Loading...
HomeMy WebLinkAboutCorrespondence • April 22, 2007 Angie Cenn - City of'Carmel = RECEIVED Department of•Comintinity Services APR 25 2007 _ 1 Civic Square, 3rd Floor DOCS Carmel, IN 46032 •= 4, • Re: Carmel RenaissanCe Hotel Project J177 2.3 \ Amended Building Material Approval Angie: • Thank you for your email this past Ffiday, April 20, 2007 approving the use of the Briar Hill Stone on the exterior facade,of the Hotel and Commercial Bhilding. You have indicated that you conferred with Matt Griffin and the change is approved adminitratively. The change Will not need to go before the Plan Commission for approval. We will proceed with the approved brick and stone. Thanks,•again, for your quick response and approVal. Should you have any questions or comments, please call me at 5.13-253-5004. Sincerely, Winegardner&Hammon's, Inc. Jeff Eagle VP Construction C Mike Hollibaugh, Carmel DOCS Matt Griffin, Carmel DOCS Terry Dammeyer * 1 ° L-(frOL S \Q(' Jeff Veigl Jeff Kehrinari File: 90843-71901-01050 WINEGARDNER & HAMMONS, INC. Professional Hotel Management April 22, 2007 Angie Conn City of Carmel Department of Community Services 1 Civic Square, 3rd Floor Carmel, IN 46032 Re: Carmel Renaissance Hotel Project Amended Building Material Approval Angie: Thank you for your email this past Friday, April 20, 2007 approving the use of the Briar Hill Stone on the exterior facade of the Hotel and Commercial Building. You have indicated that you conferred with Matt Griffin and the change is approved administratively. The change will not need to go before the Carmel Plan Commission for approval. We will proceed with the approved brick and stone. Thanks, again, for your quick response and approval. Should you have any questions or comments, please call me at 513-253-5004. Sincerely, ,Winegare - ammons, Inc. • Jeff Eag VP Construction C: Terry Dammeyer Jeff Veigl • Jeff Kohrman iv File: 90843-71901-01050 ' / RECENE D y_=•2 1 APR?-)1poJ . DOG `- (513)891-1066•Fax:(513)794-2590•Web Address:whihotels.com 4243 Hunt Road,Cincinnati, Ohio 45242 • • • Page 1.of2 • • - 'dorm, Angelina V Prom:. Conn, Angelina:V Sent: Friday,,April 20, 2007 11:29 AM 'Jeff Eagle/Whir Cc: Hollibaugh,'Mike p;:Lillarci,.-Sarah N; Terry Dammeyer/WI-II; Jeff kohrman/WHI Subject: RE: CarrnelRenassance.hotel - amended building material HiJeff= I have just spoken With Matt. He.has confirmed that the building elevation change, from brick to stone, has been approved administratively: It:Will ricitrieed to go'before- the Plan Commission for approval. I will place a copy of this email -arid'these revised elevations in the file. • -Have:a great weekend. • Angie Conn, Planning Administrator Dept. of-Community Services - Planning &•Zoning • • " 1,Civic Square,3rd Floor City of'Carmel,-IN 46032 P. 31,7:5,7172417 f. 317-571-2426 aconn@carmeisin.gov From: Jeff Eagle/WHI [rnailto:Jeff.Eaglegwhihotels.conn] Sent: Friday, April 20,2007 11:16 AM To: Cohn-, Angelina V Cc: Hollibaugh, Mike P; Sarah N;:Griffin, matt L; Terry Dannmeyer/WHI ;•Jeff'Kohrman/WHI Subject: Carmel Renaissance hotel - amended building material Angie: - Here.arelhetWo color eleVatioris ofthehOtel and commercial building. ThestoneiS by Briar Hill Stone Company. The specification is Natural Ohio Sandstone with a split face surface in an ashlar j:iattern. This stone is currently being installed-on-the North United Methodist'Church at the corner of 38th and North Meridian Streets. The brick is the ADLS•approved Belden Brick-in'a mixture of 8% shale with light range "A" accent. I await your review and approval of the material Change. • Jeff Eagle, VP CenStruttion • WHI F'roduct Management, ' (51'3)794-2438,office (513)79425-90-fak (513)253,5004 mobile • "Conn; '<Ac6iih"@6aerriel.iri:gov> To ..<jeff.eagle@whihotelsxorn> cc "Hollibaugh,Mike r<MHollibaugh@carmel.in.gov>,"Lillard,Sarah N" :04I18/2007 04:02 PM <SLillard@carmeLin.gov> Subject renaissance hotel-amended building material • • 4/20/2007 Page 2 of 2 Hi Jeff - If you would be so kind as to email me the'color elevations of the building and material change, I can show it to the Planning:Director to verify that the building change Matt approved for the building permit is okay, and will not need to go back-to the,Plan Commission for approval. Thanks, Angie COrin, Planning Administrator Dept. of Community Services—.Planning&•Zoning 1 Civic°Square,3rd Floor City of Carmel; IN 46032 p. 317-571-2417 f. 317-571-2426 aconn @carmel.in.gov • 4/20%2007 ,�(00 0014 DP/A0L,s 3 �� ,<<, November 8,2006 ? e F O — t$CCa:tiC .� 'e r� t C7i: 11 , 4 - 'wry.- f xa ,r e. v G� Mr Jeff Eagle,VP Construction ., — F 6 . T / Winegardner&Hammon;Inc. �11 i EL 4243 Hunt Road Cincinnati,OH 45242 JAMES BRAINARD, MAYOR —° RE: Renaissance Hotel and Commercial Building-Project Review#2 Dear Mr.Eagle: The City has received your comment letter and drawings dated October 3,2006 based upon the City review of August 16,2006. The comments from the City review have been satisfactorily addressed with the following exceptions: CONSTRUCTION DRAWING COMMENTS 13. Any off-site easements necessary for installation of utilities and storm drainage must be secured prior to the Department of Engineering approving the drawings. 17. Please delineate any curb cuts on the plan for sawcut,removal,and replacement. Please indicate the limits of the-curb removal and provide the,length of the curb to be removed at each of the two proposed entrances. 20. For sidewalk within the right-of-way,please specify the width of the sidewalks to be 5 feet. Please add the following notes to the sidewalk detail: "SPACING BETWEEN TRANSVERSE JOINTS SHALL NOT EXCEED 1.25 TIMES WIDTH,""SIDEWALK BUILT WITH DRIVEWAYS SHALL HAVE MINIMUM THICKNESS OF 6"OR THICKNESS OF DRIVEWAY,WHICHEVER IS GREATER,"and"JOINTS SHALL BE TOOLED OR SAWED TO A DEPTH OF'A THE SIDEWALK THICKNESS." Did not find this information on the Details Sheet as indicated in your comments. 23. For subsurface drain within the right-of-way,please add the City of Carmel subsurface drain standard and add the note"ALL SUBSURFACE DRAIN'TO`BE DOUBLE.WALL HANCOR HI-Q OR EQUIVALENT"in the vicinity of the subsurface drain standard. The detail provided is not the City of Carmel;subsurface drain standard. 26. Entrances with medians-maybe a maximum width of 46 feet. Each travel lane(on either side of the median)shall be a maximum of 18 feet wide and the median shall be a maximum of 10 feet wide. The north entrance is in compliance at the west end of the median,but the plans must be revised such that the east of the median is in compliance. Please revise such the travel lane at the east end,of the median is no wider than 18 feet. 32. Please provide a maintenance of traffic plan. A Maintenance.of Traffic Plan has not been included in these plans. 38. As discussed at the meeting,the City's Thoroughfare Plan requires construction of half of the improvements prescribed by the Thoroughfare Plan across the-frontage. Typically,developers provide the money equal,to the value of constructing these improvements to the City for deposit in the City's non-reverting Thoroughfare Plan fund. The Department understands that this issue is being resolved with the Pannatoni project. 39. Although not discussed at our meeting,the City is requesting right-of-way dedication for a future roundabout at,the intersection of City Center Drive and Pennsylvania Street. This,right-of-way shall be a 120-foot radius-circle.centered on the existing intersection of the centerline of City Center Drive and the section line. The Department understands that this issue is being resolved with the Pannatoni project. 44. The portions of commercial driveways within the right-of-way shall be constructed of concrete and shall have a depressed curb along them to maintain drainage. DEPARTMENT OF ENGINEERING ONE CIVIC SQUARE, CARMEL, IN 46032 OFFICE 317.571.2441. FAX 317.571.2439 EMAIL engineering @carmel.in.gov n These comments represent the Department of Engineering's second review of the construction drawings for this project. We request that all responses to our comments be provided in writing. Failure to provide written responses may result in the delay of the review process. It is critical that our office be made aware of all modifications made on the plans being resubmitted, particularly if any such changes are cons_idered"new"or fall outside of our previous reviews. Please provide revised plans including all revisions. Please notify us of any changes and specifically state any changes, including changes resulting from Plan Commission,BZA or other committee meetings. All bonds and performance guarantees must be posted prior to Engineering Department approval of construction plans Also,Board of Public Works and Safety approvals`and any other governing agency approvals(if required)must be obtained prior to Engineering Department approval. The Department reserves the right to provide additional comments based on subsequent reviews. If you have questions,please contact me at 571-2441. Sin< 4 - •' Ican Jr., '.E. - Assistant City gineer Department of 1, gineering cc: Matt Griffin,Department of Community Services John Duffy,:Carmel Utilities Paul.Pace,Carmel Utilities Greg Hoyes,Hamilton..County Surveyor's Office Greg Ilko,Crossroad Engineers Project File Engineering Department Review SAPROJREV06\RENAISSANCEHOTEL#2 • Wia:V61,;,.R.-M,.-7:4419. 4P-ILAD.6,', 7,-- 747 4110 • .• . • • • • • • October 10,2006 Mr. Jeff Eagle,VP'ConstilictiOn • • Winegardner&,Hammons, "4243 Huntkoad Cincinnati,OH 45242 '• • " RE:kenaiss'ariee-Hrifel and t'.•on ierci .iBui1ding-Project Review#2' • Dear Mr. Eagle: • • . • The Efighle-etiffg.aepaittnent;has received your comment letter and drawings dated October 2,.2006 based . , ,upon the storm water qualityreV-iew Comments of August 15, 2006. - The followihgjssue§' related to the Stormwater Pollution'Prevention Plan still need to be addressed: • BONDING REQUIREMENTS' 1. The g requirements applyto this project:, PerfOrinance,'Guarantees An:Erosion and Sediment Control Performance Guarantee is needed fOr this project. • STORMWATERQUALITY REVIEW COMMENTS-CONSTRUCTION PLANS • • • B2. Sequence describinotrirm water'quality mea"stire implementation relative to land disturbing activities . An etosiorLand.sedirrientcoritrOl,plan to bedrnplerriented pre-construction and during grading is needed and should be shown_dn,a separate Sheetdoin CO1ro, • The sequence and"Notes'on CG-,11110are•still not specific to this project. There are not'any swales shown on the plans. • • B4. Sediment contrOlnteasureslriesheet flow areas Silt fence is not needed around the entire site It is only needed dlOrig the perimeter street to the east • • and along the west property line. Berms are,needed,at south/soulthWest:side of the projecti.and themni-theast side of the project to direct 'water into the,silVbasin and rock check dam•respectively. • • B5:, Sediment control-measttres for concentrated.flow areas • The:Olt baSmdnd toek.check dams should be located outside of the tree preservation areas. A detail Wt:liTaSin needs to be included . , . .B6 Sediment control measures for storm sewer inlet protection Beehive-MletplOteetiofirShOuldtiotbe a coconut erosion'controllog: A basket type inlet protection would b'eMOre ac'c'eptable. ,C4„ LOcatiOn,IlitrienSioriS,,speCifications,and construction details of each stornrwafer quality measure. ' . . 13etadS:arid:SpeeifiCatioiis are needed for the catch basin insertS • _ • C5. Description Of maintenance guidelines for post construction stortn,Witet'.-citiAlity ineatires. Ail9petatiOryand.Maintenance Manual is required. The-manual:should detail the long.-TO-in • maintenance of the.BMPs'. An owner'acknowledgement agreement for thefOMPS has been included •and gliOuld'becompleted.and,submirted with the O&M manual. • • • • „ . • • . r • We request that all`responses.to our conlmentS.be provideddin writing. Failure to provide written responses may result:in!.delayof tlie.revie w.process. • • It is critical that this office+be made aware of all modification made'on the-plans being re-submitted, - particularly if any such.changes are'considered"new"or fall outside:ofour preyious reviews. Please provide revised`plansindicating all:revisions. Please notify us of any changes and specificallystate any changes,:including changes resulting fzomPlan Commission,Special'Studies or other committee meetings. performance g rantees(if"required)rnustbe posted,priort'o'Engineering Departinent appro all. Also,Board of Publ c Works•and Safety approval and,any other governing agency approvals(if required)must.be obtained prior.to Engineering Departmenthapproyal. Final Engineering Department approval is required for`the issuance o .the City of Carmel Stormwater Management Permit and for the commencement of work on the"site. • The Depaitiiient of Engineering,reserves the:right"to provide additional coinnients based on subsequent reviews. Ifyouhave question's;please c;oritact the Engineering Department at 571,-2441. Sincerely, - • • AmaridaFoley Storm Water Administrator Department of Engineering • cc: Matt Griffin,DOGS - Scott Brewer,DOCS • • - ProjectFile • • • • • • • • • • • • • WINEGARDNER& HAMMONS. INC. PrQfessional Hotel Management October 2, 2006 Bill Akers Carmel Clay Communications 31 First Avenue NW Carmel, IN 40632 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8.16-06 T AC Comments Dear Mr. Akers: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Will issue street address. The Renaissance Hotel will have a Meridian Street address. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at 3) 794-2438 or via email ieff.eaale@whihotels.com. erry Dammeyer File: Carmel Renaissance \t; ~<::> ~>' <i..~ " ,"' / ..' ~O S:J,->S ~ " (513) 794-2438 (office) . (513) 7942590 (fax) . (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (email) WINEGARDNER& HAMMONS. INC. _ """" .. 1 '" , Professiorlal Hotel Manaxement October 2, 2006 Christine Barton-Holmes Carmel Department of Community Services One Civic Square Carmel, IN 460323 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 TAC Comments Dear Ms. Barton-Holmes: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. Ms. Barton-Holmes provided verbal commentary at the T AC Meeting: 1. Provide list of and actual building materials at Planning Commission. Building materials were provided at the 9-19-2006 Plan Commission meeting and will be provided at the 10-3-2006 Special Committee meeting. 2. "Play-up" the back of the building (i.e., facing US-31). The back of the building will be discussed in more detail at the Special Committee meeting on 10-3-2006. 3. Is the restaurant open to the public? Yes, the full-seNice restaurant is open to the public for breakfast, lunch and dinner. 4. How will the public access the restaurant? The public can access the restaurant by way of the north entrance canopy or through the main entrance porte cochere. 5. Will the entrance provide a "presence" for the restaurant? Yes, both entries are well landscaped, illuminated and have automatic bi-parting glass doors. The guests of the hotel and restaurant will be able to easily recognize these entrances. 6. Did WHI receive the typed comments from DOCS? WHI received typed comments from Scott Brewer and Karyn Ryg. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via em ail ieff.eaale@whihotels.com. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (email) WINEGARDNER & HAMMONS. INC. Professional Hotel Manaxement October 2, 2006 Jim Blanchard Assistant Building Commissioner One Civic Square Carmel, IN 46032 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 TAC Comments Dear Mr. Blanchard: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Jeff Eagle spoke with Mr. Blanchard 8-10-06. No Comments. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any chan including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 P Co ission Meeting. Should you have any questions or require additional information, please cont me at ( 13) 794-2438 or via em ail ieff.eaale@whihotels.com. Inc. erry Dam meyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (em ail) ~ ~ ~ WINEGARDNER& HAMMONS. INC. Professional Hotel Manaxement October 2, 2006 Scott Brewer Dept. of Community Services One Civic Square Carmel, IN 46032 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 T AC Comments Dear Mr. Brewer: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. Email dated 8/12/06. Met separately with Mr. Brewer on 8/14/06 in DOCS offices. 1. The tree graphic planting details must show the root flare planted at grade level, not same grade level as in nursery, and a note that says guying stakes and wires must be removed within one year. Please refer to the Tree Planting Detail which incorporates the text "root flare is planted at the same elevation as the adjacent finish grade" and "guying stakes and wires shall be removed within one year of installation", 2. On the north perimeter there are apparently overhead electrical lines with tall grading shade trees underneath them. This conflict must be resolved. On the north perimeter the ornamental tree Acer griseum ("Paperbark Maple'J replaces the previously specified 'Cleveland Select' Pear in response to the presence of the overhead electrical lines. 3. There are several species of trees indicated on the plan that we do not allow or recommend be planted. They are ornamental pear species (especially for shade trees in parking lots or for street trees), or do not recommend like red maples or certain crabapples because of health and disease problems (See Attached). We recommend the majority of parking lot trees are medium to large growing shade trees. The ornamental pear ("Cleveland Pear'J trees are replaced with Acer nigrum ("Black Maples'J and Carpinus Betulus ("European Hornbeam'J. The "Sugar Tyme" crabapples are replaced with "Red Jewel". The "Red Sunset" maple is relocated away from traffic and hard surface areas and will be planted in the west lawn. The "parking lot trees" have been revised from the previous specified. 4. A tree preservation plan must be attached to the plan set as well as graphic details for the selected method of tree preservation. The tree preservation plan and graphic details illustrating methods of tree preservation have been added to the Demolition/Site Clearing Plan. There is one large tree by itself near the front of the parking lot about level with the south side of the building. With a seemingly simple re-configuration of the parking lot, it looks pOSSible to preserve this tree. In light of basically clearing the entire forested lot, it would go a long way to the community to preserve a tree like this, and provide a significant impact visually for the hotel. The tree is an Acer Saccharinum ("Silver Maple'J and is listed as an "Undesirable Street Tree': It is located in the parking lot drive lane, not in the regulated landscape setback area. Therefore, the tree will not be preserved. 5. Please show the quantities of the plant material on the plat schedule. The quantities of the plant material are on the Landscape Plant List. (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.EaQle(Q>.whihotels.com (email) '1 - WINEGARDNER & HAMMONS. INC. Professional Hotel ManaRement Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28,2006 BZA meeting and the September 19, 2006 Pia mmission Meeting. Should you have any questions or require additional information, please conta e a 513) 794-2438 or via email ieff.eaale~whihotels.com. s, Inc. erry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004{mobile) Jeff.Eaaletmwhihotels.com (email) WINEGARDNER& HAMMONS. INC. Pr~fessiOPlal Hotel Management October 2, 2006 Angie Conn Carmel Department of Community Services One Civic Square Carmel, IN 460323 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8.16-06 T AC Comments Dear Mr. Conn: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Attended TAC Meeting. No Comments. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, i cluding changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Pia om 'ssion Meeting. Should you have any questions or require additional information, please contact eat (5 ) 794-2438 or via em ail ieff.eaale@whihotels.com. mons, Inc. rry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (email) WINEGARDNER& HAMMONS, INC. Professional Hotel Manaxement October 2, 2006 John Duffy Carmel City Utillities 760 Third Ave. SW Carmel, IN 46032 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 T AC Comments Dear Mr. Duffy: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Jeff Eagle spoke with Mr. Duffy on several occasions. He has no comments. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact (513) 794-2438 or via email ieff.eaale((Uwhihotels.com. s, Inc. erry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaale((Uwhihotels.com (email) . f. WINEGARDNER & HAMMONS. INC. Professional Hotel Mana.eement October 2, 2006 Gary Duncan Carmel Engineering Dept. One Civic Square 1 st Floor Carmel, IN 46032 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 TAC Comments Dear Mr. Duncan: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. Letter dated 8-16-06, GENERAL INFORMATION 1. The project site is currently within City of Carmel Corporate Limits. 2. Jurisdictions: . Street and Right of Way - Pennsylvania Street/City Center (12200 Street) Drive . Water - City of Carmel Utilities . Sanitary Sewer - The project is within Clay Township Regional Waste District service area. . Storm Sewer/Drainage - City of Carmel. The Hamilton County Surveyor's Office has jurisdiction over legal drains and discharge to legal drains. 3. Board of Public Works and Safety Approval Requirements: . Water availability approval: -Water Availability Approval request to the Board is based upon EDU requirements as determined by the proposed use of the building. Water Connection Fees will be based upon EDU calculations. -If entryway or other irrigation systems are planned, additional Water Availability Approval from the Board will be required and additional Water Connection Fees will be assessed based upon the size and usage of the system. . Commercial Curb Cut- Please provide 8 Y2 x 11 exhibits to accompany the request for commercial curb cut approval. Include all pertinent data including radii, drive width at throat and street, opposing drives, etc. . Temporary Construction Entrance - Board approval is required if the temporary entrance is located at a site other than the existing approved curb cuts. Please provide exhibits as detailed above, if applicable. . Open Pavement Cuts in dedicated streets. It appears that there will be several instances of open pavement cuts. . Secondary Plat approval if applicable. . Dedication of right of way if applicable. . Consent to Encroach Agreements for any permanent improvement to be installed within dedicated right of way and/or dedicated easements. I am enclosing a schedule for Board of Public Works and Safety meeting dates and agenda deadlines for your use. Please use the Engineering Department deadlines for submissions to the Board. Any submission to the Board requires prior final approval by the Carmel Clay Plan Commission and/or the Board of Zoning Appeals and completion of review by the (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (email) --- WINEGARDNER& HAMMONS, INC. Professional Houl Manaxement Technical Advisory Committee. All written requests to be placed on the Board's agenda must include the appropriate Docket Numbers and the date (or dates) of approval by the Plan Commission and/or BZA. 4. T AC Review/Drawings submitted for approval: We request that all comments and comment letters generated by this office be answered in writing and be accompanied by a drawing reflecting requested revisions. Final drawings will not be approved for construction until all issues have been resolved. The design engineer must certify all drawings submitted for final approval. This office will require a minimum of four-sets of approved drawings atter all issues have been resolved and the construction drawings have been approved. The drawings will be stamped as approved and signed by the City Engineer and by the Director of Carmel Utilities. The Developer/Owner will receive one-set which is to be maintained on the construction site at all times. Carmel Utilities will receive one set. The Engineering Department Construction Manager will receive one-set and one-set will be maintained in the Department of Engineering. If more than the minimum of four-sets are requested to be approved, the additional sets (maximum of two additional) must be submitted with the four required sets. 5. Please be advised that any installation of signs, walls, irrigation systems, etc. within the dedicated right of way and/or dedicated easements will require a Consent to Encroach Agreement between the Owner/Developer and the City of Carmel. This Agreement requires Board of Public Works and Safety Approval. 6. Please provide Carmel Utilities with al initial and subsequent drawings submitted for review. They will provide a separate review regarding these issues. Please submit to: Paul Pace, Water Distribution City of Carmel Water Utility 130 1st Avenue SW Carmel, IN 46032 7. Carmel Utilities subscribes to "Holey Moley" who should be contacted for water main locations. 8. The following items are being included with this review. Please share this information with all appropriate entities to be involved in this project: . Equivalent Water User Contribution Multiplier. . Current Water Connection and Availability Fees. . Commercial Project Approval Procedures. . Performance Release Procedure. . Permit Data, Contacts, etc. . Commercial Permitting Procedures. BONDING REQUIREMENTS 9. Upon initial review, it appears the following bonding requirements may apply to this project: Performance/Maintenance Guarantees This project may be required to provide Certified Engineer's Estimates and Performance/Maintenance Guarantees for the following improvements: . Water Mains if applicable . Perimeter concrete sidewalks/asphalt paths if applicable . Perimeter road improvements if requested. . Erosion Control. Provide detailed/itemized Certified Engineer's Estimates in the amount of 100% of the cost of the labor and materials for the requested improvements. Provide individual Performance Guarantees in the amount of the Engineer's Estimates. When the Improvements have been constructed and accepted and the Performance Guarantee is released by our BPWS, 3-year Maintenance Guarantees will be required in the amount of 15% of the Performance amount for streets and curbs. (513) 794-2438 (office) . (513) 7942590 (fax) . (513) 253-5004(mobile) Jeff.EaQle@whihotels.com (email) ,\'0..((/17 \\f'vl'~ ~~~; WINEGARDNER & HAMMONS. INC. Professional Hotel ManaKement Street Cut/Right of Way Permit and Bonding Requirements Any work in the dedicated right of way of Pennsylvania Street will require a Right of Way Permit. If the work is included in the scope of work of a required Performance Guarantee, a separate License and Permit Bond will not be required. If the work is not included in a Performance Guarantee, a License and Permit bond will be required. The bond amount will be determined by the number of instances of work in the right of way @ $2,000 per instance. ODen Davement cuts in dedicated streets reauire aDDroval bv our Board of Public Works and Safetv. Please contact Fred Glaser, Department of Engineering Right of Way Inspector/Manager for details regarding this issue. 10. We have engaged Crossroad Engineers, PC to review all drainage plans and drainage calculations submitted to this office for review. We will share Crossroad's comments as they are received. When construction plans are submitted for review for this development, please provide a set of drawings and drainage calculations directly to Crossroad. Contact Amanda Foley, City of Carmel Storm Water Administrator, regarding bonding requirements for erosion control. AVAILABILITY AND CONNECTION FEES 11. Water Availability (acreage) Fees are required to be paid after Engineering Department approval of the project's construction plans and prior to obtaining a Building Permit. Availability Fees are based upon total platted acreage or legal description acreage at the current rate of $1,010 per acre, subject to future revisions. Based upon the legal description on the plans, the preliminary Water Availability Fee calculation is: 7.96 Acres @ $1,010/Acre = $8,039.60 or $8,040 12. Water Connection Fees are required to be paid after Engineering Department approval of the project's construction plans and prior to obtaining a building permit. Connection Fees are based upon the EDU calculation of the proposed usage of the building at the current rate of $1,310 per EDU, also subject to future revisions. Please provide this office with a detailed list of the various uses planned for these buildings. It appears that the following uses may apply: . Bars & Cocktail Lounges - 0.10 EDU/Seat . Retail Space - 1.0 EDU/1,OOO sf. . Hotels - 0.50 EDU/Room . Office - 0.50 EDU/1 ,000 sf. . Restaurant - 0.10 EDU/Seat . Swimming Pool- 1.60 EDU/1 ,000 sf. . Barber Shop - 0.30 EDU/chair . Beauty Shop - 0.90 EDU/chair If any irrigation system is planned for this development, additional Water Connection Fees will be assessed based upon the recommendations of the Director of Carmel Utilities. CONSTRUCTION DRAWING COMMENTS A seven-page Plan Certification Form is enclosed with this letter. This form was created with the desire and intent to streamline the plan review process. We request that you please complete this form and return the original of this form along with complete 24"x 36" civil drawings to the Department of Engineering as soon as possible. Comments will be generated after the Plan Certification form is returned. Please treat each item on the form as a requirement of the Department of Engineering. Providing a "no" or "N/A" response to any of the items does not relieve the Developer of the responsibility of meeting the requirements of the Department of Engineering. The Department of Engineering will make the final determination as to the acceptability of any "no" or "N/A" responses. (513) 794-2438 (office) . (513) 7942590 (fax) . (513) 253-5004(mobile) Jeff.Eaaleai>.whihotels.com (em ail) WINEGARDNER & HAMMONS. INC. Professional Holel Management 13. Any off-site easements necessary for installation of utilities and storm drainage must be secured prior to the Department of Engineering approving the drawings. A drawing will be provided to Carmel Engineering showing required off-site utility easements. 14. All paving within the existing and proposed City right-of-way shall conform to the requirements of the Department of Engineering. Please add a note to the drawings that the Contractor shall contact the Department of Engineering to schedule a pre-construction meeting to review the Department's construction requirements, staff notification requirements, required inspections for certain stages of the work and to review the authority of the Department as it relates to work within the existing and proposed City right-of-way. The note was added to the plan sheets. 15. Please contact Crossroad Engineers to obtain drainage review checklist for consideration in developing construction plans and that design effort. A copy of our response letter to Crossroad Engineer, PC is attached. 16. ADA ramps are required at all locations where the sidewalks or asphalt paths cross the streets. ADA ramps were where required the asphalt path crosses the streets. 17. Please delineate any curb cuts on the plan for sawcut, removal and replacement. The curb cuts on the plan have been delineated for sawcut, removal and replacement. 18. An asphalt path is required along the entire Pennsylvania Street frontage, per the Alternative Transportation Plan. The 10' asphalt path is shown along the entire Pennsylvania Street frontage, per the Alternative Transportation Plan. 19. Please add an Asphalt Path Detail that requires 1 inch HMA #11 surface on 2 inches HMA #8 binder on 5 inches #53 stone, if applicable. The Asphalt Path Detail has been added. 20. For sidewalk within the right-of-way, please specify the width of the sidewalks to be 5 feet. Please add the following notes to the sidewalk detail: "SPACING BETWEEN TRANSVERSE JOINTS SHALL NOT EXCEED 1.25 TIMES WIDTH: "SIDEWALK BUILT WITH DRIVEWAHYS SHALL HAVE MINIMUM THICKNESS OF 6" OR THICKNESS OF DRIVEWAY, WHICHEVER IS GREATER," and "JOINTS SHALL BE TOOLED OR SAWED TO A DEPTH OF ~ THE SIDEWALK THICKNESS." A sidewalk detail with the notes referenced in this comment was added to the detail sheet. 21. Please remove the LANDSCAPE PLAN sheet titles from the index on the cover sheet. The Engineering Department does not approve landscaping or landscaping plans and they should not be included in drawings submitted to Engineering for review and/or approval. A separate Carmel Engineering Department Title Sheet was added to the plan set. 22. Please replace the STRAIGHT CONCRETE CURB DETAIL (5/C803) with the City of Carmel standard detail. The detail was replaced with the City of Carmel standard detail. 23. For subsurface drain within the right-of-way, please add the city of Carmel subsurface drain standard and add the note "ALL SUBSURFACE DRAIN TO BE DOUBLE WALL HANCOR HI-Q OR EQUIVALENT" in the vicinity of the subsurface drain standard. The subsurface drain detail and note referenced in this comment was added to the detail sheet. 24. Please indicate dedication of the Right-of-way prescribed by the City's 20-year Thoroughfare Plan if the existing Right-of-Way is not of sufficient width. The existing dedicated right-of-way, as shown on the plans, is 120' and complies with the City's 20-year Thoroughfare Plan. 25. Please label and dimension the right-of-way of Pennsylvania Street. The right-of-way for Pennsylvania Street is labeled and dimensioned. 26. Entrances with medians may be a maximum width of 46 feet. Each travel lane (on either side of the median) shall be a maximum of 18 feet wide and the median shall be a maximum of 10 feet wide. The north entrance is in compliance at the west end of the median, but the plans must be revised such that the east end of the median is in compliance. Due to the pending design of the City Center Drive roundabout, the final entry drive design is incomplete. 27. As the drainage design progresses, the design shall accommodate detention volume for the fully developed site and for the fully developed thoroughfare plan right-of-way for the perimeter road frontages. This requirement shall apply regardless of watershed limits. Please provide adequately sized pipes to carry water from the street to the proposed ponds. Please confirm with the Pannatoni Development that they are accommodating this requirement. The drainage design is being coordinated with the ACE and the Pannatoni Development to incorporate the entire site's (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (email) WINEGARDNER& HAMMONS. INC. Professional Hotel Manaxement drainage into their stormwater management system. However, recent Pennsylvania Street improvements will not be altered to redirect stormwater to the Pannatoni Development. 28. This project is subject to the Carmel Stormwater Management Ordinance, which was adopted February 6, 2006. The drainage design for this project was based upon the Carmel Stormwater Management Ordinance. However, as we discussed in our meeting on July 2ef', the requirement for the pipe cover was not an issue since the entire on-site storm sewer system will be privately maintained. 29. All Pennsylvania Street drainage structures and bridges across the frontage of this development must be indicated on the plans and replace or improved by the developer to accommodate the widening, auxiliary lanes, multi.use path, and other required improvements to the property or the roadway. The City Center Drive roundabout design is pending; otherwise, no other Pennsylvania street structures will be altered by the Renaissance development. 30. On all sheets where the street name "12200 Streetft appears, please revise to "City Center Drive." The street name "12t"d Street" was replaced with "City Center Drive. " 31. Please remove the graphic scale from all sheets. The graphic scale was removed from all sheets. 32. Please provide a "maintenance of trafficft plan. In reference to open-cutting Pennsylvania Street to install the sanitary and storm sewer laterals, m 33. Please include the note, "THERE SHALL BE NO WATER VALVES OR MANHOLES WITHIN THE PAVEMENT, CURBS OR SIDWALKS OR ASPHALT PATHS" on all appropriate sheets. The note referenced in this comment was added to the Utility Plan and Water Main Plan. However since the hard surface within the site will be privately maintained the note was expanded to specify only "within public right-of-way of Pennsylvania Street". 34. If it will be necessary to relocate existing utility poles, they must be relocated to within one foot of the proposed right-of.way. The expense of such relocation shall be borne by the Developer. There are no existing utility structures which will need to be relocated with the development of this site. 35. The Department requires that the construction drawings be developed in accordance with the City of Carmel digital submission standards and that all required submittals for primary plat, secondary plat, and construction drawings be made. The digital files must be submitted to the Department of Engineering prior to approval of the construction plans. At the proper time the digital submittal will be made in accordance with the City of Carmel digital submission standards. 36. The City has adopted a new paving policy. Please revise any notes, specifications, and details to accommodate this policy. The language of this policy must be added to a specification sheet on the plans. The eight-page City of Carmel Right-of-Way Paving Policy (11-2-2005) is included on the specification sheet on the plans. 37. The City has adopted a new curbing policy. Please revise any notes, specifications, and details to accommodate this poliCY. The language of this policy must be added to a specification sheet on the plans. The eight-page City of Carmel Concrete Curb Policy (1-13-2006) is included on the specification sheet on the plans. 38. As discussed at the meeting, the City's Thoroughfare Plan requires construction of half of the improvements prescribed by the Thoroughfare Plan across the frontage. Typically, developers provide the money equal to the value of construction these improvements to the City for deposit in the City's non-reverting Thoroughfare Plan fund. WHI requests further discussions with Carmel Engineering to work out an agreement pertaining to the City's non-reverting Thoroughfare Plan fund. 39. Although not discussed at our meeting, the City is requesting right-of-way dedication for a future roundabout at the intersection of City Center Drive and Pennsylvania Street. This right-of-way shall be a 120-foot radius circle centered on the existing intersection of the centerline of City Center Drive and the section line. WHI understands that the Carmel Engineering is working with American Consulting Engineers and Pannatoni Development to design a roundabout that will not encroach the Renaissance development beyond the existing dedicated Pennsylvania Street Right-of-Way. (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (em ail) .. WINEGARDNER & HAMMONS. INC. Professional Hocel Mana~ement 40. As we discussed, the piping under Pennsylvania Street to discharge storm water runoff from the site into the Pannatoni Development must be sized to convey the 100-year storm without overtopping the roadway. The pipe is sized to convey the 100-year storm. Calculations to support the pipe design were submitted to Crossroads Engineers. 41. Thank you for indicating the construction of a left turn lane in the existing median for northbound traffic at the main entrance. The left turn lane in the existing median will be reworked after the City Center Drive roundabout design is completed. 42. Please confirm with the Department of Community Services the need for internal vehicle connectivity to the north parcel for future connection. No internal vehicle connectivity will be made to the north parcel for future connection. 43. The Department understands that storm water detention and post construction storm water treatment is being provided off-site. The location is the Pannatoni development located in the northeast quadrant of the intersection of City Center Drive and Pennsylvania Street. 44. The portions of commercial driveways with the right-of-way shall be constructed of concrete and shall have a depressed curb along them to maintain drainage. The portions of commercial driveways with the right-of-way were revised and shown to be constructed of concrete and shall have a depressed curb along them to maintain drainage. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me 94-2438 or via em ail ieff.eaale@whihotels.com. s, Inc. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office) . (513) 7942590 (fax) . (513) 253-5004{mobile) Jeff.EaQle@whihotels.com (em ail) WINEGARDNER& HAMMONS. INC. Professional Houl Manaxement October 2, 2006 Ron Farrand Carmel Clay Schools 5201 East 131 st Street Carmel, IN 46033 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 T AC Comments Dear Mr. Farrand: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Jeff Eagle spoke with Mr. Farrand on 8/10/06. He had no comments Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the Septem ber 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via em ail ieff.eaQle((Uwhihoteis.com. Sincerely, ns, Inc. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.EaQle((Uwhihotels.com (em ail) WlNEGARDNER & HAMMONS. INC. Pro.fessiorlal Hotel Manaxement October 2, 2006 Michael Fogarty Office of Police Chief Three Civic Square Carmel, IN 46032 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 TAC Comments Dear Mr. Fogarty: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Chief Fogarty sent a letter dated 8/9/06 stating "I see nothing in the plans that would hamper law enforcement efforts" Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via em ail ieff.eaale@whihotels.com. Sincerely, C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office) . (513) 7942590 (fax) . (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (em ail) .. ~',",(, r7r-' \ \\ .\ -.;,t f/ I . "1:" / \/\/L'LI WINEGARDNER& HAMMONS. INC. Professional Houl Manaxemenl October 2, 2006 Amanda Foley Carmel Engineering Dept. One Civic Square 1 st Floor Carmel, IN 46032 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 lAC Comments Dear Mr. Foley: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. Letter dated 8/15/06: The following represents additional comments from the Engineering Department for this project specifically addressing the areas of storm water quality. We have reviewed the construction drawings submitted for this project for the August 16, 2006 TAC meeting and offer the following comments: Bondina Reauirements 1. The following bonding requirements apply to this project. Performance Guarantees An Erosion and Sediment Control Performance Guarantee is needed for this project. Storm water Quality Review Comments-Construction Plans The following items of the storm water pollution prevention plan have not been satisfied: B2. Sequence describing storm water quality measure implementation relative to land disturbing activities. . Notify the City of Carmel Engineering Department 48 hours prior to' starting and schedule a pre- construction meeting with the City. Notification requirements were added to the plans. . An erosion and sediment control plan to be implemented pre-construction and during grading is needed and should be shown on a separate sheetfrom CG-110. "Shoot CG 1111lUI3 added in I' r;9S}i18f1.se to thi3 66J1'117'81'1'. ~~ <:6-.$'0 I \1 ~c...c+JSrevc..71crJ ^ uT '''' IT (E$ . The referenced temporary silt basin, berms, and filter strips are not shown. The most logical point for the silt basin, according to the topography, would be at the southwest corner. Storm water is also leaving at the Norwest and northeast corners. Bermslrock check dams should be considered. The referenced measures in this comment were added to the plans. . The sequence and "Notes" on CG-11 0 are not specific to this project. The sequence and notes were revised. B4. Sediment control measures for sheet flow areas Refer to the revised 84 description. B5. Sediment control measures for concentrated flow areas Refer to the revised 85 description. B6. Sediment control measures for storm sewer inlet protection . It is not clear what type of inlet protection is to be used. Filter fabric under the grate may be used just after the storm sewers have been installed, while the streets are being constructed, but is not acceptable as inlet protection after this point. The City prefers to see inlet protection practices (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.EaaleCli>.whihotels.com (email) ';\:\(7;617 \ \\ ~ti'.' !j / \/'vLu WINEGARDNER& HAMMONS. INC. Professional Hotel Manaxement that are either 1) secured to the casting in some fashion or 2) are of the catch basin insert type. Coconut logs wrapped around and secured to the inlets are indicated on Sheet CG-502. 814. Monitoring and maintenance guidelines for each proposed storm water quality measure . Referenced straw bale dams are not shown on plans and are not an acceptable practice in the City of Carmel. The reference to "straw bale dams" was removed. 815. Erosion and sediment control specifications for individual building lots . This is not applicable to this project No response required. The following items for post construction storm water pollution prevention have not been addressed: C2. Sequence describing storm water quality measure implementation. Catch Basin Sumps with inserts are provided as one of the two required BMPs. The second BMP pertains to the regional detention basin on the Pannatoni development. C3. Description of proposed post construction storm water quality measures. Refer to the revised B5 description. C4. Location, dimensions, specifications, and construction details of each storm water quality measure. - Refer to the revised C4' description. C5. Description of maintenance guidelines for post construction storm water quality measures. . Refer to the revised C5 description. Additional comments: The referenced CG-112 was not included. . The reference to CG-112 was revised to CG-110. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via em ail ieff.eaale~whihotels.com. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaale~whihotels.com (em ail) \-;\CY17 \>\lU WINEGARDNER& HAMMONS. INC. Professional Houl Mana~ement October 2, 2006 Brooke Gajownik Hamilton County Sheriff's Office 18100 Cumberland Road Noblesville, IN 46060 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 TAC Comments Dear Mr. Gajownik: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Jeff Eagle spoke with Ms. Gajownik on 8/10/06. She stated that she needed to receive a copy of our address after it is issued by Bill Akers. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via email ieff.eaole@whihotels.com. nc. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaole@whihotels.com (em ail) WINEGARDNER & HAMMONS. INC. Professional Hotel Mana~ement October 2, 2006 Matt Griffin Carmel Department of Community Services One Civic Square Carmel, IN 46032 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8.16-06 T AC Comments Dear Mr. Griffin: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Did not attend T AC Meeting. No Comments. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28,2006 BZA meeting and the September 19, 2006 PI ission Meeting. Should you have any questions or require additional information, please canta 3) 794-2438 or via em ail ieff.eaale<Cilwhihotels.com. rry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaale<Cilwhihotels.com (email) WINEGARDNER & HAMMONS. INC. -........ ..... _...~--.. Pro.fessitmal Hotel Manaxement October 2, 2006 Dean Groves Duke Energy 1441 South Guilford Road Carmel, IN 46032 Re: DPJADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8.16-06 TAC Comments Dear Mr. Groves: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Mr. Groves is no longer available at Duke Energy. Contact Sean South or Shirley Hunter. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28,2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (51 4-2438 or via email ieff.eaalelO>.whihotels.com. Sincerely, C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (em ail) a:-- WINEGARDNER& HAMMONS. INC. Professional Houl Manaxemenc October 2, 2006 Ryan Hartman Clay Township Regional Waste District 10701 N. College Ave., Suite A Indianapolis, IN 46280-1098 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 9-12-06 Comment Letter Dear Mr. Hartman: This letter is in response to your comments for the referenced project. Below, please find our response corresponding change to the drawing as applicable. Thank you for submitting plans for the project. Based upon our initial review CTRWD has made several comments that need to be addressed prior to next submittal. Comments are as follows: 1. Application needs to be submitted which can be found on our website www.ctrwd.orQ. We will file the application at the appropriate time. 2. Cleanout Details and Manhole Core Notes need to be added to the plans which are to be found on www.ctrwd.orQ. The Cleanout Details and Manhole Core Notes were added to the plans. 3. Certificate of insurance will be needed from the contractor doing the core if not already on record with CTRWD. We will inform you of the selected Contractor and provide the proper insurance certificate, if needed, at the appropriate time. 4. You may change manholes at the buildings to CO. Please remember that if these are changed over Cleanouts are needed every 100'. The manholes referenced at the buildings were changed to cleanouts with the proper spacing. 5. Continue to show profile view after changing MH's to Cleanouts. Cleanouts are shown and labeled as such on the profile. 6. Storm crossing at commercial building need to be shown on profile view The storm crossing is shown. 7. Note that min. slope on 8" is .40% please adjust accordingly. The pipe slope is slightly higher than the minimum to allow a tolerance for the contractor. 8. Please note that plumbing elevation where exiting the building will need to be l' above Downstream Casting (Ex. Elev. 857.70). Since the manhole was replaced by a cleanout, MH MC-24A becomes the nearest structure and is more that l' below Finish Floor Elevation. 9. Please insert note stating RIW PermiU Road Crossing Permit from the City will need to be obtained prior to crossing Penn. St. The RW Permit note was added. 10. Hamilton County roadway crossing requirements and replacement detail need to be inserted. As Pennsylvania Street is a City of Carmel street, I believe there crossing details would be used. 11. Existing Manhole Label needs to be MC-24 and the new manhole needs to be labeled MH MC- 24A. If you are to keep the other the district will not maintain two manholes these can be labeled as you wish because. TheuManhole designations were revised. 12. Manhole callouts show backwards flow. Needs to be changed. The callouts were revised. 13. Invert elevations callouts and labels (NE,E,W) need to be corrected to represent what is shown. The invert cal/outs were revised 14. If existing casting is now shown to be in swale bolt down casting will need to be installed and called out. Existing casting will need to be delivered to owner. The existing casting is not within a swale. The profile was drawn incorrectly but was revised. 15. Errand inverts need to be removed from profile view. The referenced inverts were removed (513) 794-2438 (office) . (513) 7942590 (fax) . (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (email) e' ~ WINEGARDNER& HAMMONS. INC. Professional HOlel Ma"a~ement 16. CTRWD would like dedication of the sewer main that runs under the roadway. Laterals and grease trap will be maintained by Renaissance Hotel. The Renaissance Hotel will dedicate the sanitary sewer main that runs in the Right-of-Way. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes. including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via email ieff.eaale@whihotels.com. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (em ail) ;;> '" '\';-"" t~ '"Y" \",'>>.'/ 1/ \[\jj.J WINEGARDNER & HAMMONS. INC. Professional Hotel Mana~emenl October 2, 2006 Greg Hoyes Hamilton County Surveyor's Office One Hamilton Square, Suite 188 Hamilton County Judicial Center Noblesville, IN 46060 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 TAC Comments Dear Mr. Hoyes: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. Mr. Hoyes provided com ments in a letter dated 8/11/06 and at the T AC Meeting on 8/16/06: 1. The proposed project falls in the incorporated area and MS4 jurisdiction of the City of Carmel. No response required. 2. The proposed project DOES NOT fall in the Carmel Wellhead Protection Zone. No response required. 3. The proposed project falls in the W.R. Fertig Regulated Drain Watershed. This watershed has an allowable release rate of 0.25 cfs per acre. No response required. 4. Please submit an outlet permit to the indirect discharge to the W.R. Fertig Regulated Drain. The application is available on our website at htto:/Ico.hamilton.in.us, go to Departments, Surveyor and Forms. The outlet permit application will be filled out at the appropriate time and submitted in accordance with your instructions. 5. In determining the required storage volume from this site, the 11 to 100-year release rate should be 1.99 cfs, based on 0.25 cfs per acre allowable release in the W.R. Fertig watershed. No response required. 6. While it appears the drainage design for the hotel is less then the assumption of the 122nd and Penn Development,. please coordinate with American Consulting Engineers to make sure the regional detention pond is designed correctly. We are coordinating our efforts with American Consulting Engineers ('~CE". 7. Without having storm water P&P sheet to verify, it appears a conflict will exist between the 42" RCP under Pennsylvania Street and the existing storm sewer on the east side of the street. Please verify with Carmel Engineering that it will not be a conflict. The Plan and Profile ("P&P") sheets have been revised and confirm no conflict is present. 8. Is a drainage easement being requested to cover the storm sewer from this site, thru the 122"d and Penn Development, to the W.R. Fertig Regulated Drain, or at least to the 12200 Street Right of Way? This would be recommended so to preserve the legal right for your site drain thru land owned by other and allow for maintenance of the pipe in the event it negatively impacts the drainage for your site. A drainage easement will be dedicated from the 122"d and Penn Development. A copy will be transmitted to your office for your files. 9. The outlet permit for this site will be issued once the site with the regional detention pond is approved by the HCSO and Carmel Engineering, and all issue with the construction plans for this site are resolved with the HCSO and Carmel Engineering. No response required. 10. Please note that further comments may be necessary at a later date. (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff. Eaale((Uwhihotels.com (em ail) ;; '... WINEGARDNER& HAMMONS. INC. PrQfessional Hotel Mana~ement Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via email ieff.eaale@whihotels.com. , Inc. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (em ail) WINEGARDNER& HAMMONS. INC. Professional Horel Manaxement October 2, 2006 Gary Hoyt Office of Fire Chief Fire Station #1 Two Civic Square Carmel, IN 46032 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 TAC Comments Dear Mr. Hoyt: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. Mr. Hoyt requested a separate meeting with WHI to discuss the fire protection features of the hotel (e.g., fully sprinkled, addressable fire alarm system, etc.). WHI will schedule a meeting with Mr. Hoyt to describe in detail the life safety features of the Renaissance Hotel. Additional comments are as follows: 1. Siamese or Storz fire department connection? - Siamese connection located on the exterior of the mechanical room (West elevation) of the hotel tower. 2. Discuss the building "fall zone" - To be discussed at the meeting 3. Number and location of Knox box (Le., Fire Command Center) - Typically one knox box located on the exterior of the fire command center (West elevation) of the hotel tower. To be further discussed at the meeting. 4. Noted that Bill Akers will provide street address, but we have the option of selecting either Pennsylvania Street or Meridian. The Renaissance Hotel will have a Meridian Street address. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via em ail ieff.eaalellUwhihotels.com. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.EaalellUwhihotels.com (email) WINEGARDNER& HAMMONS. INC. Professional Hotel Management October 2, 2006 Shirley Hunter Sean South Duke Energy 1441 South Guilford Road Carmel, IN 46032 Re: DP/ADLS Docket No. 06080014 Cannel Renaissance Hotel Response to 8-16-06 TAC Comments Dear Ms. Hunter & Mr. South: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Jeff Eagle spoke with Ms. Hunter on 8/10/06. Ms. Hunter planned to attend the TAC Meeting, but, instead, sent a service connection application without comments. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513 4-2438 or via em ail ieff.eaale@whihotels.com. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office) . (513) 7942590 (fax) . (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (email) " W1NEGARDNER& HAMMONS. INC. Prolessiotlal Hotel Manatement October 2, 2006 Gregory IIko, PE CrossRoads Engineering 3417 South Sherman Dr. Beech Grove, IN 46107 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8.16-06 T AC Comments Dear Mr. IIko, PE: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. Jeff Eagle spoke with Mr. IIko on 8/10/06. Mr. IIko stated that his organization provides hydraulic and drainage calculation (engineering support) to the Carmel Engineering Department and that his comments will be sent to Gary Duncan. Letter dated 8/17/06 - The storm water review of the proposed construction plans and drainage calculations for the above referenced project has been completed. The submittal is in need of additional information in order to be in compliance with the City of Carmel Storm water Technical Standard Manual (the manual). Please revise the plans in accordance with the comments below: 1. Per Section 102.03 of the manual, please provide the following required information: a. Post-development watershed map, including the drainage area designation corresponding to the designations in the drainage calculations, the area in acres for each drainage are, the post developed curve numbers for each drainage area; The watershed map is attached. b. Watershed map showing that all off-site acreage draining through the site is accommodated, including the fully developed right-of-way per the City of Carmel Thoroughfare Plan; Included with this submittal. c. Soils hydrologic group calculations; Included with this submittal. d. Post-developed peak runoff calculations including the runoff curve number calculation, time of concentration calculation, and anticipated "C" values of master planned areas, with the post- developed conditions curve numbers to be changed to the next less infiltrating capacity category per Sections 201.03-3 of the manual; Included with this submittal. e. The Rainfall intensity data table, Table 201-3 of the manual; Included with this submittal. f. For the pipe sizing calculations, a Storm Basin Watershed Map, which shall include the basin area designation corresponding to each individual inlet designation in the drainage calculations and the are in acres for each basin area, Included with this submittal. g. Time of concentration and time of travel calculations for local and aggregate basins. Included with this submittal. 2. The minimum allowable slopes shall be those capable of producing velocities no less than 2.5 when the sewer is flowing at full capacity, not average velocities or velocities resulting form conveying the flow from the design storm. Please review and revise. Included with this submittal. 3. The project narrative submitted with the construction plans states that with the improvements to the site a regional detention facility will be constructed offsite to accept the runoff from the site. Please provide information on this regional detention facility to confirm that the proposed improvements will not exceed the design criteria originally assumed for this lot. Since this project is being incorporated into a regional drainage system within the development immediately east of this site, these calculations by ACE will be forwarded to you as we receive them. (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.EaQle@whihotels.com (email) l " WINEGARDNER& HAMMONS. INC. , r Professional Horel Manaxement 4. The proposed offsite connection is shown on sheet CU-101 (Str. 401) as a proposed 42-inch and a structure to be designed by others. Please provide additional survey information to confirm that Structures 402 and 401 will not be in conflict with the storm sewer recently constructed along the north side of 12200 Street. Crossing along this existing storm sewer shall be shown and noted in all plan views as well as in the profile view. Please refer to the Sheet CR-101 addressing this concern. 5. Please include the storm sewer note from Section 102.02 (vii) of the manual. The referenced note was added. 6. Please include a structure data table in the construction plans per Section 102.02 (xiv) of the manual. This table was added. 7. It appears that there is no grading that will provide an adequate outlet for runoff along the south side of the site. Please review and revise accordingly. A pipe was extended to a pipe end section to address this concern with revised storm pipe calculations. 8. Per Section 501.01 of the manual, all storm structures shall have no less than 2.5 feet of cover along any part of the pipe from final pavement elevations or final ground surface elevation to the tope of the pipe. Sheet CR-101 shows cover over the 42-inch pipe from Structure 402 to be less than this requirement. Structures 403, 404, 405, 406, 407 and 410 have less than minimum cover from final pavement elevations to the top of the pipe. Please review and revise. This issue was discussed with Carmel Engineering, Gary Duncan. Since the hotel with its storm sewer system is privately maintained Gary did not express any concern. Additionally the 42-inch pipe was revised as noted in item #4. 9. Structure top of casting elevations are not consistent for Structures 403, 411 and 407 between the elevations provided in the profiles and the elevations provided in the drainage calculations. Please review and revise. The casting elevations were revised. 10. Please label Structure 404 in the plan view on Sheet CR-101. The structure number was revised. 11. The Storm sewer summary report provided with the drainage report indicates surcharge conditions for Structures 408 and 407. Please review and revise as necessary. The surcharge was eliminated. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via email ieff.eaale~whihoteis.com. dner & Hammons, Inc. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile} Jeff.Eaale~whihotels.com (email) WINEGARDNER& HAMMONS. INC. Professional HOlel Manaxement October 2, 2006 Postmaster clo Cindy Klaiber Carmel Post Office Unitied States Postal Sevice 275 Medical Drive Carmel, IN 46032-9998 Re: DP/AOLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 T AC Comments Dear Mr. clo Cindy Klaiber: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Jeff Eagle spoke with Ms. Klaiber on 8/10/06. She commented that Bill Akers will issue an address and that the hotel will need to purchase a mailbox. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28,2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via email ieff.eaale@whihotels.com. Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (email) WINEGARDNER& HAMMONS. INC. Professional Horel ManaKement October 2, 2006 Jason Kirkman Brighthouse Networks 3030 Roosevelt Ave. Indianapolis, IN 46218 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 TAC Comments Dear Mr. Kirkman: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. No comments. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via em ail ieff.eaale@whihotels.com. Sincerely, C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (em ail) WINEGARDNER & HAMMONS. INC. Professional Houl Manaxement October 2, 2006 Dave Klingensmith Carmel Street Department 3400 W. 131 st Street Westfiled, IN 46074 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 T AC Comments Dear Mr. Klingensmith: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Jeff Eagle spoke with Mr. Klingensmith on 8/10/06. He commented that he maintains Carmel roads and deferred to Gary Duncan for technical commentary. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28,2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via email ieff.eaale@whihotels.com. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office) . (513) 7942590 (fax) . (513) 253-5004(mobile) Jeff.Eaale@whihotels.com (email) WINEGARDNER& HAMMONS. INC. Professional Hotel Manaxement October 2, 2006 Terry Krueskamp City of Carmel - Information Systems Three Civic Square Carmel, IN 46032 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 T AC Comments Dear Mr. Krueskamp: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. No comments Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28,2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via email ieff.eaale(Q>.whihotels.com. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office) . (513) 7942590 (fax) . (513) 253-5004(mobile) Jeff.Eaale(Q>.whihotels.com (email) \~-\()/?Tl \ .' -'.1' j V\L~~ WINEGARDNER& HAMMONS. INC. Professional Houl ManaJ!emenc October 2, 2006 Jason Lemaster Hamilton County Health Dept. One Hamilton County Square Suite 30 Noblesville, IN 46060-2229 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 TAC Comments Dear Mr. Lemaster: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. No comments. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via email ieff.eaole@whihoteis.com. ammons, Inc. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaole@whihotels.com (email) WINEGARDNER& HAMMONS. INC. Professional HOlel Manaxement October 2, 2006 Jennifer Marlett Indianapolis Water Company 120 Waterway Blvd. Indianapolis, IN 46026 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 TAC Comments Dear Mr. Marlett: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Jeff Eagle received a call from Ms. Marlett on 8/7/06. She stated that IWC no longer services the hotel location. Contact Carmel Utilities. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via em ail ieff.eaClletO>.whihotels.com. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.EaaletO>.whihotels.com (email) WINEGARDNER& HAMMONS. INC. Professional Hotel Mana~emet't October 2, 2006 Mike McBride Hamilton County Highway 1700 South 10th Street Noblesville, IN 46060 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 T AC Comments Dear Mr. McBride: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Jeff Eagle spoke with Mr. McBride on 8/10/06. He stated that Hamilton County Highway's jurisdiction is south of 116th Street. Therefore, he had no comments for the Renaissance development that is located north of 11 dh Street. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via em ail ieff.eaole@whihotels.com. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaole@whihotels.com (em ail) WINEGARDNER& HAMMONS. INC. Pro.fessiotlal Hotel Mana~ement October 2, 2006 Ron Morris Indianapolis Power and Light Co. 3600 Norht Arlington Ave. /Indianapolis, IN 46218 Re: DPJADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 lAC Comments Dear Mr. Morris: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Jeff Eagle called Mr. Morris on 8/10/06 and left a message. No comments. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via email ieff.eaoletlUwhihotels.com. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.EaoletlUwhihotels.com (email) WINEGARDNER& HAMMONS. INC. Professional Hotel Mana~ement October 2, 2006 Nick Redden Carmel Engineering Dept. One Civic Square 1 st Floor Carmel, IN 46032 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 TAC Comments Dear Mr. Redden: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Attended the T AC Meeting. No Comments. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28,2006 BZA meeting and the September 19, . 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via em ail ieff.eaaletO>.whihotels.com. ons, Inc. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.EaaletO>.whihotels.com (em ail) WINEGARDNER& HAMMONS. INC. Professional Hotel Management October 2, 2006 Karyn Ryg Transportation Systems Coordinator Carmel Department of Community Services One Civic Square Carmel, IN 460323 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 9-12-06 Comment Letter Dear Ms. Ryg: This letter is in response to your comments for the referenced project. Below, please find our response corresponding change to the drawing as applicable. 1. The Alternative Transportation Plan requires the construction of a 10' asphalt path along Pennsylvania Street. Please revise the plans to include the path. The plans have been revised to show a 10' asphalt path. 2. Please revise your plans to indicate bicycle racks that conform with the specifications outlined in the Carmel Zoning Ordinance Sections 27.06 Bicycle Parking. The plans have been revised to show the bike racks. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via email'e ea Ie whihotels.com. ons, Inc. C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(rnobile) Jeff.Eaaleta>.whihotels.com (email) WINEGARDNER& HAMMONS. INC. Professional Hotel Manaxement October 2, 2006 Chuck Shupperd Vectren Energy PO Box 1700 Noblesville, IN 46061-1700 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 T AC Comments Dear Mr. Shupperd: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Mr. Shupperd attended the TAC Meeting and provided a Customer Data Sheet for Construction Application with the business card of Jerry Breeck, Residential & Commercial Sales Representative. Mr. Shupperd stated that, currently there are no natural gas lines in the vicinity of the hotel site on Pennsylvania St. He stated that Vectren will be running natural gas lines along Pennsylvania St. (WHI would like the line to pass directly in front of the hotel in the western ROW of Pennsylvania St. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via em ail ieff.eaole@whihotels.com. Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office) . (513) 7942590 (fax) . (513) 253-5004(mobile) Jeff.Eaole@whihotels.com (email) WINEGARDNER& HAMMONS. INC. Professional Houl Manaxemenr October 2, 2006 Mark Westermeier Carmel Clay Parks Department 1411 E.116thStreet Carmel, IN 46032 Re: DP/ADLS Docket No. 06080014 Carmel Rena.issance Hotel Response to' 8-16-06 T AC Comments Dear Mr. Westermeier: This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Jeff Eagle called Mr. Westermeier on 8/10/06 and left a messa~e. His administrative assistant informed me that his address is actually located at 1411 E. 116 Street. After speaking with Mar. Westermeier. he had no comments. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via em ail ieff.eaoleai>.whihotels.com. Sincerely, C: Terry Dammeyer File: Carmel Renaissance . (513) 794-2438 (office). (513) 7942590 (fax). (513) 253-5004(mobile) Jeff.Eaoleco>.whihotels.com (email) WINEGARDNER& HAMMONS. INC. Professional Houl Management October 2, 2006 Mark Wood Teresa Magee Panhandle Eastern Pipeline Co. 9371 Zionsville Rd. Indianapolis, IN 46268 Re: DP/ADLS Docket No. 06080014 Carmel Renaissance Hotel Response to 8-16-06 T AC Comments Dear Mr. Wood & Ms. Magee This letter is in response to your comments for the referenced project. Below, please find your comments followed by a response and corresponding change to the drawing as applicable. 1. Jeff Eagle spoke with Mr. Wood on 8/10/06. He indicated that Panhandle Eastern Pipeline has no pipelines in the vicinity of the Site. No comments. Your office will be made aware of any modifications made on the plans being resubmitted, particularly if any such changes are considered "new" or fall outside your previous review. Your office will be notified of any changes, including changes resulting from the August 28, 2006 BZA meeting and the September 19, 2006 Plan Commission Meeting. Should you have any questions or require additional information, please contact me at (513) 794-2438 or via em ail ieff.eaQle(Q>.whihotels.com. Sincerely, C: Terry Dammeyer File: Carmel Renaissance (513) 794-2438 (office) . (513) 7942590 (fax) . (513) 253-5004(mobile) Jeff.EaQle(Q>.whihotels.com (em ail) Page 1 of 1 S • DeVore; Laura B From: . Griffin,Matt L Sent: Friday, September 15, 2006 6:36 PM To. Andidh; Ann Walker(E-mail); Charlie Frankenberger (E-mail); David Compton (E-mail);.DeVore, Laura B; E. Davis Coots (E-mail); Gary Murray; Jim Shinaver(E-mail); Jon Isaacs(E-mail); Keith Lash(E-mail); Larry Kemper(E-mail); Mark Monroe,(E-mail); Mary Solada (E-mail); Matthew ' Skelton (E-mail); Paul Reis (E-mail) • Cc: 'Carolyn Schleif; Dan Dutcher;Jerry Chomanczuk; John R. Molitor(e-mail); Kevin Heber; Leo Dierckman; M Rattermann;Madeleine Torres; Rattermann, Mark; Rick Ripma;Steve Stromquist; Sue Westermeier;Wayne Haney Subject: Department Reports: September 19th Plan Commission Meeting Please,see the attached department reports for the September 19th Plan Commission Meeting. Contact me with any questions. Matthew L. Griffin, AICP Planning Administrator Department of Community Services. City of'Carmel One''Civic Square Carmel,IN 46032 phone:317.571:24:17 fax:'317:571.2426 email:mgri_ffin_@carmel.ingo_v. 9/19/2006 .08/11/2006 15:29 3177769628 HAMILTON CO SURVEYOR PAGE 01/02 <7;01670-79,00: /1V pf��- � _N n 8Y�, yO,R'$' .p FPip._ c G V (7 r) i j / 1 /c' EI L/ � •)) , , f� ti"' �' 7 j l f> I t I ( I �?1 I I ' t` � 't • \,..,..:•,; --, .(' ; fe 1` ,f , ._'.. .--...;,k, tk,. y .i' -tE e ,t'A. , - 1 . A; .. i i:._],:.,- iitsii pRova,, , - --h 3 �Kenfan C. `Il''ardr'S!lilvEY01' ,sulte 733 rilit777C(317)7764 4,_)5 One Nam lton Connly,cq iarc ‘i ill (377)776-561s Volrlcsoille, Indiana 4606o-223o 3 August 1 1,2006 / p°' RtcFi Wtnegardner&Hammon,Inc.; 1 - AUG//?006 0)) ATTN:Jeff Eagle h 4242 Hunt Road - s Cincinnati,HO 45242 VIA FACSIMILE: 51.3-794-2590 ',, fa' RE:Renaissance Hotel Dear Mr. Eagle: We have reviewed the construction plans submitted to the Hamilton County Surveyor's Office on August 4,2006 for this project and have the following comments: 1. The proposed project falls in the incorporated area and,MS4 jurisdiction of the City of Carmel. 2. The proposed project DOES NOT fall in a Carmel Wellhead Protection Zone. 3. The proposed project falls in the W.R.Fertig Regulated Drain Watershed. This watershed has an allowable release rate of 0.25 cfs per acre. 4. Please submit an outlet permit to the indirect discharge to the W.R.Fertig Regulated Drain. The application is available On our website at httn://www.co.hamulton.in.us,go to Departments, Surveyor,and Forms. 5. In determining the required storage volume from this site,the 11 to 100 year release rate should be 1.99 cfs,based on the 0.25 cfs per acre allowable release rate in the W.R.Fertig watershed. 6. While itdappears the drainage design for the hotel is less then.the assumption of the l22 and Penn Development,please coordinate with American.Consulting Engineerato^make sure the regional detention pond is design correctly. ,08/11./200E 15:29 3177769628 HAMILTON CO SURVEYOR PAGE 02/02; 7. 'Withouthaving;stvrm sewer P&.P sheetto'venfy,it appears a conflict will exist between the proposed 42"RCP under Pennsylvania Street anti the existing storm' sewer on,the east:side of the street. Please verify with Cannel Engineering that is will not be a conflict. 8. Is a drainage.easement being requested to cover the storm sewer from this site,, thru the 122nd and Penn Development,to the W.R.Fertig Regulated Drain, at least to the 12ed Street Right of Way? This would be recommended so preserve the legal right for you site to drain thru land owner by other and allow for maintenance of the pipe in the event it negatively impacts the drainage for your site. 9. The outlet permit this site will be issued once.the site with the regional detention pond is approved by HC$O and Cannel Engineering,and all issue with the construction plans for this site are resolved with HCSO and Cannel Engineering. 10.Please note that further comments may be necessary at a later date. Should you have any questions,I can be reached at 317-776-8495. Sincerely, 93--)111 Greg Hayes, AC Plan Reviewer CC: Matt Griffin—Carmel DOCD Amanda Foley—Cannel Engineering Mike McBride—HCHD Dick Hill—Carmel Engineering Amanda Foley Cannel Engineering Greg:Ilko-Crossroad'.Engineers Jean Wodarek-Driesenga&Associates D / ..�� I t E_ �+ ! Otr C 4::-4%.-V `.fi 4 a :�p�J .fir °, <C1'" gypp, f Il��©�0BIR°;;41 Carmel I® ice 'D ar rneit Carnal.efl9 l444�1 6032 August 9, 2006 Jeff Eagle VP Construction Winegardner & Hammons, Inc. 1663 Central Parkway Cincinnati, OH 45214 RE: Renaissance Hotel Dear Mr. Eagle: The information for the above-referenced project has been reviewed. At the present time, I ,see nothing in the plans that would hamper law enforcement efforts. If we can be of any further assistance to you, please contact us. Respectfully, /14;(;e,t4a,,e 1 Michael D. Fogarty y Chief of Police MDF:vb cc: ept. of Community Services i/i off.. D d;. r . i i (317) 571-2500 A Nationally Accredited'LawEEnforcement Agency Fax(317) 571-2512