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Home My WebLink AboutBlockhouse Studios Maintenance Agreement DocuSign Envelope ID:56AA309B-2BAE-4646-8EE6-D86066D3C8AE LuBLO D o 3131 N.Westbury Village Drive Bldg A,Bloomington,IN 41404 r i i www.blockhouse.media ill @blockhousestudios ls�0I r APPROVED �I By Sergey Grechukhin at 2 29 pm,Nov 14,2023 Maintenance Agreement Carmel Palladiscope 2023-24 Air Avr ,1 City of Carmel 1 Civic Square, Carmel Indiana 46206 /J 1 Quote#1010123 - Revision 2 �l October 10th, 2023 'k Prepared by: Jane Chambers, Project Manager- Shuttershock Productions DBA Blockhouse Studios LLC *Due to the current environment for raw materials, fuel, currency fluctuations, freight costs, prices are valid for 10 days after the date of proposal and are subject to change without notice. This agreement is for the year beginning September 1, 2023, and ends August 31, 2024. SCOPE OF WORK Preventive Maintenance Hourly Estimates Blockhouse Studios agrees to provide On-Call service and Preventive Maintenance calls for the City of Carmel Palladiscope equipment installed at James and Tarkington Roof-directed onto the Carmel Palladium. For clarity the entire playback system: 12 Projectors, 12 enclosures, and the server located in the parapet room is known as the Palladiscope. Blockhouse Studios will schedule and perform four(4) Preventive Maintenance calls at the location scheduled quarterly at mutually agreeable dates and times.Time for these calls and travel time will be deducted from the block of hours contract. Additional On-Call service trips outside the PM allotment will be deducted from the On-Call block of hours. Emergency On-Call service trips that occur between 12am and 8am will be deducted at a 2x rate from the On-Call block of hours. Palladiscope- Estimated 8 hours per PM - Includes 6 hours on site and 2 hours roundtrip travel. DocuSign Envelope ID:56AA309B-2BAE-4646-8EE6-D86066D3C8AE MAINTENANCE AGREEMENT CONT. Preventative Maintenance shall include: • Projector Enclosure Filters checked and replaced as needed. (Minimum 2x yearly) • Enclosure Glass cleaned and checked for any damage • Projection Alignment check • Full System Check • Firmware Updates to Hardware • Software Updates-as recommended by the manufacturer, or as released/needed. *Due to the construction in the area at the time of this writing, filters will need to be changed more often,perhaps monthly. Under normal conditions, the filters should be changed twice per year. Calendar year for Palladiscope begins on September 1st, 2023. **Additional filter charges will apply. Rates are subject to change from the manufacturer. PM Block of hours, total 32 hours =$6,400 ON-CALL block of hours, total 20 hours= $4,000 Additional blocks of hours can be purchased at the same rates above for the duration of this calendar year beginning September 1, 2023. *FILTER COSTS: $315 each www.hlockhouse.media @hlockhousestudios 1 DocuSign Envelope ID:56AA309B-2BAE-4646-8EE6-D86066D3C8AE MAINTENANCE AGREEMENT CONT. Scheduling Updates Hourly Estimates: • Blockhouse Studios agrees to provide updates to the scheduling of the Palladiscope shows that fall under the Blockhouse Purview, meaning shows that Blockhouse has created. • Blockhouse will make adjustments for nightfall changes seasonally 8 times per year. See suggested times below based on daylight and sunsets yearly: Date Nautical Sunset Time Times per night show Suggested Run Time runs Beginning and Ending Feb 24-March 11 7pm 8x per night 7:30,8,8:30,9,9:30,10 10:30, 11 March 12-April 24 8,15 7x per night 8,8;30,9,9:30,10, Daylight saving may 10:30,11 affect this date April 25 to June 24 9pm 4x per night 9:30,10,10:30,11 June 25 to August 19 9:48 pm longest day 3x per night 10,10:30,11 August 20 to Oct 4 9pm 4x per night 9:30,10,10:30,11 October 5 to Nov 3 7:49 6x per night 8:30,9,9:30,10,10:30, 11 November 4 to Dec 7:09 8x per night 7:30,8,8:30,9,9:30,10 12 10:30,11 December 13 to Feb 6pm 10x per night 6:30,7,7:30,8,8:30, 23 9,9:30,10,10:30,11 *lf another content creator is employed to provide content for the Palladiscope, a separate agreement can and should be reached for maintenance, alignment, scheduling and or assistance for deployment of alternative content. No content created by any other company falls under this agreement at this time. SCHEDULING HOURS: 56 total hours =$11,200 www.blockhouse.media @blockhousestudios 2 DocuSign Envelope ID:56AA309B-2BAE-4646-8EE6-D86066D3C8AE MAINTENANCE AGREEMENT CONT. Suggested Spare Equipment No Spare parts have been optioned at this time. Should the City of Carmel choose to purchase cold spares and redundancy on any of the Pallidscope equipment, that would be available as a separate purchase agreement. Below is a list of suggested spare equipment: Additional Spare Parts - Recommended 1 (One) EPSON EB PU 2220E 20,000 lumen Projector Est Cost: $50,434 1 (One) EPSON M11 lens for 20K Projector Est Cost: $2,193 _ J (Cold Spare) Computer for Server Rack: Option 1: Apple M2 Ultra with 24-core CPU, 60-core GPU, 32-core Neural Engine w/4TB Drive:$4,500 Option 2: (More storage for future shows) Apple M2 Ultra with 24-core CPU,60-core GPU, 32-core Neural Engine w/8TB D 've:$6,500 FX4 Datapath (Cold Spare! $2,772 HDBaseT Transmitter(Cold Spar:o: $800 Installation fees for Computer and Spare HDbaseT transmitter: 8 hou 41,600 www.hlockhouse.media ip @hlockhousestudios 4 DocuSign Envelope ID:56AA309B-2BAE-4646-8EE6-D86066D3C8AE MAINTENANCE AGREEMENT CONT. • 20 Hours yearly scheduler programming, OSC controller integration. • 12 Hours BH System/Carmel System implementation/integration/testing with Morgan and Andrew. (includes email alert system expansion/added control using OSC on Carmel's current control system) • 24 hours of special requests/unscheduled modifications or repairs TOTAL FOR PM AND SCHEDULING = $21,600 CITY OF CARMEL BOARD OF PUBLIC WORKS & SAFETY DocuSigned by: �nr 0'W�-�G✓� r 'J725OFB-24BD6439... James Brainard, Mayor Date: 11/15/2023 DocuSigned by: hani QvuA, EYc3��u�nV Mary An ur -e, Member Date 11/15/2023 DocuSigned by: (ovi Nsoln, ---.e&D22381844sS® Lori Watson, Member Date: 11/15/2023 DocuSigned by: Suc OJONel ATTEST: Sue o gt�ang; Clerk Date: 11/15/2023 www.hlockhouse.media @hlockhousestudios 3 DocuSign Envelope ID:56AA309B-2BAE-4646-8EE6-D86066D3C8AE Page 1 of 1 INDIANA RETAIL TAX EXEMPT J City of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 110213 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 11/1/2023 376809 Palladiscope maintenance BLOCKHOUSE STUDIOS, LLC ICS VENDOR 3137 N WESTBURY VILLAGE DR SHIP 10701 N.College Ave, Ste A TO Carmel, IN 46280- BLOOMINGTON, IN 47404- Timothy Renick (317) 571-2576 PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 82050 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1115 Fund: 101 General Fund Account: 43-515.01 1 Each Palladium maintenance $33,272.00 $33,272.00 Sub Total $33,272.00 OF CA19,40 (1444. In Z ION U I 1 I IMI Its I Send Invoice To: ICS suote dated 10/10/23 Timothy Renick 10701 N. College Ave, Ste A Carmel, IN 46280- (317)571-2576 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT 0 AMOUNT PAYMENT $33,272.00 SHIPPING INSTRUCTIONS AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN "C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Timothy Renick James Crider TITLE Director Director of Administration CONTROL NO. 110213 CONTROLLER