HomeMy WebLinkAboutG-2023-005 Authorizing-Contractor-for-Benefits-Parks-FoundationRESOLUTION NO. G-2023-005
RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION
AUTHORIZING CONTRACT FOR BENEFITS
The Carmel/Clay Board of Parks and Recreation (the “Board”) met at a duly called and
authorized meeting of the Board held on the date set forth below, such meeting being called pursuant
to a notice stating the time, place and purpose of the meeting received by all of the Board Members,
and the following Resolutions were made, seconded and adopted by a majority of those present at the
meeting, which constituted a legal quorum of the Board.
WHEREAS, the Carmel/Clay Board of Parks and Recreation (the “Board”) is a governmental
entity created and authorized to administer the Carmel/Clay Department of Parks and Recreation (the
“Department”) pursuant to that certain agreement entitled “Interlocal Cooperation Agreement” signed
by the respective authorized officials of Clay Township, Hamilton County, Indiana and City of Carmel,
Indiana on July 30, 2002 and effective January 1, 2003, as amended from time to time (the “Interlocal
Agreement”); and
WHEREAS, the Carmel Clay Parks Foundation, Inc. (the “Foundation”) is Domestic Nonprofit
Corporation organized under Section 501 (c) (3) of the U.S. Internal Revenue Code for the purpose to
enhance the recreational, educational and cultural life of the community by supporting the Carmel/Clay
Parks and Recreation system; and
WHEREAS, the Board recognizes the support and contributions of the Foundation to the
Department and desires to further promote the Foundation’s efforts; and
WHEREAS, for the purposes of Ind. Code 35-44.1-1, the Park Board considers work performed
by Department employees in the aid and support of the Foundation as related and fundamental to the
operation of the Department; and
WHEREAS, the Board desires to authorize the Director and the Assistant Director of the
Department and each of them individually, to assign Department employees to perform work in support
of the Foundation; and
WHEREAS, the Department has created a Resource Development Coordinator (the “RDC”)
position which is responsible for pursuing grants, sponsorships, and donations that benefit the park
system; and
WHEREAS, the Board recognizes the symbiotic relationship of the RDC and the Foundation and
further desires to promote the reciprocal benefits achieved through support of the Foundation.
NOW, THEREFORE, BE IT RESOLVED BY THE CARMEL/CLAY BOARD OF PARKS AND RECREATION
THAT:
1. The foregoing Recitals are incorporated herein by this reference.
2. The Director and the Assistant Director of the Department, and each of them individually, is
authorized and empowered to assign Department employees to tasks supporting the
Foundation. Full-time Department employees, except for the Resource Development
Coordinator, may be assigned up to 10% of their annualized hours to tasks supporting the
Foundation. Time in excess of 10% must be approved by the Director of the Department.
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3. The Resource Development Coordinator is authorized to work with the Foundation as needed in
the best interest of the Department.
4. All actions heretofore taken by the Director, Assistant Director and employees of the
Department in support of the Foundation are hereby ratified and confirmed in every way.
5. The Director and the Assistant Director of the Department, and each of them individually, is
further authorized to take any and all legally permissible actions to support the Foundation.
6. This Resolution shall be effective immediately upon its adoption.
APPROVED AND ADOPTED by the Carmel/Clay Board of Parks and Recreation this 8th day of
August 2023 by a vote of ___6__ ayes and ___0__nays.
CARMEL/CLAY BOARD OF PARKS AND RECREATION
Richard F. Taylor III, President X
Aye Nay
Jenn Kristunas, Vice-President X
Aye Nay
Lin Zheng, Treasurer X
Aye Nay
Linus Rude, Secretary X
Aye Nay
James D. Garretson Absent
Aye Nay
Carrie Holle Absent
Aye Nay
Joshua A. Kirsh X
Aye Nay
Kristin Kouka Absent
Aye Nay
Mark Westermeier X
Aye Nay
CERTIFICATION
I certify under the penalties of perjury that the foregoing members of the Carmel/Clay Board of Parks
and Recreation voted as indicated above at a public meeting on August 8, 2023.
Richard F. Taylor III, President
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