The URL can be used to link to this page

Home My WebLink AboutBPW Minutes 09.06.23Board of Public Works and Safety Meeting Minutes Wednesday, September 6, 2023 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:00 AM MEMBERS PRESENT Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jessica Komp were present. MINUTES Minutes from the August 16, 2023 Regular Meeting. Board Member Burke moved to approve. Board Member Watson seconded. Minutes were approved 3-0. QUOTE & BID OPENINGS & AWARDS Quote Opening for 23-STR-08 Smoky Row Hardscape There were no bids received for this project. Bid Opening for Brookshire Golf Course Cellular Tower Lori Watson opened the bids and Mayor Brainard read them aloud: Contractor Quote Charles Brandt Construction Co. $2,237,457.42 Fredericks, Inc. Contractors $1,953,000.00 Bid Opening for 20-ENG-13 Veterans Way - City Center Dr. to W. Walnut St. Road Construction Project Lori Watson opened the bids and Mayor Brainard read them aloud: Contractor Quote Millennium Contractors, LLC $5,640,000.00 White Construction, LLC $5,474,000.00 Rieth-Riley Construction Co., Inc. $4,390,785.00 Calumet Civil Contractors, Inc. $5,929,000.00 Gradex Construction Co. $4,781,750.00 Morphey Construction, Inc. $4,500,000.00 E&B Paving, Inc. $4,856,769.69 DocuSign Envelope ID: CEA83F85-65D2-45C8-BC3D-09F809D7F660 Bid Award for 22-ENG-13 Miscellaneous Path Connections Jeremy Kashman, Director of Engineering, recommended awarding the bid to All Star Paving, Inc. as they were the lowest, most responsive bidder. Board Member Burke moved to award the bid to All Star Paving, Inc. in the amount of $1,985,376.00. Board Member Watson seconded. Award approved 3-0. PERFORMANCE BOND REDUCTION/RELEASE APPROVAL REQUESTS Courtyards of Carmel, Section 3; Bond Reduction (-$69,071.20); Storm Sewer; Board Member Burke moved to approve. Board Member Watson seconded. Bond Reduction approved 3-0. Resolution BPW 09-06-23-06; The Grove at Legacy, Section 5; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Resolution BPW 09-06-23-07; Courtyards of Carmel, Section 2; Storm Sewer; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Resolution BPW 09-06-23-08; Ambleside 1A/1B; Paving and Common Area Sidewalk; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Central Indiana Hardware Co., Inc.; ($27,650.00); Building Repairs and Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Goods and Services; Municipal Emergency Services, Inc.; ($22,818.36); Rit-Pak Emergency Air Supply Masks; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 09-06-23-02; A Resolution Requesting Financing, Construction and Dedication of Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; Buckingham AT&T; ($1,191,208.00); Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Resolution BPW 09-06-23-03; A Resolution Requesting Financing, Construction and Dedication of Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; Monon Square North; ($1,845,396.00); Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Resolution BPW 09-06-23-04; A Resolution Requesting Financing, Construction and Dedication of Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; The Concourse; ($483,318.00); Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. DocuSign Envelope ID: CEA83F85-65D2-45C8-BC3D-09F809D7F660 Resolution BPW 09-06-23-05; A Resolution Requesting Financing, Construction and Dedication of Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; 111 S Rangeline Road Townhomes; ($53,702.00); Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Request for Purchase of Goods and Services; Andris Berzins; ($54,000.00); Sister Cities and Community Engagement Consultant; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution 09-06-23-09; Request for Acknowledgement of Contract between City and Vendor; MEG & Associates, Inc.; ($13,500.00); Event Planning & Media Services; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Request for Purchase of Goods and Services; All Star Paving, Inc.; ($1,985,376.00); 22-ENG-13 Miscellaneous Path Connections - Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC; ($34,485.00); 20-ENG-04 College Ave Reconstruction – Appraisals, ROW & Buyer’s Agent Services; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC; ($5,675.00); 22-ENG-13 Shelborne Road Path – Buyer’s Agent & Appraisal Services; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC; ($134,200.00); 20-ENG-01 Smoky Row Road – Old Meridian to Rangeline Rd RAB – Inspection Supplement; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC; ($462,500.00); 22-ENG-15 Clay Ctr Rd Multi-Use Path & Culvert – Design; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; American Structurepoint, Inc.; ($23,849.16); 20-ENG-02 106th Street and College Avenue RAB Intersection Improvements; CO #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($85,000.00); On-Call Plan Review; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($75,000.00); On-Call Engineering and Inspection Services; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($700,000.00); 20-ENG-13 Veterans Way – City Center to Walnut – Construction Inspection; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: CEA83F85-65D2-45C8-BC3D-09F809D7F660 Request for Purchase of Goods and Services; DLZ, Indiana, LLC; ($25,000.00); 16-ENG-45 116th Street & AAA Way RAB Design; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Traynor & Associates, Inc.; ($2,000.00); 22-ENG-13 Shelborne Path Appraisal Services; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Joint Funding Agreement for Water Resource Investigations; U.S. Department of the Interior/U.S. Geological Survey; ($4,800.00); Maintenance of Streamflow Gaging Station; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 09-06-23-01; Request for Acknowledgement of Contract between City and Vendor; Environmental Systems Research Institute, Inc.; ($64,417.85); SGEA Contract; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Request for Purchase of Goods and Services; Lithko Restoration Technologies, LLC; ($51,945.00); Sophia Square Waterproofing; CO #5; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Cintas Corporation; ($39,000.00); Laundry Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Engledow, Inc.; ($99,179.00); Holiday Market Decorations; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Engledow, Inc.; ($60,000.00); Holiday Market Install; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; LITHKO Restoration Technologies, LLC; ($35,565.00); Sophia Square Fountain Waterproofing; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Omni Electric, LLC; ($26,975.00); 96th Street and Gray Road Electrical Installation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Street; Neighborhood Block Party; September 24, 2023; 4:00 PM – 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Running Club Practice; September 7, 2023; 2:55 PM – 3:35 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Street; Neighborhood Block Party; September 16, 2023; 5:00 PM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: CEA83F85-65D2-45C8-BC3D-09F809D7F660 Request to Use/Close City Street; Neighborhood Block Party; September 9, 2023; 4:00 PM – 11:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Carter Green / Adjacent Drives / Adjacent Sidewalks / Veteran’s Memorial South Lawn / Parking Spaces on the east side of SW Ave/ Non-Exclusive Use of the James Building and Veteran’s Way Parking Structures and the James Building Lobby and Restroom Facilities; Carmel Farmers Market; Every Saturday, May 4, 2024 – September 28, 2024; 6:00 AM – 1:30 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Civic Square Gazebo/Lawn; City Employee Luncheon; October 2, 2023, 12:00 PM – October 3, 2023, 5:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Street; Alumni Event; September 30, 2023; 3:00 PM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Retro-Ratification of Request to Use City Hall Parking Lot; Jazz Festival; August 11, 2023, 5:00 PM – August 12, 2023, 11:59 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Street; Neighborhood Cookout; September 23, 2023; 3:00 PM – 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Retro-Ratification of Request to Use Tent at Midtown Plaza & Parking Spaces; Midtown’s Got Talent; August 24, 2023, 1:00 PM - August 27, 2023, 11:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Retro-Ratification of Request to Use/Close City Street; Neighborhood Block Party; August 19, 2023; 9:00 AM – 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Street; Neighborhood Block Party; September 9, 2023; 3:00 PM – 12:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Carter Green & Rolling Street Closure; Santa’s Arrival; November 18, 2023; 8:00 AM – 8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Midtown Plaza; Outdoor Workout; September 13, 2023; 5:00 PM – 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Midtown Plaza; Outdoor Workout; October 4, 2023; 4:00 PM – 6:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Street; Neighborhood Block Party; September 15, 2023 (Rain date: September 16, 2023); 4:00 PM – 10:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Half Marathon & 5K; October 21, 2023; 5:00 AM – 2:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: CEA83F85-65D2-45C8-BC3D-09F809D7F660 OTHER Request for Waiver of Resolution BPW 04-28-17 - Underground and Buried Utility District; Small Cell Permit #SC-2023-00003; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach and Variance; 11022 Jasmine Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach and Variance; 241 1st Ave NW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach and Variance; 2902 Trailblazer Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach and Variance; 2945 Weatherstone Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach and Variance; 4976 Tudor Place; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut & Curb Cut Vacation; 241 1st Ave NW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut, Pavement Cut & Lane Restriction; 10880 N Michigan Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Plat Vacation; Harry Bowser’s Northridge Addition; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat; Rangeline Subdivision; WITHDRAWN Request for Right of Way Dedication; 11585 Pennsylvania St along Washington Blvd; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Waiver; Tom Wood Audi, 4610-B East 96th St; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Grant of Perpetual Storm Water Quality Management Easement; Lakeside Apartments Phase II, 625 West Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADD-ON Board Member Burke moved to add one add-on item to the agenda. Board Member Watson seconded. Approved 3-0. Adjustment to Consent to Encroach Agreement – 1st on Main The Department of Engineering requests the approval of an adjustment to the Consent to Encroach Agreement for the 1st on Main Project, pertaining to a stairwell behind the building, which will not affect DocuSign Envelope ID: CEA83F85-65D2-45C8-BC3D-09F809D7F660 traffic in the alley. Presented by Jeremy Kashman, Director of Engineering. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor James Brainard adjourned the meeting at 10:12. APPROVED: ____________________________________ Sue Wolfgang – City Clerk _____________________________________ Mayor James Brainard ATTEST: __________________________________ Sue Wolfgang – City Clerk DocuSign Envelope ID: CEA83F85-65D2-45C8-BC3D-09F809D7F660