HomeMy WebLinkAboutBPW Minutes 10.04.23Board of Public Works and Safety Meeting
Minutes
Wednesday, October 4, 2023 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
Mayor James Brainard called the meeting to order at 10:01 AM.
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jessica
Komp were present.
MINUTES
Minutes from the September 20, 2023 Regular Meeting. Board Member Burke moved to approve. Board
Member Watson seconded. Minutes were approved 3-0.
BID & QUOTE OPENINGS & AWARDS
Bid Opening for City-Wide Trash and Recycling Service
Lori Watson opened the bids and Mayor Brainard read them aloud:
Contractor Quote
Republic Services Base: $28,647,720.00 Alt 1 - $42,608,880.00 Alt 2- $85,794,360.00
Waste Management Base: $41,109,720.00 Alt 1 - $59,828,760.00
Priority Base: $33,476,280.00
Bid Opening for 96th Street Tree Clearing
Lori Watson opened the bids and Mayor Brainard read them aloud:
Contractor Quote
OLCO, Inc. $182,760.20
United Construction Services, LLC $89,600.00
Homer Tree Service, Inc. $124,000.00
Yardberry Landscape Company $292,000.00
All-Star Paving, Inc. $125,700.00
Bid Opening for 116th Street Multi-Use Path from Michigan Road to Towne Road
Lori Watson opened the bids and Mayor Brainard read them aloud:
Contractor Quote
Morphey Construction, Inc. $1,045,000.00
Midwest Paving, LLC $1,298,556.34 Alt 1 - $90,694.32
Calumet Civil Contractors, Inc. $1,358,000.00
DocuSign Envelope ID: 25871783-397A-4D54-A3EA-553F47642B67
OLCO, Inc. $1,344,208.11 Alt 1 - $90,090.89
United Construction Services, LLC $1,125,000.00
Yardberry Landscape Company $1,836,951.00
Bid Award for 20-ENG-06 Multi-Use Path Along Haverstick Road from 96th Street to 99th Street
Chris Ogg, Department of Engineering, recommended awarding the bid to United Construction
Services, LLC, as the lowest, most responsive bidder. Board Member Burke moved to award the bid to
United Construction Services, LLC in the amount of $885,000.00. Board Member Watson seconded.
Award approved 3-0.
Quote Award for 20-13DM 10555 Westfield Blvd Residential Structures Demolition
Chris Ogg, Department of Engineering, recommended awarding the quote to Denney Excavating, Inc.
as they the lowest, most responsive bidder. Board Member Burke moved to award the bid to Denney
Excavating, Inc. in the amount of $54,725.00. Board Member Watson seconded. Award approved 3-0.
PERFORMANCE BOND REDUCTION APPROVAL REQUESTS
Resolution BPW 10-04-23-01; Bond Release for Mulberry Lane Project; Erosion Control; Board
Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0.
CONTRACTS
Request for Amended Sublease and Management Agreement; 2019 Clay Public Safety Project - Fire
Administration Building and Museum Project; 210 Veterans Way; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Goods and Services; Clark Dietz, Inc.; ($142,121.00); 20-ENG-06 Multi-Use Path Along
Haverstick Road from 96th Street to 99th Street – Construction Inspection; Additional Services
Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Goods and Services; Denney Excavating, Inc.; ($54,725.00); 20-13DM 10555 Westfield
Blvd Residential Structures Demolition; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Goods and Services; RQAW Corporation; ($240,771.75); 106th & Westfield Blvd RAB –
Construction Inspection; Additional Services Amendment; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Goods and Services; United Construction Services, LLC; ($885,000.00); 20-ENG-06
Multi-Use Path Along Haverstick Road from 96th Street to 99th Street - Construction; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Goods and Services; Shuck’s Welding & Fabrication; (-$31,961.00); 22-STR-03 Trailers;
CO# 1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Goods and Services; Jack Doheny Companies, Inc.; ($507,348.35); Truck Mounted Sewer
Cleaner Contract; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
DocuSign Envelope ID: 25871783-397A-4D54-A3EA-553F47642B67
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Carter Green and Rolling Closure of City Streets; Carmel High School Swim Team
Olympic Trials Pep Rally; June 14, 2024; 7:00 AM – 11:00 PM; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Stage; OktoberFest Celebration; October 6, 2023; 8:00 AM – 11:00 PM; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Council Chambers; Neighborhood Annual Meeting; November 14, 2023; 6:00 PM –
8:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
OTHER
Request for Replat; Carmel Mid-Town; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Consent to Encroach and Variance; 803 Rosemary Gardens - Freeland Way; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat; Five-Ten Subdivision; TABLED; Board Member Burke moved to table
the request. Board Member Watson seconded. Tabling approved 3-0.
Request for Lane and Sidewalk Closure; 720 S Rangeline Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Open Pavement Cut; 530 2nd Avenue NE; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Waiver; Merchants Bank - 210 3rd Avenue SW; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; IEC Building Addition –
11805 Pennsylvania Street; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
ADJOURNMENT
Mayor James Brainard adjourned the meeting at 10:16 AM.
APPROVED: ____________________________________
Sue Wolfgang – City Clerk
____________________________________
Mayor James Brainard
ATTEST: ____________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: 25871783-397A-4D54-A3EA-553F47642B67