HomeMy WebLinkAboutBPW Minutes 11.01.23Board of Public Works and Safety Meeting
Minutes
Wednesday, November 1, 2023 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
Board Member Mary Ann Burke called the meeting to order at 10:02 AM.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jessica Komp were present.
MINUTES
Minutes from the October 18, 2023 Regular Meeting. Board Member Burke moved to approve. Board
Member Watson seconded. Minutes were approved 2-0.
PERFORMANCE BOND REDUCTION APPROVAL REQUEST
Resolution BPW 11-01-23-05; Bond Release for 708 & 714 Adams Street; Erosion Control; Board
Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0.
Resolution BPW 11-01-23-06; Bond Release for Village of West Clay Block D Parking Lot; Erosion
Control; Board Member Burke moved to approve. Board Member Watson seconded. Resolution
approved 2-0.
Resolution BPW 11-01-23-07; Bond Release for The Reserve at Springmill; Erosion Control; Board
Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0.
Resolution BPW 11-01-23-08; Bond Release for Woodside of West Clay; Erosion Control; Board
Member Burke moved to approve. Board Member Watson seconded. Resolution approved 2-0.
Resolution BPW 11-01-23-09; Bond Release for Magnolia Condominiums; Storm Sewer, Interior
Curb, Signs; Board Member Burke moved to approve. Board Member Watson seconded. Resolution
approved 2-0.
CONTRACTS
Request for Goods and Services; BGI Fitness; ($54,602.01); Fitness Equipment; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 11-01-23-03; A Resolution Requesting Financing, Construction and Dedication of
Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the
Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement;
Pedcor Community Development Corporation - Penn One Eleven; ($4,706,248.00); Henry Mestetsky,
DocuSign Envelope ID: 56AA309B-2BAE-4646-8EE6-D86066D3C8AE
Director of the Department of Redevelopment; TABLED; Board Member Burke moved to table the
Resolution. Board Member Watson seconded. Tabling approved 2-0.
Resolution BPW 11-01-23-04; A Resolution Requesting Financing, Construction and Dedication of
Certain Infrastructure or Other Impact Zone Improvements in Lieu of and as a Credit Against the
Payment of Parks and Recreation Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement;
Carmel Corner Project Partners, LLC - The Corner; ($860,390.00); Board Member Burke moved to
approve. Board Member Watson seconded. Resolution approved 2-0.
Request for Goods and Services; College Avenue Design, LLC d/b/a Sweet Event Planning;
($2,500.00); Event Planning Services - Shop Carmel; Additional Services Amendment; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 11-01-23-02; Request for Acknowledgement of Contract between City and Vendor;
RJE Business Interiors; ($1,134.73); Furniture for City Hall CRED Office; Board Member Burke
moved to approve. Board Member Watson seconded. Resolution approved 2-0.
Resolution BPW 11-01-23-10; Request for Acknowledgement of Contract between City and Vendor;
PleinAir; ($4,245.00); Advertising Agreement; Board Member Burke moved to approve. Board
Member Watson seconded. Resolution approved 2-0.
Request for Goods and Services; Wilkinson Brothers, Inc.; ($55,000.00); City of Carmel Advertising
and Event Promotion; Additional Services Amendment; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Goods and Services; 3D Company, Inc.; ($10,222.54); 20-ENG-02 106th Street and
College Avenue RAB; CO #4; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Goods and Services; RQAW Corporation; ($102,200.00); 22-ENG-11 Carmel Path –
141st Street from West Road to Springmill Road – Phase 2 Design; Additional Services Amendment;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Goods and Services; White Construction, Inc.; ($112,390.55); 18-ENG-05 Richland Ave &
Main St and Lexington Blvd & Main St - Intersection Improvements; CO #2 (Final); Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Goods and Services; Vision Service Providers; VSP Contract Renewal; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Goods and Services; KBSO Consulting, LLC; ($16,000.00); Tarkington Garage – EV
Charging Stations Project; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Resolution BPW 11-01-23-01; Request for Acknowledgement of Contract between City and Vendor;
Catbun Studios; ($6,000.00); Painting Services for Christkindlmarkt; Board Member Burke moved to
approve. Board Member Watson seconded. Resolution approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use City Hall Caucus Room; Administration/Coaches Meeting; November 28, 2023; 9:30
AM – 3:30 PM; Board Member Burke moved to approve. Member Watson seconded. Request
approved 2-0.
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OTHER
Request for Secondary Plat; Five-Ten Subdivision; Tom Lazzara, Custom Living USA; TABLED on
10/4/24. REMAINS TABLED.
Request for Waiver of BPW Resolution No. 04-28-17-01, Replacement of an Existing Pole; 1684
Lodgetree Cove; Board Member Burke moved to approve. Member Watson seconded. Request
approved 2-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; BJ’s Wholesale Club -
14400 Lowes Way; Board Member Burke moved to approve. Member Watson seconded. Request
approved 2-0.
Request for Consent to Encroach and Variance; 12950 Old Meridian Street; Board Member Burke
moved to approve. Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach and Variance; 3180 Driftwood Court; Board Member Burke moved
to approve. Member Watson seconded. Request approved 2-0.
Request for Secondary Plat; Jackson’s Grant Village, Sections 1 & 2; Board Member Burke moved to
approve. Member Watson seconded. Request approved 2-0.
Request for Storm Water Technical Standards Waiver; LEO at Carmel - 14575 James Dean Drive;
Board Member Burke moved to approve. Member Watson seconded. Request approved 2-0.
Request for Replat; Waterfront of West Clay, Section 5B; Board Member Burke moved to approve.
Member Watson seconded. Request approved 2-0.
Request for Replat; Woodland Golf Club, Lots 37 & 38; Board Member Burke moved to approve.
Member Watson seconded. Request approved 2-0.
ADD-ONS
Board Member Burke moved to add two add-on items to the agenda. Member Watson seconded.
Approved 2-0.
Resolution Setting 2024 City and Participant Contribution Rates for Employee Health Benefit Plan
The Human Resources Department requests the approval of Resolution BPW 11-01-23-11, setting the
2024 contribution rates for the City of Carmel employee health benefit plan. Presented by Sergey
Grechukhin, Corporation Counsel. Board Member Burke moved to approve. Member Watson
seconded. Resolution approved 2-0.
Resolution Updating the No Parking or Idling Sign List around Carmel Clay Schools
The Engineering Department requests the approval of Resolution BPW 11-01-23-12, updating the no
parking or idling sign list around Carmel Clay Schools to include 1st Avenue SE and Supply Street.
Presented by Sergey Grechukhin, Corporation Counsel. Board Member Burke moved to approve.
Member Watson seconded. Resolution approved 2-0.
DocuSign Envelope ID: 56AA309B-2BAE-4646-8EE6-D86066D3C8AE
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:05 AM
APPROVED: ____________________________________
Sue Wolfgang – City Clerk
_____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
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