HomeMy WebLinkAboutBPW Minutes 08.16.23Board of Public Works and Safety Meeting
Minutes
Wednesday, August 16, 2023 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 10:00 AM
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jessica
Komp were present.
MINUTES
Minutes from the July 19, 2023 Regular Meeting. Board Member Burke moved to approve. Board
Member Watson seconded. Minutes were approved 3-0.
BID OPENING
Bid Opening for 22-ENG-13 Miscellaneous Path Connections
Lori Watson opened the bids and Mayor Brainard read them aloud:
Contractor Quote
All Star Paving $1,985,376.00
Yarberry Landscape $2,235,022.90
Rieth-Riley Construction $2,492,042.71
Morphey Construction $2,290,000.00
United Construction Services $2,315,000.00
PERFORMANCE BOND REDUCTION APPROVAL REQUESTS
Resolution BPW 08-16-23-02; Waterford at West Clay – Sections 2C and 5A; Erosion Control; Board
Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0.
Resolution BPW 08-16-23-03; Albany Village; Common Walk; Board Member Burke moved to
approve. Board Member Watson seconded. Resolution approved 3-0.
Resolution BPW 08-16-23-04; Estates at Towne Meadow; Erosion Control - Wetlands; Board Member
Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0.
Resolution BPW 08-16-23-05; Bank of America – The Bridges; Right of Way & Erosion Control;
Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0.
DocuSign Envelope ID: DA9405C4-9096-4B13-9820-7F661D54709D
Resolution BPW 08-16-23-06; Village of West Clay Townhomes; Right of Way & Erosion Control;
Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0.
Resolution BPW 08-16-23-07; Sunrise on the Monon – Phase 5; Roadway Improvements; Board
Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0.
Resolution BPW 08-16-23-08; Autozone – Michigan Rd; Right of Way & Erosion Control; Board
Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0.
CONTRACTS
Request for Acknowledgement of Contract between City and Vendor; CEIA USA LTD, LLC;
($147,982.00); Resolution BPW 08-16-23-01; Opengate App; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Jacob-Dietz, Inc.; ($10,986.60); Semi Annual Inspection
of Fire Protection Systems; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Kelley Automotive Group, LLC; ($36,985.00); 15-
Passenger Van; Additional Services Amendment; - WITHDRAWN, VEHICLE NOT BEING
PURCHASED.
Request for Purchase of Goods and Services; Overhead Door Company of Indianapolis, Inc.;
($4,264.00); Preventative Maintenance; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Classic Cleaners, Inc.; ($20,000.00); Dry Cleaning
Services; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Daniel Danielson; ($500.00); Judging Services for
Carmel on Canvas; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Monika Herzig; ($4,650.00); Performance and
Professional Fees; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($176,799.00); 22-SW-01
Springmill Run Culvert Replacement; Additional Services Amendment; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC; ($91,221.00); 20-ENG-13
106th & Westfield RAB Appraisal and Buyer’s Agent Services; Additional Services Amendment; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC; ($92,925.00); 20-ENG-04-
N College Avenue Reconstruction Appraisal Services; Additional Services Amendment; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
DocuSign Envelope ID: DA9405C4-9096-4B13-9820-7F661D54709D
Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC; ($3,375.00); Fair Market
Value Appraisal; Additional Services Amendment; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC; ($4,215.00); 20-ENG-03
Parkside Village HOA Appraisal and Buyer’s Agent Services; Additional Services Amendment; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; EMCS, Inc.; ($83,877.50); 22-ENG-14 126th Street Path
Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Purchase of Goods and Services; Monroe, LLC; ($-32,700.00); 16-ENG-97A Gray Road
Path; Change Order #1; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Officeworks Services, LLC; ($11,974.55); Workstations;
Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Rieth Riley Construction; ($102,383.56); 20-ENG-01
Smoky Row Reconstruction; Change Order #8; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Rieth Riley Construction; ($678,871.99); 20-ENG-03 3rd
Avenue SW Reconstruction; Change Order #1; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Specialized Land Services, Inc.; ($41,040.00); 20-ENG-
04-N Buyer’s Agent Services; Additional Services Amendment; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; The Taylor Realty Group, P.C.; ($25,695.00); 20-ENG-
13 106th & Westfield RAB Appraisal Services; Additional Services Amendment; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; The Taylor Realty Group, P.C.; ($18,790.00); 20-ENG-
04-N College Avenue Reconstruction Second Appraisals; Additional Services Amendment; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; White Construction, Inc.; ($482,010.42); 18-ENG-05
Richland Ave & Main St and Lexington Blvd & Main St Intersection Improvement; Change Order #1;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Decorative Paving Company; ($28,276.92); 23-STR-06
Palladium Pavers; Change Order #1; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Johnson Controls Fire Protection LP; ($2,250.26);
Annual Service Agreement; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
DocuSign Envelope ID: DA9405C4-9096-4B13-9820-7F661D54709D
Request for Purchase of Goods and Services; Kone, Inc.; ($4,860.00); Annual Service Agreement;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Property Maintenance Agreement; REI Real Estate Services, LLC; ($0.00); Addendum to
Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Smock Fansler Corporation; ($43,300.00); Sophia
Square Precast Fireplace; Additional Services Amendment; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Acknowledgement of Interlocal Agreement; Hamilton County Solid Waste Board and the
City of Carmel; ($37,352.00); Hazardous Waste Collection Services; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Midtown Plaza and Use/Close City Streets; Fall Festival; October 14, 2023; 9:00 AM
– 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use Midtown Plaza and Use/Close City Streets; Community Bicycle Event; September 16,
2023; 6:00 AM – 2:00 PM; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Use Monon & Main Plaza; Brain Aneurysm Awareness Event; September 16, 2023; 8:30
AM – 12:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use City Street; Art Fair; September 17, 2023; 8:00 AM – 6:00 PM; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use/Close City Streets; Neighborhood Block Party; September 16, 2023; 4:00 PM – 10:00
PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to Use Veteran’s Plaza; 9/11 Ceremony; September 11, 2023; 7:00 AM – 10:00 AM; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Carter Green and Palladium East Patio; Carmel Christkindlmarket; November 15,
2023, 8:00 AM – December 24, 2023; 5:00 PM; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request to Use Midtown Plaza and Use/Close City Streets; Colts Viewing Party; September 24, 2023;
8:00 AM – 6:30 PM; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Close the Drive around the Palladium; Wedding; September 3, 2023; 6:00 AM – 7:00 PM;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
DocuSign Envelope ID: DA9405C4-9096-4B13-9820-7F661D54709D
Request to Use Midtown Plaza; Outdoor Workout and Fundraising Event; October 21, 2023; 8:00 AM
– 3:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Lane Restrictions and Traffic Control; 5K Road Race; September 30, 2023; 6:00 AM –
10:30 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use Civic Square Gazebo/Lawn; Bridal Luncheon; June 21, 2024, 10:00 AM – 3:00 PM;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
Request for Consent to Encroach and Variance; 321 1st Ave. SE;– TABLED ON 7/5/23 – Board
Member Burke moved to remove from table. Board Member Watson seconded. Request to remove from
table approved 3-0. Board Member Burke moved to approve request for Consent to Encroach and
Variance. Board Member Watson Seconded. Request approved 3-0.
Request for Grant of Permanent Construction Easement; 530 S Rangeline Road; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Waiver of BPW Resolution No. 04-28-17-01, Lane Restrictions; 3675 W 106th Street;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Waiver of BPW Resolution 04-28-17-01, Lane Restrictions; 10597 Lasalle Road; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Waiver of BPW Resolution 04-28-17-01, Lane Restrictions; 11333 Gray Road; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Waiver of BPW Resolution 04-28-17-01, Lane Restrictions; Crossfields Drive & 116th
Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Replat; Ambleside 1A & 1B; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Open Pavement Cut and Road Closure; 121st Street at Waterfront of West Clay; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Open Pavement Cut and Road Closure; Springmill Road at Jackson’s Grant Village;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach and Variance; 1012 Auman Dr East; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach and Variance; 518 Almond Creek Drive; WITHDRAWN –
CONSENT TO ENCROACH NO LONGER NEEDED.
Request for Consent to Encroach and Variance; 12782 Horseferry Road; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
DocuSign Envelope ID: DA9405C4-9096-4B13-9820-7F661D54709D
Request for Consent to Encroach and Variance; 14330 Overbrook Drive; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach and Variance; 14472 Jeremy Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Right of Way Dedication; Parcel 4 and Parcel 11; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat; Gramercy West, Sections 3 & 4; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Grant of Perpetual Stormwater Quality Management Easement; 1701 E 116th Street;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Grant of Water Quality Preservation Easement; 1701 E 116th Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction and Sidewalk Closure; 473 Third Ave SW; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Open Pavement Cut and Lane Restriction; 520 E Main Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Open Pavement and Lane Restriction; 5160 E 96th Street; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Additional Curb Cut; 1012 Auman Drive East; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Underground and Buried Utility Waiver; Small Cell Permit; 12746 Clay Center Road;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Waiver; Flora PUD at Springmill Road & Illinois Street;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Waiver; IMI Headquarters at 10901 Illinois Street;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Sidewalk/Street Closure; 2140 E 116th Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor James Brainard adjourned the meeting at 10:09.
APPROVED: ____________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: DA9405C4-9096-4B13-9820-7F661D54709D
_____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: DA9405C4-9096-4B13-9820-7F661D54709D