change and shift of the 96th Street roundabout design, one business relocation is now anticipated due to the proximity of the proposed roundabout, which elevates the CE Level to a CE-3. Additionally,the project was previously assumed to contain no historic properties; however,the College Crest neighborhood southwest of the project has been determined to be a National Register-eligible historic district, which increases the Section 106 process to include an Effects Report, consulting party correspondence and coordination, and elevates the Section 106 effect finding. Scope of Work-The scope of work for completing the CE-3 document and the additional Section 106 services will include the tasks listed below. 1. Project Organization/Coordination - This task includes all file management, monthly project updates,ongoing coordination with the designer regarding project changes/updates, review of project budget and general project management activities for Section 106 and preparing the CE-3, including additional coordination with archaeologists. 2. Effect Report-This task includes preparing and distributing an Effects Report per the INDOT Cultural Resources Office new template and guidance to document and coordinate potential effects to historic resources. 3. 800.11(e) Documentation"No Adverse Effect" Finding-This task includes additional services for consultation and preparing the 800.11(e)documentation for a "No Adverse Effect" Finding. The previous scope assumed no historic properties; however,the College Crest neighborhood has been determined to be a National Register-eligible historic district. 4. Waters of the US Report(Update)-This task includes updating the Waters of the US Report to cover the previous change and shift of the 96th Street roundabout design and location. 5. Meetings-This task includes preparation for and attendance at one additional meeting with the project designer and/or project stake holders.This task also includes internal meetings between RQAW environmental staff regarding the project and design changes that have occurred. is-;1s • _ 1 / l'C R"j I-. . >�'� " "ti`1.rf�tWa`4t� ati DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B August 19, 2022 RGAW Page 2 ENVIRONMENTAL 6. Categorical Exclusion Level 3 (CE-3)—This task includes the preparation of one CE-3 document, review and approval from INDOT, and distribution of the CE-3 and associated attachments. Preparation of this document will follow the 2021 INDOT CE Manual.This project is scoped as CE-3 due to the relocation of one business. 7. Legal Notice for Opportunity to Request a Public Hearing and/or Comment —This task includes preparing and publishing a Legal Notice offering the public the opportunity to request a public hearing and/or provide comments on the project. The Legal Notice will be advertised twice in the local newspaper. This task also includes delivery of the CE-3 document and design plans to a local depository and mailing the adjacent landowners the advertisement. 8. Address Public Comments—This task includes addressing public comments received from the published Legal Notice.This task includes coordination with the project designer and/or INDOT to ensure all public comments are addressed appropriately. 9. Public Involvement Certification — This task includes completion of the public involvement materials and submittal to the INDOT Project Manager or Consultant Services Manager for review and certification. Supplement Fee Justification — Using the above information, a supplemental fee justification for $25,850 has been developed.This fee justification does include the tasks listed above. This supplemental fee justification does not include identifying property owners and mailing Notice of Entry for Survey or Investigation letters; additional Red Flag investigations or addendums to the approved Red Flag Investigation; additional field checks; updating the USFWS Range-wide Programmatic Informal Consultation; formal or informal consultation for other USFWS listed species; additional Waters of the U.S. Determination Reports or additional updates; more than one additional project meeting with the project designer and/or project stake holders, coordination with Karst Memorandum of Understanding (MOU) agencies; wetland/stream mitigation or permitting; additional Section 4(f) evaluations and/or coordination; Section 6(f) evaluations and/or coordination; preparing and publishing more than one Legal Notice of Planned Improvement; preparing for, attending, or conducting an Official Public Hearing or Public Information Meeting; Section 106 Minor Projects Programmatic Agreement (MPPA)documentation, Historic Property Report, Consulting party meetings, Section 106 "Adverse Effect" consultation or finding, Memorandum of Agreement (MOA); Certificate of Approval (COA); Additional Archaeology Phase Ia, Ib, c, or II investigations; or coordinating/conducting Phase 1 or 2 investigations for hazardous materials; an Additional Information (AI) document to the CE-3, or completion of a CE-4 or higher. Sincerely, Joe Dabkowski, PWS Director of Environmental Services RQAW FISHERS VINCENNES LA PORTE WWW.RQAW.COM DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B —; r oom -c a G p ip— °' C o- C '�12 co 1� 8 N " 9; rG Qnii iG et - O Cam"" a' f] '4' 5 -. FT FT 5''' w et, lC I-'• n A. 7r' ;i: ,= � a 2 m . y x n .' a q \ F oq N J > ;� 6 r7 oG r_ ren 6 ". t N �^ ro vs a•c _ j 2 „ = � 6' a s 3 5 o g. o z (°n 5 X v n7 w P . o Z w 3 O d .o 0 o x ..< Bx r = ° w CJ oa 2 °` a s o R Y 5c•�' x a ° c. 2 rt w m a n ¢ ro o n 0 �, n r z 7 A o g G a w rrl f3 Z �r�a7 m O O (n O O O a a pP N N 'z z 0 0 t m Lo 't m w w to▪ `, 0C Ln ,Np a s O r;-, C C O O O › m — a cn rm Z 0 " o n :, • � i c° ca0000000o yz O' 7a • ° m •� N 9 Z z O� Z O O O O O N O 0 0 6 a- W rg 4 - y T , rt � n z b , 1=1 rD °z or- 000000000 � 5 a rn m v} m 1 oc N-' O a O a a o 0000 T 0 ,- 2 N r n m o c o 0 0 0 a 3 H 1 r'-' ,' LA ., .' La u, w Cam"' -1 N cp. N o N N a• O CO a 0 I U7 ul 't 00 O9 N 0, (n N O N o Cr, p a O cr.. p 1 rn DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B -- - - INDIANA RETAIL TAX EXEMPT Page 1 of 1 City of C1rr4e]J. CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 109739 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP CARMEL. INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 5/11/2023 003050 Professional Services Agreement 1/8/20:ASA lb A& F ENGINEER CO, LLC City Engineering's Office VENDOR 8365 KEYSTONE CROSSING SHIP 1 Civic Square SUITE 201 TO Carmel, IN 46032- INDIANAPOLIS, IN 46240 - Laurie Slick PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 77510 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 0 2020 Road Bond Account: 44-628.71 1 Each ASA 1 b-20-03 96th Street and College Ave RAB- Design $187,420.00 $187,420.00 Supplemental Sub Total $187,420.00 ,/,'":c.,1 F ii94) , P Send Invoice T©: ti' f ; City Engineering's Office f Laurie Slick \ r Civic Square ��- '`f r` Carmel, IN 46032- ,� I 'f � , _,:� ate" PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT 1 PROJECT ACCOUNT I AMOUNT PAYMENT $187,420.00 SHIPPING INSTRUCTIONS AP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN `SHIP PREPAID AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN `C 0 0 SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. `PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 - AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO ORDERED BY Jeremy Kashman TITLE Director CONTROL NO. 109739 CONTROLLER