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Home My WebLink AboutBPW Minutes 09.20.23Board of Public Works and Safety Meeting Minutes Wednesday, September 20, 2023 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Mayor James Brainard called the meeting to order at 10:02 AM MEMBERS PRESENT Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jessica Komp were present. MINUTES Minutes from the September 6, 2023 Regular Meeting. Board Member Burke moved to approve. Board Member Watson seconded. Minutes were approved 3-0. QUOTE & BID OPENINGS & AWARDS Quote Opening for 23-STR-08 Smoky Row Hardscape Lori Watson opened the bid and Mayor Brainard read it aloud: Contractor Quote Smock Fansler Corporation Option 1 - $265,800.00 Option 2- $284,600.00 Quote Opening for 20-13DM 10555 Westfield Blvd Residential Structures Demolition There were no bids received for this project. Bid Opening for 20-ENG-06 Multi-Use Path Along Haverstick Road from 96th Street to 99th Street Contractor Quote OLCO, Inc. $1,213,572.43 E&B Paving, Inc. $1,248,169.69 Calumet Civil Contractors, Inc. $916,000.00 United Construction Services, LLC $885,000.00 Morphey Construction $945,000.00 Midwest Paving, LLC $1,040,477.77 All Star Paving, Inc. $1,581,532.75 Yardberry Landscape Company $1,170,430.00 DocuSign Envelope ID: 1FAB5F44-D299-4448-9FD9-EA549FFF4D07 Bid Award for 20-ENG-13 Veterans Way - City Center Drive to W. Walnut St. Road Construction Jeremy Kashman, Director of Engineering, recommended awarding the bid to Rieth-Riley Construction Co., Inc., as they were the lowest, most responsive bidder. Board Member Burke moved to award the bid to Rieth-Riley Construction Co., Inc. in the amount of $4,390,785.00. Board Member Watson seconded. Award approved 3-0. CONTRACTS Resolution BPW 09-20-23-04; Request for Acknowledgement of Contract between City and Vendor; Duke Energy Indiana, Inc.; Interconnection Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Request for Goods and Services; Angel Oak Tree Care; ($106,000.00); Tree Removal and Landscaping; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 09-20-23-01; Request for Acknowledgement of Contract between City and Vendor; Mobycon, Inc.;($36,500.00); Transportation Masterclass & Workshop; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Request for Joint Use and Maintenance Agreement between the Indiana Department of Transportation INDOT) and the City of Carmel; Landscaping along US 31; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Acknowledgement of Local Public Agency Consulting Contract between City and Consultant; CHA Consulting, Inc.; ($343,085.98); 18-ENG-02 – 106th & Hazel Dell RAB – INDOT 2200151- Construction Inspection; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Acknowledgement of Local Public Agency Consulting Contract between City and Consultant; Lochmueller Group, Inc.; ($450,573.53); 20-ENG-11 96th St Path & Bridges – INDOT 2200152, 153 & 154 – Construction Inspection; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Acknowledgement of Local Public Agency Consulting Contract between City and Consultant; American Structurepoint; ($238,162.62); 20-03-96th & College RAB – INDOT 1901894 – Construction Inspection; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley Construction Co., Inc.; ($4,390,785.00); 20- ENG-13 Veterans Way – City Center Dr. to W. Walnut St. Road Construction Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Specialized Land Services, Inc.; ($12,450.00); 20-ENG- 06 Haverstick Path - Buying Services – Parcel 10-16; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; United Consulting Engineers, Inc.; ($22,250.00); 16- SW-104 Smoky Row and Monon Trail Over Little Cool Creek - Supplement; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: 1FAB5F44-D299-4448-9FD9-EA549FFF4D07 Request for Purchase of Goods and Services; Decorative Paving Company; ($-6,614.61); 23-STR-06 Palladium Pavers; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Mainscape, Inc.; ($51,289.00); Holiday Lights Installation; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Omni Electric, LLC; ($22,195.00); Electrical Installation – Zotec and Illinois; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Street; Boo ’n Brew Fall Festival; October 21, 2023; 6:00 AM – 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Civic Square Gazebo, Lawn & Fountain Area, and Request for Rolling Closure of City Streets; Brain Bolt 5k Run/Walk; October 7, 2023; 5:00 AM – 1:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Special Parking Spaces and Signage; Holiday & More Concerts; November 29 – December 1, 2023; 8:00 AM – 9:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Carter Green, Close Carter Green Loop and Request for Parking Spaces; Under the Carmel Sun Italian Festival; September 22, 2024, 6:00 AM – September 23, 2024, 11:00 AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Area Near Carter Green; Information and Refreshment Table; Mondays, September 25, 2023 – October 30, 2023; 7:15 AM – 10:45 AM; Request denied by City departments. Board Member Burke moved to deny the request. Board Member Watson seconded. Request denied 3-0. Request to Use Council Chambers; Protecting Places of Worship Workshop; June 3, 2024; 5:00 PM – 8:30 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets and Use Sophia Square Restrooms; Carmel PorchFest; September 15, 2024; 8:00 AM – 7:00 PM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Request for Stormwater Technical Standards Waiver; Merchants Bank - 210 3rd Avenue SW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Waiver; 13855 Coldwater Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: 1FAB5F44-D299-4448-9FD9-EA549FFF4D07 Request for Waiver of BPW Resolution No. 04-28-17-01; Lane Restrictions; 1st Avenue SE and Phelps Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Driveway Design Variance from Standard Drawing 10-22; Merchants Bank – 210 3rd Avenue SW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Sidewalk Closure; Monon Square - 620 South Rangeline Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Open Pavement Cut; 12780 River Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Right of Way Dedication; 106th Street and Gray Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Waiver; Monon Square – 620 South Rangeline Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat; Rangeline Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Grant of Perpetual Storm Water Quality Management Easement; Woodland Country Club 100 Woodland Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 09-20-23-02; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge to Lieutenant Charles Harting; 36 years of Meritorious Service; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Resolution BPW 09-20-23-03; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Appointing the Police Chief’s Executive Assistant – Investigations Commander Major); Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. ADD-ONS Board Member Burke moved to add two add-on items to the agenda. Board Member Watson seconded. Approved 3-0. Mutual Aid Agreement between the Carmel Fire Department and the Indianapolis Fire Department The Carmel Fire Department requests the approval of the renewal of a Mutual Aid Agreement between CFD and the Indianapolis Fire Department, as this agreement renews every five years. The agreement facilitates and authorizes provision of additional resources by the departments in certain emergency fire-related situations. Presented by Sergey Grechukhin, Office of Corporation Counsel. Board Member Burke moved to approve the agreement. Board Member Watson seconded. Agreement approved 3-0. DocuSign Envelope ID: 1FAB5F44-D299-4448-9FD9-EA549FFF4D07 Rejection of all Bids Received for Brookshire Golf Course Cellular Tower Project The Engineering Department requests the rejection of all bids previously received for the Brookshire Golf Course Cellular Tower Project, as all were over budget. Presented by Sergey Grechukhin, Office of Corporation Counsel. Board Member Burke moved to reject the bids. Board Member Watson seconded. Rejection of bids approved 3-0. QUOTE RECOMMENDATION The Street Department recommends a rejection of the quote opened at the beginning of this meeting for the 23-STR-08 Smoky Row Hardscape Project, from Smock Fansler Corporation, as it was over budget. Presented by Crystal Edmondson, Carmel Street Department. Board Member Burke moved to reject the quote. Board Member Watson seconded. Rejection of quote approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:19 AM. APPROVED: ____________________________________ Sue Wolfgang – City Clerk Mayor James Brainard ATTEST: Sue Wolfgang – City Clerk DocuSign Envelope ID: 1FAB5F44-D299-4448-9FD9-EA549FFF4D07