HomeMy WebLinkAboutBPW Minutes 07.05.23
Board of Public Works and Safety Meeting
Minutes
Wednesday, July 5, 2023 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 10:10 AM
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jessica
Komp were present.
MINUTES
Minutes from the June 21, 2023 Regular Meeting. Board Member Burke moved to approve. Board
Member Watson seconded. Minutes were approved 3-0.
BID OPENING AND AWARD
Bid Opening for 23-STR-07 Brookshire Paving
Lori Watson opened the bids and Mayor Brainard read them aloud:
Contractor Quote
Howard Asphalt, LLC d/b/a Howard Companies $764,660.00
Rieth-Riley Construction Co., Inc. $771,492.12
Bid Award for 106th Street Lift Station Expansion Project
John Duffy, Director of the Department of Utilities, recommended awarding the bid to Thieneman
Construction, Inc., as they were the lowest, most responsive bidder. Board Member Burke moved to
award the bid to Thieneman Construction, Inc., in the amount of $6,536,000.00. Board Member
Watson seconded. Award approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Proteam Tactical Performance, LLC; ($8,800.00);
Shield Mobile App Subscription; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; American Structurepoint; ($40,867.29); 16-ENG-37
116th and Rangeline RAB; Change Order #5; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
DocuSign Envelope ID: 657F94F3-EFFE-4735-A05E-CDBADFA24E5B
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($279,000.00); 22-ENG-13
2022 Bond Various Path/Walk and Drainage Projects; Additional Services Amendment; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW 07-05-23-01; A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Agreement Between City and Vendor; The Archer Company, LLC; ($27,500.00);
Salary and Compensation Plan Update Study; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; National Pavement Maintenance, LLC; ($65,070.00);
Road Preservation; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Retro-Tech Systems, LLC; ($767,791.00); Solar
Procurement and Installation; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets and Request to Use Midtown Plaza; Brews on the Boulevard; July
28 – July 31, 2023; 8:00 AM – 10:00 PM; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; CarmelFest; July 4, 2023; 8:00 AM – 11:00 PM; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; 2024 Carmel Marathon; April 13, 2024; 4:00 AM – 4:00 PM;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Rolling Closure/Lane Restrictions of City Streets and Request to Use Midtown Plaza;
Carmel Chinese Mooncake Festival; September 30, 2023; 9:00 AM – 9:00 PM; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Concert; July 23, 2023; 2:00 PM – 8:00 PM; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Family Summer Concert Series; Wednesday Evenings July 5 –
September 27, 2023; 5:00 PM – 10:30 PM; TABLED; Board Member Watson moved to table the
request. Mayor Brainard seconded. Tabling approved 3-0.
OTHER
Request for Consent to Encroach and Variance; 321 1st Ave. SE; TABLED; Mayor Brainard moved to
table the request. Board Member Watson seconded. Tabling approved 3-0.
Request for Dedication and Deed of Public Right-of-Way; 10534 Hussey Lane; Board Member Burke
moved to approve based on all conditions by City Engineers being met. Board Member Watson
seconded. Request approved 3-0.
Request for Grant of Perpetual Stormwater Quality Management Easement; 10534 Hussey Lane;
Board Member Burke moved to approve based on all conditions by City Engineers being met. Board
Member Watson seconded. Request approved 3-0.
DocuSign Envelope ID: 657F94F3-EFFE-4735-A05E-CDBADFA24E5B
Request for Grant of Water Quality Preservation Easement; 10534 Hussey Lane; Board Member
Burke moved to approve based on all conditions by City Engineers being met. Board Member Watson
seconded. Request approved 3-0.
Request for Parking and Sidewalk Restrictions; Midtown Flats - 591 Monon Blvd; Board Member
Burke moved to approve based on all conditions by City Engineers being met. Board Member Watson
seconded. Request approved 3-0.
Request for Replat; Sanctuary at 116th Section 3, Lots 106 – 108; Board Member Burke moved to
approve based on all conditions by City Engineers being met. Board Member Watson seconded.
Request approved 3-0.
Bid Award for 23-STR-07 Brookshire Paving
Crystal Edmundson, Operations Manager of Carmel Street Department, recommended awarding the
bid to Howard Asphalt, LLC, as they were the lowest, most responsive bidder. Board Member Burke
moved to award the bid to Howard Asphalt, LLC, in the amount of $764,660.00. Board Member
Watson seconded. Award approved 3-0.
ADJOURNMENT
Mayor James Brainard adjourned the meeting at 10:19 a.m.
APPROVED: ____________________________________
Sue Wolfgang – City Clerk
_____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: 657F94F3-EFFE-4735-A05E-CDBADFA24E5B