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Home My WebLink AboutBeam, Longest & Neff, LLC/ENG/$134,200/20-ENG-01 Smoky Row Road - Old Meridian Inspection - ASA 1a DocuSign Envelope ID: DA9405C4-9096-4B13-9820-7F661D54709D Beam,Longest&Neff,LLC Engineering Department-2023 Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O. #106290 APPROVED Contract Not To Exceed$134,200.00 By Sergey Grechukhin at 10:03 am,Aug 15,2023 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement")entered into by and between the City of Carmel and Beam, Longest & Neff, LLC (the "Professional"), as City Contract dated April 3, 2023 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA Beam, Longest& Neff, LLC by and through its Board of Public Works and Safety By: By: DocuSigned by: DocuSigned by: UcuMt,s 6. tainit,sf 97 6F8218D6431 James �ralnard, Presiding Officer °Sf iature Date: 9/6/2023 James B. Longest DocuSigned by: Mavr� Q.wu, NAL Printed Name atYkiirBLirke, Member Date: 9/6/2023 President r—DocuS:gned by: Title �In 00ahsow Lo lrlr 8.Watson, Member FID/TIN: 35-2031487 Date: 9/6/2023 ATTEST: Date: 8/14/2023 (—DocuSigned by: (00Wro Sue vvoilgan76980erk Date: 9/6/2023 [S:\Contracts\Depamneuts\ENG\2023\Beuu Longest&Neff LLC ASA#1a.docx:8/11/2023 3:18 PM] DocuSign Envelope ID: DA9405C4-9096-4B13-9820-7F661D54709D EI L N Exhibit A 8320 CRAIG STREET I INDIANAPOUS,IN 46250 317.849.5832 I f:317.841.4280 1800.382.5206 I WWW.B-L-N.COM BEAM•LONGEST•NEFF A TRADITION OF EXCELLENCE SINCE 1945 CITY OF CARMEL Construction Observation of Smoky Row Road Reconstruction Old Meridian Road to Rangeline Road SUPPLEMENTAL NO. 3 FEE JUSTIFICATION BEAM, LONGEST AND NEFF, L.L.C. 8320 Craig Street Indianapolis, Indiana 46250 317-849-5832 (FAX) 317-841-4280 June 2023 Revised July 2023 DocuSign Envelope ID: DA9405C4-9096-4B13-9820-7F661D54709D BLN : BEAM•LONGEST•NEFF SCOPE OF WORK Construction Observation of Smoky Row Road Reconstruction Old Meridian Road to Rangeline Road CONSTRUCTION OBSERVATION Construction Observation: Numerous delays have occurred that has extended the project duration. Below is a summary of the reasons for this supplemental request: • Utility relocation delays causing extra utility coordination and limited construction activities in certain areas. • Additional engineering was required to redesign storm sewers to accommodate various utility relocations. • Permit approval delays affected the construction of the roadway leading to the Smoky Row bridge. • R/W delays limited access in certain areas of the project. • The maintenance of traffic scheme was affected by the utility relocation activities. • The roundabout construction was delayed until 2023. • Old Town working within the City R/W to construct their buildings causing RR to be less effective. • Coordination with Old Town regarding the potential to construct retaining walls in front of their two townhome structures. • Additional engineering for the retaining walls and steps. • Additional engineering to eliminate the parking stalls and adjusted trail elevations. • Project exceeding the original estimated completion date. BLN will furnish a Resident Project Representative (RPR), assistants and other staff to assist in observing the performance of the work of the contractor. It is anticipated that the RPR will be on site forty (40) hours per week for nine (9) weeks and an Assistant RPR will be on site fifty (50) hours per week for nine (9) weeks. 7/27/2023 I PAGE 2 DocuSign Envelope ID: DA9405C4-9096-4B13-9820-7F661D54709D BLN BEAM•LONGEST•NEFF FEE SUMMARY Smoky Row Road Reconstruction Old Meridian Road to Rangeline Road • Construction Observation $134,200.00 7/27/2023 I PAGE 3 DocuSign Envelope ID: DA9405C4-9096-4B13-9820-7F661D54709D FEE JUSTIFICATION EXHIBIT MAN-HOURS BY CLASSIFICATION CONSTRUCTION OBSERVATION SUPPLEMENT REQUEST OWNER: Carmel PROJECT: Smoky Row DESCRIPTION: Road and Bridge Reconstruction Man-hours by Classification DEPT. RPR Assistant Inspector TOTAL Task MGR. RPR Preconstruction Activities 0 0 0 0 0 Field Work 72 360 450 0 882 Post-Construction Activities 0 0 0 0 0 Final Closeout 0 0 0 0 0 Total Hours 72 360 450 0 _ 882 Hourly Rate $315.00 $135.00 $135.00 $130.00 Total Labor $22.680.00 , $48,600.00 $60,750.00 $132,030.00 Direct Non-Salary Costs $2,205.00, Subtotal $134,235.00 USE $134,200.00 'Original Schedule: Estimated Letting Date: 2/17/22 Estimated Start of Construction: 4/4/22 Estimated End of 2022 Construction: 12/16/22 Estimated Begin of 2023 Construction: 3/6/23 Estimated End of 2023 Construction: 5/19/23 Estimated Road,Water and Communication Construction Cost: $4,519,000.00 BLN Inspect BLN RPR Estimated Bridges and Walls Construction Cost: $2,437,000 00 United Inspect BLN RPR Total: $6,956,000.00 See Reasons for Supplemental Request Document RPR-9 weeks of construction activities at 40 hours/week Assistant RPR-9 weeks of construction activities at 50 hours/week DocuSign Envelope ID: DA9405C4-9096-4B13-9820-7F661D54709D FEE JUSTIFICATION EXHIBIT MAN-HOURS BY CLASSIFICATION CONSTRUCTION OBSERVATION CONSTRUCTION OBSERVATION DIRECT COSTS Task X Y� 2 _ TOTAL MILEAGE(On Site Mlles only): (X miles/week)x(Y weeks)x($0.49/mile)= 250 18 $0.49 $2.205.00 LODGING: (X weeks)x(4 nights per week)x($100/night)= 0 4 $100.00 $0.00 PER DIEM: (X weeks)x(5 days per week)x($41/day)= 0 5 $41.00 $0.00 XEROX COPIES(8.5x11): (X sets)x(Y pages/set)x($0.15/page) 0 0 $0.150 $0.00 TOTAL $2,205.00 DocuSign Envelope ID:DA9405C4-9096-4B13-9820-7F661D54709D Page 1 of 1 INDIANA RETAIL TAX EXEMPT 9 City ®f Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 106290 ONE CIVIC SQUARE I 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 2/15/2022 00351110 ASA 1 -20-ENG-01 Smoky Row Road—Old Meridian to Range 1 Line Road RAB-Inspection BEAM, LONGEST&NEFF, LLC City Engineering's Office VENDOR 8320 CRAIG STREET SHIP 1 Civic Square TO Carmel, IN 46032- INDIANAPOLIS, IN 46250 - Laurie Slick PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 63492 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 0 2020 Road Bond Account: 44-628.71 1 Each ASA 1 -20-ENG-01 Smoky Row Road—Old Meridian to $606,000.00 $606,000.00 Range Line Road RAB -Inspection 1 Each ASA 1a -20-ENG-01 Smoky Row Road—Old Meridian to $134,200.00 $134,200.00 Range Line Road RAB -Inspection Supplement Sub Total $740,200.00 AOF Coff III _ i' ® II a s i MOIL . £ Send Invoice To: I City Engineering's Office Laurie Slick 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT $740,200.00 SHIPPING INSTRUCTIONS *A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN *C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 194.E 7l ANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. ORDERED BY Jeremy Kashman TITLE Director CONTROL NO. 1 06290 CONTROLLER