HomeMy WebLinkAboutCollege Avenue Design, LLC/CRED/$2,500/Event Planning Services for Shop Carmel - ASA 3CzBmmjtpoMzodi.NdHsbuibu2;58qn-Pdu34-3134
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EXHIBIT A
Sweet Event Planning/Sondra Schwieterman
ScopeofServices & Rate Schedule forProfessional Services forEventPlanning For:
3§®¯ #
3¢®¯¤ ®¥ 3¤±µ¨¢¤² 2 To assist the
City of Carmel in maintaining and building the Carmel Arts & Design To direct activities
and event coordination for Shop Smallon behalf of the City of Carmel, including but not
limited to: o Host eventonSaturday, .®
µ¤¬¡¤± o Direct the
recruitment of and communication with businessesfor Shop Carmel o Direct the
recruitment of and communication with volunteers for Shop Carmel o Write web
and social media copy forShop Carmel o Spearhead art
direction on collateral materials for Shop Carmeland coordinate marketing and advertising
with designated City of Carmel representatives o Spearhead logistics
of assigned events, from planning to set up through execution and clean
up o Assist with
sponsorship fulfillment as directed o Direct public
relations efforts for events as approved Includes but is
not limited to: Communications to target
audiences to maximize the user experience at events
News release writing
o Adhere to
approved City of Carmel budget for events, media and public relations o Meet
regularly
with City of Carmel representative(s) o Evaluate measurable
objectives through research resources available or budgeted for by
the City of Carmel Assist onexecution special
promotional events and public relations efforts as needed and within the
parameters of the contract o Including but
not limited to: Executing social media posts on Carmel Arts &Design District social media
channels, assisting the direction to graphic
designers, and writing copy for collateral material The above Scope
of
Work can be executed for a fee of andcan be billedmonthly as services are rendered. 9 /
5 /
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Specialty materials and outside services paid for by Sweet Event Planning will be billed back to City
of Carmel at cost. Examples include but are not limited to media buys, specialty paper, signs,
banners, staff meals, dumpsters, event supplies, and postage.
Cost includes parking fees and mileage incurred by Sweet Event Planning for the duration of the
contract (provided all miles driven are within the Marion and surrounding eight counties.)
Sondra SchwietermanSignature: _________________________________
Date: 6/26/2023
9 /5 /Lb
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Page 1 of 1INDIANARETAILTAXEXEMPT
PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmel
FEDERAL EXCISE TAX EXEMPT 109866
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
EVENT PLANNING SERVICES FOR SHOP CARMEL7/6/2023373677
SWEET EVENT PLANNING COMMUNITY RELATIONS
VENDORSHIP3508ECARMELDR 1 CIVIC SQ
TO Carmel, IN 46032-
CARMEL, IN 46033 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
78941
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 1203101General Fund
Account: 43-590.03
Each1EVENT PLANNING SERVICES FOR SHOP CARMEL$2,500.00$2,500.00
Sub Total 2,500.00
Send Invoice To:
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
2,500.00PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO.
Nancy Heck
TITLEDirector
CONTROL NO. 109866 CONTROLLER
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