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Home My WebLink AboutBPW-11-01-06 City of Carlllel Office of the-MEETING Clerk-Treasurer NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDA Y, NOVEMBER 1,2006 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, NOVEMBER 1, 2006, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 City of Cartnel Office of the Clerk- Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDA Y, NOVEMBER 1, 2006 - 10:00 A.M. COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the October 18, 2006 Regular Meeting b. Minutes from the October 20, 2006 Special Meeting 2. BID OPENING/ AWARDS a. Bid Opening for Rock Salt 2007; John Duffy, Director of the Department of Utilities b. Bid Opening for Police Maintenance Facility; Michael McBride, City Engineer c. Bid Opening for Carmel Streetscape - 1161h Street College A venue to Rangeline Road; Michael McBride, City Engineer 3. PERFORMANCE RELEASES a. Resolution No. BPW- 11-01-06-01; Lakes at Towne Road, Section 1; Right of Way Improvements; Ryan Thomas, Towne Road Properties b. Resolution No. BPW-11-01-06-02; Lakes at Town Road, Section 2; Streets, Curb & Gutters, Right of Way Improvements; Ryan Thomas, Towne Road Properties c. Resolution No. BPW- 11-01-06-03; Gradin Hall, Section 1; Sanitary Sewers, Storm SewerslDrainage; Bruce Wirth, Estridge Development Company 4. CONTRACTS a. Request for Purchases of Goods and Services; Engledow, Inc.; (Bid Award- $180,353.00); Mike McBride, City Engineer b. Request for Purchases of Goods and Services; Core BTS, Inc.; ($1,200.00); Terry Crockett, Director of the Information Systems c. Request for Purchases of Goods and Services; Change order No.2; Gravity Belt Thickener; M.K. Betts; ($4,829.00); John Duffy, Director of the Department of Utility d. Request for Purchases of Goods and Services; Diversified Inspections; ($1,538.00); Chief Dou~t!fsC~aml1\l~~tanfi~l'fllteJ~M{€rtt 311/571.2414 e. Request for Purchases of Goods and Services; Broady-Campbell, Inc.; ($11,380.00) Michael McBride, City Engineer 5. USE OF CITY FACILITIES a. Request to Use Gazebo and Common Grounds; Wedding; Saturday, May 26, 2007 8:00 a.m. - 4:00 p.m.; Friday May 25, 2007; 2:00 p.m. - 7:00 p.m.; Candace Webb b. Request to Use Gazebo and Common Grounds; Performance; (Saturday and Sunday) June 16 -17; July 21-22; August 18-19, 2007; 1:00 p.m. - 4:00 p.m.; Wendy Farber, City Center Children's Theatre c. Request to Use Caucus Room (113); Board Meeting; Third Wednesday of Month; 7:00 p.m. - 8:30 p.m.; City Center Children's Theatre d. Request to Use Caucus Room (2/3); Board Meeting; Third Wednesday of Month; 4:30 p.m. - 7:00 p.m.; Doreen Squire Ficara, Carmel Arts Council 6. OTHER a. Request for Agreement Between City of Carmel and Fraternal Order of Police Lodge #185; Chief Michael Fogarty, Carmel Police Department b. Request for Agreement Between City of Carmel and Carmel Professional Firefighters Local #4444; Chief Douglas Callahan, Carmel Fire Department c. Request for Fourth Amendment to the City of Carmel Health Benefit Plan; Barbara Lamb, Director of Human Resources d. Request for Settlement Agreement Between the City of Carmel and Clay Township Regional Waste District; John Duffy, Director of the Department of Utilities e. Request for Water Availability; Village of West Clay, Section 10004-B; Blisland Commons Irrigation System; Kevin Krulik, Brenwick Development f. Request for Water and Sanitary Sewer Availability; Village on the Monon Subdivision; Rohrer Road; John Edwards, Langston Development g. Request for Residential Curb Cut; 5385 Rippling Brook Way; Modify Existing Residential Drive; Karen Riedman h. Request for Open Pavement Cut; Veolia Water Indianapolis; Various Locations; Mark Shockley, Veolia Water Indianapolis 1. Request for Dedication of Public Rights of Way; Temple Congregation Shaarey Tefilla; 3030 West 116th Street; Michael DeBoy, DeBoy Land Development J. Request for Secondary Plat Approval; Walden Pond, Sections I, II, and III; Scott Wyatt, Campbell, Kyle and Proffitt k. Request for Secondary Plat Approval; Village Green, Section 1 Townhomes; Brad Kuhn, Weihe Engineers I. Request for Consent to Encroach; 621 North Rangeline Road; Suspended Sign Encroachment; Yvonne Li m. Request for Consent to Encroach; 611 North Rangeline Road; Suspended Sign Encroachment; Benjamin Li 7. ADJOURNMENT I I I BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, NOVEMBER 1, 2006 -10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:02 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson; Clerk Treasurer, Diana Cordray; Deputy Clerk Treasurer, Sandra Johnson MINUTES The Minutes for the October 18, 2006 Regular Meeting were approved 3 - O. The Minutes for the October 20, 2006 Special Meeting were approved 3 - O. BID OPENINGI AWARDS Bid Ovenin!! for Rock Salt 2007; Mayor Brainard opened and read the bids aloud. Company Bid Amoul1l Cargill North American Morton Salt $$61.50rron $58.37/ton $69. 76/ton $615,000.00 $583,700.00 $697,600.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation at the next meeting. Bid Ovenin!! for Police Mail1lenance Facilitv: Mayor Brainard opened and read the bids aloud. Company Fredericks, fnc Eden Enterprises Giliatte Gale Tschuar Flaugher Dallman Myers Brandt Bid Amount $649.300.00 $6,700.00 $15950.00 $67,000.00 $24,000.00 $697,000.00 $3,640.00 $12,000.00 $46,000.00 $23,000.00 $675,000.00 $5,600.00 $13,500.00 $36,000.00 $13,600.00 $714,000.00 $8,350.00 $9,100.00 $56,000.00 $11,000.00 $650,000.00 $3,200.00 $12,000.00 $24,700.00 $10,100.00 ($12,780) $616,791.00 $3,000.00 $13,000.00 $45,000.00 $11,500.00 $624,000.00 $3,400.00 $15,600.00 $46,000.00 $10,600.00 $689,949.00 $6,324.00 $16,110.00 $66,227.00 $23,948.00 The Bids were given ,to Chief Michael Fogarty for review and recommendation at the next meeting. I I I Bid Ovenin!! for Carmel Streetscave; 116'h Ran!!eline to Colle!!e; Mayor Brainard opened and read the bids aloud. Company Bid Amount Engledow, lnc B&B Landscape Becker Landscape SKI Landscape $237,864.85 $41,525.00 - only bid on irrigation system $292,643.26 $288,410.00 The bids were given to Michael McBride, City Engineer for review and recommendation at the next meeting. PERFORMANCE RELEASES Resolution No. BPW- 11-01-06-01; Lakes at Towne Road. Section 1; Ri!!ht of Wav Imvrovements; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Resolution No. BPW- 11-01-06-02; Lakes at Town Road. Section 2; Streets, Curb & Gutters, Ri!!ht of Wav Imvrovements; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Resolution No. BPW-11-01-06-03; Gradin Hall. Section 1; Sanitary Sewers, Storm Sewers/Draina!!e; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. CONTRACTS Reauest for Purchases of Goods and Services; En!!ledow, 1nc.; (Bid Award - $180.353.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Reauest for Purchases of Goods and Services; Core BTS, Inc.; ($1.200.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Rea/lest for Purchases of Goods and Services; Chan!!e order No.2; Gravitv Belt Thickener; M.K. Betts; ($4.829.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Reauest for Purchases of Goods and Services; Diversified Insvections; ($1,538.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Reauest for Purchases of Goods and Services; Broadv-Camvbell, Inc.; ($11.380.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. I I I USE OF CITY FACILITIES ReQuest to Use Gazebo and Common Grounds: Weddini!: Saturday, Mav 26, 20078:00 a,m. - 4:00 V.m.: Fridav Mav 25.2007: 2:00 v.m. - 7:00 V.m.: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. ReQuest to Use Gazebo and Common Grounds: Performance: (Saturdav and Sunday) June 16 -17: Julv 21-22: AUi!ust 18-19.2007: 1:00 v.m. - 4:00 v.m.: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. ReQuest to Use Caucus Room (1/3): Board Meetini!: Third Wednesday of Month: 7:00 v.m. - 8:30 l2d!h-Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. ReQuest to Use Caucus Room (2/3): Board Meetini!: Third Wednesday of Month: 4:30 V.m. - 7:00 l2d!h-Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. OTHER ReQuest for Ai!reement Between City of Carmel and Fraternal Order of Police Lodi!e #185: Chief Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. ReQuest for Ai!reement Between City of Carmel and Carmel Professional Firefii!hters Local #4444: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Rem/est for Fourth Amendment to the City of Cannel Health Benefit Plan: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. ReQuest for Settlement Ai!reement Between the City of Carmel and Clay Townshiv Rei!ional Waste District: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Rem/est for Water Availability: Villai!e of West Clay. Section 10004-B: Blisland Commons 1rrii!ation System: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. Reauest for Water and Sanitarv Sewer Availability: Villai!e on the Monon Subdivision: Rohrer Road: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. ReQuest for Residential Curb Cut: 5385 Rivvlilli! Brook Way: Modifv Existini! Residential Drive: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. ReQuest for Oven Pavement Cut: Veolia Water 1ndianavolis: Various Locations: Mayor Brainard moved to approve subject to all conditions stated by city engineer. Board Member Burke seconded. Request approved 3 - 0, ReQuest for Dedication of Public Ri1!hts ofWav: Temvle Coni!rei!ation Shaarev Tefilla: 3030 West 116'1, Street: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 -0. I ReQuest for Secondary Plat Approval: Walden Pond. Sections I. II. and III: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 - O. ReQuest for Secondary Plat Approval: Villal!e Green. Section 1 Townhomes: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. ReQuest for Consent to Encroach: 621 North Ranl!eline Road: Suspended Sirm Encroachment: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. ReQuest for Consent to Encroach: 611 North Ranf!eline Road: Suspended Sif!n Encroachment: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 3 - O. ADJOURNMENT M"y"J_, ","iM'" <Uij"~,d ", M,,,,,,g1~~ '" ~_ hiana L. Cordray, IAMC Clerk-Treasurer I /- Approved, ianaL. Cordray, I Clerk-Treasurer " I