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HomeMy WebLinkAboutCorrespondence(317) 844-6777 FAX (317) 706-6451 E-Mail cripe@cripe.biz 9339 PRIORITY WAY WEST DRIVE, SUITE 100 INDIANAPOLIS, INDIANA 46240 O:\2022\220120\30000\cad\BMP Easement Exhibit.dwg, August 8, 2023, ERIC WHITE, © Paul I. Cripe, Inc.REAL ESTATE SERVICESEQUIPMENT PLANNINGENERGY + FACILITIESSURVEY + CONSTRUCTION ENGINEERINGCIVIL ENGINEERINGARCHITECTURE + INTERIORS (317) 844-6777 FAX (317) 706-6451 E-Mail cripe@cripe.biz 9339 PRIORITY WAY WEST DRIVE, SUITE 100 INDIANAPOLIS, INDIANA 46240 O:\2022\220120\30000\cad\BMP Easement Exhibit.dwg, August 8, 2023, ERIC WHITE, © Paul I. Cripe, Inc.REAL ESTATE SERVICESEQUIPMENT PLANNINGENERGY + FACILITIESSURVEY + CONSTRUCTION ENGINEERINGCIVIL ENGINEERINGARCHITECTURE + INTERIORS Cripe111%11111 PIC JOB 110. 220120-30000 JUNE 19, 2023 SHEET 2 OF 2 RIGHT OF WAY EXHIBIT WOODLAND COUNTRY CLUB LOT 9 WOODLAND GOLF CLUB SUBD D 13fi, PAGE 545 LOT 22 iLn sl n� +W ' N!� , , JPOLK, TERTRTERE INST. NO, 201ED42179 L LOT 23 115ION 40' R/W N �-L=40,40' a 50 100 2DO s R=195.OD' 25 75 iso SCALE: 1"=100' a N-b�g1�'I RIGHT Of WAY ; ' 0.658 Ac.t (28,678 S.F.) i WOODLAND COUNTRY CLUB, INC. .''/ D.R. 204, PAGES 424-439 AV 3 z ... n , EXISTING ASPHALT s?` F R�16000 5+ N 81'D9' E PAVEMENT S 10'10'58' E 4.31' POINT OF BEGINNING N,W, COR. OF WOODLAND GOLF CWB 2ND SUBDWI'. L�1'1a,29, LOT 3WOODLAND COUNTRY CLUB, INC. R`200.00, 7OFk' D.R. 284, PAGES 424-430WESTERN BOUWOODLAND G2N0 SU? 'S 10'10'58" E101 35.70' 5J 4 2 O O� 9339 PRIORITY WAY WEST DRIVE, SUITE 100 INDIANAPOLIS, INDIANA 46240 (317) 844-6777 FAX (317) 706-6451 E-Mail cdpe@cdpe.biz ARCHGECTURE.INIERpR; • CIVIL ENGINEE RING 0 SURVEYS IFS • EOUIPMENTPLANN611G 0 REAL ESTATE SERVICES LEI U `a W Cripe PIC JOB NO. 220120-3000D JUNE 19, 2023 SHEET 1 OF 2 RIGHT OF WAY EXHIBIT WOODLAND COUNTRY CLUB RIGHT OF WAY DESCRIPTION A part of the Northwest Quarter of Section 6, Township 17 North, Range 4 East in Hamilton County, Indiana, more particularly described as follows: BEGINNING at the Northwest corner of Woodland Golf Club 2nd Subdivision, on addition to the City of Carmel, as per plat thereof, recorded in Deed Record 137, page 274 in the Office of the Recorder of Hamilton County, Indiana; thence South 10 degrees 10 minutes 58 seconds East (basis of bearings is Indiana State Plane Coordinate System East Zone (NAD83)) along the western boundary of said Woodland Golf Club 2nd Section 35.70 feet; thence South 81 degrees 09 minutes 58 seconds West 96.10 feet to o tangent curve to the right having a radius of 200.00 feet, the radius point of which bears North 08 degrees 50 minutes 02 seconds West; thence Northwesterly along said curve 140.29 feet to a point which bears South 31 degrees 21 minutes 26 seconds West from said radius point; thence North 58 degrees 38 minutes 34 seconds West 34.08 feet to a tangent curve to the right having a radius of 410.00 feet, the radius point of which bears North 31 degrees 21 minutes 26 seconds East; thence Northwesterly along said curve 269.27 feet to a point which bears South 68 degrees 59 minutes 11 seconds West from said radius point; thence North 21 degrees 00 minutes 49 seconds West 211.93 feet to the southern right of way of Woodland Drive as shown on Woodland Golf Cub Subdivision, on addition to the City of Carmel, as per plot thereof, recorded in Deed Record 136, page 545 in said Recorder's Office and a non—tongent curve to the left having a radius of 195.00 feet, the radius point of which bears North 04 degrees 44 minutes 28 seconds West; thence Easterly along said curve and said southern right of way 40.40 feet to a point which bears South 16 degrees 36 minutes 37 seconds East from said radius point; thence South 21 degrees 00 minutes 49 seconds East 204.27 feet to a tangent curve to the left having a radius of 370.00 feet, the radius point of which bears North 68 degrees 59 minutes 11 seconds East; thence Southeasterly along said curve 243.00 feet to a point which bears South 31 degrees 21 minutes 26 seconds West from said radius point; thence South 58 degrees 38 minutes 34 seconds East 34.62 feet to a tangent curve to the left having a radius of 160.00 feet, the radius point of which bears North 31 degrees 21 minutes 26 seconds East; thence Easterly along said curve 112.24 feet to a point which bears South 08 degrees 50 minutes 02 seconds East from said radius point; thence North 81 degrees 09 minutes 58 seconds East 95.16 feet to the Northerly extension of the Western boundary of said Woodland Golf Club 2nd Subdivision; thence South 10 degrees 10 minutes 58 seconds East along said Northerly extension 4.31 feet to the POINT OF BEGINNING, containing 0.658 acres (28,678 square feet), more or less. 9339 PRIORITY WAY WEST DRIVE, SUITE 100 INDIANAPOLIS, INDIANA 46240 (3171 844-6777 FAX 317 706-6451 c6pe.biz ARCMREQURE+7RERIM 0 CI41l FNGINEERN3 6 SURVEY+ HIBIT ` E5 • EOUIPMENTPLANNNG 0 P.EALE.SIATESEIMCES ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COSTS Date Prepared: 8/23/2023 Prepared by: Tom Green, PE, PLS, CFM Item Unit # of Units Unit Cost Total Item Cost PCC Sidewalk SY 515 $70.00 $36,050.00 Subtotal $36,050.00 Woodland CC Golf & Tennis Improvements Fee-in-Lieu of Sidewalk Cost Opinion Cripe 9339 Priority Way West Drive, Suite 100 Indianapolis, IN 46240 ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COSTS Date Prepared: 8/28/2023 Prepared by: Tom Green, PE, PLS, CFM Item Unit # of Units Unit Cost Total Item Cost Silt Fence LF 1100 $2.25 $2,475.00 Permanent Seeding w/Erosion Control Blanket SYD 1313 $6.00 $7,878.00 Rip-rap TON 2 $65.00 $130.00 Temporary Seeding SYD 985 $4.00 $3,940.00 Permanent Seeding (without Erosion Control Blanket) SYD 1321 $5.00 $6,605.00 Concrete Washout EA 1 $1,500.00 $1,500.00 Construction Entrance TON 40 $27.00 $1,080.00 Subtotal $23,608.00 Bond amount 110%$25,968.80 Woodland CC Golf & Tennis Improvements Erosion and Sedimentation Control Cripe 9339 Priority Way West Drive, Suite 100 Indianapolis, IN 46240 7/25/23, 10:48 AM Public App https://cw.carmel.in.gov/PublicAccess/template/CUF.aspx?CaObjectId=90545&BusCaseId=9 2/4 Back Map Application People Title Name Address Applicant / Responsible Party Gary Murray 9339 Priority Way West Drive Suite 100, Indianapolis, IN, 46240 Field Contact/Project Superintendent Jacob Jeffries 5745 Progress Road, Indianapolis, IN, 46241 Restoration Contact Jacob Jeffries Contractors Business Name Type License Expiration PATTERSON HORTH INC.ROW 100141709 07/12/2024 Data Right of Way RW-2023-00787 100 WOODLAND LN, CARMEL, 46032 Woodland Country Club Tennis Courts and Golf Instruction Facility FEES PAID Actions... Created:07/10/2023 Expires:07/10/2122 Description of Work  Project Description  Tennis Courts and Golf Instruction Facility Estimated Date of Work 07/31/2023 Use of Heavy Equipment Skid Steer or Larger Yes No Land Disturbance over one quarter of an acre  Yes No Driveway Replacement Yes No Bore or Directional Drill Yes No Linear Feet of Road Bore if applicable Number Street or Path Cut Yes No Path or Sidewalk Closure  Yes No 7/25/23, 10:48 AM Public App https://cw.carmel.in.gov/PublicAccess/template/CUF.aspx?CaObjectId=90545&BusCaseId=9 3/4 Workflow Description Result Target End Completed M Comments Bond Verification No 07/13/2023 9:46 AM 07/10/2023 10:06 AM 1 New Bond received?Yes 07/12/2023 10:06 AM 07/17/2023 11:22 AM 1 More information required?Yes 07/13/2023 9:46 AM 07/10/2023 11:41 AM 1 More information required?No 07/13/2023 11:41 AM 07/11/2023 9:38 AM 1 Hamilton County Drainage Area?N/A 07/10/2023 9:46 AM 07/11/2023 9:39 AM 1 Additional approval?07/20/2023 11:22 AM 2 Fees Paid?3 Send Approved permit 4 Comment added on 07/10/2023 at Due to the building permit not being provided during this ROW application submission, please upload this ROW permit to the building permit associated to this address/project in Cityworks and contact the building department to inform them that the ROW permit is approved and attached to the building permit. Building permit will not proceed if ROW permit is not provided. Please read and post ROW permit with the Building permit in window visible from the street addressed from. The permit is attached in Cityworks. If the permit is not posted or present, work may be stopped until it is onsite. Contact the ROW inspector when the project is completed and any ROW restorations are completed per Carmel standards https://www.carmel.in.gov/home/showpublisheddocument/15287/637725829835930000 Right-of-Way Daily Inspection 5 Final Inspection 6 Addresses Address Location Type Location Id 100 WOODLAND LN, CARMEL, 46032 -- 100 Woodland Ln PLL ADDRESS POINTS CAR-ADD30297 Fees Fee Amount Amount Paid Amount Due ROW Permit filing fee $50.00 $50.00 $0.00 Total Fees:$50 00 Total Paid:$50 00 Total Due:$0 00 New or Relocated Driveway Cut Yes No Lane or Road Closure  Yes No Aerial Utility Work  Yes No If yes are new poles being installed Select a value Are any other City of Carmel permits associated with this project If applicable Yes No If yes what is the permit number If applicable Improvement Location Permit but not issued yet 7/25/23, 10:48 AM Public App https://cw.carmel.in.gov/PublicAccess/template/CUF.aspx?CaObjectId=90545&BusCaseId=9 4/4 Total Fees: $50.00 Total Paid: $50.00 Total Due: $0.00 Notes Note Date Patterson Horth contacted me and this will be under their bond which they are applying for today.07/12/2023 Related Documents Add 386.75 KB 07/10/2023 C2-1_Site Plan.pdf Attached By: gmurray@cripe.biz Label 536.77 KB 07/10/2023 C1-1_Existing Conditions and Demolition Plan.pdf Attached By: gmurray@cripe.biz Label 1.42 MB 07/10/2023 C2-2_Site Details.pdf Attached By: gmurray@cripe.biz Label Board of Public Works and Safety Meeting1 Minutes2 Wednesday, July 19, 2023 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square4 5 6 7 MEETING CALLED TO ORDER8 9 Mayor James Brainard called the meeting to order at 10:00 AM10 11 MEMBERS PRESENT12 13 Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jessica14 Komp were present. 15 16 MINUTES17 18 Minutes from the July 5, 2023 Regular Meeting. Board Member Burke moved to approve. Board Member19 Watson seconded. Minutes were approved 3-0. 20 21 CONTRACTS22 23 Request for Purchase of Goods and Services; Humane Society for Hamilton County; ($126,182.30); 24 Animal Shelter Services; Board Member Burke moved to approve. Board Member Watson seconded. 25 Request approved 3-0. 26 27 Request for Purchase of Goods and Services; Mid-America Elevator, Co., Inc.; ($89,450.00); Elevator28 Modernization; Board Member Burke moved to approve. Board Member Watson seconded. Request29 approved 3-0. 30 31 Request for Purchase of Goods and Services; Paxton Klitzsch; ($25/hour performance fee plus32 15/hour additional services); Performance Agreement - The Mascot “Spokes”; Board Member Burke33 moved to approve. Board Member Watson seconded. Request approved 3-0. 34 35 Resolution BPW 07-19-23-01; A Resolution of the City of Carmel Board of Public Works and Safety36 Acknowledging Agreement between City and Vendor; Rollfast, Inc.; ($5,000.00); Learn 2 Ride37 Program; Additional Services Agreement; Board Member Burke moved to approve. Board Member38 Watson seconded. Resolution approved 3-0. 39 40 Request for Joint Use and Maintenance Agreement; The Indiana Department of Transportation and41 the City of Westfield and the City of Carmel; Signs and Totem Structure on US 31; Board Member42 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 43 44 Resolution BPW 07-19-23-03; A Resolution of the City of Carmel Board of Public Works and Safety45 Acknowledging Agreement between City and Vendor; Howard Asphalt, LLC d/b/a Howard46 Companies; ($764,660.00); 23-STR-07 Brookshire Paving; Board Member Burke moved to approve. 47 Board Member Watson seconded. Resolution approved 3-0. 48 49 Request for Purchase of Goods and Services; Al Warren Oil Company, Inc.; ($58,690.50); Fuel50 Storage Tanks and Fuel; Board Member Burke moved to approve. Board Member Watson seconded. 51 Request approved 3-0. 52 53 Request for Purchase of Goods and Services; Decorative Paving Company; ($174,125.00); 23-STR-0654 Palladium Pavers; Board Member Burke moved to approve. Board Member Watson seconded. Request55 approved 3-0. 56 57 REQUEST TO USE CITY STREETS/PROPERTY58 59 Request to Use Carter Green; Collector Car Exhibit; August 30, 2023; 10:00 AM – 4:00 PM; Board60 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 61 62 Request to Use Civic Square Gazebo/Lawn and City Streets; 5K Race; August 20, 2023; 6:00 AM – 63 12:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request64 approved 3-0. 65 66 Request to Use Midtown Plaza; Musical Talent Show; August 24 - 27, 2023; 1:00 PM – 11:00 PM; 67 Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 68 69 Request to Use Midtown Plaza; Outdoor Workout; July 26, 2023; 5:00 PM – 7:00 PM; Board Member70 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 71 72 Request to Use Midtown Plaza; Outdoor Workout; August 18, 2023; 9:00 AM – 10:00 AM; Board73 Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 74 75 Request to Use/Close City Streets; Family Summer Concert Series; Wednesday Evenings July 5 – 76 September 27, 2023; 5:00 PM – 10:30 PM; Melanie Brewer, Fountain Square Committee – TABLED77 ON 7/5/23 – TABLED REQUEST WAS WITHDRAWN78 79 Request to Acknowledge Approval of Use of Civic Square Gazebo/Lawn and Addition of Handicapped80 Parking Spaces; Family Summer Concert Series; Wednesday Evenings May 31 – September 27, 2023; 81 12:00 PM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. 82 Request approved 3-0. 83 84 OTHER85 86 Request for Consent to Encroach and Variance; 321 1st Ave. SE; Derek & Amy Van Ostrand87 Fakehany, Property Owners – TABLED ON 7/5/23 – REQUEST REMAINS TABLED88 89 Request for Replat; Caress Corner; Board Member Burke moved to approve. Board Member Watson90 seconded. Request approved 3-0. 91 92 Request for Secondary Plat; Carmel Midtown; Board Member Burke moved to approve. Board93 Member Watson seconded. Request approved 3-0. 94 95 Request for Consent to Encroach and Variance; 10701 North College Ave, Suite B; Board Member96 Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 97 98 1 Elaine Ivy From:Warner, Caleb <cwarner@carmel.in.gov> Sent:Thursday, August 3, 2023 5:47 PM To:Elaine Ivy; Thomas, John G; Jordan, Alex Cc:Tom Green; Gary Murray Subject:RE: Woodland - Waivers The waivers were approved at the 7/19 BPW meeng. Sincerely, Caleb Warner Engineering Administrator City of Carmel Engineering Dept. 1 Civic Square, Carmel, IN 46032 (317) 571-2364 From: Elaine Ivy <EIvy@cripe.biz> Sent: Thursday, August 3, 2023 5:44 PM To: Warner, Caleb <cwarner@carmel.in.gov>; Thomas, John G <jthomas@carmel.in.gov>; Jordan, Alex <ajordan@carmel.in.gov> Cc: Tom Green <TGreen@cripe.biz>; Gary Murray <GMurray@cripe.biz> Subject: Woodland - Waivers Good a>ernoon Caleb W., Following up regarding the waiver’s requested by the Woodland Country Club Golf and Tennis project, these were submiAed July 7th by G. Murray of our office. Our understanding is that they should have been discussed at the Board of Public Works and Safety Meeng on Aug. 2 nd. Could you please confirm the status of these? Thank you. To help us facilitate mely responses, please reply to at least two different people within the Cripe office. Thanks! Best Regards, ELAINE IVY, PE (IN) Civil Design Engineer, Civil Cripe 9339 Priority Way West Drive, Suite 100 Indianapolis, IN 46240 Direct Line: 317.706.6308 Telephone 317.844.6777 www.cripe.biz 9339 Priority Way West Drive, Suite 100, Indianapolis, Indiana 46240 Architecture | Civil Engineering | Land Surveying + Construction Engineering | Equipment Planning | Real Estate Services July 10, 2023 Mr. Caleb Warner City of Carmel Engineering Department One Civic Square Carmel, IN 46032 RE: Woodland Country Club Drainage Variance Dear Mr. Warner: Cripe and Woodland Country Club are requesting variances from the following requirements of the City Carmel’s Stormwater Technical Standards: · Section 102.02 V - An existing project site layout that shall include the following information: a. A topographic map of the land to be developed and such adjoining land whose topography may affect the layout or drainage of the development. When a road borders the land being developed, the survey shall include the road to the limits of the right-of-way on the opposite side of the road and across entire frontage. The contour intervals shall be one (1) foot if the general slope of the development is less than or equal to three percent (≤3%) and shall be two (2) feet when the general slope is greater than three percent (>3%). All elevations shall be given in North American Vertical Datum of 1988 (NAVD). The horizontal datum of topographic map shall be based on Indiana State Plane Coordinates, NAD83. The map will contain a notation indicating these datum information. The names of adjoining properties shall be labeled on the map. a] If the project site is less than or equal to two (2) acres in total land area, the topographic map shall include all topography of land surrounding the site to a distance of at least one hundred (100) feet. Reason: The club is a very large property in excess of 65 acres. The topographic map provided in the plans is sufficient for the areas where there is proposed construction. · Section 102.02 xi - A grading and drainage plan, including the following information: a. Existing drainage facilities, including size, material, invert elevations and top casting information. Existing structure and pipe information shall be as-built information and not design information. b. Location of all proposed site improvements, including roads, utilities, lot delineation and identification, proposed structures, and common areas. Telephone 317.844.6777 www.cripe.biz 9339 Priority Way West Drive, Suite 100, Indianapolis, Indiana 46240 Alex Jordon Carmel Engineering Department July 10, 2023 Page #2 c. One hundred (100) year floodplains, floodway fringes, and floodways established in accordance with the City of Carmel Flood Hazard Area Ordinance. Please note if none exists. d. Delineation of all proposed land disturbing activities, including off-site activities that will provide services to the project site. e. Information regarding any off-site borrow, stockpile, or disposal areas that are associated with a project site, and under the control of the project site owner. f. Proposed topographic information at one-foot contour interval based on NAVD 1988. g. Details of all existing streams and watercourses, and new drainage systems such as culverts, bridges, storm sewers, sub-surface drains (for both swales and roadways), curbing, conveyance channels, and 100-year overflow paths/ponding areas shown as hatched areas, along with all associated easements. Details to be shown include structure locations, with structure number reference and top of casting elevations, piping between structures as well as other drainage pipe (roof drains, subsurface drains, etc.). Existing structure and pipe information shall be as-built information and not design elevations. h. Indication as to the system being public or private. i. Locations of any off-site drainage swales, ditches and any other facilities that discharge onto the site of the proposed subdivision. j. Location, size, and dimensions of features such as permanent retention or detention facilities, including natural or constructed wetlands, used for the purpose of stormwater management. Include existing retention or detention facilities that will be maintained, enlarged, or otherwise altered and new ponds or basins to be built, critical pond elevations, pond bottom elevation, top bank elevation, spillway location and elevation, and transverse slopes of dry detention areas. k. Emergency flood routing path(s) and their invert elevations from detention facilities to the receiving system. l. One or more typical cross sections of all existing and proposed channels or other open drainage facilities carried to a point above the 100-year high water and showing the elevation of the existing land and the proposed changes, together with the high water elevations expected from the 100-year storm under the controlled conditions called for by the City of Carmel’s Stormwater Management Ordinance, and the relationship of structures, streets, and other facilities. m. A drainage summary, which summarizes the basic conditions of the drainage design, including site acreage, off-site/upstream acreage, allowable release rates, post- developed 10-year, and 100-year flows leaving the site, volume of detention required, volume of detention provided, and any release rate. n. If a storm sewer or similar type of system is used, provide details showing connection to the main system or method of discharge into stream or reservoir, distance to stream outlet, locations and sizes of lift stations, manholes, inlets, junction boxes, and other necessary appurtenances. o. The elevations at each corner of every lot, all grade breaks (in swales, or lots and streets), a minimum house pad elevation for each lot or block, and the flood Telephone 317.844.6777 www.cripe.biz 9339 Priority Way West Drive, Suite 100, Indianapolis, Indiana 46240 Alex Jordon Carmel Engineering Department July 10, 2023 Page #3 protection grade for each lot or block. p. Definition of minimum flood protection grade in accordance with this manual. q. Drainage arrows shall be indicated for all surface drainage, swales and on each side of every break in swale slopes. r. Label slopes of all surface drainage swales. s. Typical cross section of pond if not in accordance with standard cross section. t. Other information required by the Digital Submission Policy. Reason: Again, the club is a large property and it is not practical to survey the entire site to provide the requested information for areas not being affected by the proposed projects. In addition, the parking lot to the west of the tennis courts was designed to be a detention area which is controlled by a sluice gate. This was approved by the county and no information is available on the design. Bringing the overall club up code to the release rates contained in the Stormwater Technical Standards Manual is not practical. The proposed projects are being designed to meet the runoff rates are included in the drainage report that was submitted. · Section 102.03 A stormwater drainage technical report shall contain a discussion of the steps taken in the design of the stormwater drainage system. Note that in order to gain an understanding of and to evaluate the relationship between the proposed improvements for a specific project section/phase and the proposed improvements for an overall multi-section (phased) project, the detailed information requested herein for the first section/phase being permitted shall be accompanied by an overall project plan that includes the location, dimensions, and supporting analyses of all detention/retention facilities, primary conveyance facilities, and outlet conditions. Analysis that includes impact of or impact on existing drainage facilities shall be based on the as-built condition, not the original design condition. The technical report needs to include the following detailed items: i. Drainage calculations: a. Pre-development calculations i. Pre-development watershed map, including the drainage area designation corresponding to the designations in the drainage calculations, the area in acres for each drainage area and any off-site drainage areas that need to be accommodated by the system, including the fully developed right-of-way per the City of Carmel Thoroughfare Plan, the post developed curve numbers for each drainage area. ii. Pre-existing soils hydrologic group calculations. iii. Soils hydrologic group calculations. iv. Existing conditions peak runoff calculations including the runoff curve number calculation, time of concentration calculation, and anticipated “C” values of master planned areas. v. Rainfall intensity data table. Telephone 317.844.6777 www.cripe.biz 9339 Priority Way West Drive, Suite 100, Indianapolis, Indiana 46240 Alex Jordon Carmel Engineering Department July 10, 2023 Page #4 Reason: The club is a large property and the areas being affected by the project are only a very small portion. Analyzing the entire site for stormwater compliance would make the proposed projects impractical. The parking lot to the west of the tennis courts was designed to be a detention area which is controlled by a sluice gate. This was approved by the county and no information is available on the design. Bringing the overall club up code to the release rates contained in the Stormwater Technical Standards Manual is not practical. The proposed projects are being designed to meet the runoff rates are included in the drainage report that was submitted. · Section 302.06 10 - No residential lots, or any part thereof, shall be used for any part of a detention basin, assumed full to the 100-year water surface elevation or the emergency overflow weir elevation, whichever is higher. Detention basins, assumed full to the 100- year water surface elevation or the emergency overflow weir elevation, whichever is higher, shall be placed within a common area either platted or legally described and recorded as a perpetual stormwater easement. A minimum of fifteen (15) feet horizontally from the top of bank of the facility, or the 100-year pool if no defined top of bank is present, shall be dedicated as permanent stormwater easement if the above- noted boundary of the common area does not extend that far. Reason: The project is not residential and there are no common areas. The detention for the tennis facility will be confined to an oversized pipe with an outlet control structure. The detention will be owned and maintained by Woodland Country Club. · Section 303.07 - Ponding and overflow path throughout the development resulting from a 100-year storm event or from a flood route of an internal detention pond or off-site development or watershed, calculated based on all contributing drainage areas, on-site and off-site, in their proposed or reasonably anticipated land use and with the storm pipe system assumed completely plugged, shall be determined, clearly shown as hatched area on the plans, and a minimum width of 30 feet along the centerline of the overflow path contained in permanent drainage easements and shall remain within the limits of the development (shall not encroach onto adjacent properties). A statement shall be added to the secondary plat that would refer the viewer to the construction plans to see the entire extent of overflow path as hatched areas. No fences or landscaping or any other above grade improvements can be constructed within the easement areas that may impede the free flow of stormwater. These areas shall be designated as flood routes and contained in common areas that are to be maintained in accordance with restrictive covenants, codes or policies. The Lowest Adjacent Grade for all residential, commercial, or industrial buildings shall be set a minimum of 2 feet above the highest noted overflow path/ponding elevation across the property frontage. All buildings shall have a minimum flood protection grade shown on the secondary plat. Minimum Flood Protection Grade of all structures fronting a pond or open ditch shall be no less than 2 feet above any adjacent 100-year local or regional flood elevations, Telephone 317.844.6777 www.cripe.biz 9339 Priority Way West Drive, Suite 100, Indianapolis, Indiana 46240 Alex Jordon Carmel Engineering Department July 10, 2023 Page #5 whichever is greater, for all windows, doors, pipe entrances, window wells, and any other structure member where floodwaters can enter a building. The overflow path/ponding may be modeled as successive series of natural ponds and open channel segments. Consideration shall be given to the highest ground elevations along the overflow path. Ponds should be modeled similar to that discussed for modeling depressional areas in Section 302.02. Channels should be modeled according to modeling techniques discussed earlier in this Chapter. The calculations for determining the 100-year overflow path/ponding elevations may be based on hand calculation methods utilizing normal depth calculations and storage routing techniques or performed by computer models. Examples of computer models that either individually or in combination with other models can handle the required computations include TR-20, HEC-HMS, and HEC-1, combined with HEC-RAS. Other models may be acceptable and should be accepted by the City of Carmel prior to their utilization. Values in Table 303.03 may be utilized as an alternative to the above-noted detailed calculations for determining the required pad elevations of buildings near an overflow path. If Table 303.03 is used, the City of Carmel reserves the right to require independent calculations to verify that the proposed building pads provide approximately 2 feet of freeboard above the anticipated overflow path/ponding elevations. In the case of existing upstream detention, an allowance equivalent to the reduction in flow rate provided may be made for upstream detention only when: (1) such detention and release rate have previously been accepted by the City of Carmel official charged with the approval authority at the time of the acceptance, and (2) evidence of its construction and maintenance can be shown. Reason: There are a number of existing buildings and parking areas that are on the site. There are also a number of drainageways that traverse the golf course. A large pond was constructed on the course to help mitigate past flooding issues in the area. Much of the site drains to this pond. The minimal amount of additional impervious area should not have an adverse effect on the watershed. · Section 701.05 - The City of Carmel has designated a number of pre-approved BMP methods to be used as part of the stormwater quality management system in order to achieve the TSS removal stormwater quality goals according to §6-203 of the Carmel City Code. These BMP measures are listed along with their anticipated average TSS removal rates in Table 701-1. Pre-approved BMPs have been proven/are assumed to achieve the average TSS removal rates indicated in Table 701--1. Applicants desiring to use a different TSS removal rate for these BMPs must follow the requirements discussed above for Innovative BMPs. Details regarding the applicability and design of these pre- approved BMPs are contained within fact sheets presented in Appendix 701-1. Telephone 317.844.6777 www.cripe.biz 9339 Priority Way West Drive, Suite 100, Indianapolis, Indiana 46240 Alex Jordon Carmel Engineering Department July 10, 2023 Page #6 A single BMP measure may not be adequate to achieve the water quality goals for all pollutants associated with a project. It is for this reason that the City of Carmel requires all water leaving a site shall be treated by a minimum of two BMPs as part of a stormwater quality management system. At least one of the BMPs must be capable of removing the major pollutants identified in the Storm Water Pollution Prevention Plan. Reason: Due to the location of the tennis courts in relation to the swale to the east, there is physically enough room to provide 2 BMP’s. Stormwater from the tennis courts is treated by one BMP before it outfalls into the swale. Water that reached the swale then flows across the golf course and into a detention pond. The long flow length across the grassed golf course acts as a filter before the stormwater leaves the site. We thank you in advance for considering these waiver requests and would respectfully request to be placed on the July 19, 2023 Board of Works agenda. If you have questions or concerns, please feel free to reach out. CRIPE | Engineering Gary Murray, PE, LEED AP Director Cc: Alex Jordon Dave Coots Brad Frawley O:\2022\220139\20000\Docs\Engr\Correspondence\Drainage Variance Request Ltr.docx LETTER AGREEMENT Woodland Country Club, Inc. ("Woodland") and The City of Carmel ("Carmel") by and through the Department of Community Services and Carmel Board of Public Works agree as follows: WHEREAS, Woodland has submitted a Development Plan for Technical Advisory Committee review and approval such Application given Docket No. PZ-2022-00252 TAC, and WHEREAS, During the review process, Carmel determined that a portion of Woodland Lane that lies adjacent and North of the proposed tennis/pickle ball courts and pavilions, such road and berm measuring 40 feet in width and approximately 336 feet between the existing crosswalks as shown on Exhibit I attached hereto and located within an existing Access Easement was not previously dedicated to the City of Carmel; and WHEREAS, Carmel desires at the conclusion of the construction contemplated under the Development Plan Docket No.: PZ-2022-00252 TAC to have the Easement Parcel dedicated to the City of Carmel as road Right of Way. NOW THEREFORE, the parties agree as follows: At the conclusion of construction to implement the improvements contained in Development Plan PZ-2022-00252 TAC, expected to occur before the end of calendar year 2023, Woodland agrees to dedicate the Easement Parcel described above as Road Right of Way to The City of Carmel. 2. At that time, Carmel agrees to accept the Road Right of Way dedication and incorporate the road into Carmel's road maintenance responsibilities. IN WITNESS WHEREOF, the parties have executed this Letter Agreement this day of .2023. WOODLAND COUNTRY CLUB, INC. By: Printed: President ' CITY OF CARMEL — BOARD OF PUBLIC WORKS JAMES BRAINARD {u /1.yff.1lahi 131f .l14 Butler, Bric From:Lopez, Alexia K Sent:Tuesday, March 26, 2024 2:35 PM To:Paul Brock; Jacob Jeffries Cc:Brandon Wolf; Brad frawley; Chris Miller Subject:RE: Woodland CC Attachments:Woodland CC - Updated Lighting Plan Stamped Approved.pdf Thanks All. I spoke with Paul, and he let me know that they added shields to some of the lights to reduce the lighting levels at the property lines. Attached please find the stamped approved lighting plan. I will add this to the online file in Laserfiche. Thanks, Alexia From: Paul Brock <pbrock@slsindiana.com> Sent: Tuesday, March 26, 2024 2:08 PM To: Jacob Jeffries <jwjeffries@pattersonhorth.com>; Lopez, Alexia K <alopez@carmel.in.gov> Cc: Brandon Wolf <bwolf@pattersonhorth.com>; Brad frawley <iutraveler@icloud.com>; Chris Miller <cmiller@pattersonhorth.com> Subject: Re: Woodland CC I have a call into currrently Paul Brock Owner / Principal 101 East Carmel Drive, Suite 200 Carmel, IN 46032 317-863-0538 317-403-8395 www.slsindiana.com pbrock@slsindiana.com Where the best solutions come to light . Follow us on Instagram From: Jacob Jeffries <jwjeffries@pattersonhorth.com> Sent: Tuesday, March 26, 2024 1:56:18 PM To: Lopez, Alexia K <alopez@carmel.in.gov> Cc: Brandon Wolf <bwolf@pattersonhorth.com>; Brad frawley <iutraveler@icloud.com>; Chris Miller 1 <cmiller@pattersonhorth.com>; Paul Brock <pbrock@slsindiana.com> Subject: RE: Woodland CC Paul Could you respond to Alexia @ Carmel about what we did with the lights to achieve the new lighting levels at the property lines? (Please see email below) Thanks, Jacob Jeffries | Estimator/Project Manager o 317.243.6014 | d 317.659.5653 | c 317.691.1509 jwjeffries@pattersonhorth.com From: Lopez, Alexia K <alopez@carmel.in.gov> Sent: Tuesday, March 26, 2024 11:26 AM To: Jacob Jeffries <jwjeffries@pattersonhorth.com> Cc: Brandon Wolf <bwolf@pattersonhorth.com>; Brad frawley <iutraveler@icloud.com>; Chris Miller <cmiller@pattersonhorth.com> Subject: RE: Woodland CC Hi Jacob, Thank you for reducing the light levels to meet the UDO requirements. However, I couldn’t quite tell what was changed to get the lighting levels lower as the plan looks similar to the previous plan. Could you give me a summary or what was changed to reduce the lighting levels at the property lines? Thanks, Alexia From: Jacob Jeffries <jwjeffries@pattersonhorth.com> Sent: Tuesday, March 26, 2024 9:51 AM To: Lopez, Alexia K <alopez@carmel.in.gov> Cc: Brandon Wolf <bwolf@pattersonhorth.com>; Brad frawley <iutraveler@icloud.com>; Chris Miller <cmiller@pattersonhorth.com> Subject: RE: Woodland CC Alexia- We have gone back to our lighting vendor and provided a new lighting plan that complies with Carmel’s requirements. The luminaire schedule has been added to the sheet as well. Product descriptions for each 20’ pole is on the schedule. The new courts will be all new lights as well. Please let us know if you need any additional information to approve these lights. 2 Thanks, Jacob Jeffries | Estimator/Project Manager o 317.243.6014 | d 317.659.5653 | c 317.691.1509 jwjeffries@pattersonhorth.com From: Lopez, Alexia K <alopez@carmel.in.gov> Sent: Monday, March 18, 2024 4:51 PM To: Jacob Jeffries <jwjeffries@pattersonhorth.com> Cc: Brandon Wolf <bwolf@pattersonhorth.com>; Brad frawley <iutraveler@icloud.com>; Chris Miller <cmiller@pattersonhorth.com> Subject: RE: Woodland CC Hi Jacob, Sorry for the delay. I took at look at the lighting plan, and I have the following comments. 1. The lighting levels appear to be too high along the east property line. As I stated below, lighting levels should not exceed 0.1 foot-candles at all residential property lines. Please reduce these levels along the east property line. You might consider a different watt bulb or a shield on the lights to reduce the levels to the east. 2. What are the specs for the proposed lights? How tall will they be, what type of lamping will they have, etc? 3. Will the existing lights remain or be removed? It is not clear from the Lighting Plan. Sincerely, Alexia Lopez, AICP, LEED AP Planning Administrator City of Carmel, DOCS One Civic Square Carmel, IN 46032 317.571.2417 alopez@carmel.in.gov From: Jacob Jeffries <jwjeffries@pattersonhorth.com> Sent: Friday, March 15, 2024 10:52 AM To: Lopez, Alexia K <alopez@carmel.in.gov> Cc: Brandon Wolf <bwolf@pattersonhorth.com>; Brad frawley <iutraveler@icloud.com>; Chris Miller <cmiller@pattersonhorth.com> Subject: RE: Woodland CC Alexia Have you been able to review the revised lighting plan for Woodland CC? Thanks, 3 Jacob Jeffries | Estimator/Project Manager o 317.243.6014 | d 317.659.5653 | c 317.691.1509 jwjeffries@pattersonhorth.com From: Lopez, Alexia K <alopez@carmel.in.gov> Sent: Wednesday, March 6, 2024 5:18 PM To: Jacob Jeffries <jwjeffries@pattersonhorth.com> Cc: Brandon Wolf <bwolf@pattersonhorth.com>; Brad frawley <iutraveler@icloud.com>; Chris Miller <cmiller@pattersonhorth.com> Subject: RE: Woodland CC Thanks. I will take a look at this revised plan. Alexia From: Jacob Jeffries <jwjeffries@pattersonhorth.com> Sent: Tuesday, March 5, 2024 12:39 PM To: Lopez, Alexia K <alopez@carmel.in.gov> Cc: Brandon Wolf <bwolf@pattersonhorth.com>; Brad frawley <iutraveler@icloud.com>; Chris Miller <cmiller@pattersonhorth.com> Subject: RE: Woodland CC Alexia Please find attached the updated lighting plan with the property lines to the east and north shown. I will follow up with Brandon on the additional building permits. If you have additional questions regarding the lighting, please don’t hesitate to reach out. Thanks for your response. Jacob Jeffries | Estimator/Project Manager o 317.243.6014 | d 317.659.5653 | c 317.691.1509 jwjeffries@pattersonhorth.com From: Lopez, Alexia K <alopez@carmel.in.gov> Sent: Tuesday, March 5, 2024 11:46 AM To: Jacob Jeffries <jwjeffries@pattersonhorth.com> Cc: Brandon Wolf <bwolf@pattersonhorth.com>; Brad frawley <iutraveler@icloud.com> Subject: RE: Woodland CC Hi Jacob, 4 Since this project was already approved under Docket PZ-2022-00252 TAC, I will just review this lighting plan and then once it is approved I will add it to the previous approval files online. However, I will need to see the property lines on the lighting plan and the lighting levels should not exceed 0.1 foot-candles at all residential property lines per UDO Sec. 5.03. You may go up to 0.3 foot-candles at the north property line since this is not a residential use. Please resubmit a revised lighting plan and I will review it. It looks like you also still need to submit the building permits for the rest of the site, correct? Our system shows your last permit was for the Foundation Only. Thanks, Alexia Lopez, AICP, LEED AP Planning Administrator City of Carmel, DOCS One Civic Square Carmel, IN 46032 317.571.2417 alopez@carmel.in.gov The City of Carmel launched a Community Survey and is asking for your input. Whether you live or work here, or just love to visit Carmel, you are welcome and encouraged to participate. From: Jacob Jeffries <jwjeffries@pattersonhorth.com> Sent: Friday, March 1, 2024 8:47 AM To: Lopez, Alexia K <alopez@carmel.in.gov> Cc: Brandon Wolf <bwolf@pattersonhorth.com>; Brad frawley <iutraveler@icloud.com> Subject: Woodland CC Alexia- We are needing to add the lighting back to tennis and pickleball courts for permitting. Cripe is no longer handle the permitting. Can you assist Patterson Horth in getting this submitted for review and approval. Thanks, 5 Jacob Jeffries | Estimator/Project Manager o 317.243.6014 | d 317.659.5653 | c 317.691.1509 jwjeffries@pattersonhorth.com 6