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Home My WebLink AboutBPW-11-15-06 City of Cartnel Office of the MEETING Clerk-Treasure . NOTICE CARMEL BOARD OF PUBLIC WORKS WEDNESDAY, NOVEMBER 15, 2006 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PuBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, NOVEMBER 15, 2006, AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE. THE PURPOSE OF THE MEETING IS CITY BUSINESS. ONE CIVIC SQUARE CARMEL,INDIANA46032 3I7fj7I-14I4 City of Carl11el Office of the Clerk-TrealJQARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDA Y, NOVEMBER 15, 2006 - 10:00 A.M. COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the November 1, 2006 Regular Meeting b. Minutes from the November 9, 2006 Special Meeting 2. BID OPENING! AWARDS a. Bid Opening for Pennsylvania 103r<l to 106th Street; Michael McBride, City Engineer b. Bid Opening for 131s1 Street Roundabout Landscapes at Meridian Corners and Spring Mill Road; Michael McBride, City Engineer 3. PERFORMANCE RELEASES a. Resolution No. BPW-11-15-06-01; Lakes at Towne Road, Section 2; Street Signs; Ryan Thomas, Towne Road Properties b. Resolution No. BPW- 11-15-06-02; Yorktown Woods; Storm Se\verslStorm Drainage; Gary Merritt, MD Development Co. c. Resolution No. BPW_11_15_06_03;Village of West Clay, Section 15001; Water Mains; Kevin Krulik, Brenwick Development d. Resolution No. BPW-11-15-06-04; Village of West Clay, Section V02B; Water Mains; Kevin Krulik, Brenwick Development 4. CONTRACTS a. Request for Purchases of Goods and Services; Silly Safari Shows, Inc.; ($5,000.00); Nancy Heck, Director of Community Relations b. Request for Purchases of Goods and Services; Certified Fire Systems Consultants; ($1,035.00); Jeff Barnes, Facility Maintenance Oi'lE CIVIC SQUARE CARMEL, INDIAi'lA 46032 3171571-2414 5. USE OF CITY FACILITIES a. Request to Use Gazebo and Common Grounds; Wedding; Saturday, June 22, 2007 12:00 p.m. - 8:00 p.m.; Friday June 21, 2007; 5:00 p.m. - 7:00 p.m.; Mark and Sherry Winter b. Request to Use Council Chambers; Annual Meeting; Wednesday December 6, 2006; 6:00 p.m. - 9:00 p.m.; Jennifer Smilg, Bentley Oaks Homeowners Association . c. Request to Use Caucus Room (1/3); Meeting; Various Wednesday; 6:00 p.m. - 8:00 p.m.; Tami Hiter, Central Indiana Dance Ensemble 6. OTHER a. Request for Water Availability; Village of West Clay, Section 3001-A; Brandon Burke, The Schneider Corporation b. Request for Water Availability; Village of West Clay, Future Section 6003; Primrose School; Brandon Burke, The Schneider Corporation c. Request for Dedication of Public Rights of Way; West side Shelborne Road Between 131't and 141't Street; Marylou Hiatt, Shelborne Road d. Request for Street Light Reinstall and Billing; Rangeline and 99th Street; Cindy Clifford, Chesterton Neighborhood Association e. Request for Utility Reimbursement Agreement; Vectren Energy for 116th Street and Shelborne Road; ($ 81,548.12); Intersection Improvement; Michael McBride, City Engineer f. Request for Utility Reimbursement Agreement; Vectren Energy for 4th Avenue SW and 3'd Avenue SW; ($16,224.00); Road Project; Michael McBride, City Engineer g. Request for Easement Agreement; St. Vincent Carmel Hospital; ($40,600.00); John Duffy, Director of the Department of Utilities h. Request for Commercial Curb Cuts; 4 Cuts; Moultrie Street; Brandon Burke, Schneider Corporation I. Request for Commercial Curb Cuts; Midwest ISO, Carmel Science and Technology Park; Block 7, 2 Cuts; Ryan Gallmeyer, Lauth Property Group J. Request for Commercial Curb Cuts; Renaissance Hotel; Pennsylvania and City Center Drive; 2 Cuts; Jeff Eagle, Winegardner and Hammons k. Request for Residential Curb Cut; 400 Emerson Road; Kelly Drew Basket I. Request for Open Pavement Cut; Pinnacle Pointe Medical Center; Storm Sewer Crossing; Don McKinley, English Excavating m. Request for Open Pavement Cut; Renaissance Hotel; Sanitary and Storm Sewers; Dedicated Left Turn Lane; Jeff Eagle, Winegardner and Hammons 7. ADJOURNMENT I I I BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, NOVEMBER 15, 2006 -10:00 A.M. COUNCIL CHAMBERS I CITY HALL lONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:02 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson: Clerk Treasurer, Diana Cordray; Deputy Clerk Treasurer, Sandra Johnson MINUTES The Minutes for the November 1, 2006 Regular Meeting were approved 3 - O. The Minutes for the November 9, 2006 Special Meeting were approved 2 - O. BID OPENING/ AWARDS Bid Oven in!? for Pennsvlvania 103th to 106''';: Mayor Brainard opened and read the bids aloud. Company Bid Amount Milestone E & B Paving Calumet Asphalt Hunt Paving Crider & Crider Rieth Riley $2,668,700.00 $2,531,966.47 $2,929,012.65 $3,172,524.45 $2,986,207.80 $2.977,356.00 The bids were given to Michael McBride, City Engineer for review and recommendation at the next meeting. Bid Ovenin!? for 131" Street and Svrin!?mill Roundabout Landscavin!?: Mayor Brainard opened and read the bids alOlId. Company Bid Amount Engledow B&B Landscape $518,739.00 $162,835.00 The Bids were given to Michael McBride, City Engineerfor review and recommendation at the next meeting. I PERFORMANCE RELEASES Resolution No. BPW- 11-15-06-01; Lakes at Towne Road. Section 2; Street Sil!ns; Board Member Burke moved to approve. Board Member Watson seconded. Request Approved 3-0. Resolution No. BPW- 11-15-06-02; Yorktown Woods; Storm Sewers/Storm Drainal!e; Board Member Burke moved to approve. Board Member Watson seconded. Request Approved 3-0. Resolution No. BPW- 11-15-06-03; Villal!e of West Clay. Section 15001; Water Mains; Board Member Burke moved to approve. Board Member Watson seconded. Request Approved 3-0. Resolution No. BPW-il-15-06-04; Villal!e of West Clay. Section V02B; Water Mains; Board Member Burke moved to approve. Board Member Watson seconded. Request Approved 3-0. CONTRACTS ReQuest for Purchases of Goods and Services; Silly Safari Shows. Tnc.; ($5.000.001; Mayor James Brainard moved to approve. Board Member Burke seconded. Request Approved 3-0. ReQuest for Purchases of Goods and Services; Certified Fire Systems Consultants; ($1.035.00); Mayor James Brainard moved to approve. Board Member Burke seconded. Request Approved 3-0. I USE OF CITY FACILITIES ReQuest to Use Gazebo and Common Grounds; Weddinl!; Saturday. June 22.200712:00 o.m. - 8;00 O.m.: Friday June 21.2007; 5;00 O.m. - 7:00 o.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request Approved 3-0. ReQuest to Use Council Chambers; Annual Meetinl!; Wednesday December 6. 2006; 6;00 o.m. - 9:00 ~Board Member Burke moved to approve. Board Member Watson seconded. Request Approved 3- O. ReQuest to Use Caucus Room (1/3): Meetinl!; Various Wednesday; 6;00 O.m. - 8;00 o.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request Approved 3-0. OTHER ReQuest for Water Availability; Villal!e of West Clay. Section 300i-A; Mayor James Brainard moved to approve. Board Member Burke seconded. Request Approved 3-0. I ReQuest for Water Availability; Villal!e of West Clay. Future Section 6003; Primrose School; Mayor James Brainard moved to approve. Board Member Burke seconded. Request Approved 3-0. ReQuest for Dedication of Public Ril!hts of Way; West side Shelborne Road Between 131" and 141" Street; Mayor James Brainard moved to approve. Board Member Burke seconded. Request Approved 3-0. I I I Reauest for Street Li!!ht Reinstall and Billin!!; Ran!!eline and 99''' Street; Mayor James Brainard moved to approve. Board Member Burke seconded. Request Approved 3-0. Reauest for Utility Reimbursement A!!reement; Vectren Ener!!v for 116'" Street and Shelborne Road; ($ 81.548.12); Intersection Improvement; Mayor James Brainard moved to approve. Board Member Burke seconded. Request Approved 3-0. Reauest for Utility Reimbursement A!!reement; Vectren Ener!!v for4,h Avenue SW and 3,d Avenue SW; ($16.224.00); Road Proiect; Mayor James Brainard moved to approve. Board Member Burke seconded. Request Approved 3-0. Reauest for Easement A!!reement: St. Vincent Carmel Hospital; ($40.600.00); Mayor James Brainard moved to approve. Board Member Burke seconded. Request Approved 3-0. Reauest for Commercial Curb Cuts; 4 Cuts; Moultrie Street; Mayor James Brainard moved to approve with all conditions of City Engineer. Board Member Burke seconded. Request Approved 3-0. Reauest for Commercial Curb Cuts; Midwest ISO. Carmel Science and Technolo!!v Park; Block 7. 2 Cws; Mayor James Brainard moved to approve. Board Member Burke seconded. Request Approved 3-0. Reauest for Commercial Curb Cuts; Renaissance Hotel; Pennsvlvania and City Center Drive; 2 Cuts; Mayor James Brainard moved to approve. Board Member Burke seconded. Request Approved 3-0. Reauest for Residential Curb Cut; 400 Emerson Road; Mayor James Brainard moved to table. Board Member Burke seconded. Item tabled 3-0. Board Member Burke moved to remove item from the table. Mayor James Brainard seconded. Removedfrom the Table 3-(J. Mayor James Brainard moved to approve. Board Member Burke seconded. Request Approved 3-0. Reauest for Open Pavement Cut; Pinnacle Pointe Medical Center: Storm Sewer Crossin!!; Mayor James Brainard moved to approve with all conditions of City Engineer. Board Member Burke seconded. Request Approved 3-0. Reauest for Open Pavement Cut; Renaissance Hotel; Sanitarv and Storm Sewers; Dedicated Left Turn Lane; Mayor James Brainard moved to approve with all conditions of City Engineer. Board Member Burke seconded. Request Approved 3-0. The meeting was recessed from 10;21 a.m. to 10;31 a.m. ADD-ON Reauest for. Purchases of Goods and Services: Brindlee Mtll. Fire Apparatus; ($9.000.00/Month); There was brief discussion regarding whether the item qualified as an Add-On. Mayor James Brainard moved to add-on. Board Member Burke seconded. Add-On Approved 3-0. Mayor James Brainard moved to approve. Board Member Burke seconded. Request approved 3-0. I ADJOURNMENT Mayor James Brainard adjourned the Meeting at 10:35 a.m. , \ iana L. Cordray, IAMC Clerk-Treasurer Approved, /3u iana L. Cordray, IA Cler](iteasu(ef; "" PI>..... . ~.,~ .-. . ..:,-)~,.... '- <_ /~\9 ':: -: . '- -;2. 'V , Sandra M. Johnson, Deputy Clerk for I v ~.... /''- "\ -~~'\. " . /' ". . I