HomeMy WebLinkAboutBPW Minutes 06.07.23
Board of Public Works and Safety Meeting
Minutes
Wednesday, June 7, 2023 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
Board Member Mary Ann Burke called the meeting to order at 10:00 AM
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jessica Komp were present.
MINUTES
Minutes from the May 17, 2023 Regular Meeting. Board Member Burke moved to approve. Board
Member Watson seconded. Minutes were approved 2-0.
BID OPENING AND AWARD
Bid Opening for BPW 23-STR-06 Palladium Pavers
Lori Watson opened the bids and Mary Ann Burke read them aloud:
Contractor Quote
Decorative Paving Co. $89,850.00 a.) $14,725.00 b.) $61,950.00 c.) $7,600.00
PERFORMANCE BOND REDUCTION APPROVAL REQUESTS
Resolution BPW 06-07-23-01; Village of West Clay – Uptown Townhomes; Right of Way; Board
Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0.
Resolution BPW 06-07-02; The Grove at Legacy – Sections 4A, 4B and 5; Erosion Control; Board
Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Dylan Stiles; ($3,600.00); Cleaning Services; Board
Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0.
Request for Purchase of Goods and Services; MEG & Associates, LLC; ($153,250.00); Event Planning
and Media Services; Additional Services Amendment; Board Member Burke moved to approve. Board
Member Watson seconded. Resolution approved 2-0.
DocuSign Envelope ID: CEFE5496-6DF4-4883-B29B-BA4996E2D8A3
Request for Purchase of Goods and Services; A & F Engineering Co., LLC; ($187,420.00);
Supplemental RAB Design; Additional Services Amendment; Board Member Burke moved to approve.
Board Member Watson seconded. Resolution approved 2-0.
Request for Purchase of Goods and Services; HWC Engineering, Inc.; ($60,050.00); Intersection and
Regional Drainage; Additional Services Amendment; Board Member Burke moved to approve. Board
Member Watson seconded. Resolution approved 2-0.
Request for Purchase of Goods and Services; HWC Engineering, Inc.; ($442,700.00); Street
Reconstruction Design; Board Member Burke moved to approve. Board Member Watson seconded.
Resolution approved 2-0.
Request for Purchase of Goods and Services; RQAW Corporation; ($344,734.00); Carmel Path
Design; Board Member Burke moved to approve. Board Member Watson seconded. Resolution
approved 2-0.
Request for Purchase of Goods and Services; United Consulting Engineers, Inc.; ($32,800.00);
Pedestrian Crossing Evaluation; Additional Services Amendment; Board Member Burke moved to
approve. Board Member Watson seconded. Resolution approved 2-0.
Request for Purchase of Goods and Services; United Consulting Engineers, Inc.; ($261,950.00); Trail
Extension Design and Planning; Board Member Burke moved to approve. Board Member Watson
seconded. Resolution approved 2-0.
Request for Purchase of Goods and Services; All Star Paving, Inc.; ($268,000.00); Path Preservation;
Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0.
Request for Purchase of Goods and Services; Lithko Restoration, LLC; ($45,370.00); Additional
Concrete and Fountain Coating; CO #4; Board Member Burke moved to approve. Board Member
Watson seconded. Resolution approved 2-0.
Request for Purchase of Goods and Services; Diversified Logistics Training Solutions, LLC;
($22,500.00); Instructional Fees; Board Member Burke moved to approve. Board Member Watson
seconded. Resolution approved 2-0.
Request for Purchase of Goods and Services; Smock Fansler Corporation; ($111,912.00); Fountain
and Light Repair; Additional Services Amendment; Board Member Burke moved to approve. Board
Member Watson seconded. Resolution approved 2-0.
Request for Purchase of Goods and Services; Maddox Industrial, LLC; ($4,390,000.00); Digester Gas
Piping Replacement; Board Member Burke moved to approve. Board Member Watson seconded.
Resolution approved 2-0.
Request for Purchase of Goods and Services; Solential Energy Solutions, LLC; ($96,524.00); Solar
Energy Generation; Board Member Burke moved to approve. Board Member Watson seconded.
Resolution approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Midtown Plaza; Outdoor Workout; June 17, 2023; 9:00 AM – 12:00 PM; Board
Member Burke moved to approve; Board Member Watson seconded. Request approved 2-0.
DocuSign Envelope ID: CEFE5496-6DF4-4883-B29B-BA4996E2D8A3
Request to Use City Streets; 5K Race; December 2, 2023, 7:00 AM – 11:00 AM; Board Member Burke
moved to approve; Board Member Watson seconded. Request approved 2-0.
Request to Use Civic Square Gazebo; Graduation Party; June 11, 2023; 11:00 AM – 4:00 PM; Board
Member Burke moved to approve; Board Member Watson seconded. Request approved 2-0.
Request to Use Civic Square Gazebo; Religious Service; July 14, 2023; 3:00 PM – 9:00 PM; Board
Member Burke moved to approve; Board Member Watson seconded. Request approved 2-0.
Request to Use Palladium East Courtyard; Ferrari Showcase; June 1, 2023; 1:00 PM – 9:30 PM;
Board Member Burke moved to approve; Board Member Watson seconded. Request approved 2-0.
Request to Use Carmel City Center; Octoberfest; October 6, 2023; 7:00 AM – 11:00 PM; Board
Member Burke moved to approve; Board Member Watson seconded. Request approved 2-0.
Request to Use Carter Green; Media Event; August 29, 2023; 6:00 PM – 11:00 PM; Board Member
Burke moved to approve; Board Member Watson seconded. Request approved 2-0.
Request to Use Carter Green; Public Launch Event; August 31, 2023; 12:00 PM – 11:00 PM; Board
Member Burke moved to approve; Board Member Watson seconded. Request approved 2-0.
Request to Use Civic Square Gazebo; Company Cookout; May 26, 2023; 1:00 PM – 5:00 PM; Board
Member Burke moved to approve; Board Member Watson seconded. Request approved 2-0.
Request to Use Civic Square Gazebo; Benefit Concert; July 1, 2023; 4:00 PM – 10:00 PM; Board
Member Burke moved to approve; Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Street; Neighborhood Block Party; July 11, 2023; 5:00 PM – 9:00 PM;
Board Member Burke moved to approve; Board Member Watson seconded. Request approved 2-0.
OTHER
Request for Curb Cut; 10610 Vali Drive; Board Member Burke moved to approve based on all
conditions by City departments being met. Board Member Watson seconded. Request approved 2-0.
Request for Right of Way Dedication; 13065 Clay Center Road; Board Member Burke moved to
approve based on all conditions by City departments being met. Board Member Watson seconded.
Request approved 2-0.
Request for Consent to Encroach and Variance; 13580 Brentwood Lane; Board Member Burke moved
to approve based on all conditions by City departments being met. Board Member Watson seconded.
Request approved 2-0.
Request for Approval of Re-plat; Asherwood Lots 19-20; Board Member Burke moved to approve
based on all conditions by City departments being met. Board Member Watson seconded. Request
approved 2-0.
Request for Stormwater Technical Standards Waiver; 550 Monon Boulevard; Board Member Burke
moved to approve based on all conditions by City departments being met. Board Member Watson
seconded. Request approved 2-0.
DocuSign Envelope ID: CEFE5496-6DF4-4883-B29B-BA4996E2D8A3
Request for Stormwater Technical Standards Waiver; 4501 W. 96th Street; Board Member Burke
moved to approve based on all conditions by City departments being met. Board Member Watson
seconded. Request approved 2-0.
Request for Stormwater Technical Standards Waiver; 14400 Lowe’s Way; Board Member Burke
moved to approve based on all conditions by City departments being met. Board Member Watson
seconded. Request approved 2-0.
Request for Stormwater Technical Standards Waiver; 12895 Old Meridian; Board Member Burke
moved to approve based on all conditions by City departments being met. Board Member Watson
seconded. Request approved 2-0.
ADD-ONS
Board Member Burke moved to add two add-on items to the agenda. Board Member Watson seconded.
Approved 2-0.
RFP Award for the West Side Solar Project
The Department of Utilities recommends an RFP award for the West Side Solar Project to Retro-Tech
Systems, in the amount of $769,791.00. Upon review of proposals, theirs was the lowest that also
scored the highest. Presented by Sergey Grechukhin, Office of Corporation Counsel.
Board Member Burke moved to approve the award. Board Member Watson seconded. Approved 2-0.
Project Development Agreement with Johnson Controls
The Department of Utilities requests the approval of a Project Development Agreement between the
City of Carmel and Johnson Controls, with the purpose of developing a Guaranteed Energy Savings
Contract (GESC) through the optimization of the Carmel Energy Center (CEC) Central Plant. Board
Member Burke moved to approve the agreement. Board Member Watson seconded. Approved 2-0.
ADJOURNMENT
Board Member Mary Ann Burke adjourned the meeting at 10:05 a.m.
APPROVED: ____________________________________
Sue Wolfgang – City Clerk
_____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: CEFE5496-6DF4-4883-B29B-BA4996E2D8A3