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Home My WebLink AboutB-2023-002 2024-General-Fund-101-and Park-Capital-Fund-BudgetsRESOLUTION B-2023-002 A RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION ADOPTING THE PROPOSED 2024 GENERAL FUND (101) AND PARK CAPITAL FUND (103) BUDGETS FOR CONSIDERATION BY ITS FISCAL BODIES WHEREAS, the Carmel/Clay Board of Parks and Recreation (the “Park Board”) is a political subdivision created and authorized to administer the Carmel/Clay Department of Parks and Recreation pursuant to that certain agreement entitled “Interlocal Cooperation Agreement” signed by the respective authorized officials of Clay Township, Hamilton County, Indiana and City of Carmel, Indiana on July 30, 2002 and effective January 1, 2003, as amended from time to time; and WHEREAS, the Park Board, pursuant to the Interlocal Cooperation Agreement, is required to prepare and submit an annual budget to the Common Council of the City of Carmel and Clay Township Board; and WHEREAS, the Park Board’s Finance Committee has reviewed the proposed budget to ensure that it adequately meets the financial needs of Carmel Clay Parks & Recreation and recommends its approval. NOW, THEREFORE, BE IT RESOLVED that the Carmel/Clay Board of Parks and Recreation hereby adopts the proposed 2024 General Fund (101) and the 2024 Park Capital Fund (103) Budgets as set forth in Exhibits A and B attached hereto and incorporated herein by this reference for consideration by the Common Council of the City of Carmel and the Clay Township Board pursuant to the terms of the Interlocal Cooperation Agreement and State law. APPROVED AND ADOPTED by the Carmel/Clay Board of Parks and Recreation this 12th day of September 2023, by a vote of __6__ ayes and __0__ nays. CARMEL/CLAY BOARD OF PARKS AND RECREATION Richard F. Taylor III, President X Aye Nay Jenn Kristunas, Vice-President X Aye Nay Lin Zheng, Treasurer X Aye Nay Linus Rude, Secretary X Aye Nay James D. Garretson X Aye Nay Carrie Holle Absent Aye Nay DocuSign Envelope ID: 89458EC3-16E3-49D1-A8D2-1E641FE469C8 Joshua A. Kirsh X Aye Nay Kristin Kouka Absent Aye Nay Mark Westermeier Absent Aye Nay CERTIFICATION I certify under the penalties of perjury that the foregoing members of the Carmel/Clay Board of Parks and Recreation voted as indicated above at a public meeting on September 12, 2023. Richard F. Taylor III, President DocuSign Envelope ID: 89458EC3-16E3-49D1-A8D2-1E641FE469C8 CARMEL CLAY PARKS & RECREATION 2024 BUDGET 101: GENERAL FUND (1125-PARKS) ACCOUNT TITLE 2022 ACTUAL 2023 BUDGET 2024 BUDGET CHANGE FROM 2023 BUDGET JUSTIFICATION FOR INCREASE PERSONAL SERVICES 4110000 Full Time Regular $1,766,890.41 $2,027,752.00 $2,231,223.00 $203,471.00 10%Funds 33 FT positions; fully funds two FT positions added in 2023 (Parks Coordinator needed to oversee PAD program, GIS management & PNR administrative supportm and Resource Development Coordinator, which was partially funded in 2023 with a start-up grant from Parks Foundation); 4% allowance for merit pay increase 4111000 Part Time $149,014.00 $341,824.00 $372,220.00 $30,396.00 9%Based on current trends (fully staffed) and increased pay for PT staff in order to remain competitive 4112000 Overtime $13,158.17 $8,560.00 $15,530.00 $6,970.00 81%Budgeting closer to 2022 actuals and 2023 trends 4120000 Deferred Compensation $61,418.67 $75,119.00 $84,720.00 $9,601.00 13%Based on current participation, taking into consideration employer match based on years of service 4121000 Employer's Share of FICA $111,616.17 $147,520.00 $162,280.00 $14,760.00 10%6.2% of FT, PT & OT 4122000 Employer's Share of H-Ins $452,450.42 $583,338.00 $595,210.00 $11,872.00 2%Based on current enrollment (no change from 2023) with 5% premium increase per City HR 4122100 Disability Insurance $3,413.08 $9,258.00 $9,408.00 $150.00 2%Based on formula provided by City HR; assuming no rate increase from 2023 4122200 Life Insurance $1,258.00 $2,880.00 $2,970.00 $90.00 3%33 FT employees @ $90 each; no rate increase from 2023 4123002 Civilian PERF $252,686.86 $295,474.00 $310,492.00 $15,018.00 5%14.2% of FT & OT (11.2% pension + 3% annuity); rate established by INPRS; no rate increase from 2023 4124000 Employer's Share of Medicare $26,318.16 $34,838.00 $39,014.00 $4,176.00 12%1.45% of FT, PT & OT 4128000 Tuition Reimbursement $8,852.55 $25,000.00 $25,000.00 $0.00 0% TOTAL PERSONAL SERVICES $2,847,076.49 $3,551,563.00 $3,848,067.00 $296,504.00 8% SUPPLIES 4230100 Stationary & Printed Materials $2,353.09 $1,000.00 $2,000.00 $1,000.00 100% Budgeting closer to 2022 actuals and 2023 trends (Business cards, print materials); Increased number of FT staff 4230200 Office Supplies $6,262.88 $10,875.00 $10,875.00 $0.00 0% 4231300 Diesel Fuel $8,415.59 $5,100.00 $7,900.00 $2,800.00 55% Fuel for UTV's along Greenways/Trails; Increase cost of fuel 4231400 Gasoline $27,505.23 $38,000.00 $43,000.00 $5,000.00 13%Increase in cost of gasoline; addition of fleet vehicles 4232100 Garage & Motor Supplies $2,633.10 $4,000.00 $4,000.00 $0.00 0% 4235000 Building Materials $9,521.02 $5,300.00 $9,500.00 $4,200.00 79% Budgeting closer to 2022 actuals and 2023 trends; materials needed for building repairs at trailheads, restrooms, etc. 4236000 Gravel $506.93 $3,000.00 $3,000.00 $0.00 0% 4236500 Salt & Calcium $2,127.58 $4,200.00 $4,200.00 $0.00 0% 4237000 Repair Parts $8,844.73 $11,045.00 $12,045.00 $1,000.00 9% Budgeting closer to 2023 trends; increased number of restrooms (Carey Grove; Meadowlark; Inlow; West Park) being maintained by CCPR = more frequent minor repairs 4238000 Small Tools & Minor Equip.$13,978.79 $15,600.00 $23,400.00 $7,800.00 50% Budgeting closer to 2023 trends; increased number of amenities (restrooms, drinking fountains, public access defibrilators, etc.) being maintained by department Resolution B-2023-002 Exhibit A Fund 101 - Summary DocuSign Envelope ID: 89458EC3-16E3-49D1-A8D2-1E641FE469C8 CARMEL CLAY PARKS & RECREATION 2024 BUDGET ACCOUNT TITLE 2022 ACTUAL 2023 BUDGET 2024 BUDGET CHANGE FROM 2023 BUDGET JUSTIFICATION FOR INCREASE 4238900 Other Maintenance Supplies $42,394.28 $51,525.00 $63,525.00 $12,000.00 23%Budgeting closer to 2023 trends; increased number of restrooms (Carey Grove; Meadowlark; Inlow; West Park) being maintained by CCPR = more toiletry needs, i.e. toilet paper, hand soap, etc. 4239000 Landscape Supplies $13,049.06 $12,300.00 $12,300.00 $0.00 0% 4239012 Safety Supplies $424.29 $3,975.00 $3,975.00 $0.00 0% 4239031 Street Signs $4,701.31 $5,000.00 $5,000.00 $0.00 0% 4239032 Posts & Hardware $0.00 $1,100.00 $1,100.00 $0.00 0% 4239039 General Program Supplies $4,292.10 $10,795.00 $13,795.00 $3,000.00 28%Addresses demand for additional nature education programs from residents 4239099 Other Miscellaneous $27.32 $0.00 $0.00 $0.00 #DIV/0! TOTAL SUPPLIES $147,037.30 $182,815.00 $219,615.00 $36,800.00 20% OTHER SERVICES & CHARGES 4340000 Legal Fees $81,203.55 $125,000.00 $125,000.00 $0.00 0% 4340400 Consulting Fees $6,505.63 $5,000.00 $5,000.00 $0.00 0% 4340600 Recording Fees $0.00 $0.00 $0.00 $0.00 #DIV/0! 4340700 Medical Fees (Drug Tests)$2,431.00 $2,000.00 $2,000.00 $0.00 0% 4341954 Interpreter Fees $0.00 $0.00 $0.00 $0.00 #DIV/0! 4341955 Info Sys Maint/Contracts $51,317.30 $80,000.00 $80,000.00 $0.00 0% 4341980 Wellness Program $0.00 $0.00 $0.00 $0.00 #DIV/0! 4341990 Criminal Background Checks $1,646.50 $2,070.00 $2,070.00 $0.00 0% 4341991 Marketing & Promotions $3,050.00 $0.00 $0.00 $0.00 #DIV/0! 4341999 Other Professional Fees $8,030.39 $12,000.00 $12,000.00 $0.00 0% 4342100 Postage $37.50 $500.00 $500.00 $0.00 0% 4343000 Travel Fees & Expenses $17,897.90 $14,000.00 $24,000.00 $10,000.00 71%Budgeting closer to 2022 actuals and 2023 trends; Professional Conferences (NRPA, SHRM, etc.) to support professional/certified staff 4344000 Telephone Line Charges $4,479.68 $4,000.00 $4,000.00 $0.00 0% 4344100 Cellular Phone Fees $17,533.60 $16,200.00 $16,200.00 $0.00 0% 4345000 Printing (Not Office Supplies)$0.00 $10,000.00 $10,000.00 $0.00 0% 4345500 Publication of Legal Ads $0.00 $500.00 $500.00 $0.00 0% 4346000 Classified Advertising $3,721.37 $8,000.00 $8,000.00 $0.00 0% 4347000 Worker's Compensation $0.00 $0.00 $0.00 $0.00 #DIV/0! 4347500 General Insurance $50,000.00 $75,000.00 $75,000.00 $0.00 0% 4348000 Electricity $62,378.55 $75,950.00 $75,950.00 $0.00 0% 4348500 Water & Sewer $88,438.01 $126,500.00 $126,500.00 $0.00 0% 4349000 Gas $5,663.54 $7,800.00 $7,800.00 $0.00 0% 4349500 Cable Service $1,544.74 $1,500.00 $1,500.00 $0.00 0% 4350000 Equipment Repairs & Maint.$8,853.13 $13,700.00 $13,700.00 $0.00 0% 4350100 Building Repairs & Maint.$16,382.75 $36,350.00 $36,350.00 $0.00 0% 4350101 Trash Collection $4,957.67 $11,200.00 $11,200.00 $0.00 0% Resolution B-2023-002 Exhibit A Fund 101 - Summary DocuSign Envelope ID: 89458EC3-16E3-49D1-A8D2-1E641FE469C8 CARMEL CLAY PARKS & RECREATION 2024 BUDGET ACCOUNT TITLE 2022 ACTUAL 2023 BUDGET 2024 BUDGET CHANGE FROM 2023 BUDGET JUSTIFICATION FOR INCREASE 4350400 Grounds Maintenance $512,723.08 $651,948.00 $671,000.00 $19,052.00 3% Increased number of properties that require landscape services - Bear Creek and Bear Creek Greenway, White River Greenway Trailhead, The 106th/ped bridge Trailhead, plus expanded services at existing properties 4350600 Cleaning Services $21,898.52 $25,000.00 $25,000.00 $0.00 0% 4350900 Other Cont. Services $14,149.71 $84,475.00 $404,475.00 $320,000.00 379% Includes 2 Resource Officers (contractual) @ $160,000 annually/officer; enhances safety at MCC, Waterpark & busy parks, especially during summer season 4351000 Auto Repair & Maintenance $11,330.46 $10,225.00 $10,225.00 $0.00 0% 4353003 Postage Meter $372.42 $600.00 $600.00 $0.00 0% 4353004 Copier $2,198.59 $4,000.00 $4,000.00 $0.00 0% 4353099 Other Rental & Leases $5,998.80 $117,662.00 $143,662.00 $26,000.00 22%Lease of 15 vehicles; transitioning 2 existing vehicles (1 heavy duty; 1 light duty) scheduled for replacement to leasing program 4355200 Subscriptions $10,269.35 $15,300.00 $15,300.00 $0.00 0% 4355300 Organization & Membership Dues $6,292.48 $4,500.00 $6,500.00 $2,000.00 44%Budgeting closer to 2022 actuals; increased number of professional level staff = increased fees for membership at local, state and national level 4356004 Staff Clothing $4,190.80 $3,100.00 $3,100.00 $0.00 0% 4356005 Participant Clothing $0.00 $0.00 $0.00 $0.00 #DIV/0! 4357003 Internal Instruction Fees $0.00 $0.00 $0.00 $0.00 - 4357004 External Instructional Fees $20,816.69 $6,000.00 $25,000.00 $19,000.00 317%External training needs (NRPA, SHRM, etc.) 4358000 Assessment Fees $625.64 $5,000.00 $5,000.00 $0.00 0% 4358300 Other Fees & Licenses ($190.72)$450.00 $450.00 $0.00 0% 4358400 Refunds, Awards & Indemnities $0.00 $0.00 $0.00 $0.00 - 4359000 Special Projects $3,821.72 $8,500.00 $8,500.00 $0.00 0% TOTAL OTHERS SERVICES & CHARGES $1,050,764.42 $1,564,030.00 $1,960,082.00 $396,052.00 25% CAPITAL OUTLAY 4463000 Furniture & Fixtures $0.00 $0.00 $0.00 $0.00 0% 4463200 Computer Equipment $1,369.73 $7,500.00 $15,000.00 $7,500.00 100%Computer needs based on information provided by City ICS 4463202 Software $0.00 $2,500.00 $2,500.00 $0.00 0% 4463600 Parks Equipment $0.00 $0.00 $0.00 $0.00 #DIV/0! 4464000 Office Equipment $0.00 $0.00 $0.00 $0.00 - 4465000 Motor Equipment $0.00 $0.00 $0.00 $0.00 100% TOTAL CAPITAL OUTLAY $1,369.73 $10,000.00 $17,500.00 $7,500.00 75% TOTAL EXPENSES $4,046,247.94 $5,308,408.00 $6,045,264.00 $736,856.00 14% ¹ Includes Year-End Encumbrances Resolution B-2023-002 Exhibit A Fund 101 - Summary DocuSign Envelope ID: 89458EC3-16E3-49D1-A8D2-1E641FE469C8 CARMEL CLAY PARKS & RECREATION 2024 BUDGET 103: Park Capital Fund ACCOUNT TITLE 2023 BUDGET 2024 BUDGET CHANGE FROM 2023 BUDGET NOTES CAPITAL OUTLAY 4460703 Monon Greenway $0.00 $340,500.00 $340,500.00 #DIV/0! a) Signage Imrovements $100,000.00 b) Trail Maintenance Equipment (Weed sprayer, power equipment, UTV)$100,000.00 c) Monon Blvd. Construction Administration - Spray Pad $140,500.00 4460708 West Park $500,000.00 $0.00 ($500,000.00)-100% 4462000 Other Structure Improvements $0.00 $1,640,500.00 $1,640,500.00 #DIV/0! a) Chinese Garden $0.00 $1,500,000.00 b) Construction Administration for Chinese Garden $140,500.00 4463000 Furniture & Fixtures $19,000.00 $19,000.00 $0.00 0% TOTAL CAPITAL OUTLAY $519,000.00 $2,000,000.00 - TOTAL EXPENSES $519,000.00 $2,000,000.00 $1,481,000.00 285% Resolution B-2023-002 Exhibit B Fund 101 - Summary DocuSign Envelope ID: 89458EC3-16E3-49D1-A8D2-1E641FE469C8