HomeMy WebLinkAboutD-1829-06 Amend/Purchase Agents/P.O.'s
SPONSOR(S): Councilor(s) Glaser, Rattermann and Sharp
ORDINANCE D-1829-06
AS AMENDED
AN ORDINANCE OF THE COMMON COUNCIL OF THE
CITY OF CARMEL, INDIANA AMENDING CHAPTER 2,
ARTICLE 5, SECTION 2-131 OF THE CARMEL CITY CODE
WHEREAS, the ConIDlon Council ofthe City ofCamlel has the authority to amend the
Carmel City Code; and,
WHEREAS, the Common Council of the City ofCamlel desires to amend Chapter 2,
Article 5, Section 2-131 of the Carmel City Code;
NOW, THEREFORE, Be It Ordained by the Common Council of the City of Carmel,
Indiana, as follows:
Section I: Section 2-131 of the Carmel City Code hereby is amended by the addition of the
language which is underlined, to read as follows:
Sec. 2-131 Purchasing Agencies and Purchasing Agents.
(a) Purchasing Agencies.
(I) The Board of Public Works and Safety is designated as the
Purchasing Agency for all Executive Branch departments, commissions, agencies
and other establishments of the Executive Branch, except for the Common
Council, the City of Carmel Redevelopment Commission, the Carmel-Clay Board
of Parks and Recreation, the City of Carmel Redevelopment Authority, the
Carmel Economic Development Commission, and the Camlel Civie Square
Building Corporation.
(2) The Common Council is designated as the Purchasing Agency for
the Common Council.
(3) The Clerk-Treasurer is designated as the Purchasing Agency for all
Fiscal Braneh departments and establishments within his/her control and
authority.
(4) The City Court Judge is designated as the Purchasing Agency for
all Judicial Branch departments and establishments within his/her control and
authori ty.
VERSION A 12/4/06
(5) The City of Carmel Redevelopment Commission is designated as
the Purchasing Agency for all activities and establishments within its control and
authority.
(6) The Carmel/Clay Board of Parks and Recreation (also known as
the Carmel/Clay Parks and Recreation Board) is designated as the Purchasing
Agency for all departments, commissions, agencies and establishments within its
control and authority pursuant to the Park Joinder Agreement Under lnterlocal
Cooperation Act Between the City of Carmel, Indiana And The Trustee of Clay
Township, Hamilton County, Indiana dated July 24,1991 and ratified by The
Common Council on October 7, 1991.
(7) The City of Carmel Redevelopment Authority is designated as the
Purchasing Agency for all activities and establishments within its control and
authority.
(8) The Carmel Economic Development Commission is designated as
the Purchasing Agency for all activities and establishments within its control and
authority.
(9) The Carmel Civic Square Building Corporation is designated as
the Purchasing Agency for all activities and establishments within its control and
authority.
(b) Each Purchasing Agency shall have all the powers and duties authorized a
Purchasing Agency under I.c. 5-22.
(c) Each Purchasing Agency may designate, in writing, department heads and
other appropriate officials as purchasing agents.
(d) Purchasing agents shall be designated by job title and not by individual
name.
(e) Each Purchasing Agency may grant its purchasing agents the authority to
designate an appropriate number of deputy purchasing agents for their respective
departments or functional units.
(f) A list of all purchasing agents and deputy purchasing agents for each
department or functional unit shall be updated immediately upon changes in personnel.
A copy of each such list shall be provided to the Clerk- Treasurer's Office not later than
January 2 of each calendar year.
(g) Prior to the approval, acceptance or execution of any purchase, contract,
amendment, or change order by any officer, board, or agency of the City of Carmel, such
proposed purchase, contract, amendment, or change order must specify the appropriation
numbers and amounts intended to be utilized for the purchase, contract, amendment, or
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2
change order and upon the approval, acceptance, or execution of the purchase, contract,
amendment, or change order, such sum shall be encumbered for such purpose.
(h) All purchases (supplies and services) of the City of Carmel in excess of
one thousand dollars ($1000) shall require the issuance of a purchase order prior to the
purchase or contract for purchase. Information required in paragraph (g) must appear on
the purchase order.
Section II: All prior Ordinances or parts thereof inconsistent with any provision of this
Ordinance are hereby repealed.
Section III: This Ordinance shall be in full force and effect on January 2,2007.
~. Passed by the Common Council of the City of Carmel, Indiana this ~4-l...-day of
-t....H..^h.tA. , 2006, by a vote of 1 " ayes and 0 nays.
COMMON COUNCIL FOR THE CITY OF CARMEL
Nt) T P (2...e:~ e- ,.."
Kevin Kirby
,..f:L.... 0, ~.. ">--
a:;R~
Mark Rattermann
ATTEST:
c15~~I~~
Diana L. Cordray, IAMC, Clerk-Treasurer
VERSION A 11/20/06
3
b ~ me to the Mayor of the City of Carmel, Indiana this q+-f... day of
2006, at 1:'(0 P.M.
~ me, Mayor of the Ci;y of Carmel, Indiana, this L.ft4.. day of
2006, at (. '+0 PM.
ATTEST:
~w ~IJ)Q~
mna L. Cordray, IAMC, ClerK-Treasurer
Prepared by: Diana L. Cordray
Clerk-Treasurer
City of Carmel
VERSION A 11/20/06
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