HomeMy WebLinkAboutBPW Minutes 06.21.23
Board of Public Works and Safety Meeting
Minutes
Wednesday, June 21, 2023 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 10:00 AM
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jessica
Komp were present.
MINUTES
Minutes from the June 7, 2023 Regular Meeting. Board Member Burke moved to approve. Board
Member Watson seconded. Minutes were approved 2-0. (Brainard abstained).
BID OPENING AND AWARD
Bid Opening for 106th Street Lift Station Expansion Project
Lori Watson opened the bids and Mayor Brainard read them aloud:
Contractor Quote
Thieneman Construction, Inc. $6,310,000.00 a.) $35,000.00 b.) $191,000.00
Ottenweller Contracting, LLC* $4,273,000.00 a.) $83,000.00 b.) $190,512.00
Wilhelm Construction, Inc. $6,877,000.00 a.) $114,000.00 b.) $141,000.00
*Bidder asked for bid to be withdrawn, as it was incomplete.
Bid Award for BPW 23-STR-06 Palladium Pavers
Crystal Edmondson, Operations Manager of Carmel Street Department, recommended awarding the
bid to Decorative Paving Co., as they were the lowest, most responsive bidder. Board Member Burke
moved to award the bid to Decorative Paving Co. in the amount of $174,125.00. Board Member
Watson seconded. Award approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; SignCraft Industries, Inc.; ($12,873.69); Monument
Sign; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-
0.
Request for Purchase of Goods and Services; TINT; ($7,800.00); UGC Platform; Amendment to
Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
DocuSign Envelope ID: 495A47D3-C200-4C19-A756-77FFD2A53E91
Request for Purchase of Goods and Services; USI Consultants, Inc.; ($64,900.00); 22-ENG-12
Westfield Blvd Path Design; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; VS Engineering, Inc.; ($299,400.00); 22-ENG-08 136th
Street Trail Connections; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Conference Technologies, Inc.; ($227,049.86); Council
Chambers AV Equipment; Additional Services Amendment; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Howard Asphalt, LLC; ($4,537.50); 23-STR-01 Paving
Program; Change Order #4; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Gridlock Traffic Systems; Inc.; ($102,500.60); Road
Striping; Additional Services Amendment; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Midtown Plaza; Popcorn Sales; August 3, 10, 17, 24 & 31, 2023; 5:30 PM – 8:00 PM;
Board Member Burke moved to approve; Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Street; Lawnmower Race; September 30, 2023; 8:00 AM – 10:00 PM;
Board Member Burke moved to approve; Board Member Watson seconded. Request approved 3-0.
Request to Use Midtown Plaza; Club Kickoff Event; July 1, 2023; 7:00 AM – 11:00 AM; Board
Member Burke moved to approve; Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Parade; September 22, 2023; 12:45 PM – 1:30 PM; Board Member
Burke moved to approve; Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets and Request to Use Carter Green, Civic Square Fountain Area,
Civic Square Gazebo & Lawn, Monon & Main Plaza and Midtown Plaza; Concert Festival; August 11
& 12, 2023; 8:00 AM – 12:00 AM; Board Member Burke moved to approve; Board Member Watson
seconded. Request approved 3-0.
Request to Use/Close City Streets; 5K Race; December 23, 2023; 8:00 AM – 10:00 AM; Board
Member Burke moved to approve; Board Member Watson seconded. Request approved 3-0.
Request to Use Carter Green; Picnic; July 13, 2023; 5:00 PM – 10:00 PM; Board Member Burke
moved to approve; Board Member Watson seconded. Request approved 3-0.
Request to Use Midtown Plaza; Military Booth; June 30, 2023; 12:00 PM – 3:00 PM; Board Member
Burke moved to approve; Board Member Watson seconded. Request approved 3-0.
OTHER
DocuSign Envelope ID: 495A47D3-C200-4C19-A756-77FFD2A53E91
Request for Grant of Perpetual Stormwater Quality Management Easement; 4160 E. 96th Street; Board
Member Burke moved to approve based on all conditions by City Engineers being met. Board Member
Watson seconded. Request approved 3-0.
Request for Consent to Encroach and Variance; 13594 Dallas Drive; Board Member Burke moved to
approve based on all conditions by City Engineers being met. Board Member Watson seconded.
Request approved 3-0.
Request for Consent to Encroach and Variance; 13656 Smokey Hollow Place; Board Member Burke
moved to approve based on all conditions by City Engineers being met. Board Member Watson
seconded. Request approved 3-0.
Request for Stormwater Technical Standards Waiver; 11380 N. Illinois Street; Board Member Burke
moved to approve based on all conditions by City Engineers being met. Board Member Watson
seconded. Request approved 3-0.
Request for Right of Way Dedication and Deed; West 126th Street; Board Member Burke moved to
approve based on all conditions by City Engineers being met. Board Member Watson seconded.
Request approved 3-0.
ADD-ONS
Board Member Burke moved to add one item to the agenda. Board Member Watson seconded.
Approved 3-0.
Resolution BPW 06-21-23-01; Temporary Parking Restriction
The Street Department requests the approval of a temporary on-street parking restriction on Rolling
Hills Drive. The Common Council will be voting to make this restriction permanent on July 17th, as
this parking restriction was always intended. Presented by Sergey Grechukhin, Office of Corporation
Counsel. Board Member Burke moved to approve the award. Board Member Watson seconded.
Approved 3-0.
ADJOURNMENT
Mayor James Brainard adjourned the meeting at 10:10 a.m.
APPROVED: ____________________________________
Sue Wolfgang – City Clerk
_____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: 495A47D3-C200-4C19-A756-77FFD2A53E91