HomeMy WebLinkAboutBPW Minutes 10.18.23Board of Public Works and Safety Meeting
Minutes
Wednesday, October 18, 2023 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
Board Member Mary Ann Burke called the meeting to order at 10:03 AM.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jessica Komp were present.
MINUTES
Minutes from the October 4, 2023 Regular Meeting. Board Member Burke moved to approve. Board
Member Watson seconded. Minutes were approved 2-0.
BID & QUOTE OPENINGS & AWARDS
Bid Award for 20-ENG-11TC 96th Street Tree Clearing
Jeremy Kashman, City Engineer, recommended awarding the bid to United Construction Services,
LLC, as the lowest, most responsive bidder, in the amount of $89,600.00. Board Member Burke moved
to approve. Board Member Watson seconded. Award approved 2-0.
Bid Award for 22-ENG-02 116th Street Multi-Use Path from Michigan Road to Towne Road
Jeremy Kashman, City Engineer, recommended awarding the bid to Morphey Construction, Inc., as
the lowest, most responsive bidder, in the amount of $1,124,300.00. Board Member Burke moved to
approve. Board Member Watson seconded. Award approved 2-0.
CONTRACTS
Resolution BPW 10-18-23-01; A Resolution of the City of Carmel to Approve the Transfer of Surplus
Property to Westfield High School; Board Member Burke moved to approve. Board Member Watson
seconded. Resolution approved 2-0.
Request for Goods and Services; TargetSolutions Learning, LLC; ($25,455.33); Vector Check-It
Renewal; Additional Services Amendment; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Approval of Engagement Letter Agreement between City and Vendor; Baker Tilly
Municipal Advisors, LLC; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Goods and Services; Morphey Construction, Inc.; ($1,124,300.00); 22-ENG-02 116th
Street Multi-Use Path from Michigan Road to Towne Road – Construction; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
DocuSign Envelope ID: 04372EEB-5867-4A05-9261-64610CF6A961
Request for Goods and Services; The Taylor Realty Group, P.C.; ($27,845.00); 20-ENG-04-N College
Avenue Reconstruction – Appraisal Services; Additional Services Amendment; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Goods and Services; United Construction Services, LLC; ($89,600.00); 20-ENG-11TC
96th Street Tree Clearing - Construction; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Knauss Property Services, LLC; ($28,246.00); Parking
Garage Cleaning; Additional Services Amendment; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Smock Fansler Corporation; ($34,951.00); Jazz
Sculpture Project; Additional Services Amendment; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Midtown Plaza; Information Table regarding Carmel Clay Schools Operating
Referendum; October 18, 2023; 4:30 PM – 7:00 PM; Board Member Burke moved to approve.
Member Watson seconded. Request approved 2-0.
Request to Use City Street; Neighborhood Block Party; October 21, 2023; 3:00 PM – 10:00 PM;
Kristen Spriggs, Jackson’s Grant Neighborhood. Board Member Burke moved to approve. Member
Watson seconded. Request approved 2-0.
Request to Use/Close City Streets and Use Sophia Square Restrooms; Carmel PorchFest; September
15, 2024; 8:00 AM - 7:00 PM; Board Member Burke moved to approved. Member Watson seconded.
Request approved 2-0.
Request to Use Midtown Plaza; Dog Portraits; October 18, 2023; 4:00 PM – 7:00 PM; Board
Member Burke moved to approve. Member Watson seconded. Request approved 2-0.
OTHER
Request for Secondary Plat; Five-Ten Subdivision; TABLED on 10/4/23. REMAINS TABLED.
Request for Waiver of BPW Resolution No. 04-28-17-01, Lane Restrictions; 11101 Springmill Road;
Board Member Burke moved to approve. Member Watson seconded. Request approved 2-0.
Request for Right of Way Dedication; 20-ENG-06, Parcel 9; Board Member Burke moved to approve.
Member Watson seconded. Request approved 2-0.
Request for Right of Way Dedication; 20-ENG-04-N, Parcel 14; Board Member Burke moved to
approve. Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach and Variance; 3512 Cardinal Way; Board Member Burke moved to
approve. Member Watson seconded. Request approved 2-0.
DocuSign Envelope ID: 04372EEB-5867-4A05-9261-64610CF6A961
Request for Release and Termination of Grant of Perpetual Storm Water Quality Management
Easement; CRG Flex Office - 815 City Center Drive; Board Member Burke moved to approve.
Member Watson seconded. Request approved 2-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; CRG Flex Office - 815
City Center Drive; Board Member Burke moved to approve. Member Watson seconded. Request
approved 2-0.
Request for Secondary Plat; Kingswood Extension; Board Member Burke moved to approve. Member
Watson seconded. Request approved 2-0.
Request for Grant of Water Quality Preservation Easement; 13065 Clay Center Road; Board Member
Burke moved to approve. Member Watson seconded. Request approved 2-0.
ADD-ON
Board Member Burke moved to add one add-on item to the agenda. Member Watson seconded.
Approved 2-0.
Amendment to Affiliation Agreement between City of Carmel and Indiana University Health, Inc.
The Carmel Police Department requests the approval of an amendment to the previously executed
Affiliation Agreement with Indiana University Health, pertaining to modifications of minimum
vaccination requirements for Covid-19, and screening requirements for tuberculosis. Presented by
Sergey Grechukhin, Corporation Counsel. Board Member Burke moved to approve. Member Watson
seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:07 AM
APPROVED: ____________________________________
Sue Wolfgang – City Clerk
_____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: 04372EEB-5867-4A05-9261-64610CF6A961