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Home My WebLink AboutBPW Minutes 05.17.23 Board of Public Works and Safety Meeting Minutes Wednesday, May 17, 2023 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:05 AM MEMBERS PRESENT Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Jessica Komp were present. MINUTES Minutes from the May 3, 2023 Regular Meeting. Board Member Burke moved to approve. Board Member Watson seconded. Minutes were approved 3-0. BID OPENING AND AWARD Bid Award for BPW 23-STR-05 Path Preservation Crystal Edmondson, Operations Manager of Carmel Street Department, recommended awarding the bid to All Star Paving, as they were the lowest, most responsive bidder. Board Member Burke moved to award the bid to All Star Paving in the amount of $268,000.00. Board Member Watson seconded. Award approved 3-0. PERFORMANCE BOND REDUCTION APPROVAL REQUESTS Resolution BPW 05-17-23-02; Ambleside Sections 1A / 1B; Street Signs; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Resolution BPW 05-17-03; Sunrise on the Monon Phase 5; Roadway Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. CONTRACTS Request for Purchase of Goods and Services; College Avenue Design, LLC; ($5,500.00); Art of Wine/Brews on the Blvd Entrance Display; Additional Services Amendment #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Tandem Mobility, LLC; ($90,000.00); Renewal of Services for Bike Share Program; Amendment #1 to Master Services Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC; ($13,950.00); 20-ENG-12 Main Street Path; Appraisal & Buyer’s Agent Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($25,000.00); ROW Services; Additional Services Amendment #7; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; DLZ Indiana, LLC; ($431,000.00); Design, ROW Engineering, Design Plans and Bid Documents; Additional Services Amendment #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; GAI Consultants, Inc.; ($242,790.00); 106th Street & Westfield Blvd RAB; Additional Services Amendment #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; The Taylor Realty Group, P.C., ($9,630.00); Main Street Path; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Gibson Teldata, Inc.; ($156,377.25); 3-year Lease of Phone Equipment; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Officeworks Services, LLC; ($84,500.00); Office Furniture and Fixtures; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Intera Incorporated; ($33,963.00); Feasibility Production Well Study; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: Howard Asphalt, LLC; 23-STR-01 Paving Program; ($15,070.00); Additional MOT for CC&T; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: Howard Asphalt, LLC; 23-STR-01 Paving Program; ($28,545.00); Additional Concrete; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services: Howard Asphalt, LLC: 23-STR-01 Paving Program; ($77,625.00); Additional Plunge Mill Line Item; CO# 3 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Carter Green; Wedding; September 16, 2023; 2:00 PM – 8:00 PM (Rehearsal September 15, 2023; 5:00 PM – 6:00 PM); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B Request to Use Carter Green; Wedding; July 29, 2023; 2:00 PM – 7:00 PM (Rehearsal July 28, 2023; 5:00 PM – 6:00 PM); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Midtown Plaza and Parking Spots; NBA Draft Viewing Party; June 22, 2023; 3:00 PM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Civic Square Gazebo; Yoga Event; June 20, 2023; 4:00 PM – 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Carter Green; Wedding; September 3, 2023; 1:00 PM – 11:00 PM (Rehearsal September 2, 2023; 3:00 PM – 5:00 PM); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Midtown Plaza; Outdoor Workouts; June 21, 2023 and July 19, 2023; 5:00 PM – 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3- 0. OTHER Request for Secondary Plat; 1st on Main; Board Member Burke moved to approve based on all conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. Request for Open Pavement Cut and Lane Restriction; 431 E. Carmel Drive; Board Member Burke moved to approve based on all conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut and Curb Cut Vacation; 530 2nd Ave NE; Board Member Burke moved to approve based on all conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. Request for Open Pavement Cut; 722 S Rangeline Road; Board Member Burke moved to approve based on all conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach and Variance; 1083 Serenity Court; Board Member Burke moved to approve based on all conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Waiver; 1701 E. 116th Street; Steven S. Rucker; Board Member Burke moved to approve based on all conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut; 9765 Towne Road; Board Member Burke moved to approve based on all conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. Request for Approval of Plat; INDOT Road Plans for RAB at 106th Street and Hazel Dell Parkway; Jeremy Kashman, City Engineer; Board Member Burke moved to approve based on all conditions by City departments being met. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B Resolution BPW 05-17-23-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge to Sergeant Phillip L. Hobson; 28 years of Meritorious Service; Board Member Burke moved to approve the resolution. Board Member Watson seconded. Resolution approved 3-0. ADJOURNMENT Mayor James Brainard adjourned the meeting at 10:09 a.m. APPROVED: ____________________________________ Sue Wolfgang – City Clerk _____________________________________ Mayor James Brainard ATTEST: __________________________________ Sue Wolfgang – City Clerk DocuSign Envelope ID: D6ED0996-282A-4E8A-B9F1-B9DFCD49288B