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Home My WebLink AboutBPW Minutes 07.19.23Board of Public Works and Safety Meeting Minutes Wednesday, July 19, 2023 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:00 AM MEMBERS PRESENT Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jessica Komp were present. MINUTES Minutes from the July 5, 2023 Regular Meeting. Board Member Burke moved to approve. Board Member Watson seconded. Minutes were approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Humane Society for Hamilton County; ($126,182.30); Animal Shelter Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Mid-America Elevator, Co., Inc.; ($89,450.00); Elevator Modernization; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Paxton Klitzsch; ($25/hour performance fee plus $15/hour additional services); Performance Agreement - The Mascot “Spokes”; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 07-19-23-01; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement between City and Vendor; Rollfast, Inc.; ($5,000.00); Learn 2 Ride Program; Additional Services Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Request for Joint Use and Maintenance Agreement; The Indiana Department of Transportation and the City of Westfield and the City of Carmel; Signs and Totem Structure on US 31; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 07-19-23-03; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Agreement between City and Vendor; Howard Asphalt, LLC d/b/a Howard Companies; ($764,660.00); 23-STR-07 Brookshire Paving; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. DocuSign Envelope ID: A783BF4D-1315-40FE-B644-39D2680629DF Request for Purchase of Goods and Services; Al Warren Oil Company, Inc.; ($58,690.50); Fuel Storage Tanks and Fuel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Decorative Paving Company; ($174,125.00); 23-STR-06 Palladium Pavers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Carter Green; Collector Car Exhibit; August 30, 2023; 10:00 AM – 4:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Civic Square Gazebo/Lawn and City Streets; 5K Race; August 20, 2023; 6:00 AM – 12:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Midtown Plaza; Musical Talent Show; August 24 - 27, 2023; 1:00 PM – 11:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Midtown Plaza; Outdoor Workout; July 26, 2023; 5:00 PM – 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Midtown Plaza; Outdoor Workout; August 18, 2023; 9:00 AM – 10:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Family Summer Concert Series; Wednesday Evenings July 5 – September 27, 2023; 5:00 PM – 10:30 PM; Melanie Brewer, Fountain Square Committee – TABLED ON 7/5/23 – TABLED REQUEST WAS WITHDRAWN Request to Acknowledge Approval of Use of Civic Square Gazebo/Lawn and Addition of Handicapped Parking Spaces; Family Summer Concert Series; Wednesday Evenings May 31 – September 27, 2023; 12:00 PM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Request for Consent to Encroach and Variance; 321 1st Ave. SE; Derek & Amy Van Ostrand Fakehany, Property Owners – TABLED ON 7/5/23 – REQUEST REMAINS TABLED Request for Replat; Caress Corner; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat; Carmel Midtown; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach and Variance; 10701 North College Ave, Suite B; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: A783BF4D-1315-40FE-B644-39D2680629DF Request for Curb Cut and Curb Cut Vacation; 1015 Oswego Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut; 13175 Towne Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut; Ace Hardware at Towne & Harleston; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Second Curb Cut; 865 W. 136th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Waiver; 126th and Shelborne Road – Reed Property; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Waiver; Woodland Country Club; Woodland Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 07-19-23-02; A Resolution of the City of Carmel Board of Public Works and Safety Appointing Special Police Officers; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Swearing-in Ceremony to follow business portion of meeting. ADD-ONS Board Member Burke moved to add two add-on items to the agenda. Board Member Watson seconded. Approved 3-0. Contract Award for 106th Street Lift Station Expansion Project The Department of Utilities requests the approval of a contract with Thieneman Construction for the 106th Street Lift Station Expansion Project, in the amount of $6,536,000.00. Theineman Construction was previously awarded the bid as the lowest responsive bidder. Presented by Sergey Grechukhin, Office of Corporation Counsel. Board Member Burke moved to approve the contract. Board Member Watson seconded. Approved 3-0. Purchase of Vehicle for Department of Administration The Department of Administration requests the approval of an Additional Services Amendment contract for a financed vehicle with Kelly Automotive. Vehicle replaces a damaged (totaled) vehicle, on which an insurance claim was paid. Presented by Sergey Grechukhin, Office of Corporation Counsel. Board Member Burke moved to approve the contract. Board Member Watson seconded. Approved 3-0. CEREMONY Mayor Brainard performed the oaths to swear in Samuel Brown and Austin Webb as Special Police Officers with Carmel Police Department. As such, Samuel Brown and Austin Webb will be Animal Control Specialists/Community Service Officers (“CSOs”), enforcing the parking and animal control provisions of Carmel City Code. DocuSign Envelope ID: A783BF4D-1315-40FE-B644-39D2680629DF ADJOURNMENT Mayor James Brainard adjourned the meeting at 10:09. APPROVED: ____________________________________ Sue Wolfgang – City Clerk _____________________________________ Mayor James Brainard ATTEST: __________________________________ Sue Wolfgang – City Clerk DocuSign Envelope ID: A783BF4D-1315-40FE-B644-39D2680629DF