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Home My WebLink AboutBeam, Longest & Neff, LLC/ENG/$720/20-ENG-02 College Ave Reconstruct - ASA DocuSign Envelope ID:26D15E17-5C6F-4682-9F06-12E228FB6A23 Beam,Longest&Neff,LLC Engineering Department-2023 Appropriation#2200 0 44-628.71 2020 Road Bond Fund;P.O. #109993 Contract Not To Exceed$720.00 [APPROVED College Avenue Reconstruction;20-ENG-04-S;Parcels#4,5 &6 LRS Services By Sergey Grechukhin at 8:51 am,Dec 18,2123 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES("Agreement")entered into by and between the City of Carmel and Beam, Longest & Neff, LLC (the "Professional"), as City Contract dated April 3, 2023 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA Beam, Longest& Neff, LLC by and through its Board of Public Works and Safety By. By. DocuStgned by: DocuSigned by: jagAt,S f. ( lAlteSf "-rill IU '�OEO4 4l/410. Sue Finkam, Presiding Officer Authonzec1glgnature Date: 1/11/2024 �DucuSlgnetl by: James B. Longest QUA, but4c, Printed Name �otdit,uwtdb4c,a... Mary Ann Burke, Member 1/11/2024 President Date: �DocuSigned by: Title (pvi U34fsau,, �d«eddaeaw. 35-2031487 Lori S. Watson, Member FID/TIN: Date: 1/11/2024 ATTEST: Date: 12/15/2023 ,-DocuSigned by: jaab l itn�n —IUG d41UbYC4 Jacob uulnn, Ierk Date: 1/11/2024 [S:\Conhncts\Depatho®ts\ENG\2I23\Beam.Longest&Neff.LLC ASA-College AVenllbRecmistllutiou S011lh-LRS Services.iom t2/t3/21233:S PMJ IMNIAM.NPARNNFri DI MANS PAr1G1 III DocuSign Envelope ID:26D15E17-5C6F-4682-9F06-12E228FB6A23 Exhibit A REAL ESTATE SERVICES FEE SCHEDULE Pagel oft Right of Way Management Services Right of Way Management Services Include:all processes,procedures,observations,data entry into LRS,and management of all services needed to clear the right of way,including all of the necessary activities to certify the right of way that has to be acquired to clear the project(s)for construction. This shall be completed in accordance with federal and state law(including but not limited to Federal Highway Administration rules and regulations),the current version of the INDOT Real Estate Division Manual,and as contracted with or otherwise directed by INDOT.The current version of the INDOT Real Estate Manual is located at http://www.in.gov/indot/2493.htm.All services listed below shall be required within the Right of Way Services Management scope of work. Report Type Fee Right of Way Management services fee $1,310 per parcel Publishing and Payment fa Legal Notice on parcels $520 per project Valuation Services Early Assessment Real Estate Cost Estimate Includes:all processes,procedures and observations to complete a Real Estate Cost Estimate assignment(including but not limited to completion of the INDOT Real Estate Cost Estimate Spreadsheet)in accordance with federal and state law(including but not limited to Federal Highway Administration rules and regulations),the current version of the INDOT Real Estate Division Manual,and as contracted with or otherwise directed by INDOT. Comp Dockets Include:providing comparable sales data(including but not limited to market data research and raw sales data)or as otherwise requested by INDOT within the scope of work for Non- Report Services agreed upon at the time of assignment. Waiver Valuations Include:all processes,procedures and observations to complete a waiver valuation report in accordance with federal and state law(including but not limited to Federal Highway Administration rules and regulations),the current version of the INDOT Real Estate Division Manual,and as contracted with or otherwise directed by INDOT. Appraisal Reports Include:all processes,procedures and observations to complete an appraisal report of the type below assigned by INDOT in accordance with federal and state law(including but not limited to Federal Highway Administration rules and regulations),the current version of the INDOT Real Estate Division Manual,and as contracted with or otherwise directed by INDOT.Appraisal fees are defined and paid based on INDOT parcel and not county tax identification parcel. Non-Report Services Per Parcel Fee Early Assessment Projects E 50 parcels $145 Early Assessment Projects v 50 parcels negotiated based upon complexity Camp Docket:Agricultural/Residential Properties: $270 Carp Docket:Commercial/Specialized Properties: $550 Report Type Waiver Valuation:Any Property Type(Improved or Unimproved) $725 Value Finding:Any Property Type(Improved or Unimproved) $2,055 Shot Form:Any Property Type(Improved or Unimproved) $3,015 Shut Form: Residential/Ag(with affected improvements or a total take) $3,375 Shut Form:Commercial/Industrial/Multi-Family/Special/Billboard(with affected improvements or a total take) $4,710 Long Form:Any Property Type(Unimproved) $3,625 Long Form: Residential/Ag(Improved) $4,815 Long Form: Commercial/Industrial/Multi-Family/Special(Improved) $12,050 Excess Land Appraisal $695 The specific ReportType above is determined by INDOT Review Appraisers or their supervisors after the Appraisal Problem Analysis has been completed. Review Valuation Services Appraisal Problem Analysis Includes:all processes,procedures and observations to complete an Appraisal Problem Analysis in accordance with federal and state law(including but not limited to Federal Highway Administration rules and regulations),the current version of the INDOT Real Estate Division Manual,and as contracted with or otherwise directed by INDOT. Reviewof Waiver Valuation and/or Appraisal Reports Include:all processes,procedures and observations to complete a review of an appraisal report or waiver valuation report in accordance with federal and state law(including but not limited to Federal Highway Administration rules and regulations)the current version of the I NDOT Real Estate Division Manual,and as contracted with or otherwise directed by INDOT.Appraisal fees are defined and paid based on INDOT parcel and not county tax identification parcel. Report Type Per Parcel Fee Appraisal Problem Analysis(APA) $270 Waiver Valuation:Any Property Type(Improved or Unimproved) $435 Value Finding:Any Property Type(Improved or Unimproved) $1,035 Short Form:Any Property Type(Improved or Unimproved) $1,445 Short Form: Residential/Ag(with affected improvements or a total take) $1,630 Short Form:Canmercial/Industrial/Multi-Family/Special/Billboard(with affected improvements or a total take) $2,300 Long Form:Any Property Type(Unimproved) $1,725 Long Form: Residential/Ag(Improved) $2,280 Long Form: Commercial/Industrial/Multi-Family/Special(Improved) $5,550 Buying Services Buying Services Include:all processes,procedures and observations to complete the total or partial acquisition of real estate,the obtaining of temporary or access rights,or buying review in accordance with federal and state law(including but not limited to Federal Highway Administration rules and regulations),the current version of the INDOT Real Estate Division Manual,and as contracted with or otherwise directed by INDOT. Report Type Per Parcel Fee Total/Partial Acquisition $2,160 Temporary/Access Rights $1,800 MAP 21 Offer-Total/Partial Acquisition $2,705 MAP 21 Offer-Temporary/Access Rights $2,345 Buying Review $360 Relocation Services Relocation Services Include:all processes,procedures and observations to complete the activities for relocation of residential or business owners or tenants,or relocation of personal property,or review of any such relocation activities in accordance with federal and state law(including but not limited to Federal Highway Administration rules and regulations),the current version of the INDOT Real Estate Division Manual,and as contracted with or otherwise directed by INDOT. Report Type Payment Schedule Per Relocation Fee Residential Owner/Tenant Payments:1/3 Relo/Appraisal meeting is complete,1/3 90 Day Notice is issued,1/3 parcel is closed $4,330 Business Owner/Tenant Payments:1/3 Relo/Appraisal meeting is complete,1/3 90 Day Notice is issued,1/3 parcel is closed $4,330 Personal Property Only Payments:1/3 Relo/Appraisal meeting is complete,1/3 90 Day Notice is issued,1/3 parcel is closed 61,815 Residential and Business Review 100%once the parcel is compliant and closed. $1,205 Personal Property Move 100%once the parcel is compliant and closed. $460 Only Review Property Management Services Property Management Services Include:all processes,procedures,observations,data entry into LRS,and management of all services needed to complete the parcel's readiness for demolition. This shall be completed in accordance with federal and state law(including but not limited to Federal Highway Administration rules and regulations),the current version ofthe INDOT Real Estate Division Manual,and as contracted with or otherwise directed by INDOT.The current version of the INDOT Real Estate Manual is located at http:/Mrww.in.gov/indot/2493.htm.All services listed below shall be required within Property Management Services scope of work. Non-Report Services Per Parcel Fee Property Management per parcel services fee $1,035 Placing Rat Bait on structure $105 Placing Appropriate Signs on structure $210 Boarding Up Openings on structure Amount on Written Estimate Approved by INDOT Debris Removal Amount on Written Estimate Approved by INDOT Report Type Asbestos Sampling and Analysis Amount on Written Estimate Approved by INDOT Utility Disconnection Coordination&Verification Amount on Written Estimate Approved by INDOT IMMINMq DNPAR1NIFYIDIMANSFMM IIMM DocuSign Envelope ID:26D15E17-5C6F-4682-9F06-12E228FB6A23 Page 2 of 2 The above Fee Schedule will be effective for all new on-call real estate contract assignments(based on the date that Purchase Orders are issued)made on or after January 1,2023. The Fee Schedule for(a)project-specific contracts that include any land acquisition services,and(b)contracts entered into under"Small Purchase Procedures"pursuant to Section 3.3.1 of INDOT's Professional Services Contract Administration Manual will be in accordance with the payment terms in the contracts and be the Fee Schedule in place on the date the contract was approved by the Attorney General of Indiana. Any deviation in established fees from the above rules in this paragraph will require(and shall not be allowed without)written pre-approval from the Director or one of his or her Managers in INDOT's Real Estate Department. Respect Next Level Accarmv 4`k ExcellenceNDIANA REVISED:1/1/2023 DocuSign Envelope ID:26D15E17-5C6F-4682-9F06-12E228FB6A23 a p INDIANA RETAIL TAX EXEMPT Page 1 of 1 Cisof Carmel CERTIFICATE NO.0031 201 55 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 109993 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AP CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO DESCRIPTION 8/22/2023 00351110 Professional Services Contract 06.03.21 -ASA 7-20-ENG-04 BEAM, LONGEST&NEFF, LLC City Engineering's Office VENDOR 8320 CRAIG STREET SHIP 1 Civic Square TO Carmel,IN 46032- INDIANAPOLIS, IN 46250- Laurie Slick PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 80131 QUANTITY UNIT OF MEASURE DESCRIPTION _ UNIT PRICE EXTENSION Department: 2200 Fund: 0 2020 Road Bond Account: 44-628.71 1 Each ASA 7-20-ENG-04 Appraisals, RW Services&Buyer's Agent $34,485.00 $34,485.00 (Parcels 4,5&6) 1 Each ASA 7a -20-ENG-04 S-LRS Services(Parcels 4,5&6) $720.00 $720.00 Sub Total $35,205.00 J tom` ( f SY p� _, 11 fir , � ~° 717 ‘ ') ' , r' r .siar I4 j / r Send Invoice To: \ '�'_,ew T*r` ?k'u'j . ru `Jill Newport \ \ 1CrossRoad Engineers, PC �`-, � 115 N. 17th Avenue e h` --- _- --- Beech Grove, IN 46107 3 x jnewportRcrossroadengineers.com PLEASE INVOICE IN DUPLICATE DEPARTMENT I ACCOUNT I PROJECT I PROJECT ACCOUNT I AMOUNT 1 PAYMENT $35,205.00 SHIPPING INSTRUCTIONS •AP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN `C,0 D.SHIPMENT CANNOT'BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL `THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 194; — 41+-49.CjvCM AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO ORDERED BY Jeremy Kashman James Crider TITLE Director Director of Administration CONTROL NO. 109993 CONTROLLER