HomeMy WebLinkAboutBayliss & Co., LLC/MAYOR/$2,500/Consulting for Public Art - ASA 2 DocuSign Envelope ID:3C2AC1AO-352E-4C87-8ACB-016FB5EE24A8
APPROVED
By Allison Lynch-McGrath at 9:35 am,Nov 29,2023
Bayliss&Co„LLC
Mayor's Office-2023
Appropriation#1 160 101 43-419.99 Fund: P.O.#110330
Contract Not To Exceed$2,500.00
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR GOODS AND SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by
and between the City of Carmel and Bayliss & Co.. LLC. (the "Vendor"), as City Contract dated November 20, 2018
shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with
the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms and conditions of the Agreement
shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Bayliss & Co., LLC
by and through its Board of Public
Works and Safety
By: By:
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James�ral iT, Presiding Officer Authorized Signature
12/6/2023
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Date: 12/6/2023
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Date: 12/6/2023
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DocuSign Envelope ID:3C2AC1AO-352E-4C87-8ACB-016FB5EE24A8
Exhibit A
Arlon Bayliss
Additional Work Estimate- consulting
Roundabout Artwork, Artist selection: VFW (Honoring All Veterans) at Old Meridian St. and Grand Blvd.
*Hours estimated are based on log (previously submitted) of completed work
General prep for mtgs.: 2.0h
Collect info and images for RFQ 4.0h
First cut RFQ and notes 3.0h
Phone call with Paula and Darin Bibeau: Discuss RFQ first cut and next steps 1.0h
Take up-to-date photos of VFW RAB onsite: 2.0h
Notes, totals and prep. for call with Paula: VFW 0.5h
Emails with Paula: Totals discussion and plan next meetings 0.5h
Phone calls Paula and Darin Bibeau: Final review of VFW first cut. Plan next moves. 3.0h
Phone call Paula: CodaWorx and VFW finalists' additional info. 1.0h
Phone mtgs and emails with Paula: VFW RFQ. 2.0h
Zoom interviews, 8 semi-finalists: 4.0h
Discussion and decision on 3 finalists: 1.0h
Various notes re: Zoom interviews 1.0h
Total: 25hrs
Hours Rate Total
25 $100/hr $2,500
DocuSign Envelope ID:3C2AC1A0-352E-4C87-8ACB-016FB5EE24A8 INDIANA RETAIL TAX EXEMPT Page 1 of 1
C0
ityof Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER 1
FEDERAL EXCISE TAX EXEMPT 110330
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
11/27/2023 372450 ART CONSULTANT FOR VETERANS ROUNDABOUT ~
SCULPTURE
BAYLISS&CO. LLC Mayor's Office
VENDOR 415 DAVIS DRIVE SHIP 1 Civic Square
TO Carmel, IN 46032-
ANDERSON, IN 46011--2274
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
82659 --- -..- -QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1160 Fund: 101 General Fund
Account: 43-419.99
1 Each CONSULTING FOR PUBLIC ART ON ROUNDABOUT BY $2,500.00 $2,500.00
CARMEL VFW POST
Sub Total $2,500.00
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Send Invoice To: ' 1:: 2
Mayor's Office
1 Civic Square
Carmel, IN 46032- �
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $2,500.00
SHIPPING INSTRUCTIONS 'AlP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED- THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 . 4",-0../,jrr--.
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Sharon Kibbe
TITLE Executive Office Manager
CONTROL NO. 1 10330 CONTROLLER