HomeMy WebLinkAboutBPW-10-18-06
City of Carfilel
Office of the MEETING
Clerk. Treasurer
NOTICE
CARMEL BOARD OF PUBLIC
WORKS
WEDNESDAY, OCTOBER 18, 2006
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
OCTOBER 18, 2006, AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE.
THE PURPOSE OF THE MEETING IS CITY BUSINESS.
ONE CIVIC SQUARE CARMEL, INDIANA 46032 3 I 7/571 .24 I 4
City ofCartnel
Office hf the
Clerk. Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
AGENDA
WEDNESDAY, OCTOBER 18, 2006 - 10:00 A.M.
COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the October 4, 2006 Regular Meeting
b. Minutes from the October 6, 2006 Special Meeting
2. BID OPENING/ AWARDS
a. Bid Opening for Maple Acres Water Main Project; John Duffy, Director of the
Department of Utilities
3. PERFORMANCE RELEASES
a. Resolution No. BPW-I0-18-06-04; Stanford Park, Section 1; Street Signs; Steve
Broermann, Platinum Properties
b. Resolution No. BPW- 10-18-06-05; Stanford Park, Section 2B; Streets, Curb &
Gutters; Steve Broermann
c. Resolution No. BPW-I0-18-06-06; Carmel Hope Fellowship Church; Carey Road
R.O.W. Improvements; George Crumley, Indiana Association of Seventh Day
Adventists
4. CONTRACTS
a. Request for Purchases of Goods and Services; Salsbery Brothers Landscaping;
($2,000.00); Michael Hollibaugh, Director of the Department of Community
Development
b. Request for Purchases of Goods and Services; Kinsey's Floor Covering; (1,474.13);
Chief Douglas Callahan, Carmel Fire Department
c. Request for Purchases of Goods and Services; Mueller Painting; ($2285.00); Chief
Douglas Callahan, Carmel Fire Department
d. Request for Purchases of Goods and Services; Arab Termite & Pest Control;
($588.0); l::lffief'1lf~Hta]I\i!\lHr,Ee!!ffileI'FM9~epWIl-illeh4f4
e. Request for Purchases of Goods and Services; Additional Services Request;
Station 44 Design; Paul I Cripe; ($139,324.00); Chief Douglas Callahan, Carmel Fire
Department
f. Request for Purchases of Goods and Services; Midwest Garage Door Systems;
($850.00); Chief Douglas Callahan, Carmel Fire Department
5. USE OF CITY FACILITIES
a. Request to Use Gazebo and Common Grounds; Filming with Possible Boom or
High Angle Equipment; Friday October 27, 2006 3:00 p.m. - 9:00 p.m.; Saturday
October 28, 2006 and Sunday October 29, 2006; 7:00 a.m. to 9:00 p.m.; Dangerous
Games EntertainmentJParadise Productions
6. OTHER
a. Request for Water Availability; Strategic Marketing & Research; Meridian
Technology Center; Ashton Fritz, The Schneider Corporation
b. Request for Water and Sanitary Sewer Availability; Village Green Townhomes,
Section 1; Brady Kuhn, Weihe Engineers, Inc.
c. Request for Commercial Curb Cut; North side of 117th Street; Strategic
Marketing & Research; Meridian Technology Center; Ashton Fritz, The Schneider
Corporation
d. Request for Commercial Curb Cut; Village Green Townhomes, Section 1; South
side of Smokey Row Road; Brady Kuhn, Weihe Engineers, Inc.
e. Request for Open Pavement Cut; Village of West Clay, Block F Commercial
Buildings and Townhomes; Apsley Lane; Brandon Burke, Schneider Corporation
f. Request for Open Pavement Cut; Village Green Townhomes, Section 1; Smokey
Row Road; Brady Kuhn, Weihe Engineers, Inc
g. Request for Secondary Plat Approval; Arden Townhomes; 136th @ Cool Creek;
Richard Kelly, EMH&T Engineers
h. Request for Secondary Plat Approvalj Abney Glen Subdivision; Paul Shoopman,
Indiana Land Development
1. Request for Secondary Plat Approval; Village of West Clay, Section 10006; Bryan
Riley, Falcon Engineering
J. Request for Acceptance of Contract R-26586j Travel Lanes on 116th Street;
Gregory Pankow; INDOT
k. Request for City to Adopt Street Lights; Chesterton Subdivision; Cindy Clifford,
Chesterton Neighborhood Association
1. Request for Military Leave of Absence; Adam Schriner; Michael Hollibaugh,
Director of the Department of the Community Development
m. Request for Dedication and Deed of Public Right of Way; Duke Realtyj Douglas
Haney, City Attorney
n. Request for Dedication and Deed of Public Right of Way; Hamilton Crossing;
Douglas Haney, City Attorney
o. Resolution No. BPW-I0-18-06-01j A Resolution Adjusting Employer and
Employee Premium Rates for the City of Carmel Employee Health Benefit Plan;
Barb Lamb, Director of Human Resources
p. Resolution No. BPW-IO-18-06-02; A Resolution Temporarily Suspending
Employer and Employee Health Insurance Premium Payments; Barb Lamb,
Director of Human Resources
q. Resolution No. BPW-IO-18-06-03; A Resolution to Supplement Worker's
Compensation Benefits for Kurt Kirby; Barb Lamb, Director of Human Resources
r. Resolution No. BPW-IO-18-06-07; A Resolution approving the exchange of surplus
Public Safety Vehicles from the City of Carmel, Indiana and Certain Public Safety
Assistance from the City of Long Beach, Mississippi; Darrell Norris
7. ADJOURNMENT
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BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, OCTOBER IS, 2006 -10:00 A.M.
COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 10:02 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson; Clerk Treasurer, Diana
Cordray; Deputy Clerk Treasurer, Sandra Johnson
MINUTES
The Minutes for the October 4, 2006 Regular Meeting were approved 3 - O.
The Minutes for the October 6, 2006 Special Meeting were approved 2 - O. Board Member Watson
abstained because she was not present at the meeting.
BID OPENING/ AWARDS
Bid Ovenin!! for Mavle Acres Water Main Proiect; Mayor Brainard opened and read the bids aloud.
Company
Bid Amount
TP/
Sam Dotlich
Culy Construction
Infrastructure Contractors
Atlas Excavating
Midwest Trenches
$/03,500.00
$/54,744.50
$/48,472.00
$/62,750.00
$/77,375.00
$/24,89/.00
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation at the next meeting.
PERFORMANCE RELEASES
Resolution No. BPW- /0-/8-06-04; Stanford Park. Section /: Street Si!!ns; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
Resolution No. BPW- 10-/8-06-05; Stanford Park. Section2B; Streets. Curb & Gutters; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
Resolution No. BPW- 10-/8-06-06; Carmel Hove Fellowshiv Church; Carey Road R.O. W.
Improvements; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 3-0.
I CONTRACTS
Reauest for Purchases of Goods and Services; Salsberv Brothers Landscavinl!; ($2.000.00); Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
Reauest for Purchases of Goods and Services; Kinsev's Floor Coverinl!; (1.474.13 Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 3-0.
Reauest for Purchases of Goods and Services; Mueller Paintinl!; ($2285.00); Mayor Brainard moved
to approve. Board Member Burke seconded. Request approved 3-0.
Reauest for Purchases of Goods and Services; Arab Temlite & Pest Control; ($588.0 Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 3-0.
Reauest for Purchases of Goods and Services; Additional Services Reauest; Station 44 Desil!n;
Paul I Crive; ($139.324.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 3-0.
Reauest for Purchases of Goods and Services; Midwest Garal!e Door SyStems; ($850.00); Chief
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
I USE OF CITY FACILITIES
Reauest to Use Gazebo and Common Grounds: Filminl! with Possible Boom or Hil!h Anl!le
Eauivment: Fridav October 27.20063;00 v.m. - 9;00 v.m.: Saturday October 28.2006 and Sunday
October 29. 2006; 7:00 a.m. to 9:00 v.m.; Mayor Brainard moved to amend hours to regular business
hours or the company would have to pay city personnel to be present during filming. Board Member
Burke seconded. There was brief discussion. Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 3-0.
OTHER
Reauest for Water Availabilitv; Stratel!ic Marketinf! & Research; Meridian Technolof!v Center: Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
Reauest for Water and Sanitarv Sewer A vailabilitv; Villaf!e Green Townhomes. Section 1; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
Reauest for Commercial Curb Cut; North side of I It}, Street: Stratef!ic Marketinl! & Research;
Meridian Tecllllolof!v Center; Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 3-0.
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Reauest for Commercial Curb Cut; Villaf!e Green Townhomes. Section I: South side of Smokev Row
Road: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
Rem/est for Oven Pavement Cut; Villaf!e of West Clay. Block F Commercial Buildinf!s and
Townhomes; Avslev Lane; Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 3-0.
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ReQuest for Oven Pavement Cut; Villal!e Green Townhomes, Section 1; SmokeI' Row Road; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 3-0.
ReQuest for Secondary Plat Avvroval: Arden Townhomes; 136'" @ Cool Creek: Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 3-0.
ReQuest for Secondary Plat Avvroval; Abney Glen Subdivision; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 3-0.
ReQuest for Secondary Plat Avvroval; Villal!e of West Clay. Section 10006; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
Remlest for Accevtance of Contract R-26586; Travel Lanes on 116'" Street; Grel!orv Pankow: INDOT
ReQuest for City to Adovt Street Lil!hts; Chesterton Subdivision; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 3-0.
Reauest for Militarv Leave of Absence; Adam Schriner: Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 3-0.
ReQllest for Dedication and Deed of Public Ril!ht of Way: Duke Realtv; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 3-0.
Reauest for Dedication and Deed of Public Ril!ht ofWav; Hamilton Crossinl!; Mayor Brainard moved
to approve. Board Member Burke seconded. There was brief discussion. The Mayor amended Exhibit
C to read Exhibit A-4. Mayor Brainard moved to approve amendment. Board Member Burke
seconded. Amendment approved 3-0. Request approved 3-0.
Resolution No. BPW-1O-I8-06-01; A Resolution Adiustinl! Emvloyer and Emvloyee Premium Rates for
the City of Carmel Emvloyee Health Benefit Plan: Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 3-0.
Resolution No. BPW-1O-18-06-02; A Resolution Temvorarily Susvendinl! Emvloyer and Emvlovee
Health Insurance Premium Pavments; Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 3-0.
Resolution No. BPW-IO-I8-06-03; A Resolution to Suvvlement Worker's Comvensation Benefits for
Kurt Kirbv; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved
3-0.
Resolution No. BPW- 10- 1 8-06-07; A Resolution avvrovinl! the exchanl!e of sumlus Public Safety
Vehicles from the City of Carmel, Indiana and Certain Public Safety Assistance from the Citv of Lonl!
Beach. Mississivvi; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 3-0.
ADJOURNMENT
Mayor James Brainard adjourned the Meeting at 11;00 a.m.
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Diana L. Cordray, IA
Clerk-Treasurer
Approved,
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