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Home My WebLink AboutBPW Minutes 02.15.23 Board of Public Works and Safety Meeting Minutes Wednesday, February 15, 2023 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 AM. MEMBERS PRESENT Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Holly Harmeyer were present. MINUTES Minutes from the February 1, 2023, Regular Meeting. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Mayor Brainard abstained. BID/QUOTE OPENINGS AND AWARDS Bid Opening for Project # 20-ENG-04 - Road Improvements College Ave (96th to 106th Street) Lori Watson opened the bids and Mayor Brainard read them aloud: Contractor Bid Rieth-Riley Construciton, Inc. $13,585,815.00 E&B Paving $13,897,069.69 White Construction, LLC $14,400,000.00 Bid Opening for Project 23-STR-01 - 2023 Paving Program Lori Watson opened the bids and Mayor Brainard read them aloud: Contractor Bid Milestone Contractors, L.P. $ 4,184,590.50 Howard Companies $3,641,478.50 Rieth-Riley Construction, Inc. $4,028,080.00 Bid Award for 16-ENG-97A Gray Road Multi-Use Path (106th to 116th Street) Bradley Pease, PE, City of Carmel, recommended awarding the bid to Monroe, LLC, as they were the lowest, responsive bidder. Board Member Burke moved to award the bid to Monroe, LLC in the amount of $649,940.00. Board Member Watson seconded. Bid Award approved 3-0. PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS Resolution BPW 02-15-23-0; Artistic Composite Pallets; Erosion Control; ACP Realty, LLC Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: E3DF1AE4-D2F6-4C0E-B51B-5B387E45F6DF CONTRACTS Request for Purchase of Goods and Services; AVI Systems, Inc.; ($74,638.00); 2023 AV Maintenance Contract; Additional Services Amendment Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Certified Engineering, Inc.; ($129,330.00); 20-ENG-04 R/W Engineering Services; Professional Services Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Fredericks, Inc; ($49,715.00); Fire Station #41 Soffit and Gutters Repair Per Quote; Additional Services Amendment Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Gear Wash, LLC; ($13,360.00); Advanced Cleaning / Inspection / Repair of Turn Out Gear; Additional Services Amendment #2 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Mainscape, Inc.; ($1,507,733.93); 2023 Mowing and Landscaping; Additional Services Amendment Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; National Water Services, LLC; ($29,579.00); Well Cleaning per Quote Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Sexson Mechanical Company, LLC; ($3,800.00); 2023 Annual Maintenance Agreement; Additional Services Amendment Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Sexson Mechanical Company, LLC; ($11,248.00); HVAC Preventative Maintenance at CDC and Stations 341, 342, 343, 344, & 346; Additional Services Amendment Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Sexson Mechanical Company, LLC; ($25,378.73); Fire Station #43 Replace 2 Split Systems Per Quote; Additional Services Amendment #2 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Shade Trees Unlimited, Inc.; ($95,000.00); 2023 Trees; Additional Services Amendment Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Storm Warrior Roofing and Restoration; ($264,870.00); Roof Replacement – 3450 West 131st Street; Architect - Telamon Energy Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; TMT, Inc.; ($79,778.00); 2023 Mulching; Additional Services Amendment Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: E3DF1AE4-D2F6-4C0E-B51B-5B387E45F6DF Request for Purchase of Goods and Services; TruGreen; ($246,277.14); 2023 Fertilization; Additional Services Amendment Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; United Diagnostic Services, LLC; ($51,300.00); Ultrasound Screening Package per Quote Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Indiana Design Center South Parking Lot; Artomobilia; September 9, 2023; 6:00 AM – 9:00 PM Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Carter Green / Road Closure; Booth Tarkington Civic Theatre Family Fundraiser; June 2, 2023; 8:00 AM – 11:00 PM Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Resolution BPW 02-15-23-01; A Resolution of the City of Carmel Board of Public Works and Safety Approving Transfer and Presentation of Pistol and Badge for Officer R. Scott Spillman; 19 Years of Meritorious Service Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Resolution BPW 02-15-23-03; A Resolution of the City of Carmel Board of Public Works and Safety Approving the Donation of Property by the City of Carmel; AED to PrimeLife Enrichment, Inc. Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Request for Acknowledgement of Conflict of Interest; Michael Brisco, Carmel Fire Department Board Member Burke moved to approve. Board Member Watson seconded. Acknowledgment approved 3-0. Request for Acknowledgement of Conflict of Interest; Gregory A. Webb, Carmel Fire Department Board Member Burke moved to approve. Board Member Watson seconded. Acknowledgment approved 3-0. Request for Grant of Drainage Easement; 4625 W 116th Street Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member Watson seconded. Request approved 3-0. Request for Right of Way Dedication; 4625 W 116th Street Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member Watson seconded. Request approved 3-0. Request for Storm Water Technical Standards Waiver; Old Meridian Apartments – 12895 Old Meridian Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member Watson seconded. Request approved 3-0. Request Info; Info; Info: Remove contact name; Board Member Burke moved to approve based on all conditions by the City engineer being met. Board Member Watson seconded. Request approved 3-0. ADD-ONS Board Member Burke moved to add two items to the agenda. Board Member Watson seconded. Approved 3-0. DocuSign Envelope ID: E3DF1AE4-D2F6-4C0E-B51B-5B387E45F6DF Request for Purchase of Goods and Services; Monroe, LLC; ($649,940.00); 16-ENG-97A Gray Rd Multi-Use Path - Construction; Jeremy Kashman, City Engineer Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley Construction, Inc.; ($59,928.64); 20-ENG-01 Smoky Row Road Reconstruction from Old Meridian Road to Range Line Road; CO #6; Jeremy Kashman, City Engineer Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:12 a.m. APPROVED: ____________________________________ Sue Wolfgang – City Clerk _____________________________________ Mayor James Brainard ATTEST: __________________________________ Sue Wolfgang – City Clerk DocuSign Envelope ID: E3DF1AE4-D2F6-4C0E-B51B-5B387E45F6DF