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Home My WebLink AboutPaperless Packet for BPW Meeting 01-24-24Board of Public Works and Safety Meeting Agenda Wednesday, January 24, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER 1.MINUTES a.Minutes from the January 11, 2024, Regular Meeting 2.CONTRACTS a.Resolution BPW 01-24-24-02; Request for Acknowledgment of Contract between Cityand Vendor; Granicus, LLC; ($2,500.00); Address Lookup Changes for Website;Additional Services Amendment; Rebecca Carl, Interim Director of Marketing andCommunity Relationsb.Resolution BPW 01-24-24-03; Request for Acknowledgment of Contract between City and Vendor; ($1,600.00); Ben Goebel, Ice Carving Services for Festival of Ice Event;Additional Services Amendment; Rebecca Carl, Interim Director of Marketing andCommunity Relationsc.Resolution BPW 01-24-24-05; Request for Acknowledgment of Contract between Cityand Vendor; Elegant Ice Creations, INC; ($1,600.00); Ice Carving Services for Festival of Ice Event; Additional Services Amendment; Rebecca Carl, Interim Directorof Marketing and Community Relationsd.Resolution BPW 01-24-24-06; Request for Acknowledgment of Contract between Cityand Vendor; Kyle Price; ($500.00); Ice Carving Services for Festival of Ice Event;Additional Services Amendment; Rebecca Carl, Interim Director of Marketing and Community Relationse.Resolution BPW 01-24-24-07; Request for Acknowledgment of Contract between Cityand Vendor; Matthew W. Stoddart; ($1,600.00); Ice Carving Services for Festival ofIce Event; Additional Services Amendment; Rebecca Carl, Interim Director of Marketing and Community Relations f.Resolution BPW 01-24-24-08; Request for Acknowledgment of Contract between Cityand Vendor; Sub-Zero Ice Sculptures; ($1,600.00); Ice Carving Services for Festival ofIce Event; Additional Services Amendment; Rebecca Carl, Interim Director ofMarketing and Community Relations g.Resolution BPW 01-24-24-09; Request for Acknowledgment of Contract between Cityand Vendor; The Ice Farm, Inc; ($1,600.00); Ice Carving Services for Festival of IceEvent; Additional Services Amendment; Rebecca Carl, Interim Director of Marketingand Community Relationsh.Request for Purchase of Goods and Services; Rollfast, Inc.; ($38,300.00); 2024 Bicycle Events Services; Additional Services Amendment;; Rebecca Carl, Interim Director of Marketing and Community Relationsi.Request for Purchase of Goods and Services; Egis BLN USA, Inc.; ($12,535.00); 20-ENG-04- College Avenue Reconstruction South-Appraisal; Additional ServicesAmendment; Jeremy Kashman, City Engineer j. Request for Purchase of Goods and Services; Rundell Ernstberger Associates, Inc.; ($83,400.00); 22-ENG-01-Monon Blvd & Urban Trail-Phase 3 (Walnut to City Center Drive)- Architectural Services; Additional Services Amendment; Jeremy Kashman, City Engineer k. Request for Purchase of Goods and Services; Specialized Land Services, Inc; ($2,250.00); 22-ENG-13-Rohrer Road Project; Additional Services Amendment; Jeremy Kashman, City Engineer l. Request for Purchase of Goods and Services; The Taylor Realty Group, P.C.; ($2,055.00); 116TH Street Pathway; 22-ENG-02 – Second Appraisal; Additional Services Amendment; Jeremy Kashman, City Engineer m. Request for Purchase of Goods and Services; Convergint Technologies, LLC; ($74,486.79); Camera Equipment; Additional Services Amendment; Timothy Renick, Director of Information and Communications Services n. Request for Purchase of Goods and Services; Insight Public Sector, Inc.; ($80,016.06); IT Products and Services; Additional Services Amendment; Timothy Renick, Director of Information and Communications Services o. Request for Purchase of Goods and Services; Quality Fiber Solutions, LLC; ($104,709.74); Fiber Infrastructure-116th Streets Parks to Keystone; Additional Services Amendment; Timothy Renick, Director of Information and Communications Services p. Request for Purchase of Goods and Services; Quality Fiber Solutions, LLC; $40,033.92); Fiber Infrastructure-3rd Ave; Additional Services Amendment; Timothy Renick, Director of Information and Communications Services q. Resolution BPW 01-24-24-01; Request for Acknowledgement of Contract between City and Vendor; Tom Wood Ford; ($851.56/monthly); 38 Month Vehicle Lease; Additional Services Amendment; Mayor Sue Finkam r. Resolution BPW 01-24-24-10; Request for Purchase of Goods and Services; Ginovus, LLC; ($20,000); Consulting Services for Economic Development; Additional Service Agreement; Mayor Sue Finkam s. Request for Purchase of Goods and Services; Redlee/SCS, Inc.; ($43,133.76); Civic Square Garage Maintenance; Additional Services Amendment; Matt Higginbotham, Street Commissioner t. Request for Reimbursement Agreement Between City and Vendor; TriCo Regional Sewer Facility; John Duffy, Director of the Department of Utilities 3. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Use Midtown Plaza; Indy Impalas Send-off Celebration; April 27, 2024; 12:00 PM -5:00 PM; Evan Roberts, Indianapolis Rugby Club (Indy Impalas)-TABLED on 01/11/24-REMAINS TABLED 4. OTHER a. Request for Curb Cut and Curb Cut Vacation on Existing and New Curbs; 4001 W 141ST Street; Civil Site Group b. Request for Lane Restrictions and Curb Cuts; Carmel Historical Society Museum; Duke Energy c. Request for Secondary Plat; Nathanial Hawkins Addition Lot Split- 140 N Rangeline; Fred Krawczyk d. Request for Stormwater Technical Standards Waiver; 4130 W 131st Street; Brian Brown Stoepplewerth e. Request for Stormwater Technical Standards Waiver; Driven Neuro Recovery-1300 E 96th Street; David Welch, American Structure Point f. Request for Signatures; INDOT Project Des. 1901894; Intersection Improvements 96th Street and College Avenue; Jeremy Kasham, City Engineer. 5. ADD-ONS 6. ADJOURNMENT Board of Public Works and Safety Meeting Agenda Thursday, January 11, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Mayor Sue Finkam called the meeting to order at 10:02 AM. MEMBERS PRESENT Mayor Sue Finkam, Board Members Mary Ann Burke, and Lori Watson, and City Clerk Jacob Quinn and Deputy Clerk Jessica Dieckman were present. MINUTES Minutes from the December 20, 2023, Regular Meeting. Board Member Burke moved to approve. Board Member Watson seconded. Minutes were approved 3-0. PERFORMANCE BOND REDUCTION APPROVAL REQUEST Resolution BPW 01-11-24-09; Bond Release for Lakefront Court Medical Office; Storm Sewer/ Right of Away/ Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Resolution BPW 01-11-24-10; Bond Release for St. Mary & St. Mark Coptic Orthodox Church; Erosion Control/Right of Way; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Resolution BPW 01-11-24-11; Bond Release for Courtyards of Carmel, Section 1; Section 1- Signs/Right of Way-Smokey Row; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. CONTRACTS Request for Purchase of Goods and Services; AVI Systems, Inc; ($22,177.00); Audio Visual Equipment; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Lexipol, LLC; ($2,500.00); 2024 Grant Writing Services; Addendum to Services Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Stryker Sales, LLC; ($33,326.32); LifePak AED Purchase; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-04; Request for Acknowledgement of Contract between City and Vendor; Flock Safety; ($154,880.88); Camera Equipment; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-05; Request for Acknowledgement of Contract between City and Vendor; Matchbook Creative, Inc.; ($15,050.00); Professional Services for Newsletter and Promotional Items; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; American Structurepoint, Inc.;(-$332,913.84); 20-ENG-02 - 106th Street and College Avenue Roundabout; CO #5; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC; ($720.00); 20-ENG-O4-S- College Avenue Reconstruction; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-07; Request for Acknowledgment of Contract between City and Vendor; Beam, Longest & Neff, LLC; ($6,280.00); College Avenue Reconstruction South/ Parcel 1-Penn on Parkway; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Streetlight Data, Inc.; ($56,353.00); 3-Year Subscription Package; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; The Etica Group, Inc.; ($140,536.56); 22-ENG-02 - 116th Street Multi-Use Path from Michigan Road to Towne Road; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-08; Request for Acknowledgment of Contract between City and Vendor; Thomas P. Miller & Associates, LLC; ($61,583.00); Community Engagement Survey; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Mainscape, Inc.; ($43,731.00); Snow Removal; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Mainscape, Inc.; ($1,507,733.93); Grounds Maintenance/Mowing/Landscaping; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-02; Request for Acknowledgement of Contract between City and Vendor; Barth Electric Co., Inc.; ($703,038.00); Tarkington Lighting; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-06; Request for Acknowledgement of Contract between City and Vendor; Cold Spring Granite Company; ($26,640.00); Granite Pavers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; TruGreen; ($246,277.14); Fertilization; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Close Loop Around Carter Green and Food Truck Vendors; Festival of Ice; January 19-23, 2024; 1:00PM – 12:00AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Midtown Plaza; Indy Impalas Send-off Celebration; April 27, 2024; 12:00 PM -5:00 PM; TABLED; Mayor Sue Finkam moved to table the Request. Board Member Burke approved and Board Member Watson seconded. Tabling approved 3-0. OTHER WITHDRAWN Request for Secondary Plat; Five-Ten Subdivision; Tom Lazzara, Custom Living USA Request for Waiver of BPW Resolution No. 04-28-17-01; Installation of a Mid-Span Utility Pole; 2450 E Smoky Row; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach and Variance; 1361 S Rangeline Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat; Flora on Spring Mill; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Waiver; 502 E Main Street - Carmel High School Polytechnic; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-12; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($5,500.00); Actors Theatre of Indiana; Additional Arts Grant; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-13; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($5,500.00); Carmel Symphony Orchestra; Additional Arts Grant; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-14; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($19,500.00); Great American Songbook Foundation; Additional Arts Grant; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-15; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($5,500.00); Gregory Hancock Dance Theatre; Additional Arts Grant; Mayor James Brainard Resolution BPW 01-11-24-03; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge to Harland Jonathan McNair; 20 years of Meritorious Service; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Appointing Special Police Officers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Finkam adjourned the meeting at 10:14 AM APPROVED: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Mayor Sue Finkam ATTEST: __________________________________ Jacob Quinn – City Clerk RESOLUTION NO. BPW 01-24-24-02 RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter into contracts; and WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe City; and WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has caused tobesigned theAgreement attached hereto (the “Contract”); and WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as follows: 1. Theforegoing Recitals areincorporated herein bythisreference. 2. Thereceipt oftheContract ishereby acknowledged. 3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic forreview. SORESOLVED this dayof , 2024. CITY OFCARMEL, INDIANA Byand through itsBoardofPublic WorksandSafety BY: SueFinkam, Presiding Officer Date: Laura Campbell, Member Date: AlanPotasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: THISISNOTANINVOICE OrderForm Preparedfor Carmel,IN GranicusProposalforCarmel,IN ORDERDETAILS PreparedBy:MelissaHaak Phone: Email:melissa.haak@granicus.com Order#:Q-311256 PreparedOn:13Dec2023 ExpiresOn:25Dec2023 ORDERTERMS Currency:USD PaymentTerms:Net30(Paymentsforsubscriptionsaredueatthebeginningoftheperiodof performance.) PeriodofPerformance:ThetermoftheAgreementwillcommenceonthedatethisdocumentis signedandwillcontinuefor12months. Order#:Q-311256 Prepared:13Dec2023 Page1of5 OrderForm Carmel, IN PRICINGSUMMARY ThepricingandtermswithinthisProposalarespecifictotheproductsandvolumescontainedwithinthis Proposal. One-TimeFees BillingSolutionOne-Time FeeFrequency AddressLookupChanges$2,500.00 SUBTOTAL:$2,500.00 Order #: Q-311256 Prepared: 13Dec2023 Page2of5 OrderForm Carmel, IN PRODUCTDESCRIPTIONS TpmvujpoEftdsjqujpo AddressLookupChangesMadechangestotheAddressLookupCSV Order #: Q-311256 Prepared: 13Dec2023 Page3of5 OrderForm Carmel, IN TERMS & CONDITIONS Thisquote, and allproducts andservices delivered hereunder aregoverned bytheterms located at https://granicus.com/legal/licensing , including anyproduct-specific terms included therein (the “License Agreement”). Ifyourorganization andGranicus hasentered into aseparate agreement orisutilizing acontract vehicleforthistransaction, theterms oftheLicense Agreement areincorporated intosuchseparate agreement orcontract vehiclebyreference, with anydirectly conflicting terms andconditions beingresolved infavor ofthe separate agreement orcontract vehicle totheextent applicable. Ifsubmitting aPurchase Order, please include thefollowing language: Thepricing, termsandconditions ofquote Q-311256 dated13Dec 2023 areincorporated intothisPurchase Orderbyreference andshalltake precedence overanytermsandconditions included inthisPurchase Order. Thisquote isexclusive ofapplicable state, local, andfederal taxes, which, ifany, willbeincluded intheinvoice. It istheresponsibility ofCarmel, INtoprovideapplicable exemption certificate(s). Anylapse inpayment mayresultinsuspension ofservice andwillrequire thepayment ofasetup feetoreinstate thesubscription. Order #: Q-311256 Prepared: 13Dec2023 Page4of5 Page 1of1INDIANARETAILTAXEXEMPT PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 0020CityofCarmelFEDERALEXCISETAXEXEMPT 110672 35-6000972 THIS NUMBER MUST APPEAR ONINVOICES, A/PONECIVICSQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION ADDRESS LOOKUP CHANGES FOR WEBSITE12/14/2023373759 GRANICUS COMMUNITY RELATIONS VENDORSHIPDEPTCH- BOX 19634 1CIVIC SQ TO Carmel, IN 46032- PALATINE, IL 60055--9634 PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 83430 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department:Fund: 1203101General Fund Account: 43-593.00 Each1ADDRESS LOOKUP CHANGES FOR WEBSITE$2,500.00$2,500.00 SubTotal 2,500.00 Send Invoice To: COMMUNITY RELATIONS 1Civic Square Carmel, IN 46032- PLEASE INVOICE INDUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT 2,500.00PAYMENT A/PVOUCHER CANNOT BEAPPROVED FORPAYMENT UNLESS THE P.O. NUMBER ISMADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORNSHIPPREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE ISAN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BEACCEPTED.THIS APPROPRIATION SUFFICIENT TOPAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED INCOMPLIANCE WITH CHAPTER 99, ACTS 1945 ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. Nancy Heck TITLEDirector CONTROL NO. 110672 CONTROLLER RESOLUTION NO. BPW 01-24-24-03 RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter into contracts; and WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe City; and WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has caused tobesigned theAgreement attached hereto (the “Contract”); and WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as follows: 1. Theforegoing Recitals areincorporated herein bythisreference. 2. Thereceipt oftheContract ishereby acknowledged. 3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic forreview. SORESOLVED this dayof , 2024. CITY OFCARMEL, INDIANA Byand through itsBoardofPublic WorksandSafety BY: SueFinkam, Presiding Officer Date: Laura Campbell, Member Date: AlanPotasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: CzBmmjtpoMzodi.NdHsbuibu21;21bn-Kbo27-3135 1/1/2024 BEN GOEBEL WHITMORE LAKE, MI 48189 - 110709 7505 WHITMORE LAKE RD City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION ICE CARVING SERVICES FOR FESTIVAL OF ICE EVENT COMMUNITY RELATIONS 1 CIVIC SQ Carmel, IN 46032- 375469 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 83672 1203Department:101Fund:General Fund 43-590.03Account: ICE CARVING SERVICES FOR FESTIVAL OFICEEVENT1 $1,600.00 $1,600.00Each 1,600.00SubTotal 1,600.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/PVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 110709 ORDERED BY TITLE CONTROLLER COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- Nancy Heck Director RESOLUTION NO. BPW 01-24-24-05 RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter into contracts; and WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe City; and WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has caused tobesigned theAgreement attached hereto (the “Contract”); and WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as follows: 1. Theforegoing Recitals areincorporated herein bythisreference. 2. Thereceipt oftheContract ishereby acknowledged. 3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic forreview. SORESOLVED this dayof , 2024. CITY OFCARMEL, INDIANA Byand through itsBoardofPublic WorksandSafety BY: SueFinkam, Presiding Officer Date: Laura Campbell, Member Date: AlanPotasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: CzBmmjtpoMzodi.NdHsbuibu21;22bn-Kbo27-3135 1/1/2024 ELEGANT ICE CREATIONS INC BROADVIEW HEIGHTS, OH 44147 - 110711 4001 TOWPATH ROAD UNIT C City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION ICE CARVING SERVICES FOR FESTIVAL OF ICE EVENT COMMUNITY RELATIONS 1 CIVIC SQ Carmel, IN 46032- 376255 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 83696 1203Department:101Fund:General Fund 43-590.03Account: ICE CARVING SERVICES FOR FESTIVAL OFICEEVENT1 $1,600.00 $1,600.00Each 1,600.00SubTotal 1,600.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/PVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 110711 ORDERED BY TITLE CONTROLLER COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- Nancy Heck Director RESOLUTION NO. BPW 01-24-24-06 RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter into contracts; and WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe City; and WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has caused tobesigned theAgreement attached hereto (the “Contract”); and WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as follows: 1. Theforegoing Recitals areincorporated herein bythisreference. 2. Thereceipt oftheContract ishereby acknowledged. 3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic forreview. SORESOLVED this dayof , 2024. CITY OFCARMEL, INDIANA Byand through itsBoardofPublic WorksandSafety BY: SueFinkam, Presiding Officer Date: Laura Campbell, Member Date: AlanPotasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: CzBmmjtpoMzodi.NdHsbuibu21;21bn-Kbo27-3135 1/1/2024 KYLE PRICE WINCHESTER, KY 40391 - 110735 529 S MAPLE ST City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION ICE CARVING SERVICES FOR FESTIVAL OF ICE EVENT COMMUNITY RELATIONS 1 CIVIC SQ Carmel, IN 46032- 375470 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 83698 1203Department:101Fund:General Fund 43-590.03Account: ICE CARVING SERVICES FOR FESTIVAL OFICEEVENT1 $500.00 $500.00Each 500.00SubTotal 500.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/PVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 110735 ORDERED BY TITLE CONTROLLER COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- Nancy Heck Director RESOLUTION NO. BPW 01-24-24-07 RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter into contracts; and WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe City; and WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has caused tobesigned theAgreement attached hereto (the “Contract”); and WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as follows: 1. Theforegoing Recitals areincorporated herein bythisreference. 2. Thereceipt oftheContract ishereby acknowledged. 3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic forreview. SORESOLVED this dayof , 2024. CITY OFCARMEL, INDIANA Byand through itsBoardofPublic WorksandSafety BY: SueFinkam, Presiding Officer Date: Laura Campbell, Member Date: AlanPotasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: CzBmmjtpoMzodi.NdHsbuibu21;21bn-Kbo27-3135 1/1/2024 MATTHEW W. STODDART NICHOLASVILLE, KY 40356 - 110713 101 MANITOO PL City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION ICE CARVING SERVICES FOR FESTIVAL OF ICE EVENT COMMUNITY RELATIONS 1 CIVIC SQ Carmel, IN 46032- 372229 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 83699 1203Department:101Fund:General Fund 43-590.03Account: ICE CARVING SERVICES FOR FESTIVAL OFICEEVENT1 $1,600.00 $1,600.00Each 1,600.00SubTotal 1,600.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/PVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 110713 ORDERED BY TITLE CONTROLLER COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- Nancy Heck Director RESOLUTION NO. BPW 01-24-24-08 RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter into contracts; and WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe City; and WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has caused tobesigned theAgreement attached hereto (the “Contract”); and WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as follows: 1. Theforegoing Recitals areincorporated herein bythisreference. 2. Thereceipt oftheContract ishereby acknowledged. 3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic forreview. SORESOLVED this dayof , 2024. CITY OFCARMEL, INDIANA Byand through itsBoardofPublic WorksandSafety BY: SueFinkam, Presiding Officer Date: Laura Campbell, Member Date: AlanPotasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: CzBmmjtpoMzodi.NdHsbuibu21;22bn-Kbo27-3135 1/1/2024 SUB-ZERO ICE SCULPTURES HUNTINGTON, IN 46750 - 110715 4607 WEST 800 NORTH City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION ICE CARVING SERVICES FOR FESTIVAL OF ICE EVENT COMMUNITY RELATIONS 1 CIVIC SQ Carmel, IN 46032- 376906 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 83701 1203Department:101Fund:General Fund 43-590.03Account: ICE CARVING SERVICES FOR FESTIVAL OFICEEVENT1 $1,600.00 $1,600.00Each 1,600.00SubTotal 1,600.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/PVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 110715 ORDERED BY TITLE CONTROLLER COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- Nancy Heck Director RESOLUTION NO. BPW 01-24-24-09 RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter into contracts; and WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe City; and WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has caused tobesigned theAgreement attached hereto (the “Contract”); and WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as follows: 1. Theforegoing Recitals areincorporated herein bythisreference. 2. Thereceipt oftheContract ishereby acknowledged. 3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic forreview. SORESOLVED this dayof , 2024. CITY OFCARMEL, INDIANA Byand through itsBoardofPublic WorksandSafety BY: SueFinkam, Presiding Officer Date: Laura Campbell, Member Date: AlanPotasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: CzBmmjtpoMzodi.NdHsbuibu21;22bn-Kbo27-3135 1/2/2024 THE ICE FARM INC JORDAN, NY 13080 - 110721 124 CLINTON RD City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION ICE CARVING SERVICES FOR FESTIVAL OF ICE EVENT COMMUNITY RELATIONS 1 CIVIC SQ Carmel, IN 46032- 377612 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 83723 1203Department:101Fund:General Fund 43-590.03Account: ICE CARVING SERVICES FOR FESTIVAL OFICEEVENT1 $1,600.00 $1,600.00Each 1,600.00SubTotal 1,600.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/PVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 110721 ORDERED BY TITLE CONTROLLER COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- Nancy Heck Director Rollfast, Inc. Marketing and Co1mnunity Relations Department -2024 Appropriation #s 1203 845 43-590.38, 1203 101 43-593.00 Funds; P.O. #s 110763, 110764 Contract Not To Exceed $38,300.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR GOODS AND SERVICES APPROVED ByAllison Lynch-McGrath at 12:U pm, Jan 12, 2024 THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by and between the City of Carmel and Rollfast, Inc., (the "Vendor"), as City Contract dated February 1, 2017 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affectedby this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: Sue Finkam, Presiding Officer Date: ---------- Date: ---------- Date: ---------- ATTEST: Jacob Quinn, Clerk Date: ---------- S:\Coutrncts\Dep,utments\CommunityRelations\2024\Rollfast. Inc. ASA.docx: 1/12/20249:03AMJ Rollfast, Inc. By: Authorized Signa ure Matt Tanner Printed Name Founder, CEO Title FID/TIN: 45-4433285 Date: 1/12/2024 ------------- Laura Campbell, Member Alan Potasnik, Member i RF R LLF"RST * Proposal for the City of Carmel 2 02 4 Bicycle Events Services Deliverables Rollfast proposes the following deliverables: Set up BikeReg.com with events for entire year Manage registrations and communication with riders for events EXHIBIT A Oversee bicycle events, providing guidance and advice based on experience Create routes and cue sheets with Ride with GPS as needed Marking routes as needed (with signs or environmentally friendly chalk paint) Promote events on the Rollfast Cycling website and social media Planning and organization of: o Route plans Rider logistics/ Staging Support vehicles Rest area locations Permits Police and traffic plan o Rental equipment o Volunteer needs o Safety waivers o Registration Storage and transportation of Bike Carmel equipment to all events Rides and Fees Family Fun Rides - 2 Mile Route at Carmel Elementary School May11, 2024 June 8, 2024 July 13, 2024 August 10, 2024 Slow Roll Dinner Cruise -Approximately 10 Mile Route Starting at Midtown Plaza June 11, 2024 June 25, 2024 July 9, 2024 July 23, 2024 August 13, 2024 August 27, 2024 Roundabout Ride September 14, 2024, Midtown 25-mile route SO-mile route Learn2Ride Program* The Learn2Ride program will be run May through August. Dates pending approval. Fees to participants will be $100 per workshop Vendor will be paid $100 per participant Payment Schedule(* does not include Learn2Ride Program) January 26, 2024 April 1, 2024 May 3, 2024 June 4, 2024 July 2, 2024 August 6, 2024 Total 2 6,300 6,300 6,300 6,300 6,300 6,800 38,300 City of Carmel INDIANA RETAIL TAX EXEMPT Page 1 of 1 CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 110763 I ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, NP CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANYCORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTIONIPROFESSIONALSERVICESFORBIKE CARMEL EVENTSI1/5/2024 371349 I ROLLFAST Community Relations VENDOR 10630 WESTFIELD BLVD SHIP 1 Civic Square TO Carmel, IN 46032- I INDIANAPOLIS, IN 46280 - PURCHASE ID BLANKET I CONTRACT PAYMENT TERMS FREIGHT 83942 IQUANTITYUNITOFMEASURE DESCRIPTION UNIT PRICE I EXTENSION Department: 1203 Account: 43-590.38 1 Each Fund: 854 Community Relations Gift PROFESSIONAL SERVICES FOR BIKE CARMEL EVENTS $10,600.00 Sub Total 10,600.00 Send Invoice To: Community Relations 1 Civic Square Carmel, IN 46032- DEPARTMENT _[- SHIPPING INSTRUCTIONS 'SHIP PREPAID. ' C.O.D. SHIPMENT CANNOT BE ACCEPTED. PLEASE INVOICE IN DUPLICATEACCOUNTlPROJECTl PROJECT ACCOUNT PAYMENT I 10,600.00 AMOUNT 10,600.00 ' NP VOUCHER CANNOT BEAPPROVED FOR PAYMENT UNLESS THE P.O. NUMBER ISMADE APARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORNAFFIDAVITATTACHED. I HEREBY CERTIFYTHAT THERE ISAN UNOBLIGATED BALANCE INTHISAPPROPRIATIONSUFFICIENTTOPAYFORTHEABOVEORDER. ' PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL ' THISORDER ISSUED INCOMPLIANCE WITH CHAPTER 99, ACTS 194 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY CONTROL NO. 110763 TITLE CONTROLLER Melanie Brewer Senior Project Manager James Crider Director of Administration City of Carmel INDIANA RETAIL TAX EXEMPT Page 1 of 1 CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 110764 I ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, NP CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANYCORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTIONIPROFESSIONALSERVICESFORBIKE CARMEL EVENTSI1/5/2024 371349 I ROLLFAST COMMUNITY RELATIONS VENDOR 10630 WESTFIELD BLVD SHIP 1 CIVIC SQ TO Carmel, IN 46032- I INDIANAPOLIS, IN 46280 - PURCHASE ID BLANKET I CONTRACT PAYMENT TERMS FREIGHT 83943 IQUANTITYUNITOFMEASURE DESCRIPTION UNIT PRICE I EXTENSION Department: 1203 Account: 43-593.00 1 Each Fund: 101 General Fund PROFESSIONAL SERVICES FOR BIKE CARMEL EVENTS $27,700.00 Sub Total 27,700.00 Send Invoice To: COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- DEPARTMENT _[- SHIPPING INSTRUCTIONS 'SHIP PREPAID. ' C.O.D. SHIPMENT CANNOT BE ACCEPTED. PLEASE INVOICE IN DUPLICATEACCOUNTlPROJECTl PROJECT ACCOUNT PAYMENT I 27,700.00 AMOUNT 27,700.00 ' NP VOUCHER CANNOT BEAPPROVED FOR PAYMENT UNLESS THE P.O. NUMBER ISMADE APARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORNAFFIDAVITATTACHED. I HEREBY CERTIFYTHAT THERE ISAN UNOBLIGATED BALANCE INTHISAPPROPRIATIONSUFFICIENTTOPAYFORTHEABOVEORDER. ' PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL ' THISORDER ISSUED INCOMPLIANCE WITH CHAPTER 99, ACTS 194 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY CONTROL NO. 110764 TITLE CONTROLLER Melanie Brewer Senior Project Manager James Crider Director of Administration CzBmmjtpoMzodi.NdHsbuibu:;45bn-Kbo29-3135 ExhibitA Page 1of2 REAL ESTATE SERVICES FEE SCHEDULE RightofWayManagementServices RightofWayManagementServicesInclude: allprocesses, procedures, observations, dataentryinto LRS, andmanagementof allservicesneededtocleartherightofway, includingall ofthe necessary activities to certify the right of way that has to be acquired to clear the project(s) for construction. This shall be completed in accordance with federal and state law (including but not limitedtoFederalHighwayAdministrationrulesandregulations), thecurrentversionoftheINDOTRealEstateDivisionManual, andascontractedwithorotherwisedirectedbyINDOT.Thecurrent versionoftheINDOTRealEstateManual islocatedathttp://www.in.gov/indot/2493.htm. AllserviceslistedbelowshallberequiredwithintheRightofWayServicesManagementscopeof work. Report Type Fee RightofWayManagementservicesfee 1,310perparcel PublishingandPaymentfor Legal Notice onparcels 520perproject Valuation Services EarlyAssessmentReal EstateCostEstimateIncludes: allprocesses, proceduresand observationstocompleteaRealEstateCostEstimate assignment (includingbut notlimitedto completionof theINDOTRealEstate CostEstimateSpreadsheet) inaccordancewithfederalandstatelaw (includingbut notlimitedtoFederalHighway Administration rulesandregulations), thecurrentversionof theINDOTRealEstateDivisionManual, andascontractedwithorotherwisedirectedbyINDOT. CompDocketsInclude: providing comparablesales data (including butnotlimitedtomarketdata research andrawsalesdata) orasotherwise requested byINDOTwithin thescopeof workfor Non- ReportServicesagreed uponatthetime ofassignment. Waiver ValuationsInclude: allprocesses, proceduresand observationsto complete awaiver valuation reportinaccordancewith federalandstate law (includingbutnotlimited toFederalHighway Administration rulesandregulations), thecurrentversion oftheINDOTReal EstateDivisionManual, andas contractedwithor otherwisedirectedbyINDOT. AppraisalReportsInclude: allprocesses, proceduresandobservationstocompletean appraisalreportofthetypebelow assignedbyINDOTinaccordance withfederalandstatelaw (including but notlimitedto FederalHighwayAdministration rulesandregulations), thecurrentversionof theINDOTRealEstateDivision Manual, andas contractedwith orotherwisedirectedbyINDOT.Appraisal feesaredefinedand paidbasedonINDOTparcelandnotcountytaxidentification parcel. Non-Report Services PerParcel Fee Early Assessment: Projects 50parcels $145 Early Assessment: Projects > 50parcels negotiatedbaseduponcomplexity CompDocket: Agricultural / ResidentialProperties: $270 CompDocket: Commercial / SpecializedProperties: $550 Report Type 725WaiverValuation: AnyPropertyType (ImprovedorUnimproved) 2,055ValueFinding: AnyPropertyType (ImprovedorUnimproved) 3,015ShortForm: AnyPropertyType (ImprovedorUnimproved) 3,375ShortForm: Residential / Ag (withaffected improvementsoratotaltake) 4,710ShortForm: Commercial / Industrial / Multi-Family / Special / Billboard (withaffectedimprovementsor atotaltake) 3,625LongForm: AnyPropertyType (Unimproved) 4,815LongForm: Residential / Ag (Improved) 12,050LongForm: Commercial / Industrial / Multi-Family / Special (Improved) 695ExcessLandAppraisal ThespecificReportTypeaboveisdeterminedbyINDOTReviewAppraisersortheirsupervisorsaftertheAppraisalProblemAnalysishasbeencompleted. ReviewValuationServices AppraisalProblemAnalysisIncludes: allprocesses, proceduresandobservationstocompleteanAppraisalProblemAnalysisinaccordance withfederalandstatelaw (includingbutnotlimitedto FederalHighway Administrationrulesandregulations), thecurrentversionof theINDOTRealEstateDivision Manual, andas contractedwith orotherwisedirectedbyINDOT. ReviewofWaiverValuationand/orAppraisalReportsInclude: allprocesses, proceduresandobservationstocompleteareviewofanappraisalreportorwaivervaluation reportinaccordancewith federaland statelaw (includingbutnotlimited toFederalHighway Administrationrulesand regulations) thecurrent versionoftheINDOTRealEstateDivision Manual, andascontractedwith or otherwisedirectedbyINDOT. Appraisalfeesaredefinedandpaid basedonINDOTparceland notcountytaxidentification parcel. PerParcelFeeReportType 270AppraisalProblemAnalysis (APA) 435WaiverValuation: AnyPropertyType (ImprovedorUnimproved) 1,035ValueFinding: AnyPropertyType (ImprovedorUnimproved) 1,445ShortForm: AnyPropertyType (Improvedor Unimproved) 1,630ShortForm: Residential / Ag (withaffectedimprovementsor atotal take) 2,300ShortForm: Commercial / Industrial / Multi-Family / Special / Billboard (withaffectedimprovementsor atotaltake) 1,725LongForm: AnyPropertyType (Unimproved) 2,280LongForm: Residential / Ag (Improved) LongForm: Commercial / Industrial / Multi-Family / Special (Improved) 5,550 BuyingServices BuyingServicesInclude: allprocesses, proceduresandobservationstocompletethetotal orpartial acquisition ofrealestate, theobtainingof temporaryoraccess rights, orbuyingreviewin accordancewithfederalandstatelaw (including butnotlimitedtoFederalHighway Administration rulesandregulations), thecurrentversionoftheINDOT RealEstateDivision Manual,andas contractedwithor otherwisedirectedby INDOT. Report Type PerParcel Fee 2,160Total/Partial Acquisition Temporary/Access Rights 1,800 MAP21Offer - Total/PartialAcquisition 2,705 MAP21Offer - Temporary/AccessRights 2,345 BuyingReview 360 RelocationServices RelocationServicesInclude: allprocesses, proceduresandobservationstocompletetheactivitiesforrelocationof residentialor businessownersor tenants, orrelocationofpersonalproperty, or reviewof anysuchrelocation activitiesinaccordancewithfederaland statelaw (including butnotlimited toFederalHighway Administration rulesand regulations), thecurrentversionof theINDOT RealEstateDivisionManual, andascontractedwith orotherwise directedbyINDOT. ReportTypePayment Schedule PerRelocation Fee Payments: 1/3Relo/Appraisal meetingiscomplete, 1/390DayNotice isissued, 1/3parcelis closed $4,330ResidentialOwner / Tenant Payments: 1/3Relo/Appraisal meetingis complete, 1/390DayNotice isissued, 1/3parcelisclosedBusinessOwner / Tenant 4,330 PersonalProperty Only Payments: 1/3Relo/Appraisalmeetingis complete, 1/390DayNoticeisissued, 1/3parcelis closed 1,815 ResidentialandBusiness 100% oncetheparceliscompliantandclosed. 1,205Review PersonalPropertyMove 460100% oncetheparceliscompliantandclosed. OnlyReview PropertyManagementServices PropertyManagementServicesInclude: allprocesses, procedures, observations, dataentryintoLRS, andmanagementofallservicesneededtocompletetheparcel’sreadinessfordemolition. Thisshallbecompletedinaccordancewith federalandstatelaw (including butnotlimitedtoFederalHighwayAdministrationrules andregulations), thecurrentversionoftheINDOT RealEstate DivisionManual, andascontractedwithor otherwisedirectedbyINDOT. Thecurrentversion oftheINDOTRealEstateManualislocated athttp://www.in.gov/indot/2493.htm. Allserviceslisted below shallberequired withinPropertyManagementServices scopeofwork. Non-Report Services PerParcel Fee 1,035PropertyManagementperparcelservicesfee 105PlacingRatBaitonstructure PlacingAppropriate Signson structure $210 BoardingUpOpeningson structure AmountonWritten EstimateApprovedbyINDOT DebrisRemoval AmountonWrittenEstimateApprovedbyINDOT Report Type AsbestosSamplingand Analysis AmountonWritten Estimate Approved byINDOT Utility Disconnection Coordination & Verification AmountonWritten EstimateApproved byINDOT Page 2of2 Theabove FeeSchedule will beeffective for allnew on-call realestate contract assignments (based onthe date thatPurchase Orders are issued) made onorafter January 1, 2023. TheFeeSchedule for (a) project-specific contracts that include any land acquisition services, and (b) contractsenteredintounder “SmallPurchase Procedures” pursuant toSection3.3.1ofINDOT’sProfessional Services Contract AdministrationManual willbeinaccordance withthepaymenttermsinthecontractsandbetheFeeSchedule inplaceonthe datethecontractwasapproved bytheAttorney General ofIndiana. Anydeviation inestablished feesfromtheabove rulesinthis paragraph will require (and shall notbe allowed without) written pre-approval from the Director orone of his orher Managers inINDOT’s Real Estate Department. REVISED: 1/1/2023 CzBmmjtpoMzodi.NdHsbuibu22;53bn-Kbo28-3135 The Taylor Realty Group, P.C. Engineering Department -2024 Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O. #110779 Contract Not To Exceed $2,055.00 l }6111 Street Path; 22-ENG-02 -Second Appraisal-Parcel 19 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES APPROVED THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and The Taylor Realty Group, PC (the "Professional"), as City Contract dated April 6, 2023 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the partieshereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: Sue Finkam, Presiding Officer Date: ---------- Date: ---------- Date: ---------- ATTEST: Jacob Quinn, Clerk Date: ---------- S:\Coutracts\Dqlartm b\ENG'2024\Tb,: TaykirReaJtyGroUp. PC-116thStPath· Pl9.docd/1l/202410:57 AM] The Taylor Realty Group, P.C. Printed Name Title Date: __ / .. _/_I_--l._'(---- Laura Campbell, Member Alan Potasnik, Member UIIIWUr mllTIIIIIIITUl REAL ESTATE SERVICES FEE SCHEDULE Page 1 of2 Right ofWav Management Services Right ofWay Management Services Include: all processes, procedures, observations, data entry into LRS, and management of allservices needed to clear the right ofway, including allofthe necessary activities to certify the right of way that has to be acquired toclear the project(s) for construction. This shall be completed in accordance with federal and state law (including but not limited to Federal Highway Administration rules and regulations), the current version oftheINDOT Real Estate Division Manual, and ascontracted with orotheiwise directed by INDOT. The current version ofthe INDOT Real Estate Manual islocated at http://www.in.gov/indot/249 3.htm. All services listed below shall be required within the Right ofWay Services Management scope ofwork. Report Type Fee Right ofWayManagement services fee $1,310 perparcel Publishing and Payment faLegal Notice oo parcels $520 per project Valuation Services arlyAssessment Real EstateCost EstimateIncludes: allprocesses, proceduresandobservationstocompleteaReal EstateCost Estimateassignment (includingbut notlimitedto completionof he INDOT Real Estate Cost Estimate Spreadsheet) in accordance with federal and state law (including but not limited to Federal Highway Administration rules and regulatioos), the current version of he INDOT Real Estate Division Manual, and as contracted with or otherwise directed byINDOT. omp Dockets Include: providing comparable sales data (including but not limited to market data research and raw sales data) or as otherwise requested by INDOT within the scope ofwak for Noo- Report Services agreed upon atthe time ofassignment. WaiverValuationsInclude: allprocesses, proceduresandobservations tocompleteawaivervaluationreportinaccordancewith federalandstatelaw (includingbut not limitedto Federal Highway dministration rules and regulatioos), the current version ofthe INDOT Real Estate Division Manual, and as contracted with or otherwise directed by INDOT. Appraisal Reports Include: allprocesses, procedures and observations to complete an appraisal report ofthe type below assigned by INDOT in accordance with federal and state law (including but r,otlimitedto Federal HighwayAdministrationrules andregulatioos), thecurrentversionoftheINDOTRealEstateDivisionManual, andascontractedwithorotherwisedirectedbyINDOT. Appraisal ees are defined and oaid based on INDOT oarcel and not countv tax identification oarcel. Non-Report Services Per Parcel Fee Ear1y Assessment: Projects s50 parcels $145 Early Assessment: Projects > 50 parcels negotiatedbasedupon complexity Canp Docket Agricultural/ Residential Properties: $270 ICanp Docket Canmercial / Specialized Properties: $550 ReportType Waiver Valuation: Any Property Type (Improved orUnimproved) $725 Value Finding: Any Property Type (Improved or Unimproved) $2,055 Shat Form: Any Property Type (Improved or Unimproved) $3,015 Shat Form: Residential/ Ag (Wth affected improvements or atotal take) $3,375 Shat Form: Canmercial / Industrial /Multi-Family/ Special/ Billboard (Wth affected improvements or a total take) $4,710 Long Form: Any Property Type (Unimproved) $3,625 Long Form: Residential/ Ag (Improved) $4,815 Long Form: Canmercial / Industrial /Multi-Family/ Special (Improved) $12,050 Excess Land Appraisal $695 The specific Report Type above is determined by INDOT Review Appraisers ortheir supervisors afterthe Appraisal Problem Analysis has been canpleted. Review Valuation Services Appraisal Problem Analysis Includes: all processes, procedures and observations tocomplete an Appraisal Problem Analysis in accordance with federal and state law (including but not limited to Federal Highway Administration rules and regulations), the current version of the INDOT Real Estate Division Manual, and ascontracted with or otherwise directed by INDOT. ReviewofWaiver Valuation and/or Appraisal Reports Include: allprocesses, procedures and observations tocomplete a review ofan appraisal report orwaiver valuation report in accordance with federal and state law (including but not limited to Federal Highway Administration rules and regulations) the current version of the INDOT Real Estate Division Manual, and as contracted with or otherwise directed by INDOT. Appraisal fees are defined and paid based on INDOT parcel and not ca.mty tax identification parcel. ReportType Per Parcel Fee Appraisal Problem Analysis (APA) $270 Waiver Valuation: Any Property Type (Improved or Unimproved) $435 Value Finding: Any Property Type (Improved or Unimproved) $1,035 Shat Form: Any Property Type (Improved or Unimproved) $1,445 Shat Form: Residential/ Ag (Wth affected improvements or atotal take) $1,630 Shat Form: Canmercial / Industrial /Multi-Family/ Special/ Billboard (Wth affected improvements or a total take) $2,300 Long Form: Any Property Type (Unimproved) $1,725 Long Form: Residential/ Ag (Improved) $2,280 Long Form: Canmercial / Industrial /Multi-Family/ Special (Improved) $5,550 Buying Services Buying Services Include: all processes, procedures and observatioos to complete the total orpartial acquisition ofreal estate, the obtaining oftemporary or access rights, or buying review in accordance with federal and state law (including but not limited to Federal Highway Administration rules and regulations), the current version ofthe INDOT Real Estate Division Manual, and as contracted with or otheiwise directed by INDOT. ReportType Per Parcel Fee Total/Partial Acquisition $2,160 Temporary/Access Rights $1,800 MAP 21 Offer -Total/Partial Acquisition $2,705 MAP 21 Offer -Temporary/Access Rights $2,345 Buying Review $360 Relocation Services Relocation Services Include: all processes, procedures and observations to complete the activities for relocation of residential or business owners or tenants, or relocation ofpersonal property, or review of any such relocation activities in accordance with federal and state law (including but not limited to Federal Highway Administration rules and regulatioos), the current version of the INDOT Real Estate Division Manual, and as contracted with or otherwise directed by INDOT. ReportType Payment Schedule Per Relocation Fee Residential Owner I Tenant Payments: 1/3 Relo'Appraisal meeting iscomplete, 1/3 90 Day Notice isissued, 1/3parcel is closed $4,330 Business Owner/ Tenant Payments: 1/3 Reio/Appraisal meeting is complete, 1/3 90 Day Notice is issued, 1/3 parcel isclosed $4,330 Personal Prq:iertyOnly Payments: 1/3 Reio/Appraisal meeting iscomplete, 1/3 90 Day Notice is issued, 1/3parcel is closed $1,815 Residential and Business Review 100% once the parcel is compliant and closed. $1,205 Personal Property Move 100% once the parcel is compliant and closed. $460OnlyReview Property Management Services Property Management Services Include: allprocesses, procedures, observations, data entry into LRS, and management ofallservices needed tocomplete the parcel'sreadiness for demolition. This shall becompleted in accordance with federal and state law (including but not limited to Federal Highway Administration rules and regulatioos), the current version ofthe INDOT Real Estate Division Manual, and as contracted with orotherwise directed by INDOT. The current versioo ofthe INDOT Real Estate Manual islocated athttp:/IWW'N.in.gov/indot/249 3.htm. All services listed belcm shall be required within Property Management Services scope of work. Non-Report Services Per Parcel Fee Property Management per parcel services fee $1,035 Placing Rat Bait on structure $105 Placing Appropriate Signs on structure $210 Boarding Up Openings on structure Amount onWritten Estimate Approved byINDOT Debris Removal Amount onWritten Estimate Approved by INDOT Report Type Asbestos Sampling and Analysis Amount onWritten Estimate Approved by INDOT Utility Discoonectioo Coadinatioo & Verificatioo Amount onWritten Estimate Approved by INDOT UIIIWUr mllTIIIIIIITUl Page2of2 The above Fee Schedule will be effective for all new on-call real estate contract assignments (based on the date that Purchase Orders are issued) made on or after January 1, 2023. The Fee Schedule for (a) project-specific contracts that include any land acquisition services, and (b) contracts entered into under "Small Purchase Procedures" pursuant to Section 3.3.1 of INDOT's Professional Services Contract Administration Manual will be in accordance with the payment terms in the contracts and be the Fee Schedule in place on the date the contract was approved by the Attorney General of Indiana. Any deviation in established fees from the above rules in this paragraph will require (and shall not be allowed without) written pre-approval from the Director or one of his or her Managers in INDOT's Real Estate Department. r..Ji Nextlevel INDIANA REVISED: 1/1/2023 INDIANA RETAIL TAX EXEMPT Page 1 of 1CityofCarmelCERTIFICATENO. 003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 110779 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES. NP CARMEL, INDIANA 46032-2584 VOUCHER. DELIVERY MEMO. PACKING SUPS. SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO DESCRIPTION 1/11/2024 377074 22-ENG-02 -ASA 3 -Appraisal Services THE TAYLOR REALTY GROUP PC City Engineering's Office VENDOR 3211 ANNALLY DR SHIP 1 Civic Square TO Carmel, IN 46032- CARMEL, IN 46032--9650 Laurie Slick PURCHASE ID BLANKET I CONTRACT PAYMENT TERMS FREIGHT 84088 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE l EXTENSION Department: 2200 Fund: 0 2022 Bond Account: 44-628.71 1 Each 22-ENG-02 -ASA 3 -2nd Appraisal Parcel 19 $2 ,oss .oo ___ $.:.._2_:__,o_s_s _.o_o Send Invoice To: Jill Newport CrossRoad Engineers, PC 115 N. 17th Avenue Beech Grove, IN 46107 Sub Total $2,055.00 jnewport@crossroadenqineers.com PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT I PROJECT I PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID c.oD SHIPMENTCANNOTBE ACCEPTED PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO ORDERED BY CONTROL NO. 110779 TITLE CONTROLLER PAYMENT $2,055.00 NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P0. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENTTO PAY FORTHE ABOVE ORDER Jeremy Kashman Director Convergint Technologies, LLC Infonnation Systems Department -2024 Appropriation # 1115 0 44-631. 00 Capital Lease Fund; P. 0. # 110722 Contract Not To Exceed $74,486.79 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR GOODS AND SERVICES APPROVED BySergeyGrechul<hinal9:18am,JII!fl08,2024 THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by and between the City of Carmel and Convergint Technologies, LLC, (the "Vendor"), as City Contract dated March 15, 2023 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affectedby this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: Sue Finkam, Presiding Officer Date: ---------- Date: Date: ATTEST: Jacob Quinn, Clerk Date: ---------- S:\Coutrncts\Dep,u1ments\IT -Infonnation Systems\2024\Converg:intTechnologies. LLCASA.docx:l/5/2024 9:30 AM] Convergint Technologies, LLC By: Authorized Signature - Michael Henderson Printed Name General Manager Title FID/TIN: 900881132 Date: 1/5/2024 Laura Campbell, Member Alan Potasnik, Member December 28, 2023 City of Carmel 10701 N College Ave Suite A Carmel, Indiana 48280 Attention: Morgan Rinehart Reference: Genetec Quote for System ID: GSC-230427-24858 (Omnia Partners Pricing) Quotation: DR15639224P On behalf of Convergint's global network of colleagues, I would like to personally thank you for providing Convergint with the opportunity to present this proposal addressing your electronic security needs. We are confident that this proven solution is both comprehensive and customized to meet your needs today, and in the future. Convergint's reputation for service excellence is backed by a foundational commitment to our core value of service, and we have been recognized as the #1 Systems Integrator by SOM Magazine. This recognition reflects the strong relationships Convergint has developed with the industry's top technology manufacturers, and our history of success with providing exceptional service to our customers. Our guiding principle has always been to be our customers' best service provider. Our dedicated and certified team of professionals strives to uphold our customer-focused, service-based mission to make a daily difference for our customers. After achieving a successful on-time and on-budget project installation, Convergint will provide you with the industry's best ongoing service, including our 24/7 customer portal iCare, designed to track service work orders, project progress, and provide you with detailed metric reporting for continuous improvement. The following security proposal is specifically designed to meet your needs. As your single point of contact, please feel free to contact me with any additional questions you may have. Thank you again for trusting Convergint as your partner. convergfnt Scope of Work-This Proposal is a Box Sale utilizing the Omnia Partners Cooperative Purchasing Agreement. Administrative costs and contract vehicle pricing are included. This proposal does not include any Convergint Technologies labor. Provide (175) 1 Enterprise camera connection, mandatory Genetec Advantage. Provide (175) Genetec Advantage for 1 Omnicast Enterprise Camera - 5 years. Provide (1) Industrial loT plugin. Allows connection to one of the following protocols: BACnet, Modbus, OPC Client, HTTP Server, MOTT Client, SNMP, TCP Server. 1 additional GSC-lloT part is required per additional protocol used at a time. Unlimited data point connections. Device Hardening (reduce cyber risk) Disable unused & non-essential device features. Disable unused network comms (e.g., services, ports). Change default passwords. Update firmware including patches. PLEASE REVIEW THIS DOCUMENT CAREFULLY. It relates to the safe and proper operation of the security devices being installed for your organization City of Carmel. Customer has been advised of Convergint's Device Hardening services. The Device Hardening services and procedures may vary depending on the specific devices involved, but typically include: disabling unused and non-essential device features and associated network communications capabilities (e.g., services, ports); changing default passwords to new passwords that meet complexity requirements; and updating firmware to latest available versions that incorporate available patches from the device manufacturer. These are one-time services -ongoing support is required. Please ask your Convergint point of contact for more details on the specific device hardening services available for your devices. These services reduce the risk of cyber vulnerabilities for the devices being installed. Convergint cannot guarantee the security of the devices it installs or of Customer's IT environment, and no networked system can be completely secure. Convergint cannot guarantee that the systems or services will be error free or operate without interruption. However, these services reduce the risk of cyber vulnerabilities for the devices being installed. Please note that these services are intended to address specified potential cyber vulnerabilities of certain devices Convergint has installed -they do not address any other aspect of Customer's IT environment or practices, which remain Customer's responsibility. convergfnt Materials Line 1 2 3 4 5 6 Qty Part Description Off Contract/Open Market 1 Industrial loT plugin. Allows connection to one of the following protocols: BACnet, Modbus, OPC 1.00 GSC-IIOT Client, HTTP Server, MOTT Client, SNMP, TCP Server. 1 additional GSC-lloT part is required per additional protocol used at a time. Unlimited data Point connections. Omnia Partners Contract R220702 175.00 GSC-Om-1 Enterprise camera connection, mandatory E-1C GenetecTM Advantage 175.00 ADV-Genetecnv Advantage for 1 Omnicasuw CAM-E-5Y Enterprise Camera 5 years Labor was Quoted IAW OMNIA PartnersR220702 Equipment Total Total Labor Other Costs Freight/Warranty Tax if applicable Total Project Price Unit Price Extended Price 4,615.38 $ 4,615.38 220.59 $ 38,603.25 156.02 $ 27,303.50 70,522.13 0.00 3,964.66 0.00 0.00 74,486.79 convergfnt Clarifications and Exclusion 1.All work proposed herein, shall be performed during normal business hours Monday through Friday 8:00 am -5:00 pm. 2.Low voltage wiring shall be installed via open air code approved methods. 3.Provision or installation of conduit, wire, boxes, fittings or other electrical installation materials unless specifically listed under Inclusions or Bill of Materials. 4.Permits or associated fees are not included. 5.Customer to provide static IP addresses and network connections at panel locations. 6.Customer to provide a secured staging & storage area for project related materials. 7. Pricing assumes that electronic Auto CAD files are available from customer for our use in creating submittal drawings. 8. Fifty percent (50%) of the proposed sell price shall be payable to Convergint for project mobilization. Mobilization shall be invoiced and due upon customer acceptance of this proposal. 9.Proposal does not include sales tax unless otherwise noted. 10.Anything in the Contract Documents notwithstanding, in no event shall either Contractor or Subcontractor be liable for special, indirect, incidental or consequential damages, including commercial loss, loss of use, or lost profits, even if either party has been advised of the possibility of such damages. 11.Convergint reserves the right to negotiate mutually acceptable contract terms and conditions with customer by making mutually agreeable changes to the formal contract included in the Bid Documents. 12.Customer acknowledges that supply-chain and shipping difficulties may result in unavoidable delays in deliveries of materials despite timely placement of orders and efforts by Convergint and its suppliers to avoid such delays. Customer agrees to provide Convergint with reasonable extensions of time to the extent of any such delays and Convergint agrees to make reasonable efforts to avoid or minimize such delays. Customer furtheracknowledges that the above-referenced supply-chain and shipping difficulties may result in unanticipated increases to Convergint's proposal pricing on products covered by this quote or any resulting agreement and that such increases may occur between the time this quote is provided, or any resulting contract is executed and the time when Convergint actually purchases the products covered by this quote or a resulting agreement. Customer agrees that it will pay any such increase in Convergint's initial pricing of obtaining the products above the proposal pricing upon which the quote or agreement was based, by change order or otherwise, and Convergint agrees that it shall make commercially reasonable efforts to minimize any such increase. REVIEW IMPORTANT PRODUCT SAFETY AND SERVICE INFORMATION PRIOR TO USING A CONVERGINT-INSTALLED SOLUTION: See the "IMPORTANT PRODUCT SAFETY AND SERVICE INFORMATION" documentation, available at convergint.com/terms. Total Project Investment: $74,486.79 Thank you for considering Convergint for your Security needs. If you have any questions or would like additional information, please don't hesitate to contact me immediately. If you would like to proceed with the scope of work as outlined in this proposal, please sign below and return to my attention. Sincerely, Convergint Dave Ruiz By signing below, I accept this proposal and agree to the Terms and Conditions contained herein Morgan Rinehart December 28, 2023 Customer Name (Printed) Date Authorized Signature Title C,onverglnt Technologies Ter,msand Condillons (Install! & T&Mi ) Througnout this Proposal, includimg ttiese Terms and Conditions, and any allachmenls, together, "Agreement") the term "C-Onvergin\" refersto the 1Co1we1ginl Technologiesarlilia1e operaUngin ttiestate/provnce 1in which the Workis beingperformed and "Convergint Related Parties" means Coovergint and Its oonlractors, subcontractors, third party product manufacturers mproviders. SECTION 1_ THE WORK This Agreeme111 takes preoede11ce over end supersedes any and all prior proposals, conespondemce, aoo oral orwritten agreementsorrepresentationsrelating to the work sel forth in !he attacl'leds«,pe ol work ("Work "), This Work oommeoces 0sn the star! date and wllllbe performedpursuantlo theschedulespeciriedirnthe attached5e0pe ,ofworikand, subject to any cllangs ord:ers or addendums, repF8Ssnls Ihle enUre agreement between Gonvergint and Customer. This Agr-ment is made ,,.;1houtregard to compliance with any special sourcing amilor manufacturing requirements, minority or disadvantaged supplier requirements, ,01 similar governmentprocurement law•s_ Should such requirernel'\1$ be aPJJlicable to this Agreement, Convergi treser:vesme rightto modifyand/orwlihdraw itsAgreement Customer ul'\derstands that Col'\velfginl is an authorized di:itributor o reseller al'\d 1101the manufar;tureror developer ("OEM") 9! software, hardware andl equipment (collec!ively, 'Third PaflyProducts ") purchased by Customer and certainsel'Vicesare deliveredto Customer by sucll OEM. No monitoring servioes, including UL listed moniioring,, are includ'ed in the Work. Anysuch servicesshalllbegoverned ,andprovided by a separate agreement Convergint agree:. in accordancewi1h the mutua'lly gree<:lproject sclled'uta : a , To submit shop drawings, p.roduct data, samplesand similar suoml\1l3:lsif required in pertomming !he Work; b. To pay forall labor, materials, equipment, fools, supervision, programming, tes,ting, :startup ancl documentaUo.nrequired to perform the Wo.rkin accoroanc:ewith the Agreement; c.Secure and pay fo r pemmilsand govemmentalfees, licenses, andinspectionsnecessary IQ< prQper execution and completion of Ille Work, unless l'ocat regulalions prm,ide o1her\.,ise; andl cl. Hire subco111ractora and order lllilalernall to perform partof tineWonk., if necessary, while remaining responsiblefortha completiono1f ttieWorlc Customer agrees in accordance with the mutually agreedp1ojeot sched le, and atno c-0sl toConvergint: a. To prQmptly approvesubmiltalsprovidedbyConvergin!; b, To provideaccess toallareas olthe site whicllare neeessarylo completatine Worl<;; c. Tosupply sui!able eleclrical selfV,ice as require<! by Comvergint; d. Toremove site obslacles a11d jobsafety hazards; e. To promptlyparticipateand approve acceptance testing, ii applicable ; f_ Upon conipletioni of CQmmissloning or agreed lo acceptance criteria , to promptly provide sign.offestablislli,ng job ,closeout; and g.Thal in the even! ofany emergency orsystems failure, reasonable safety precautions wilI be taken by Customer to protect life and property during theperio<I from winen Corwerginl is firstnotifiedofthe emergencyorfailureand unbl suoh lime !hat ConveJ;Jint notifiestheCustomerthatttiesysl€msareoperationalor !hattheem@rg@ncy hascleared_ THE WORK AND/ORTI-IIRD, PARTY f'RODUCTS ARE !DESIGNED TO HELP REDUCE, BUT NOT ELIMINATE RISKS OF LOSS RELATING TO CUSTOMER'S PREMISES OR THIRD PARTIES-Tl-IEAMOUNTS BE1ING Cl-l,,.RGE016YCONVERGINT ARE NOT SUFFICIENT TO GUARANTEE THAT LOSS OR DAMA.GEWILL DECREASE OR BE ELIMINATED_ Customer acJrnowledges. thal proper safetyand sec1.1rity req1.1ires a layeredapproadl of people, processes, safety, armtedmologies. The Work, includingThird ,PartyProducts, provided byCo ver;gint1ls notsufficienttoensure overall sarety andsecurity. Customer acknowledgesand agreeslhal ii Is responsibler-01 Itsoverall! saferyand security, includingtestingandmaintenance0sfiheThird PartyProd cts (e)(ceplto lheextent contractedtoCanve,gintlbywrllenagreement). Customer acJrnowledge'l-and agree,, thati h.ls. aduty ofes,reand ,issolelyresponsiblefori!s oompli,.1noe with applicable laws, ules, andregulaUons, Includingbut nollimited toexportand re-.e:itport reslriclions and regulatioos. privacy and data prolecii on regulations , applicabl!! OEM lns1rucllons, termsand oondillons, EULAs, and proper productusage, Risk ofl'oss, i11cluding anyThird Party Produ:clcomprising lheWork, shall passto Customer as theWork is. comple!edandtilematerials are incorporaioo into lhe Work atCustomer's sitesubject to .anyernduserlicense agreements. II orThird PartyPmducts are earlier stored on Customer's. site p rs1.1ant to agreeNent between Customer and Convergint, riskof loss with respect to such m Third Party ,Pmducl sllall p.ass to Customer upon deli¥er;y to Customer's site_ SECTION 2. PRICING Pricing andamountsproposedshaltremainvalidfor30 days unlessotherwisespecified. Prioe includesonlythe Third Party Products listed based on Converginl's inte reti\ionof plans and specificationsunless notedoll1er.vise. Additio.nalThird Party Products , unless negotiatedPtJior to mdsr Cjjffisnt o,illbebilled accodingly_ SalE!<!, (orasapplicableG$T, PST, VAT or similartax) and ,myolhertaxes assessedonCustomershallbeadded tothe ,p oeupon Invoice loCustomer. SECTIO 3_ 11r,ivo1c,f FIEl!IIITTA'NCE ANO PAYMENT Customer .agrees Lo pay Converginl filly (50%) percent of the total price as a mobilization fseattne tims ofexsc;:1Uting1his Agreemsnl- lrthe Work is perfomied overmorethan one month . Convergintwill ,in\/OiceCustomereach manthforll'leWorii( perfom1@dduringttiepreviousmonth, Customeragressto pay the s1morunt dueto Converglnt as invoiced, withinthirty (30) daysof the daleofsuch Involoe. If the WorkIs C0111lpl'el:ed inllessthanone lllil11th, Customer agreestopayConvergirtlinlulllafterthe Work has been completed wilhir1 tliirty (30) ,days of tliedate of invoice. Irnvoicessllalll not be s1.1bjec! t.o a project relenUon percentageal'\clpayment toCornver;glntshaU not be conditionedon, paymerntby an upstreaniparty. If Cu tonmsris, overdue in any paymernt, Convergirrt shall be entillsd to s11spendthe Workwithoutliablllly until paid, charge Customer an Interest rate 1 and 112% percent per manlh (orthe ma)(fflum rate permiH:edby law, ,omichevet" islless), and may avail itselfolanyotherlegallorequitabl'eremedy. CustQmersrnalIreimburse Convergi ntcostsinciwrred in collectirng amy amounls Iha! become ove ue. includingallOmeylees. court costsarndarny otoorreasonable expenditure. SECTI ON 4. W RRANTY Version 4.0 (US AND CANADA) July2023 Warranties forConverginl's services andThird Party Prod'ucts aredescribedin ttieLimiled Warranly forProducts and Servicesavailable at hlfps ·llwww con ergintcomltern,;sl. which is irneffecta.softt,eeffective d'ale of \his Agreement and isincorporatedlbyreference asif set Forth herein in full. SECT ION 5. CHANGES Withoulinvalidating !hisAgreementor anybondgh,en, hereunder, CuslorTier orCo11Vergint may requestchanges ,In dieWorkwilh achangeord'ersigood byboth pairties . IfCustomer orders 1) amychanges to lhe Wort (e.g. changein objective, deliverat)les, tasksorflours), (ii,) charngesto schledule (extensionoracceleralion), or (iii) causesany matenal interference wMhConverginfs perfOffllanceofthe Wor,k. Comverginl shall beentitled to an equitableadjuslfnenlin thetimelor performance and' in theP ae. includinga reasonable allowanceforoverhead and profit SECTION 6. FOR.CEMAJEURE Neither Customer norConvergint shall be !liable fo r any delay r !allure l1n llneperformance of ltleirrespective, obligatioris pursuant to this Agrsemsnldue lo circumstances beyond lheir reasonable 0001rol ("Foroe MaJeure"J and without the fault or negligenoe of tine palty experiencing suoh delay_ A !FaroeMajeure event sllallinclude, but not be Iimiled to: acts of God, pandemic ocepidemic, diseases, quarantines, 1uITTavoidatile casualties, C<lncealed conditio11s, acts of any civilor militaryauthorily; riot, insurrections, amdl civil ,dist nbances; wa,, invasion, act of lor,eign enemies, hoi:.tillties [regaidless of whether or not war is declared), rebellion, revolution, termris;Iactivities : strikes. llockou!s orotherlabordisputes; em'b rgoes; shol'lage, Of unavailability ,oflabor, supplies, mate rials, equipmen1 orsystems; accidenlfire. storm. water, flooding, negligence ofothers, vandalism, powerfailure, installa.tiom of 1inco1111pat:le !l(JUipmenl, imprope-roperating procedures, source ctment fiuctualions or lighUng, transportation contingencies: laws , stawtes, regulations, and otherlegalrequirements, orderaor jud'gemen\s; acts or order of arnygovernmentoragency or official thereat, ottier es,tastropllesoc-any ottiec-similar occurrences. If perfoITTlance by ailharparty is delayed due to IForoeMajeure, thetime forperformance shall be e)l;tendedfor a peiiodi of limereasonably necessaryto overcometheeffeclof thedelayand Convergint shall lbeentiUed loan equitable adjustment of the P ce. SECTION 7. INSURANCE lln lieu of any Customerin:.urancerequirement:., for Services performed in tha United States, Corivergint shall maintain llnefoll.owing insurance ooverages dming the term oftlni,s Agreement andupon ,req esl, shalt provide certificatesof insurancet0sthe Customer: Wotke(s. Compensa1ion Stawtol')' Umits Employer's Liability $1 ,000,000per ocour,rancelaggregate CommercialGenetalll.Jabilily $1 ,000,000perooourre111oe AutomobileLiability ExoessJUmbrella Liability 2.000,000 general aggregate 1 ,000,000perocourre11Ce/aggregate 3,000,000perncourrence/aggreg ate CommercialGeneral Liability policy shall ,name Ille Customer as "additional insured/' on a primary/nomoonlnbutoirybasiswitlh respecttoliability ruisingoutof111e Seivkes, asapplicable, but o lotheextent ofliabmfies fallingwnhin theindemnityobligationsQfConvergint pur;;uant lo !he temisofthisAgreem emt. Co1werglntshalnotprovidelossrunsOIi' copies of Its Insurance policies, ConveJgintshall provide lo the Customer no less than thirty (30) days' notice prior lo the ieninination orcancellaUon of any sl.lChins!lr.mce policy_ For ser,,ioes. performed in Ganada, Convergintshall maintain simil'ar irnsuranoecoverage ,dependenl upontl1e !local requirements1in Canadaand uponllneinsurance available mdet" Oonvergint's. insurancef)l'ogr.im. All required nsuranc:e coverage shall be reasoma:ble 1ir1 die oirc:umstanc:es and compliant with local regul.atio11s. SECTION 8. INDEMNIFICATION Tothefullest e:itlerrtallowed by law, Convergiml shall 1ind'emnifyand holdCustomer harmless lromand againstclaims, damages, losses, alldexpenses (ei<cludingtos:. ofuse) .ittributable \Q bocillyinjury, sickness, diseaseordeath, or to deslruotion ol langlbteproperty, but oolyLo the exlBnlcausedbyth& neg'ligent acts or omissions ,of Converginl or Convsrgint'semployees or subconltactors while onCustomer'ssite. llf C<Jnvergint is providing products or services for intrusion detection, detection of specific threats to people or property flncluding weap,;m:s, guns.hot, ,or drone de1ection), mass notification, ballistics or e)l;plosives protection, or processing1 ofbiometric;, health, firnancial, or government identi er data (collectively, •special Offerings'), then to !he fulte:sl extent allowed by law (i) Comverginfs indemnification obligations under !he Agreement do not apply whatsoever and Conver,gint and Convergi rnt R:staled, Parties nave no liability lo 01momer for any losses or damages causedby any SpecialOfferings: and I) Cus1omer shalt indemnify, defe nd, and hold harmless Convergiint and Convergin,t Related Parties., from and against all claims, demands, actions, ,liabilities, damages, and costs ,(including reasonable auomeys' fees) relati11g1toSpecial Offerings provided byConvergint , except to he extenl of' Comvsrgint"sgross negligence installing such Special Offerings. Any wavier of damages ocllmitailon of liability contained In lhe Agreement and as modifiedherein shall not apply to Cuslomer's imdemni"fi<:ation, llold lharml'ess and ,defense obligations hereim_ SECTION 9. LIMITA TIO N OF t.JABILITY EXCEPT AS PROVIDED i1EREIN. iOTHE !FULLESTEXTENT ALLOWED BYLAW; (A) IINI O EVENT SHALL EITHER CQNVERGINT, CONVERGINT RELATED PARTI ES, OR, CUSTOMER BE 1..IABL.EUNDER OR IN CONNECTION WITH THIS PROPOSAL FOR SPECIAL, INDI RECT, INGIDENTA:L, PUNITIVE, LIQUIDATED OR CONSEQUENTIAL OAMAGES,. INCLUDING COMMERCIAL LOSS, LOSS OIFUSE OR LOSTPROF'ITS,. EVEN IFTHAT PARTY HAS BEEN ADVISED OF TIHE POSSIBILITY OF SUCH DAMAGESAND (B) THIE AGGREGATE LIIABILIITY OF CONVERGINT AND CONVERGINT RELATED PARTIES ARISING OUTOIF ORRELATED TOTf-llS AGREEMENT SHALL NOT !EXCEED THEAMOUNTS PAID BYCUSTOM ERTOCONV1ERGINTUNDER THIS AGR.EEMENT. THE EXISTENCE OF MORE THAN ONE CLAIM Will NOT ENILAHGE THIS LIMIT. THE LIMITAT ION SET FORTH IN THIS SECTilON SHALL APPLY WHETHER THE CLAIM IS BASED ON CONTRACT, WARRANTY, TORT (INCLUDING NEGLIGENCE) OR OTHER L'EGl\t. THEORY_ SECTION 10. COMPLIANCE WITH LAW, SAFE7TY, & SllE CONDITIONS C<imvergint agrees lo complywilh alllawsandregulatioosap,plicabletoitspirovisionofIhaWork. Cuslomer \!1illoomplywilhan awlicablelawsand reements applicableloil5us-earidOperation Q1ftheWori<;, Conve,gintshall oomplywi1t1 e1II .s.,fetyrelate(! l,;,ws ,mdr g',ll11tionsandw h the safetyprogram of lhe Customer, provided such program Is supplied lo Convergint pilor to beginniogW01K. If during lhe course ol its Work, Convergint encounters conditions at the site that are subsurface, differ matenially from what is represented in the contract documents, or otherwise ooncea'led physical! condilions, Converg int shall be entitled to an e ternsion oi time and additional costs tor lhe perfmmanceof its wmk. IfConverginldisoov or s spe 1118pr8:$arn;eof ha.:11rdorn, materialsor unsafe working condlllonsat c stomer'ssitewheretileWon< Is to beperrfom,ed, Converglnt Is entilled ·to stop theWOikailhatsite iisuchna;,ardous maletials, ormsafeworkingconditionswere not pmvided iby or caused by conveigint. Converglnt in its sole· ·discretionshall determinewhen itis "safe" to returnloperformlheWork atCustomer'ssite. Convergintsha'III have norespornsibilityfocthe discovery, prwsncs, hanclli119, rsmol'ingocdisposal of or exposure of personsto hazardous matertalsIm any form at theCustomer'ssite. TotheflJlest tentallowedby law, Oust:o1nershall iindemnify and hold harmless Converg.int from and against claims, damages, losses and expenses, Including bulnot limited to, reasonableattorney'sfees, arising, out of ,orresullillgfrom undisclosedhazardousmaterialsor1.ms.afeworlliog conditions at Customer'ssite. SECTION 11. PERSONAL DATA & SECURITY Conv-errgint's obligations arnd liabilities regarding Processing of Personal Data and information sscurlly shall be limited solely lo Processing performoo by Gonvergini's pereonMI. Processing by OEMs or Tnird Party PiroduW, are governed by any ap!)licable OEM endluser licensingagreements or terms and oondilions. Customer represents arnd warranl:stlilatit will comply with all applicabl.e Data Protection Laws , Alllilough certain prnductsdeli1,ered by Convergint may beca:pable m processing, Biometric Information, Personal Health lnformalion, financial information ,, or government identifiers ("Sensitive lnfo rmalion"), Customer acknowl'edges that Convergint is, not Processing Sensrnve lnfmmalion (mto the extent ii is Processing Sensitive lnfonnation, ii is doing so strkUy in acoorda ce with Custome1's insll\/otions) and C stomer is solely responsible for compliance ofall such Proces.siing 1v,ilh Data PmteotionLaws . To !hefullesl extent allowed lbylaw, Customer shall indemnify, defend and hold hanmless Convergint from and against all claims. demands, actions, liabilities. damages., and costs (inclluding reasonable a1tomeys' fees) assertedby a third partyarisirngout ofor relatingtofailureto complywith applicable Data Protection Laws Including but not !limited lo lhose related lo Sensitive lnformalion_ Customer acknow l'edges ii has reviewed Convergirnl'sPr,ivacy Policy a,vailabl'e at httpsJ1w,,w,.conyerginLcomlprivacy-polieyl "Pern<inall Data", iF'rocess(lng)", "Biometric lnto rmalio n", and ",Personal Heallhlnlmmation" sinall be irnterpreted inaccordance with, and shall 1include analogous terminology as used' in, applicable laws. and regulations relatingto data privacy, inlormation security, data protection. data breaches, cross-border data nows. and/ortherightsand obligalions ofpersons orentities regard'ing personal inlormalion {"Data F'rotecUonLaws"). To theextent Corwergint provides cyberserurity services, suchservices are provid'ed "as 1is" without warranties or representations of any kind, whether express a< implied. Convergint wlllI follow Customer-specified policiesto a.ccess (including remotely access) C stomer information sys.terns; however, Converginl willl no1 be responsi bl'e forlectmical 1Pmblemsthalmayoccur resulling lrom Converginl following Customer's instructions orfor 1inforrnaiiornsecuritylosses or narrnsto the •€xlent tna1 lhey ar-e not due to the fault of Converglnt. Customer authoilzed changes to Cus1.omer lnlo matlon systems am al Customer's own ris'k and Customer acknowledges it is responsibl'e forthe overall securily ofitsinlorm alion systems. - SECTION 12. INTELLECTUAL PROPERTY Conv,ergint s.hallretain title and owners.hip ofall intellectual propertyrights relating to tne dr.awings, technical documentation, or other ledh ical information roocumentation') delivered under this Agreem€m .. The OEMssnalll rntai,n lill'eand ownership01 allll intellectual pr,openy rightsrelating to the Third Party Products and wllll grant any license and ilght to use in con11ectiorn with lhe Third Party Product through !he OEM's end user license agreement orother termsand conditions. Customer shall not use any Documentation supplied by Converginl forany purpOsesothertha tliose directlyrelated lothisAgree.men! mforlflern;.eandformainternance ofIIrleThird PartyProduot. SECTION 13. PRICE ADJUSTMENT Conv-srgint may aulomaticall lyadjust lhspries, w,th live (5) ,fays priorwrillsn no,liC8, ifbased on: (a) changes by Its vendo,s to !he cost of materials or Third Pany Piroducts to be delivered amt/or labor coslsrelated to personnelI responsi bl'efor performingthe Work, (b) macroeconomic conditions, suoh as taxes, tariffs or duties, natural disasters, labor hortages/stiikes, eto,, (c) market oonditio11s such as pric;e vdlatilily or availability llimila!ions, m (dl other events. not wiltlin Cornvsrginl' confrol !hat ,impact lhecost 01 performing lhe Work, The adjustment shall be consistentwith applicable mar,ket indexes, wlrlers availa'ble, lhird-party sources orolhsrevidence_ Cornverginl re:ssrvestherig't1Itoad'd periodicsurcharges. lncl1Jdlng without limitation, adNst ents for lhe then cwren1 ipilceof fuel, suclnsmcharges to 'be s:pecifiedand i;nvoioedbyConvergini. SECTIOt! 14, TERMINATION Ifaparty matelially breaches this Agl'eement, meotherpartyshallprovidewritten oticeof the lbreach and areasornable• lime lo cure lhe breach, bul in no, event lessthan 30 days_ If the lbreaching party fails tocurethe breach withinthe specilied Ume period, thenon-breactiing party may terminate this Agreement upan 15 d'ayswritten notice to the other party_ If Conver9i11t notifissCustomer o1i a material bread, pursuar1l lo thispa agraph, Convergint may tempora rily suspendIts work withoutlllabllltyunlll Customer cures 1hebreach . SECTION 15, GOVERNING LAW AND DISPUTES The parties agree that !hisAgreement shall begovernedbythe laws ,of ltiestate/province wlilereiheWork isl'ocatedl, and: venue fordi putes snail be localed in tnat stale/province. llntheeventofany -dispule betw €en Convergint and Customer, Cmwerginl. and Customer shall firstattempt to resolve the die,pute in ttiefield, bl.rtif llhatIs no( sU1oc-essful, then in a meeting betweenauthorized officensofeach company. Ifset11emenlattempts. arenol sucoessful. unless ttiedisputersquires injunciivsrelief, thsn, UoBdispuls shall be decided sxctusively by mbitraborn. Such arbitration slnallbe conducted In accordance withlhe Co struotlonIndustry Arbllratlon Rules of ths Alrnenicarn Arbitralio11Association (ii the Ser;ioesare perfmmed ,in lhe United Stales) or Arbitration Rules oftheADR Institute or Canada, Inc, (ifIlle Services aie performed in Carnada) currently in effect bya single arbitrator andl shall bea finalbindingresolution of lhe issues presented betweenthepartie. The prevailingparty shall be e Utled to recoverlls reasonablealtomeys' ·feesandcosts. Arnyaward bythearbilralor maybeenteredasajudgment in any courthaving, jurisdiclion,_ SECTIION 1:6. MISCELLANEOUS Theparties. lhave 1,;quiredtlial tlhisAgreeme11I be writtenin English andhavealsoagreedlhat all noticesoroltlerdocumentsrsquirsd by or contemplated in this Agreenmentbewritten in English. Les paniesoni requlsque oetteoonven on soit Igoo en a11glalset. ont egalemenl convenuquetoutiwis ouautre •documentexigeauxtem,esdes presenlesoudecoul'ant de !lune quelconque deses dispositionssera pre,pa1e en allglais, Any manges lothis Agreemenlshall bein writingsignedbyboth Customer andCorwerginl llnUleevent anypro11lslooofthisAgreementisheldtol>eI,111alid o1unenforceable, O'leremaining provisions. of lhis Agreementshall remain in full force anderfect. Customer waives all claims against Convergint arisill9lrom or related lo suspension of walk pyrs1.1a11tto 111IsAgreement Customer and Convergint are independent contractors , and nolhingin lhis Agreement creates anyagency.jointventure, partnership, oro1herlorm ofjointenterp1ise , employment, orfiducial"/ relaJionshipbetweentliem_ Notliing ,contained inthis Agreementshalll bedeenrnedlo create a relatiom,nip ,ofemployee or employer between lheparlies, and neitherparlyshall be entitled to any benefits that lhe olher party provides for its own employees, including workers cornpemsalion andunempl'oyment insurance_ Eachparty shall hav€ e,:clusivecontroll over its ownemployees, agents, and suboon1ract<ii::s, ,its label andemployeerelatlon:s, and Itspolicies relating, iowages, hours, womirngconditions, orotherconditions_ Neither parfyto ttiis. Agreement shall assign this Agreem ent l<ithoui tinepriorwrtttenconsent of the other partyhereto_ Notwi!hslandi rng lheforegoing, Convergint may assign thisAgreement Ml:houlnoticeorcorisenl (i) to any of i parents, subsidiarie,. or affiliated companies or any entity majority owned by Convergint °' (ii) in connection with a merger, acquisition, reorga11ization, sale of all of theequityinterests ofConverginl or a saleofallor subslanliallyall of the assets of Converg int loWhich this Agreementrelates. Noiioesshsll be i11writingand addres.sedtothe otherparfy, inacoord'arnoewi1hlhe names and addresses ofthe parties asshawm above. A!IInoticesshall beeffective upon receiptbythe party to whollil the noticewas se.11. In no event will Convergint be obligated to comply with any project laboragreements or other collec1lve bargainingagreeme ts. A waiverof theierlnS hereunderbym1epartyto ihe other partyshall not be effective nless in writing, and ,signedoy a personwith al.lthorityto oommit1he Customer and Convergin1 - No waiver by Customeror Convergin! shall operateas a continuouswaiver, unless the written waiver specificall;ystates thatii Is a continuo swaiver ofthe 18fl'llsstaled in lhat waiver. The Seationsregardingirwoicir,g, warranty, indemnity , and dispulesschallsmvivettiel.emlination of lhis Agreement By signing this Agreement, Customer acknowledges that It reviewed the lmpolian! Prod'uclSafety and Service Informationat httos:1/www.convergml.com/terms/_ V4 .0Jwly 2023 Page 2 of 2 Conw,rgjn/ Tec/11:lOlog,'es City of Carmel INDIANA RETAIL TAX EXEMPT Page 1 of 1 CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER 110722FEDERALEXCISETAXEXEMPT ONE CIVIC SQUARE 35-6000972 THISNUMBER MUSTAPPEAR ONINVOICES, A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANYCORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/2/2024 377026 Genetec CONVERGINT TECHNOLOGIES LLC ICS VENDOR 35257 EAGLE WAY SHIP 31 1st Ave N.W. TO Carmel, IN 46032- CHICAGO, IL 60678 -Timothy Renick (317)571-2576 PURCHASE ID BLANKET I CONTRACT PAYMENT TERMS FREIGHT 83724 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE I EXTENSION Fund: 0 Capital Lease FundDepartment: 1115 Account: 44-631.00 1 Each Genetec $74,486.79 $74,486.79 Send Invoice To: ICS Timothy Renick 31 1st Ave N.W. Carmel, IN 46032- 317)571-2576IDEPARTMENT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. quote DR15639224P -OMNIA PRICING V PLEASE INVOICE IN DUPLICATE Sub Total $74,486.79 ACCOUNT PROJECT j PROJECT ACCOUNT J AMOUNT 74,486.79PAYMENT A/PVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THEP.O. NUMBER ISMADE A PART OF THEVOUCHER AND EVERY INVOICE AND VOUCHER HASTHEPROPER SWORN AFFIDAVIT ATTACHED. I HEREBYCERTIFY THAT THERE IS ANUNOBLIGATED BALANCE IN THISAPPROPRIATION SUFFICIENT TO PAY FORTHEABOVEORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALLSHIPPING LABEL THIS ORDER ISSUED INCOMPLIANCE WITH CHAPTER 99, ACTS 1945 ANDACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROLLERCONTROLNO. 110722 Timothy Renick Director James Crider Director of Administration Insight Public Sector, Inc. Information Systems Department -2024 Appropriation #1115 0 44-632.01 Capital Lease Fund; P.O. #110745 ContractNot To Exceed $80,016.06 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR GOODS AND SERVICES APPROVED l11ys.,_,.a-,i..w,,_ .. _A110S.JID4 THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by and between the City of Carmel and Insight Public Sector, Inc. (the 'Vendor"), as City Contract dated October 7, 2020 shall amend the terms of the Agreement by adding the additional servicesto be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwisebe affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the partieshereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: Sue Finkam, Presiding Officer Date: ----------- Date: ----------- Date: ----------- ATTEST: Jacob Quinn, Clerk Date: ----------- Insight Public Sector, Inc. By: Authorized Signature Erica Falchetti Printed Name Director, Public Sector Title FIDfTIN: 36-3949000 Date: 1/4/2024 Laura Campbell, Member Alan Potasnik, Member Exhibit A SOLD-TO PARTY 10765987 CITY OF CARMEL ACCOUNTS PAYABLE 1 CIVIC SQAURE CARMEL IN 46032 SHIP-TO CITY OF CARMEL INFORMATION AND COMMUNICATIONS SYST TIMOTHY RENICK 1ST AVE NW CARMEL IN 46032 We deliver according to the following terms: Payment Terms Ship Via Terms of Delivery Currency Net 30 days Insight Assigned Carrier/Ground FOB DESTINATION USO INSIGHT PUBLIC SECTOR SLED 2701 E INSIGHT WAY CHANDLER AZ 85286-1930 Tel: 800-467-4448 Quotation Quotation Number: 0226841857 Document Date : 08-NOV-2023 PO Number : STORAGE -OPTION 3 PO release: Melanie Fogt Page Sales Rep Email Telephone Sales Rep 2 Email Telephone MELANIE.FOGT@INSIGHT.COM 19374159457 Edcarlo Padolina EDCARLO.PADOLINA@INSIGHT.COM 12133627103 of 2 Material Material Description Quantity Unit Price Extended Price 01J09B-COCL P23863-K21-COCL HPE D3610 -storage enclosure OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 4993.99 Discount: 45.114 % HPE Business Critical Midline Helium - hard drive -16 TB -SAS 12Gb/s OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 4328.99 Discount: 71.963% 12 2,741.00 1,213.70 Product Subtotal TAX Total 2,741.00 14,564.40 17,305.40 0.00 17,305.40 Lease & Financing options available from Insight Global Finance for your equipment & software acquisitions. Contact your Insight account executive for a quote. Thank you for choosing Insight. Please contact us with any questions or for additional information about Insight's complete IT solution offering. Sincerely, Melanie Fogt + 19374159457MELANIE.FOGT@INSIGHT.COM Edcarlo Padolina + 12133627103EDCARLO.PADOLINA@INSIGHT.COM Quotation Number 226841857 Document Date 08-NOV-2023 Page 2 of 2 To purchase under this contract, your agency must be registered with OMNIA Partners Public Sector. Insight Global Finance has a wide variety of flexible financing options and technology refresh solutions. Contact your Insight representative for an innovative approach to maximizing your technology and developing a strategy to manage your financial options. This purchase is subject to Insight's online Terms of Sale unless you have a separate purchase agreement signed by you and Insight, in which case, that separate agreement will govern. Insight's online Terms of Sale can be found at the "terms-and-policies" link below. SOFTWARE AND CLOUD SERVICES PURCHASES: If your purchase contains any software or cloud computing offerings Software and Cloud Offerings"), each offering will be subject to the applicable supplier's end user license and use terms Supplier Terms") made available by the supplier or which can be found at the "terms-and-policies" link below. By ordering, paying for, receiving or using Software and Cloud Offerings, you agree to be bound by and accept the Supplier Terms unless you and the applicable supplier have a separate agreement which governs. https://www.insight.com/terms-and-policies Page 1 SOLD-TO PARTY 10765987 Quotation Quotation Number : 0226818778 Document Date : 01-NOV-2023 PO Number ESX 64GB PO release: SHIP-TO Sales Rep Email Telephone Melanie Fogt MELANIE.FOGT@INSIGHT.COM 19374159457 We deliver according to the following terms: Payment Terms Ship Via Terms of Delivery Currency Material Material Description Quantity P19720-B21 HPE Proliant DL380 Gen10 Network Choice -2 rack-mountable -no CPU -0 GB -no HOD OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 2033.99 Discount: 50.132% P19720-B21 #ABA HPE Proliant DL380 Gen10 Network Choice -2 rack-mountable -no CPU -0 GB -no HDD OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 2229.99 Discount: 100.000% P24467-L21 Intel Xeon Gold 6226R / 2.9 GHz processor 2 OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 3762.99 Discount: 55.236% P24467-B21 Intel Xeon Gold 6226R / 2.9 GHz processor 2 OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 3930.99 Discount: 56.406% P00930-B21 HPE SmartMemory -DDR4 -module -64 GB -16 DIMM 288-pin -2933 MHz/ PC4-23400 - registered OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 2365.99 Discount: 74.936% Unit Price 1,014.31 0.00 1,684.46 1,713.66 593.01 Extended Price 2,028.62 0.00 3,368.92 3,427.32 9,488.16 1-=- to,§jght::-1 • Quotation Number 226818778 Document Date 01-NOV-2023 Page 2 of 3 Material Material Description Quantity Unit Price Extended Price P18420-B21 HPE -SSD -Read Intensive -240 GB -SATA 6 98.55 591.30 6Gb/s OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 421.99 Discount: 76.646% P08421-B21 HPE 537SFP+ -network adapter -PCle 3.0 x8 -2 220.42 440.84 10 Gigabit SFP+ x 2 OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 775.99 Discount: 71.595% P01366-B21 HPE 96W Smart Storage -storage device 2 37.38 74.76 battery -Li-Ion OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 216.99 Discount: 82.773% 804331-B21 HPE Smart Array P408I-A SR Gen10 -storage 2 266.18 532.36 controller (RAID) -SATA 6Gb/s / SAS 12Gb/s - PCle 3.0 x8 OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 282.99 Discount: 5.940% 629135-B22 HPE 331FLR -network adapter -PCle 2.0 x4 -2 66.58 133.16 Gigabit Ethernet x 4 OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 461.99 Discount: 85.588% 865408-B21 HPE -power supply -hot-plug / redundant -4 81.62 326.48 500 Watt -563 VA OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 153.99 Discount: 46.997% BD505A1 HPE Integrated Lights-Out Advanced -license 2 230.44 460.88 + 3 Years 24x7 Support - 1serverCoverageDates: 01-NOV-2023 -01-NOV-2026OMNIAPARTNERS (COBB COUNTY) IT PRODUCTSANDSERVICES(# 23-6692-03) List Price: 461.99Discount: 50.120% 733660-B21 HPE Small Form Factor Easy Install Rail Kit -2 32.28 64.56 rack rail kit -2U OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 115.99 Discount: 72.170% HU4A6A3 HPE 3 Years Tech Care Essential Service 0.00 0.00 OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 0.99 Material HU4A6A3#WAH Material Description Discount: 100.000% HPE Pointnext Tech Care Essential Service - extended service agreement - 3 years - on-site OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 3436.99 Discount: 34.338% Quotation Number 226818778 Document Date 01-NOV-2023 Page 3 of 3 Quantity Unit Price Extended Price 2 2,256.80 Product Subtotal Services Subtotal TAX Total 4,513.60 20,937.36 4,513.60 0.00 25,450.96 Thank you for choosing Insight. Please contact us with any questions or for additional information about Insight's complete IT solution offering. Sincerely, Melanie Fogt + 19374159457MELANIE.FOGT@INSIGHT.COM To purchase under this contract, your agency must be registered with OMNIA Partners Public Sector. Pricing for complete solution valid for 30 days. All Items Non-Returnable Insight Global Finance has a wide variety of flexible financing options and technology refresh solutions. Contact your Insight representative for an innovative approach to maximizing your technology and developing a strategy to manage your financial options. This purchase is subject to Insight's online Terms of Sale unless you have a separate purchase agreement signed by you and Insight, in which case, that separate agreement will govern. Insight's online Terms of Sale can be found at the "terms-and-policies" link below. SOFTWARE AND CLOUD SERVICES PURCHASES: If your purchase contains any software or cloud computing offerings Software and Cloud Offerings"), each offering will be subject to the applicable supplier's end user license and use terms Supplier Terms") made available by the supplier or which can be found at the "terms-and-policies" link below. By ordering, paying for, receiving or using Software and Cloud Offerings, you agree to be bound by and accept the Supplier Terms unless you and the applicable supplier have a separate agreement which governs. https ://www. insight. com/terms-and-policies SOLD-TO PARTY 10765987 SHIP-TO We deliver according to the following terms: Payment Terms Ship Via Terms of Delivery Currency Quotation Quotation Number : 0226971699 Document Date : 26-DEC-2023 PO Number HPE D3710 STORAGE PO release: Page 1 Sales Rep Email Telephone Sales Rep 2 Email Telephone Melanie Fogt MELANIE.FOGT@INSIGHT.COM 19374159457 Edcarlo Padolina EDCARLO.PADOLINA@INSIGHT.COM 12133627103 Material Material Description Quantity Unit Price Extended Price Q1J10B-COCL P47813-K21-COCL 804405-B21-COCL HPE D3710 -storage enclosure OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 4658.99 Discount: 35.613% HPE PM893 -SSD -Read Intensive -3.84 TB - SATA 6Gb/s OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 6213.99 Discount: 62.617% HPE Smart Array P408e-p SR Gen10 -storage controller (RAID) -SATA 6Gb/s / SAS 12Gb/s - PCle 3.0 x8 OMNIA PARTNERS (COBB COUNTY) IT PRODUCTS AND SERVICES(# 23-6692-03) List Price: 6187.99 Discount: 72.656% 2 12 2 2,999.78 2,323.00 1,692.07 Product Subtotal TAX Total 5,999.56 27,876.00 3,384.14 37,259.70 0.00 37,259.70 Melanie Fogt + 19374159457MELANIE.FOGT@INSIGHT.COM Edcarlo Padolina + 12133627103EDCARLO.PADOLINA@INSIGHT.COM Quotation Number 226971699 Document Date 26-DEC-2023 Page 2 of 2 To purchase under this contract, your agency must be registered with OMNIA Partners Public Sector. Insight Global Finance has a wide variety of flexible financing options and technology refresh solutions. Contact your Insight representative for an innovative approach to maximizing your technology and developing a strategy to manage your financial options. This purchase is subject to Insight's online Terms of Sale unless you have a separate purchase agreement signed by you and Insight, in which case, that separate agreement will govern. Insight's online Terms of Sale can be found at the "terms-and-policies" link below. SOFTWARE AND CLOUD SERVICES PURCHASES: If your purchase contains any software or cloud computing offerings Software and Cloud Offerings"), each offering will be subject to the applicable supplier's end user license and use terms Supplier Terms") made available by the supplier or which can be found at the "terms-and-policies" link below. By ordering, paying for, receiving or using Software and Cloud Offerings, you agree to be bound by and accept the Supplier Terms unless you and the applicable supplier have a separate agreement which governs. https://www.insight.com/terms-and-policies City of Carmel INDIANA RETAIL TAX EXEMPT Page 1 of 1 CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER 110745FEDERALEXCISETAXEXEMPT ONE CIVIC SQUARE 35-6000972 THISNUMBER MUSTAPPEAR ONINVOICES, A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANYCORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/3/2024 372300 ESX Host storage -OMNIA pricing INSIGHT PUBLIC SECTOR, INC. ICS VENDOR PO BOX 731072 SHIP 31 1st Ave N.W. TO Carmel, IN 46032- DALLAS, TX 75373--1072 Timothy Renick (317)571-2576 PURCHASE ID BLANKET I CONTRACT PAYMENT TERMS FREIGHT 83803 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE I EXTENSION Fund: 0 Capital Lease FundDepartment: 1115 Account: 44-632.01 1 Each ESX Host $80,016.06 $80,016.06 Send Invoice To: ICS Timothy Renick 31 1st Ave N.W. Carmel, IN 46032- 317)571-2576IDEPARTMENT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. Sub Total $80,016.06 Quote No. 0226818778 -$ 2 ,450.96, Quote No. 0226841857 - $17,305.40, Quote No. 0226971699 - $37,259.70 PLEASE INVOICE IN DUPLICATE ACCOUNT PROJECT j PROJECT ACCOUNT J PAYMENT AMOUNT 80,016.06 A/PVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THEP.O. NUMBER ISMADE A PART OF THEVOUCHER AND EVERY INVOICE AND VOUCHER HASTHEPROPER SWORN AFFIDAVIT ATTACHED. IHEREBYCERTIFY THAT THERE IS ANUNOBLIGATED BALANCE IN THISAPPROPRIATION SUFFICIENT TO PAY FORTHEABOVEORDER. PURCHASE ORDER NUMBER MUST APPEARON ALLSHIPPING LABEL THIS ORDER ISSUED INCOMPLIANCE WITH CHAPTER 99, ACTS 1945 ANDACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY TITLE CONTROLLERCONTROLNO. 1107 45 Timothy Renick Director James Crider Director of Administration CzBmmjtpoMzodi.NdHsbuibu22;52bn-Kbo28-3135 CzBmmjtpoMzodi.NdHsbuibu22;52bn-Kbo28-3135 Quality FiberSolutions, LLC Information Systems Department - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #110724 Contract NotToExceed $40,033.92 6. DISCLOSURE AND WARNINGS: Ifrequested byCity, Vendor shallpromptly furnish toCity, insuch formand detail asCitymay direct, alistof allchemicals, materials, substances anditems used inorduring theprovision ofthe Goods and Services provided hereunder, including thequantity, quality and concentration thereof andanyother information relating thereto. Atthetime ofthe delivery oftheGoods andServices provided hereunder, Vendor agrees tofurnish to Citysufficient written warning andnotice (including appropriate labels oncontainers and packing) ofany hazardous material utilized inorthat isapartoftheGoods andServices. 7. LIENS: Vendor shall notcause orpermit thefilingofanylien onany ofCity’sproperty. Intheevent anysuch lien is filedand Vendor failstoremove such lien within ten (10) daysafter thefiling thereof, bypayment orbonding, Cityshallhavethe right topaysuch lien orobtain suchbond, allatVendor’ssolecostandexpense. 8. DEFAULT: Inthe event Vendor: (a) repudiates, breaches ordefaults under any oftheterms orconditions ofthis Agreement, including Vendor’swarranties; (b) fails toprovide theGoods andServices asspecified herein; (c) fails tomake progress soastoendanger timely andproper provision oftheGoods andServices anddoes not correct such failure orbreach within five (5) business days (orsuch shorter period oftimeas iscommercially reasonable under the circumstances) afterreceipt ofnotice from Cityspecifying such failure orbreach; or (d) becomes insolvent, isplaced into receivership, makes ageneral assignment forthe benefit ofcreditors or dissolves, each such event constituting anevent ofdefault hereunder, Cityshallhave theright to (1) terminate alloranyparts ofthisAgreement, without liability toVendor; and (2) exercise all other rights andremedies available toCity atlawand/orinequity. 9. INSURANCE AND INDEMNIFICATION: Vendor shall procure and maintain infullforce and effect during theterm ofthisAgreement, withaninsurer licensed todo business intheState ofIndiana, such insurance asisnecessary for theprotection ofCity and Vendor from allclaims fordamages under anyworkers’ compensation, occupational disease and/or unemployment compensation act; for bodily injuries including, butnotlimited to, personal injury, sickness, disease or death ofortoany ofVendor’sagents, officers, employees, contractors andsubcontractors; and, for any injury toordestruction ofproperty, including, butnotlimited to, any lossofuseresulting therefrom. The coverage amounts shall benoless than those amounts setforth inattached Exhibit C. Vendor shall cause its insurers toname Cityasanadditional insured onallsuch insurance policies, shall promptly provide City, upon request, withcopies ofallsuch policies, andshallprovide that such insurance policies shall notbecanceled without thirty (30) dayspriornotice toCity. Vendor shallindemnify andhold harmless Cityfromand against anyandall liabilities, claims, demands orexpenses (including, butnotlimited to, reasonable attorney fees) for injury, death and/or damages toanyperson orproperty arising from orin connection withVendor’sprovision ofGoods andServices pursuant toorunder this Agreement orVendor’suseofCityproperty. Vendor further agrees toindemnify, defend and hold harmless City and itsofficers, officials, agents and employees fromallclaims andsuits ofwhatever type, including, butnotlimited to, allcourtcosts, attorney fees, and other expenses, caused byany act oromission ofVendor and/orof anyofVendor’sagents, officers, employees, contractors orsubcontractors intheperformance ofthisAgreement. These indemnification obligations shall survive thetermination ofthisAgreement. S:\\Contracts\\Departments\\IT - Information Systems\\2024\\QualityFiberSolutions, LLCGoods andServices.docx:1/5/20249:58AM\] 2 Quality FiberSolutions, LLC Information Systems Department - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #110724 Contract NotToExceed $40,033.92 10. GOVERNMENT COMPLIANCE: Vendor agrees tocomply with allfederal, state and local laws, executive orders, rules, regulations and codes which maybeapplicable toVendor’sperformance ofitsobligations under this Agreement, andallrelevant provisions thereof areincorporated herein by this reference. Vendor agrees to indemnify andholdharmless Cityfrom any loss, damage and/orliability resulting fromany suchviolation ofsuch laws, orders, rules, regulations andcodes. This indemnification obligation shall survive the termination ofthis Agreement. 11. NONDISCRIMINATION: Vendor represents and warrants that itand allofitsofficers, employees, agents, contractors and subcontractors shallcomply with alllawsoftheUnited States, theState ofIndiana andCityprohibiting discrimination against anyemployee, applicant for employment orother person intheprovision ofanyGoods and Services provided bythisAgreement with respect totheirhire, tenure, terms, conditions andprivileges of employment andanyother matter related totheiremployment orsubcontracting, because ofrace, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status and/orVietnam era veteran status. 12. E-VERIFY: Pursuant toI.C. § 22-5-1.7etseq., asthesame may beamended fromtime totime, and asisincorporated herein bythis reference (the “Indiana E-Verify Law”), Vendor isrequired toenroll inand verify theworkeligibility status ofitsnewly-hired employees using the E-Verify program, andtoexecute theAffidavit attached herein asExhibit D, affirming that itisenrolled andparticipating intheE-Verify program anddoes not knowingly employ unauthorized aliens. Insupport oftheAffidavit, Vendor shall provide theCity withdocumentation indicating that ithas enrolled andisparticipating intheE-Verify program. Should Vendor subcontract fortheperformance ofany work under andpursuant tothis Agreement, itshallfullycomply with theIndiana E- Verify Lawasregards each suchsubcontractor. Should theVendor oranysubcontractor violate theIndiana E-Verify law, theCity may require acure ofsuch violation and thereafter, ifnotimely cure is performed, terminate thisAgreement inaccordance witheither the provisions hereof orthose setforth intheIndiana E- Verify Law. The requirements ofthis paragraph shall notapplyshould the E-Verify program cease toexist. 13. NOIMPLIED WAIVER: The failure ofeither party torequire performance bytheother ofany provision ofthisAgreement shallnotaffect theright ofsuch party torequire such performance atanytimethereafter, norshallthe waiver byany partyof abreach ofanyprovision ofthisAgreement constitute awaiver ofanysucceeding breach ofthesame orany other provision hereof. 14. NON-ASSIGNMENT: Vendor shallnot assign orpledge this Agreement, whether ascollateral foraloanorotherwise, and shall not delegate itsobligations under thisAgreement without City’spriorwritten consent. 15. RELATIONSHIP OFPARTIES: The relationship oftheparties hereto shall beasprovided forinthisAgreement, andneither Vendor norany ofitsofficers, employees, contractors, subcontractors andagents areemployees of City. The contract price setforthherein shall bethefulland maximum compensation andmonies required ofCity tobepaid toVendor under orpursuant tothisAgreement. 16. GOVERNING LAW; LAWSUITS: This Agreement istobeconstrued inaccordance with and governed bythelaws oftheStateofIndiana, except foritsconflict oflaws provisions. The parties agree that, intheevent alawsuit isfiled hereunder, theywaive theirright toajurytrial, agree tofileanysuchlawsuit inanappropriate courtinHamilton County, Indiana only, and agree that suchcourt istheappropriate venue forand hasjurisdiction oversame. S:\\Contracts\\Departments\\IT - Information Systems\\2024\\QualityFiberSolutions, LLCGoods andServices.docx:1/5/20249:58AM\] 3 Quality FiberSolutions, LLC Information Systems Department - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #110724 Contract NotToExceed $40,033.92 17. SEVERABILITY: Ifany term ofthisAgreement isinvalid orunenforceable under any statute, regulation, ordinance, executive order orother rule oflaw, suchterm shallbedeemed reformed ordeleted, butonly totheextent necessary to comply with same, and theremaining provisions ofthisAgreement shall remain infullforce andeffect. 18. NOTICE: Anynotice provided forinthisAgreement willbe sufficient ifitisinwriting andisdelivered bypostage prepaid U.S. certified mail, return receipt requested, totheparty tobenotified attheaddress specified herein: IftoCity: CityofCarmel AND CityofCarmel Information Systems Department Office ofCorporation Counsel st311 AveNW One Civic Square Carmel, Indiana 46032 Carmel, Indiana 46032 IftoVendor: Quality Fiber Solutions, LLC 2400 Quincy Road Quincy, Indiana 47456 Notwithstanding theabove, notice oftermination under paragraph 19 hereinbelow shall beeffective ifgiven orally, aslong aswritten notice isthen provided assetforthhereinabove within five (5) business days from the date ofsuch oralnotice. 19. TERMINATION: 19.1 Notwithstanding anything tothecontrary contained inthisAgreement, City may, upon notice toVendor, immediately terminate thisAgreement forcause, intheeventofadefault hereunder byVendor and/or ifsufficient funds arenotappropriated orencumbered topayforthe Goods andServices tobeprovided hereunder. In theevent ofsuch termination, Vendor shall be entitled toreceive onlypayment forthe undisputed invoice amount representing conforming Goods andServices delivered asofthedate of termination, except that such payment amount shallnotexceed the Estimate amount ineffect atthe time oftermination, unless theparties have previously agreed inwriting toagreater amount. 19.2 Citymayterminate thisAgreement atanytime upon thirty (30) days prior notice toVendor. Inthe event ofsuch termination, Vendor shall be entitled toreceive onlypayment for the undisputed invoice amount ofconforming Goods andServices delivered asofthedate oftermination, except that such payment amount shall notexceed theEstimate amount ineffect atthetime oftermination, unless the parties havepreviously agreed inwriting toagreater amount. 19.3 TheCitymayterminate this Agreement pursuant toParagraph 11hereof, asappropriate. 20. REPRESENTATIONS AND WARRANTIES The parties represent andwarrant thattheyareauthorized toenter intothisAgreement andthatthe persons executing this Agreement havethe authority tobind theparty which they represent. 21. ADDITIONAL GOODS ANDSERVICES Vendor understands and agrees that Citymay, from time totime, request Vendor toprovide additional goods andservices toCity. When Citydesires additional goods and services from Vendor, theCity shall notify Vendor ofsuch additional goods andservices desired, aswellasthetime frame inwhich same are tobeprovided. Only afterCity has approved Vendor’stime and cost estimate forthe provision ofsuchadditional goods and services, hasencumbered sufficient monies topay forsame, and hasauthorized Vendor, inwriting, toprovide S:\\Contracts\\Departments\\IT - Information Systems\\2024\\QualityFiberSolutions, LLCGoods andServices.docx:1/5/20249:58AM\] 4 Quality FiberSolutions, LLC Information Systems Department - 2024 Appropriation #1115 044-631.00Capital Lease Fund; P.O. #110724 Contract NotToExceed $40,033.92 suchadditional goods and services, shall such goods and services beprovided byVendor toCity. Acopy of theCity’sauthorization documents forthe purchase ofadditional goods andservices shall benumbered and attached hereto intheorder inwhich they areapproved byCity. 22. TERM Unless otherwise terminated inaccordance withthetermination provisions set forth inParagraph 19 hereinabove, thisAgreement shallbeineffect from theEffective Datethrough December 31, 2024 and shall, onthe firstdayofeach January thereafter, automatically renew foraperiod ofone (1) calendar year, unless otherwise agreed bytheparties hereto. 23. HEADINGS Allheading and sections ofthis Agreement areinserted forconvenience onlyand donotform apartofthis Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof. 24. BINDING EFFECT The parties, and their respective officers, officials, agents, partners, successors, assigns and legal representatives, are bound totheother with respect toallofthecovenants, terms, warranties and obligations set forth inAgreement. 25. NOTHIRD PARTY BENEFICIARIES This Agreement gives norights orbenefits toanyone other than CityandVendor. 26. DEBARMENT AND SUSPENSION 26.1 The Vendor certifies byentering intothis Agreement thatneither itnoritsprincipals norany ofits subcontractors arepresently debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily excluded fromentering into thisAgreement byanyfederal agency orbyany department, agency orpolitical subdivision oftheState ofIndiana. Theterm “principal” for purposes ofthisAgreement means anofficer, director, owner, partner, key employee orother person with primary management orsupervisory responsibilities, oraperson who has acritical influence onorsubstantive control over the operations ofthe Vendor. 26.2 TheVendor certifies thatithas verified thestate andfederal suspension anddebarment statusfor all subcontractors receiving funds under this Agreement and shall besolely responsible forany recoupment, penalties orcosts thatmight arisefrom useofasuspended ordebarred subcontractor. The Vendor shall immediately notify theCity ifanysubcontractor becomes debarred orsuspended, andshall, attheCity’s request, take allsteps required bytheCity toterminate itscontractual relationship withthe subcontractor for worktobeperformed under this Agreement. 27. IRAN CERTIFICATION Pursuant toI.C. § 5-22-16.5, theVendor shallcertify that, insigning thisAgreement, itdoes not engage in investment activities within the Country ofIran. 28. ADVICE OFCOUNSEL: Theparties warrant thattheyhave read thisAgreement and understand it, have hadtheopportunity toobtain legal advice and assistance of counsel throughout thenegotiation ofthisAgreement, andenter intosame freely, voluntarily, andwithout anyduress, undue influence orcoercion. S:\\Contracts\\Departments\\IT - Information Systems\\2024\\QualityFiberSolutions, LLCGoods andServices.docx:1/5/20249:58AM\] 5 EXHIBIT B Invoice Date: Name of Company: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Goods/Services Date Goods/ Service Provided Goods/Services Provided Describe each good/service separately and in detail) Cost Per Item Hourly Rate/ Hours Worked Total GRAND TOTAL Signature Printed Name EXHIBIT C INSURANCE COVERAGES Worker’s Compensation & Disability Statutory Limits Employer’s Liability: Bodily Injury by Accident/Disease: $100,000 each employee Bodily Injury by Accident/Disease: $250,000 each accident Bodily Injury by Accident/Disease: $500,000 policy limit Property damage, contractual liability, products-completed operations: General Aggregate Limit (other than Products/Completed Operations): $500,000 Products/Completed Operations: $500,000 Personal & Advertising Injury Policy Limit: $500,000 Each Occurrence Limit: $250,000 Fire Damage (any one fire): $250,000 Medical Expense Limit (any one person): $ 50,000 Comprehensive Auto Liability (owned, hired and non-owned) Bodily Single Limit: $500,000 each accident Injury and property damage: $500,000 each accident Policy Limit: $500,000 Umbrella Excess Liability Each occurrence and aggregate: $500,000 Maximum deductible: $ 10,000 WilliamJohnson Quality Fiber Solutions Owner January 2411 William Johnson WilliamJohnson RESOLUTION NO. BPW 01-24-24-01 RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter into contracts; and WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe City; and WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has caused tobesigned theAgreement attached hereto (the “Contract”); and WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as follows: 1. Theforegoing Recitals areincorporated herein bythisreference. 2. Thereceipt oftheContract ishereby acknowledged. 3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic forreview. SORESOLVED this dayof , 2024. CITY OFCARMEL, INDIANA Byand through itsBoardofPublic WorksandSafety BY: SueFinkam, Presiding Officer Date: Laura Campbell, Member Date: AlanPotasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: RESOLUTION NO. BPW 01-24-24-10 RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter into contracts; and WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe City; and WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has caused tobesigned theAgreement attached hereto (the “Contract”); and WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview. NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as follows: 1. Theforegoing Recitals areincorporated herein bythisreference. 2. Thereceipt oftheContract ishereby acknowledged. 3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic forreview. SORESOLVED this dayof , 2024. CITY OFCARMEL, INDIANA Byand through itsBoardofPublic WorksandSafety BY: SueFinkam, Presiding Officer Date: Laura Campbell, Member Date: AlanPotasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: APPROVED BySergey Grechukhln 9:30am, 11, 2024 THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is hereby made and entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety (hereinafter City"), and Ginovus, LLC (hereinafter "Professional"). RECITALS WHEREAS City owns and is responsible for the operation and maintenance of its property, personnel, public works and infrastructure; and WHEREAS, from time to time, City needs professional assistance in fulfilling its foregoing responsibilities; and WHEREAS, Professional is experienced in providing and desires to provide to City the professional services Services") referenced herein; and WHEREAS, City desires to engage Professional as an independent contractor for the purpose of providing to City the Services referenced herein; NOW, THEREFORE, in consideration of the foregoing recitals and the covenants and conditions set forth herein, City and Professional mutually agree as follows: SECTION 1 INCORPORATION OF RECITALS The foregoing Recitals are hereby incorporated into this Agreement and made a part hereof. SECTION 2 SCOPE OF SERVICES 2.1 City desires to engage Professional as an independent contractor for the Services set forth in attached Exhibit j, incorporated herein by this reference. 2.2 Professional understands and agrees that City may, from time to time, request Professional to provide additional or modified Services to City. When City desires additional Services from Professional, the City shall notify Professional of such additional Services desired, as well as the time frame in which same are to be provided. Only after City has approved Professional'stime and cost estimate for the provision of such additional Services, has encumbered sufficient monies to pay for same, and has authorized Professional, in writing, to provide such additional Services, shall such Services be provided by Professional to City. A copy of the City's authorization documents for the purchase of additional Services shall be numbered and attached hereto in the order in which they are approved by City. 2.3 Time is of the essence of this Agreement. SECTION 3 CITY'S RESPONSIBILITIES 3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services requested. 3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided is correct and complete. 3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for Professional to perform the Services. 3.4 City shall designate payment of the Services from City budget appropriation number 1160 101 43-419.99 fund. 3.5 City shall designate the Mayor or his duly authorized representative to act on City's behalf on all matters regarding the Services. SECTION 4 PROFESSIONAL'S RESPONSIBILITIES 4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time and cost estimate. 4.2 Professional shall coordinate with City its performance of the Services. 4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards as accepted in the industry. SECTION 5 COMPENSATION 5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more than Twenty Thousand Dollars ($20,000.00) (the "Estimate"). Professional shall submit an invoice to City no more than once every thirty (30) days for Services provided City during the time period encompassed by such invoice. Invoices shall be submitted on a form containing the same information as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by this reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice within thirty five (35) days from the date of City's receipt of same. 5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the Estimate, without City's prior written consent. SECTION 6 TERM Unless otherwise terminated in accordance with the termination provisions set forthin Section 7 .1 hereinbelow, this Agreement shall be in effectfrom the EffectiveDate through December 31, 2024, and shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise agreed by the parties hereto. SECTION 7 MISCELLANEOUS 7.1 Termination 7 .1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City or Professional, without cause, upon thirty (30) days' notice. 7 .1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated by City, for cause, immediately upon Professional's receipt of City's "Notice to Cease Services." 7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the date of termination that are not in dispute, except that such payment amount shall not exceed the Estimate. Disputed compensation amounts shall be resolved as allowed by law. 7.2 Binding Effect City and Professional, and their respective officers, officials, agents, partners and successors in interest are bound to the other as to all Agreement terms, conditions and obligations. 7.3 No Third Party Beneficiaries Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto. 7.4 Relationship The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement. Ginovus, LLC Mayor's Office -2024 Appropriation #1160 101 43-419.99 Fund; P.O.#110754 Contract Not To Exceed $20,000.00 7.5 Insurance 7.5.1 Professional shall, as a condition precedent to this Agreement, purchase and thereaftermaintain such insurance as will protect it and City from the claims set forth below which may arise out of or result from Professional's operations under this Agreement, whether such operations be by Professional or by its subcontractors or by anyone directly or indirectly employed by any of them, or by anyone directly for whose acts any of them may be liable: 1)Claims under Worker's Compensation and Occupational Disease Acts, and any other employee benefits acts applicable to the performance of the work; 2)Claims for damages because of bodily injury and personal injury, including death, and; 3)Claims for damages to property. Professional's insurance shall be not less than the amounts shown below: A.Commercial General Liability (Occurrence Basis) B. C. Bodily Injury, personal injury, property damage, Contractual liability, product/completed operations Each Occurrence Limit Damage to Rented Premises Medical Expense Limit 1,000,000.00 100,000.00 each occurrence) Personal and Advertising Injury Limit 5,000.00 500,000.00 General Aggregate Limit $2,000,000.00 (Other than Products Completed Operations) NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT Products/Completed Operations Auto Liability Bodily injury & property damage Excess/Umbrella Liability 1,000,000.00 1,000,000.00 (combined single limit) (owned, hired & non-owned) 1,000,000.00 each accident 2,000,000 (each occurrence S:\Contrncts\Depaitrnents\Maym"sOffice\2024\Ginovus, LLC Professional Services.docx:1/5/20243:59PM] 4 Ginovus, LLCMayor's Office -2024Appropriation #1160 101 43-419.99 Fund; P.O.#110754ContractNotToExceed $20,000.00 7.6 Liens D.Worker's Compensation & Disability E.Employer's Liability: Bodily Injury by Accident/Disease: Bodily Injury by Accident/Disease: Bodily Injury by Accident/Disease: and aggregate) Statutory 100,000 each employee 250,000 each accident 500,000 policy limit F.Professional Liability Insurance. The Professional shall carry and maintain during the continuance of this Agreement, professional liability insurance in the amount of 2,000,000 for single limit claims and $3,000,000 in the aggregate. The Professional's policy of insurance shall contain prior acts coverage sufficientto cover all Services performed by the Professional for this Project. Upon City's request, Professional shall give prompt written notice to City of any and all claims made against this policy during theperiod in which this policy is required tobe maintained pursuant tothis Agreement. If the insurance is written on a claims-made basis and coverage is cancelled at any time, the Professional will obtain, at its cost, an extended reporting endorsement which provides continuing coverage for claims based upon alleged acts or omissions during the term of the Agreement until all applicable statute of limitation periods have expired. 7.5.2 Professional shall provide the City with a certificate of insurance, naming the City as an additional insured," showing such coverage then in force (but not less than the amount shown above) shall be filed with City prior to commencement of any work. These certificates shall contain a provision that the policies and the coverage afforded will not be canceled until at least thirty (30) days after written notice has been given to City. 7.5.3 Professional may, with the prior approval of the City, substitute differenttypes of coverage for those specified if the total amount of required protection is not reduced. Professional shall be responsible for all deductibles. 7 .5.4 Nothing in the above provisions shall operate as or be construed as limiting the amount of liability of Professional to the above enumerated amounts. Professional shall not cause or permit the filing of any lien on any of City's property. In the event such a lien is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to pay or bond over such lien at Professional's sole cost and expense. S:\Contrncts\Depaitrnents\Maym"sOffice\2024\Ginovus, LLC Professional Services.docx:1/5/20243:59PM] 5 7.7 Default In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Professional's warranties; (b) fails to perform the Services as specified; (c) fails to make progress so as to endanger timely and proper completion of the Services and does not correct such failure or breach within five (5) business days afterreceipt ofnotice from City specifying same; or ( d) becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies available to it at law or in equity. 7.8 Government Compliance Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional's performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated herein by this reference, to keep all of Professionals' required professional licenses and certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall survive the termination of this Agreement. 7.9 Indemnification Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall survive the termination of this Agreement. 7 .10 Discrimination Prohibition Professional represents and warrants that it and each of its employees, agents and contractors shall comply with all existing and future laws prohibiting discrimination against any employee, applicant for employment and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by this Agreement with respect to hire, tenure, terms, conditions or privileges of employment orany matter directly or indirectly related to employment, subcontracting or work performance hereunder because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This indemnification obligation shall survive the termination of this Agreement. Ginovus, LLC Mayor's Office -2024 Appropriation #1160 101 43-419.99 Fund; P.O.#110754 Contract Not To Exceed $20,000.00 7.11 E-Verify Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verifythe work eligibility status of all of its newly-hired employees using the E-Verify program, if it has not already done so as of the date of this Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit C, which is an Affidavit affirmingthat: (i) Professional is enrolled and is participating in the E-Verify program, and ii)Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached Exhibit C. In support of the Affidavit, Professional shall provide the City with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not take effectuntil said Affidavit is signed by Professional and delivered to the City's authorized representative. Should Professional subcontract for the performance of any work under this Addendum, the Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E-Verify program. Professional shall maintain a copy of such certification for the duration of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven 7)days of the effectivedate of the subcontract. If Professional, or any subcontractor of Professional, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ("Cure Period"). Should the Professional or any subcontractor of Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without consequence. The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist. 7 .12 Severability If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate independently of same shall continue in full force and effect. 7.13 Notice Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested, addressed to the parties as follows: CITY: City of Carmel Mayor's Office One Civic Square Carmel, Indiana 46032 S:\Contrncts\Depaitrnents\Maym"sOffice\2024\Ginovus, LLC Professional Services.docx:1/5/2024 3:59PM] 7 City of Carmel Officeof Corporation Counsel One Civic Square Carmel, Indiana 46032 PROFESSIONAL: Ginovus, LLC 9 Municipal Drive, Suite 1 Fishers, Indiana 46038 Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10) business days from the date of such oral notice. 7 .14 Effective Date The effectivedate ("EffectiveDate") of this Agreement shall be the date on which the last of the partieshereto executes same. 7.15 Governing Law; Lawsuits This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except for its confiict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 7.16 Waiver Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder or under law shall not operate to waive any such rights and/or remedies nor in any way affectthe rights of such party to require such performance at any time thereafter. 7 .17 Non-Assignment Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City's prior written consent. 7.18 Entire Agreement This Agreement contains the entire agreement of and between the parties hereto with respect to the subject matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter, written or oral, shall be effectivefor any purpose. No provision of this Agreement may be amended, added to or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective successors in interest. To the extent any provision contained in this Agreement confiicts with any provision contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail. 7 .19 Representation and Warranties Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person or entity executing this Agreement on behalf of such party has the authority to bind such party or the party which they represent, as the case may be. 7.20 Headings All headings and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 7.21 Advice of Counsel The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely, voluntarily, and without any duress, undue infiuence or coercion. 7.22 Copyright City acknowledges that various materials which may be used and/or generated by Professional in performance of Services, including forms, job description formats, comprehensive position questionnaire, compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own operations. City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and security of Professional's property. 7.23 Personnel Professional represents that it has, or will secure at its own expense, all personnel required in performing the services under this agreement. Such personnel shall not be employees of or have any contractual relationship with City. All of the services required hereunder will be performed by Professional or under his supervision and all personnel engaged in the work shall be fully qualified to perform such services. 7.24 Records and Inspections Professional shall maintain full and accurate records with respect to all matters covered under this agreement for three (3) years afterthe expiration or early termination of this Agreement. City shall have free access at all proper times to such records and the right to examine and audit the same and to make transcripts there from, and to inspect all program data, documents, proceedings and activities. Ginovus, LLC Mayor's Office -2024 Appropriation #1160 101 43-419.99 Fund; P.O.#110754 Contract Not To Exceed $20,000.00 7.25 Accomplishment of Project Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work involved is properly coordinated with related work being carried on within City's organization. 7 .26 Debarment And Suspension 7 .26.1 The Professional certifies by entering into this Agreement that neither it nor its principals nor any of its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from entering into this Agreement by any federal agency or by any department, agency or political subdivision of the State of Indiana. The term "principal" for purposes of this Agreement means an officer, director, owner, partner, key employee or other person with primary management or supervisory responsibilities, or a person who has a critical infiuence on or substantive control over the operations of the Professional. 7.26.2 The Professional certifies that it has verified the state and federal suspension and debarment status for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment, penalties or costs that might arise from use of a suspended or debarred subcontractor. The Professional shall immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City's request, take all steps required by the City to terminate its contractual relationship with the subcontractor for work to be performed under this Agreement. 7.27 Access to Public Records Act Professional understands and agrees that any "public record", as that term is defined in Indiana Code 5-14-3- 2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the possession or control of the Professional or the City, shall be subject to release under and pursuant to the provisions of Indiana's Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as amended. 7.28 Iran Certification Pursuant to I.C. § 5-22-16.5, the Professional shall certifythat, in signing this Agreement, it does not engage in investment activities within the Country of Iran. S:\Contrncts\Depaitrnents\Maym"sOffice\2024\Ginovus, LLC Professional Services.docx:1/5/2024 3:59PM] 10 GINOVUS® Exhibit A STATEMENT OF WORK AGREEMENT This Statement of Work Agreement (this "Agreement") is entered into on this __ day of January 2024, by and between the City of Carmel, Indiana (the "Client"), whose address is One Civic Square, Carmel, Indiana 46032 and Ginovus, LLC, an Indiana limited liability company ("Ginovus"), whose address is 9 Municipal Drive, Suite I, Fishers, Indiana, 46038. In consideration of the mutual covenants set forth in this Agreement, and other good and valuable consideration, the receipt and sufficiencyof which hereby are acknowledged, the parties to this Agreement agree as follows: I.Scope of Work Ginovus shall provide consulting services and deliverables to the Client in accordance with the scope of services set forth on Exhibit A attached hereto (the "Services"). 2.Rate forthe Services a.In consideration for Ginovus' performance of the Services, the Client shall pay Ginovus a fixed fee equal to Twenty Thousand Dollars ($20,000), in two (2) equal installments as follows: i) $10,000 shall be due upon execution of this Agreement; and ii) $10,000 shall be due thirty (30) days following the date of execution of this Agreement. b.Late fees will be assessed on fees payable to Ginovus by the Client when the fees are not paid in accordance with the terms and conditions stated in the Ginovus invoice sent to the Client. The late fee payment will be assessed monthly at a rate of 1.5% of the balance payable to Ginovus by the Client. 3.Term and Termination a.This Agreement shall commence effectiveas of the date first written above and shall terminate upon completion of the Services and delivery of the deliverables outlined Exhibit A (the "Term"). Each party recognizes that events outside of its control could alter the Term. In the event that outside factorsimpact the Term, the parties shall communicate with one another to assess the impact on delivery of the Services and, upon mutual agreement, may extend the Term. b.Upon 30 days advance written notice to the other party, given in accordance with Section 9( c) of this Agreement, either party, for convenience and without cause, may terminate this Agreement. c.In the event the Client terminates this Agreement in accordance with Section 3(b), the Client shall pay Ginovus for any services performed prior to the date of termination, including any earned by unpaid fixed fees due under Section 2 above. In the event Ginovus terminates this Agreement, Ginovus shall refund any feespaid for work that has not yet been performed. 4.Confidentiality Statement It is contemplated that in the course of the performance of this Agreement each party may, from time to time, disclose Confidential Information," as hereinafter defined, to the other. Each party agrees that for the Term of this Agreement and for so long as such information remains Confidential Information, the receiving party shall keep confidential and shall not publish or otherwise disclose, and will take all reasonable steps to prevent disclosure of, such Confidential Information and will not use any Confidential Information except to the extent necessary to perform its obligations under this Agreement; provided, however, that no provision of this Agreement shall be construed to preclude such disclosure of Confidential Information as may be necessary or appropriate to obtain from any governmental agency any necessary approval. For purposes of this Agreement, "Confidential Information" shall mean any information provided by one party 2002-2023, Ginovus, All Rights Reserved, Confidential and Proprietary GINOVUS® to the other hereunder in written or other tangible medium and marked as confidential or, if disclosed orally or displayed, confirmed in writing as confidential within thirty (30) days after disclosure, except {i) any portion thereof which is or becomes generally known to the public through no faultof the receiving party, or {ii) is required to be disclosed by applicable statute, rule or regulation of any court or regulatory authority with competent jurisdiction; provided, that the disclosing party shall be notified as soon as possible and the receiving party shall, if requested by the disclosing party, use reasonable good faithefforts, at the expense of the disclosing party, to assist in seeking a protective order (or equivalent) with respect to such disclosure or otherwise take reasonable steps to avoid making such disclosure. If either party violates this Section 4, the other party may pursue any and all rights and remedies under applicable statutory and common law, including monetary damages. Notwithstanding any other provision of this Section 4 or this Agreement, Ginovus may disclose to its sole member, Taft Stettinius & Hollister LLP ("Taft"), such information about the Client, this Agreement, or the relationship between Ginovus and the Client as may necessary or desirable (a) to enable Ginovus to perform its obligations under this Agreement; or (b) to enable Taft to oversee the activities of Ginovus and/or to perform such administrative functions as Taft or Ginovus may consider appropriate. Taft, as the sole owner of Ginovus, agrees to be bound by the Confidentiality provisions of this agreement. 5.Authorized Expenses The Client shall reimburse Ginovus for all out-of-pocket expenses incurred in the performance of the Services, including without limitation, mileage (at the applicable federal rate), air transportation, lodging, ground transportation (rental car or taxi cab), parking, meals, entertainment of local, state and/or federal economic development officials (meals), long distance, facsimile and cellular telephone services. It is understood that the total amount of expenses shall not exceed $500 in total for the project unless approved in advance by the Client. If costs above the $500 cap are not approved in advance by the Client, such costs shall be Ginovus' responsibility. The Client shall reimburse Ginovus for out-of-pocket expenses when invoiced by Ginovus, which will be on a monthly or quarterly basis. Ginovus shall provide copies of receipts for all out- of-pocket expenses. 6.Ownership and Law-Related Services Disclosure The Client acknowledges that, although Ginovus is owned by the law firm of Taft, {i) Ginovus is not a law firm and offers or provides only law-related services, not legal services, whether the services are provided by lawyers or non-lawyer personnel; {ii) this Agreement does not create a lawyer-client relationship between the Client and Ginovus or any of its personnel, nor does it create a lawyer-client relationship between the Client and Taft or any of its lawyers; {iii) because no lawyer-client relationship is created, the protections of the lawyer-client relationship do not exist, including without limitation the attorney-client privilege, protection of confidential client information, avoidance of conflicts of interest, and exercise of independent judgment; and (iv) in the event the Client desires legal services to be provided in connection with the subject matter of this Agreement, and if the Client desires to engage Taft to provide those legal services, the Client may separately engage Taft for that purpose upon such terms as the Client and Taft may agree. However, Taft is not obligated to accept the Client as its client, and the Client is not obligated to engage Taft, but may engage counsel of the Client's choice. The Client shall not make any representations to any third parties inconsistent with this Section 6. 7.Progress Reports Ginovus shall provide a reasonable number of updates to the Client throughout the duration of the project. Acceptable forms of progress reporting include, but are not limited to, telephone calls, e-mail, written correspondence and face-to- face meetings. 8. a. Representations and Warranties Ginovus Representations and Warranties. Ginovus represents and warrants to the Client that: i)Organization and Power. Ginovus is a limited liability company duly organized and validly existing under the laws of the State of Indiana and has all requisite power and authority to enter into this Agreement; 2002-2023, Ginovus, All Rights Reserved, Confidential and Proprietary GINOVUS® ( ii)Authorization. Ginovus is duly authorized by all requisite action to execute, deliver and perform this Agreement and to consummate the transactions contemplated hereby, and that the same do not conflict or cause a default with respect to its obligations under any other agreement; and iii) b. i) Execution & Delivery. Ginovus has duly executed and delivered this Agreement. The Client's Representations and Warranties. The Client represents and warrants to Ginovus that: Organization and Power. The Client has all requisite power and authority to enter into this Agreement; ii)Authorization. The Client is duly authorized by all requisite action to execute, deliver and perform this Agreement and to consummate the transactions contemplated hereby, and that the same do not conflict or cause a default with respect to its obligations under any other agreement; and iii) 9. Execution & Delivery. The Client has duly executed and delivered this Agreement. Miscellaneous. a.Entire Agreement. This Agreement constitutes the entire and sole agreement between the parties with respect to the subject matter hereof and supersedes any prior agreements, negotiations, understandings, or other matters, whether oral or written, with respect to the subject matter hereof. This Agreement cannot be modified, changed or amended, except for in writing signed by a duly authorized representative of each of the parties. b.Assignment. Neither party may assign or delegate this Agreement or any rights, duties or obligations hereunder to any other person and/or entity without prior express written approval of the other. Subject to the foregoing, this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and permitted assigns. c.Notices. Any notice required or permitted to be given under this Agreement shall be in writing and shall be either (a) sent by Federal Express (or other nationally recognized courier service) for overnight delivery, or (b) sent by United States registered or certified mail, return receipt requested, postage prepaid and addressed to the parties, at their respective addresses set forth in the preamble of this Agreement. Such notices shall be effective {i) one (I) business day after delivery by Federal Express (or such other nationally recognized courier service), if sent by Federal Express (or by such other nationally recognized courier service) for overnight delivery or {ii) four (4) business days after deposit in the mails, if mailed by registered or certified mail. d.Severability. If any provision of this Agreement is declared invalid or unenforceable, such prov1s1on shall be deemed modified to the extent necessary and possible to render it valid and enforceable. In any event, the unenforceability or invalidity of any provision shall not affect any other provision of this Agreement, and this Agreement shall continue in full force and effect, and be construed and enforced, as if such provision had not been included, or had been modified as above provided, as the case may be. e.Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana without giving effect to its choice of law principles. All parties to this Agreement agree to submit to the jurisdiction of any state or federal court located in Marion County, Indiana, to resolve any dispute arising from, through, or in any manner related to this Agreement. f.Titles and Headings; Rules of Construction. Titles and headings to sections herein are inserted for convenience of reference only and are not intended to be a part of or to affect the meaning or interpretation of this Agreement. Whenever the context so requires the use of or reference to any gender includes the masculine, feminine and neuter genders; and all terms used in the singular shall have comparable meanings when used in the plural and vice versa. 2002-2023, Ginovus, All Rights Reserved, Confidential and Proprietary GINOVUS® g.Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. h.Attorneys' Fees. In the event that any party to this Agreement is required to retain the services of any attorney to enforce or otherwise litigate or defend any matter or claim arising out of or in connection with this Agreement, then the prevailing party shall be entitled to its reasonable attorneys' fees and costs from the other party. IN WITNESS WHEREOF, the parties, by their duly authorized representatives, have caused this Agreement to be executed as of the date first written above. CITY OF CARMEL, INDIANA GINOVUS, LLC By: ____________ _By: ______________ _ Printed Name:. ____________ _ Printed Name: ______________ _ Title: _______________ _ Title: ________________ _ 2002-2023, Ginovus, All Rights Reserved, Confidential and Proprietary GINOVUS® Exhibit A PROJECT SCOPE Ginovus shall prepare an executive summary of data to be used by Client to market the City of Carmel to executives of a company considering relocation or expansion in the City of Carmel (the "Target Company"). The Executive Summary will include the following data points: 1.Talent quality, availability and cost for the labor market area, including diversity of the community; 2.Quality of place overview, including attributes of and investments made by Carmel; 3.Overview of key public policy initiatives and organizations focused on growing the IT community locally; 4.Summary of key City of Carmel initiatives; 5.Key business climate factors; 6.Airline connectivity to the Target Company's two (2) primary locations of operation; and 7.Summary of potential local and state incentive tools to offset project and operating costs, based on potential employment range shared by the Target Company. Ginovus will also prepare a branded City of Carmel slide deck that will summarize the data outlined above, along with key takeaways that can delivered to the executive leadership team of the Target Company. 2002-2023, Ginovus, All Rights Reserved, Confidential and Proprietary Project Name: Invoice No. Purchase Order No: Signature Printed Name Date: EXI-IIBITC AFFIDAVIT L r. c 11,(;;J 1r-, :lr i • . . bemg firstdu:lysworn, deposes and says thathe/she is f iliar with and h s personal knowledge ofthe factsherein and, if called as a witnessin thismatter, could testify as foUows: 1. 2. 3. 4. 5. I am over eighteen (18) years of age and am competent to testify to the factscontainedherein. I am 110w and at alI times relevant herei:n have beenemployed by6= 1 r. 0 s (the "Employer'') in the position of Exec....tive_ M""'J';) Viach1- I am familiar with the employment policies; practices, and procedures of the Employerandhavetheauthoritytoactonbehalfofth.eEmployer, The Employer is enrolled and }?articipates in the federal E-Verify program andhasprovideddocumentationofsuchenrollmentandparticipationtotheCityofCarmel,Indiana, The Company does not knowingly employ artyunauthorized aliens. FURTHER AFFIANTSAYETH NOT. EXECUTED on the _q..._th __ day of J O.nv-0.Vi , 201_i. d°'1S) I certify under the penalties for ;perjuryunder thelaws of the United States of America and the StateofIndianathattheforegoingfac:::tµ.alstatements and r presentatfons are trueand correct. d-\ INDIANA RETAIL TAX EXEMPT Page 1 of 1CityofCarmelCERTIFICATENO. 003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 110754 ONE CIVIC SQUARE 35-6000972 THISNUMBER MUST APPEAR ON INVOICES, A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/5/2024 372408 CONSUL TING SERVICES GINOVUS LLC Mayor's Office VENDOR 9 MUNICIPAL DRIVE SHIP 1 Civic Square SUITE 1 TO Carmel, IN 46032- FISHERS, IN 46038 - PURCHASE ID BLANKET I CONTRACT PAYMENT TERMS FREIGHT 83897 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE I EXTENSION Fund: 101 General FundDepartment: 1160 Account: 43-419.99 1 Each CONSULTING SERVICES FOR ECONOMIC DEVELO0PMENT $20,000.00 Sub Total 20,000.00 Send Invoice To: Mayor's Office 1 Civic Square Carmel, IN 46032- 20,000.00 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT I PROJECT I PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENTCANNOT BEACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDA TORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY CONTROL NO. 110754 TITLE CONTROLLER PAYMENT $20,000.00 A/PVOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE ISAN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER Sharon Kibbe Executive OfficeManager James Crider Director of Administration Redlee/SCS, Inc. Street Department -2024 Appropriation #1206 101 43-509.00 Fund; P.O. #110730 Contract Not To Exceed $43,133.76 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR GOODS AND SERVICES APPROVED ByAl/sonLyncll-McGrad!atS:2Slam,Janf6,202' THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by and between the City of Carmel and Redlee/SCS, Inc., (the "Vendor"), as City Contract dated April 19, 2023 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affectedby this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: Sue Finkam, Presiding Officer Date: ---------- Laura Campbell, Member Date: ---------- Alan Potasnik, Member Date: ---------- ATTEST: Jacob Quinn, Clerk Date: ---------- S:\Coutrncts\Dep,u1ments\Street\2024\RedleeSCS. Inc. ASA.docx:1/2/20243: 14PMJ Redlee/SCS, Inc. John Gendreau Printed Name President Title FID/TIN: 75-2353381 Date: 01/11/24 ------------ REDLEE/SCS INC. service management group B'x\r\\ \J,-t A Prepared for: Nathan Morris Foreman City of Carmel Statement of Confidentiality December 21, 2023 This proposal and supporting materials contain confidential and proprietary business information of REDLEE/SCS, Inc. These materials may be printed or photocopied for use in evaluating the proposed project, but are not to be shared with other parties. Summary of Charges Provisions of Agreement Agreement Specifications History Certificate of Insurance Minority Certifications Civic Square Parking Garage December 21, 2023 service management group Page 2 of 15 Summary of Charges A.PARKING GARAGE SERVICE Calculations are based upon the Contractor providing all labor, supervision, management equipment, and small tools, as well as related taxed and insurance required to perform the services and schedules outlined herein. Based upon a seven (7) day per week work schedule, including holidays unless otherwise instructed, the monthly charges are as follows: Garage Porter Services: $ 3,594.48 Per Month Applicable Sales Tax will be charged on all invoices. B.EMERGENCY LABOR 1.Regular Working Hours 2.After Hours, Weekends and Holidays Cleaning 3.Supervisor (Anytime) 27.50 per man hour 38.90 per man hour 45.00 per man hour NOTE: Minimum charge of 4 hours, per person, per call. C. LOCAL. STATE AND FEDERAL MANDATED COST ESCALATIONS Prices quoted herein are based on the 2009 Federal Minimum Wage and other existing state and federal legislation affecting wages and fees. As additional changes, including the Affordable Care Act are imposed on the Contractor, the monthly rate shall be adjusted to cover any increases and related costs, with the Customer's consent. D.HOURS OF SERVICE Working hours to be determined by the Customer. E.PRICE DETERMINATION The price(s) quoted herein are based on "cash, equivalent" payment(s) (cash, check, money order, wire transfer or direct deposit), unless otherwise stipulated in Item A of the Summary of Charges. F.INVOICING AND PAYMENT The Contractor makes a sincere effort to maintain a first-rate credit rating with suppliers, banks, employees and customers in order to receive favorable pricing commitments. This enables us to maintain a competitive edge in our pricing to customers. Monthly "service" invoices are issued by the 5th working day for the current month, with payment due by the end ofthat month. "Service Charges" may be assessed on late payments. REDLEE/SCS INC. service management group Civic Square Parking Garage December 21, 2023 Page 3 of 15 F. INVOICING AND PAYMENT (continued) Summary of Charges Square footage changes and adjustments occurring after the billing date are "adjusted" on the following month's invoice. G. AGREEMENT TERM AND TERMINATION 1.It is agreed that this Agreement shall have no term length and may be terminated by either party giving a THIRTY (30) day Written Notice to the other sent "Certified Mail, return Receipt Requested". 2.The parties to this Agreement understand, acknowledge and agree that REDLEE/SCS is required to incur substantial expenses in staffing, acquiring materials and supplies and securing equipment necessary and specific to the job contemplated herein, and that, if this Agreement is terminated for any reason without the required thirty days written notice, it will be difficult to determine the exact amount of damages sustained by REDLEE/SCS and as a result, agree that, in the event that this Agreement is terminated without thirty days prior written notice, for any reason, the Customer shall pay to REDLEE/SCS an amount equal to the gross billing by REDLEE/SCS for services to the Customer under the terms of this Agreement, for the month immediately preceding the date of termination of this Agreement, as Liquidated Damages. 3. This document, entitled "Parking Garage Cleaning Proposal", including all attachments thereto, is an integral part of the Agreement and is hereinafter incorporated for all purposes as a part of the Agreement. 4. The Agreement and attachments contain all understanding and confirms all promise and stipulations, and may not be modified or amended in any way unless in writing and signed by the parties hereto or the authorized agents. 5.By signing the Agreement, the Property Manager, acknowledges and represents that he is either the Owner of, or authorized agent for the Owner of, the Subject Property, acting within the scope of his authority in the negotiation and execution of this Agreement. 6.The Owner of the Subject Property, as of the date hereof, is City of Carmel. The Property Manager agrees to notify REDLEE/SCS of the name of each owner of the Subject Property within thirty (30) days of any change in ownership of the Subject Property. H. INSURANCE REDLEE/SCS maintains the following insurance coverages: Commercial General Liability, General Aggregate amount of $2,000,000 Excess Liability Umbrella of $1,000,000 Automobile Liability of $1,000,000 Workers Compensation and Employers Liability of $1,000,000 Business Service Bond Limit of $25,000 Lost Key Coverage Limit of $25,000 Civic Square Parking Garage December 21, 2023 REDLEE/SCS INC. service management group Page 4 of 15 Summary of Charges H.INSURANCE (continued) Upon request, "Limits" may be increased for specific coverages, with related cost being charged to the Customer. I.REDLEE/SCS EMPLOYEES Customer and its authorized representatives agrees not to hire, or enter into a janitorial service agreement with any REDLEE/SCS employees, or third parties associated with REDLEE/SCS in the performance of the services covered by this Agreement, for a minimum of ninety (90) days after employees' or third parties termination from REDLEE/SCS' employment, or for a minimum of ninety 90)days after termination of this Agreement, without the expressed written consent of REDLEE/SCS. J. POLYGRAPH EXAMINATIONS REDLEE/SCS may, within existing Federal and State guidelines, cause any or all of its workers working in this facility to submit to a polygraph examination upon written request from the customer. Such polygraph examinations shall be conducted by a qualified polygraph examiner, to be selected by REDLEE/SCS and acceptable to the customer. REDLEE/SCS will arrange for the polygraph examination. A REDLEE/SCS Management Representative will accompany the individuals to be polygraphed to the selected polygraph examiner's office or selected location and will remain there until the examinations are completed. The results of each polygraph, covering the event in question, shall be shared with the customer. The cost of the polygraph examination shall be administered as follows: a. Positive Results (indicates guilt) -The Contractor shall pay all cost, plus make restitution to the Customer or Tenant. b.Negative Results (indicates no guilt) - The Customer and/or Tenant shall pay all costs. c.Inconclusive Results -The Customer may elect to have additional examinations administered, in which case #1 and #2 above would apply; or, the Customer and the Contractor may negotiate an agreeable settlement or share the cost equally. K.SLIP AND FALL AND OTHER EMERGENCY INCIDENTS Customer is requested to provide REDLEE/SCS complete detailed information, including "facility or third party incident reports" with 48 hours of such incidents. REDLEE/SCS INC. service management group Civic Square Parking Garage December 21, 2023 Page 5 of 15 Provisions of Agreement THE CONTRACTOR SHALL: 1. Provide all supervision, labor, equipment, cleaning materials, insurance protection and administration to ensure performance of services specified in the Janitorial Specifications. 2. Strive for maximum efficiency and productivity in order to provide quality service at the lowest possible labor cost. 3. Provide employees who have been determined to be honest, dependable and neat in their personal appearance and in their work habits, and to provide these employees with appropriate uniforms, if required. 4.Be responsible for proper storage of cleaning equipment and supplies. 5. Instruct all employees to abide by Customer's rules and regulations pertaining to safety and security while on the premises. 6. Exercise that degree of care in the performance of duties necessary to prevent damage to any part of the building or the furnishings therein. 7. Provide Workers' Compensation coverage with respect to all Contractor's workers. 8. Provide public liability and property damage insurance in the amounts deemed sufficient by the Customer, to furnish certificates evidencing such insurance, and to hold the Customer harmless from and indemnified against loss, damage, cost or expense by reason of any negligence arising from or caused by the negligence of the Contractor, its officers, agents or employees. 9. REDLEE/SCS may, within existing Federal and State guidelines, cause any or all of its workers working in this facility to submit to a polygraph examination upon written request from the customer. Such polygraph examinations shall be conducted by a qualified polygraph examiner, to be selected by REDLEE/SCS and acceptable to the customer. REDLEE/SCS will arrange for the polygraph examination. A REDLEE/SCS Management Representative will accompany the individuals to be polygraphed to the selected polygraph examiner's office or selected location and will remain there until the examinations are completed. The results of each polygraph, covering the event in question, shall be shared with the customer. The cost of the polygraph examination shall be administered as follows: a. Positive Results (indicates guilt) -The Contractor shall pay all costs, plus make restitution to the Customer orTenant. b. Negative Results (indicates no guilt) -The Customer and/or Tenant shall pay all costs. c.Inconclusive Results -The Customer may elect to have additional examinations administered, in which case #1 and #2 above would apply; or, the Customer and the Contractor may negotiate an agreeable settlement or share the cost equally. 10. Exercise and control security of keys provided by the Customer. Keys shall be secured in accordance with the Customer's security regulations and shall not be removed from the building. THE CUSTOMER SHALL: 1. Provide trash receptacles/trash disposal facilities. 2.Provide necessary keys for Contractor's employees. Civic Square Parking Garage December 21, 2023 REDLEE/SCS INC. service management group Page 6 of 15 Agreement This Agreement is entered into between REDLEE/SCS INC. with its principal offices at 10425 Olympic Drive, Dallas, Texas (hereinafter referred to as REDLEE) and City of Carmel, at 3400 West 131'1 Street, Carmel, Indiana (hereinafter referred to as the "Property Manager") for the property known as Civic Square Parking Garage, and located at 50 Red Truck Road, Carmel, Indiana (hereinafter referred to as the Subject Property"). For, and in consideration of, the mutual promises and covenants contained herein and for other good and valuable considerations, it is agreed as follows: I.REDLEE'S OBLIGATIONS: That beginning-------- 2023, REDLEE agrees to: a. Provide services as defined in the Janitorial Specifications Schedule portion of the attached Janitorial Proposal, dated December 21, 2023, on and for the Subject property. b.Perform all work on schedule, except when prevented by strike, Act of God, accident or other circumstances beyond their control. c.Furnish labor, supervision, materials and equipment necessary to satisfactorily fulfill this Agreement except as listed in the supplementary schedules noted above. d. Maintain Workers' Compensation, Bodily Injury and Property Damage Liability Insurance in the amounts and with insurer's as specified herein, for the duration of this Agreement. II.PROPERTY MANAGER'S OBILIGATIONS: The Subject Property agrees to: a.Pay services rendered on and for the Subject Property at the rate of and for the charges specified in the Pricing and Agreement Information section of the Janitorial Proposal attached hereto, or as from time to time modified and agreed to in writing by the parties hereto, for: Garage Porter Services: $ 3,594.48 Per Month Applicable Sales Tax will be added to all invoices.) b. Promptly notify RED LEE of any "Slip and Fall" or similar incidents, along with a complete copy of the facilities internal or third party "incident reports", within 48 hours of such incidents. c. Not to hire or enter into a janitorial service agreement with any REDLEE employees, or third parties associated with REDLEE in the performance of the services covered by this Agreement, for a minimum of ninety (90) days after termination of this Agreement, without the expressed written consent of REDLEE. REDLEE/SCS INC. service management group Civic Square Parking Garage December 21, 2023 Page 7 of 15 Agreement Ill. MISCELLANEOUS PROVISIONS: a. It is agreed, the Agreement shall have no term length and may be terminated by either party by giving a THIRTY (30) DAY WRITTEN NOTICE to the other and "Certified Mail, Return Receipt Requested". b.The parties to this Agreement understand, acknowledge and agree that REDLEE is required to incur substantial expenses in staffing, acquiring materials and supplies and in securing equipment necessary and specific to the job contemplated herein, and that, if this Agreement is terminated for any reason without the thirty days written notice, it will be difficult to determine the exact amount of damages sustained by REDLEE. As a result, agree that, in the event that this Agreement is terminated without written notice, for any reason, the Customer shall pay to REDLEE an amount equal to the gross billing by REDLEE for services to the Customer under the terms of this Agreement, for the month immediately preceding the date of termination of this Agreement, as Liquidated Damages. c.The attached documentation entitled "Parking Garage Cleaning Proposal", including all attachments thereto, is an integral part of this Agreement and is hereinafter incorporated for all purposes as a part of this Agreement. d.This Agreement will be governed by and construed in accordance with the laws of the State of Texas, without regard to any conflict of laws rule or principle which might refer the governance or construction of this Agreement to the laws of another jurisdiction. Any action in regard to this Agreement or arising out of its terms and conditions shall be litigated and/or instituted only in Dallas County, Texas. Property Manager hereby expressly consents to the personal jurisdiction of the state and federal courts located in Dallas County, Texas for any lawsuit filed there against it by REDLEE arising from or related to this Agreement. e. In the event there is any dispute concerning the terms of this Agreement or the performance of either Party hereto pursuant to the terms of this Agreement and either Party hereto retains counsel for the purpose of enforcing any of the provisions of this Agreement or asserting the terms of this Agreement in defense of any suit filed against said Party, the prevailing Party in such dispute shall be entitled to recover, in addition to any other remedy to which such Party may be entitled to recover, all of its costs and attorney's fees incurred in connection with the dispute irrespective of whether or not a lawsuit is actually commenced or prosecuted to conclusion. f.REDLEE AND PROPERTY MANAGER AND COMPANY HEREBY WAIVE ANY RIGHT TO TRIAL BY JURY FOR ANY AND ALL CLAIMS OR CAUSES OF ACTION ARISING OUT OF, RELATED TO, OR IN ANY WAY CONNECTED TO THIS AGREEMENT AND AGREE THAT ANY SUCH CLAIM OR CAUSE OF ACTION WILL BE TRIED BY JUDGE WITHOUT A JURY. g.This Agreement, and attachments hereto, contains all understandings and confirms all promise and stipulations, and may not be modified or amended in any way unless in writing and signed by the parties hereto or their authorized agents. REDLEE/SCS INC. service management group Civic Square Parking Garage December 21, 2023 Page 8 of 15 Agreement Ill. MISCELLANEOUS PROVISIONS: {continued) h. By signing this Agreement, the Property Manager, acknowledges and represents that he is either the Owner of, or authorized agent for the Owner of, the Subject Property, acting within the scope of his authority in the negotiation and execution of this Agreement i.The Owner of the Subject Property, as of the date hereof, is City of Carmel. The Property Manger agrees to notify REDLEE of the name of each new owner of the Subject Property within thirty days of any change in ownership of the Subject Property. IN WITNESS WHEREOF, the parties hereto have set their hands this ___ day of _____ _, 2023. CITY OF CARMEL REDLEE/SCS INC. BY: ______________ _BY: _______________ _ John Gendr eau TITLE: ___________ _ TITLE: -P r e =side=n=t, N at=io=n =a l O_,._p=er a=ti=on=s_ REDLEE/SCS INC. service management group Civic Square Parking Garage December 21, 2023 Page 9 of 15 General Cleaning: (7 Days or Nights a week/ 2 hours per day) Sweeping of parking garage spaces (351) Sweeping of entry ways (3) Sweeping of elevator (1) Sweeping of entry mats (6) Dump debris into trash receptacles/ Do not empty trash receptacles Must Transport Broom and Dustpan onsite daily/ No onsite storage All additional tasks done at additional charge City of Carmel provides liners for trash receptacles Civic Square Parking Garage December 21, 2023 Specifications REDLEE/SCS INC. service management group Page 10 of 15 REDLEE/SCS is a recognized industry leader offering the very best in customer service and management expertise since 1982. REDLEE/SCS has grown over the years as a result of mergers with and acquisitions with some of the top companies in the industry. These resulting combinations have produced more than one hundred years of successful management expertise. REDLEE/SCS is owned and directed by the Redfearn family, who are of Native American descent. For the past several years, the company has been ranked in the "Top 25 Minority-Owned Businesses" recognized by both the Dallas and Charlotte Business Journals. The company originally opened in Tulsa, Oklahoma in 1982, and relocated its corporate head quarters to Dallas, Texas a few years later. Today, REDLEE/SCS is operating in seven states with offices in Abilene, Birmingham, Charlotte, Dallas, Ft. Worth, Indianapolis, Little Rock, Midland, Richmond, Roanoke, and Tulsa. Management's "hands on" involvement in the daily operations, day-to-day customer contact, quality control inspection program, and open line of communications with customers help create a partnership between REDLEE/SCS and their customers that is evidenced by the company's high rate of business retention. In addition, the company has an experienced, professional administrative staff who provides top notch supp ort for their customers, ensuring prompt response to customer requests and concerns. Need quality cleaning? Consider the benefits of working with the experienced industry leaders at REDLEE/SCS. REDLEE/SCS has experienced steady growth over its 40 year history servicing over 50 million square feet with revenues in excess of $40 million. In addition, the company is constantly sourcing new opportunities and expanded services in additional markets throughout the country. service management group Civic Square Parking Garage December 21, 2023 Page 11 of 15 REDLEE/SCS INC. was proudly awarded CIMS and CIMS GB (Green Building) "With Honors" certifications for our nationwide operations in July 2017. CIMS (Cleaning Industry Management Standards) is the first consensus-based management standard that outlines the primary characteristics of a successful, quality cleaning organization. It as a way to differentiate an organization from the competition, demonstrate its commitment to quality/customer satisfaction and improve operational efficiency. CIMS and CIMS GB criteria designation offer cleaning organizations a certification that is closely tailored to provide their customers with precisely what they need to secure points under the LEED for Existing Buildings: Operations and Maintenance (LEED EB: 0 & M) Green Building Rating System. CIMS GB certification demonstrates an organization's capability to assist customers in achieving LEED EB: O&M points and offers customers assurance that the organization they select is prepared to partner with them in the LEED process. In November 2013, the USGBC published the newest version of LEED EB: O&M (v4) which includes CIMS GB as a direct compliance option for the new "Green cleaning Policy" prerequisite. Less than ¼ of 1% of all janitorial companies (approximately 42,000) in the United States and Canada has achieved CIMS certification. CIMS has also become a requirement for many fortune 500 companies, such as StateFarm, and government entities. If you would like to learn more about CIMS and CIMS GB, you can visit: http://www.issa.com/certification-standards/cleaning-industry-management-standard- cims#. WLgvP7M mSaQ Civic Square Parking Garage GB CERTIFIED WITHHO O S December 21, 2023 service management group Page 12 of 15 Insurance LOSS AND DAMAGES As requested, a COi meeting your requested minimum coverages has been included in this proposal. You can find this form in Section E -APPENDIX. REDLEE/SCS has developed a very thorough step by step process in regard to loss and /or damage. If an accident occurs, the cleaner immediately notifies his/her supervisor who then notifies the Operations Manager. The Operations Manager then proceeds through a process to determine how the incident occurred, and what can be done to pre- vent the incident from occurring again. Upon completion of the accident investigation, appropriate restitution is made. Sample Loss and Damage report used by REDLEE/SCS. Civic Square Parking Garage REDLEE/SCS Building: _____ _ SuiteNo __ _ Tenant _____ Reponed Dd!e D;.reofEye ______ _ Reported: __ _ Incident: ___ _ D criptionoflncid t ______________ _ ActionTaken: ________________ _ Re:milfks: _________________ _ ChedPayable To: __________ Amount S ____ Check: [ J To .l\iana,gerforHandDelfre:ry [ ] ToBe M-a:iled Crurl:: Needed: [ ] NextChrl Run [ ] Other _________ _ Rebilll.C.? [] Ye [] No LC.Name: ___________ _ S11.0miitedBy: __________ Daw: ____ _ ppruvedBy: ___________ Date: ______ December 21, 2023 REDLEE/SCS INC. service management group Page 13 of 15 REDLINC::-01 COi Cl:RT FICATE OFLIABILITY !INSURANCE TH -(; I1,oltlE IS QS!Sl.lED AS ,I!, MATTER OF -FORMA ION ot.lLYA ·o COl'I.FERB _ RIOHTS UPCIN TH.eCERTIFl£AlE OLOER. THIS CE:R1TIF\ICATE ·COES OT "'FIRl&!A l',IEL. Y •ClFI NEGATIYEL 't AMENC, l!Xl'iE:ND ORALTER COVERAGE APF R Elil B'I! Ill!; Pl;II.ICI !ii B=L.OW. THIS CERTIFICAU 0 lt,l!;URAl4CE coes rtOi ¢0NSTITUc;re ACONIBJICT El'WEEN 'E ISSUINGltlSURER[S), AUT IZ D R P liATIII OR PRWUCER.ANDTHECER'Tll!'ICA'TiEHOLER. I._ oaADDITIOMAI.IM$1J. C [In! m1.1&otl'lev. ildlDfllONAL INSURED i:,ra,;mlom or1,e.,mlo,!ledl I l!D. ,...,tm 1hg, Vffll!! !!Ill;! -·1es-mw1r-i!qul aner>dnrs•mmt. Asl:.ltBMenl <>n I nf•r riMsIDIlla· car1lll il , hold Ptl:DC!UCIJI;; M,!:'b'::1Cme, t;ulte200.NDolin, TX 75251 R>l,dJ;;alSC,S, llilG,; AedlcdSCS Gr..u Fh;dlool'S-ClilCJrl'"orl WQflll, L.td,, lldle MSI, l.00.,Riidloll t;,1,. Ltd., Ra a.,1!'all, Ud. ;!aR:11llaa1"i/'11Qr, LUii d Vllklr J itotial 104.25 Olytllpl<cDrl""' 0-aUil!-_ n: 71220 S rnple • l!lliddl PIJrp<>s,e• Onlf Vl1)Al&30&4 m:1lf2.1J123 m1l/'202 ,m Umil SltO ID l<N\! OFTHE .A.BOY.EDE!ICIIIBE.Dl"QICI e ... NeTHEEJ;PIRATI N DATE iHEF!E.OF, NlllllCE Wl!,!L !!!! !) ,.,OOOR:11,1.NICE 1M1HOUCYPaG\oll911ltl9. oWTiiDllltl!r> l!!IIWIl!M1'. 11n 1,000.000 O!(l!),OO(I e 1 ,e 11s ACORDcoru-oltAmN. A1l r1gn1a ,rellcflmtd, Tl>a AC-ORO l\iffll!oillliiltoge,, are, gt ·oore11 fi'lii8ofA.CORD REDLEE/SCS INC. service management group Civic Square Parking Garage December 21, 2023 Page 14 of 15 Civic Square Parking Garage Minority Certifications National Minority Supplier Development Council r--------------------------, THISC:EATlflESTI-tA.T Redlee/SCS, Inc. tNMSDCN• ....... Ml-ltyS.,,,U., Mc..ncil Nanona11y ""'"'"""'"DALLAS/FORTWORTH MINORITYSUPPLIER DEVELOPMENT COUNCIL 07fJ1/20ZI l55Ued O;ile 08/31/2024 Explra1JonD.11te NAICS Codels): .5!il.Zll>lll.2"1ll Ying McGuire NMSDCCEOand President OL02 28 Certlfka111 Number MllrgoJ. Posey, Prasldenl Byosing y<iurpa.Hword (NMSDC Issuedonly), authoriZBd useis may logi""3NMSDC Certralu, ..,;_. lhflenlirapro1il11: rvrs.:lt.o l:i 'mntA MBE:5 -cortlftedbyon Affiliate oftheNaliona.lMinority SUppliorDevetopment Council, c.• .. ______________________________ .. NCTRCA Minority Business Enterprise Certificate 1m-RCA Minority Business Enterprise (M BE) REDLEE SCS INC. REDLEE SCS INC. h.a!!! 61edwit, theAgency enAffidavit aedefinedby NCTRCA Minorify Busines& Enterprise (MBE) Palides & PrncediJli!SandHi h81'ehycertlfiedto prO\OOB EBl'Via!(s} inthefolloWTIQ areas: WJCS561720:.v,NITORIALSEIMCES Thi5 Certification commenceE J.a.nua,y10. 2023end 5UiJ'8rsedeB regislrelioo Oflisthg pnwiously ir;&Ued. Th!l!ii certrf1e0tion mUSI be upctatEldeverytwo years t, aubmissio11 r:ianAmual' Updele Arfida,..iLAtany umelMre ise change inOWTIE!rship. canlro( oflhEIfirmaroperenon. notification must bemadeimmediately totheNorth Gerllral T1m1s Ragionaf Ceriiflc:ationPi.ge11c,yrareligibility evaluailon.. CertificatlonExplr81ion: Janmuy 31, 202."5 IssuedDate: January10, 2023 CERTIFICATIONNO. NMMB98787N0125 Certffication Admi.nistralor REDLEE/SCS INC. service management group December 21, 2023 Page 15 of 15 INDIANA RETAIL TAX EXEMPT Page 1 of 1CityofCarmelCERTIFICATENO. 003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 110730 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANYCORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/2/2024 367224 REDLEE/SCS INC Street Department VENDOR 10425 OLYMPIC DRIVE SUITE A SHIP 3400 W. 131st Street TO Carmel, IN 46074- DALLAS, TX 75220--4427 (317)733-2001 PURCHASE ID BLANKET I CONTRACT PAYMENT TERMS FREIGHT 83741 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE I EXTENSION Department: 1206 Fund: 101 General Fund Account: 43-509.00 1 Each Civic Square Garage Maintenance $43,133.76 $43,133.76 Send Invoice To: Street Department Sub Total $43,133.76 3400 W. 131st Street Carmel, IN 46074- 317)733-2001 PLEASE INVOICE IN DUPLICATEIDEPARTMENTACCOUNTIPROJECTI PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY CONTROL NO. 110730 TITLE CONTROLLER PAYMENT $43,133.76 A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THEVOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FORTHE ABOVE ORDER. Lee Higginbotham Commissioner CzTfshfzHsfdivlijobu3;63qn-Kbo1:-3135 CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: Sue Finkam, Mayor, Presiding Officer Date: ------------- Laura Campbell, Member Date: ------------- Alan Potasnik, Member Date: ____________ _ ATTEST: Jacob Quinn, Clerk Date: ___________ _ Reimbursement Agreement Between the City of Carmel, Indiana, and TriCo Regional Sewer Utility Clerk 1/3/24 BPW 1/11/24 Reviewed/Recommend Approval CPD Horner 12/7/23 STREET Privett 12/7/23 CFD Heavner 12/8/23 ENGINEERING Kirsh 12/11/23 CRED Brewer 12/28/23 CITY OF CARMEL USE ONLY Approved this __ day of ______ , 2024 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety Sue Finkam, Presiding Officer Date: ___________ _ Laura Campbell, Member Date: ------------ Alan Potasnik, Member Date: ___________ _ ATTEST: Jacob Quinn, City Clerk Date Special Conditions: _________________________ _ January 16, 2024 Board of Public Works and Safety One Civic Square Carmel, Indiana 46032 RE: CURB CUT REQUEST; CURB CUT VACATION– 4001 W 141ST STREET Dear Board Members: Civil Site Group, Inc. has requested vacation of 3 existing curb cuts and approval of a new curb cut to facilitate construction of a new single-family residence (Exhibit attached). The existing driveways on site will be abandoned, and a new curb cut installed to the west allowing rear access from the alley. The Department of Engineering recommends that the Board approve the request contingent upon satisfaction of the following requirements: •In constructing the entrance, the petitioner’s contractor shall comply with the provisions of Carmel City Code 6-227(a)(1), 6-227(a)(8) and 6-227(b). •The portion of the proposed entrance within the right of way is constructed of concrete pursuant to Carmel City Code 6-227(h)(6). •The vacated curb cut, and existing driveway shall be completely removed and restored to the satisfaction of the City Engineer. •Apron within right of way shall not exceed maximum width indicated on City Standard Details and shall be minimum 6” thickness concrete. (City of Carmel Standard Drawing 10-21A) No portion of the proposed drive aprons within the City right of way shall encroach past the extension of the property line to the center of the street. •Roadside drainage must be maintained across the proposed entrance pursuant to Carmel City Code 6-227(h)(9). •Public streets and alleys shall be always kept clean of dirt and debris. •Petitioner understands that approval is granted for the items described above only. All other items of work shown on the attached exhibits are subject to review and approval by the Department of Engineering and other Departments of the City as a part of a separate process. •Access to surrounding properties shall be maintained at all times. •Any damage to improvements within the public right-of-way connected with the construction of the project shall be restored to comply with all city codes and standards to the satisfaction of the City when work is complete. 718 Adams Street, Suite E Carmel, IN 46032 Phone: 317-810-1677 December 20, 2023 City of Carmel Department of Engineering ATTN: Caleb Warner One Civic Square Carmel, IN 46032 317-571-2441 Subject: Martin Residence SW 2023-00047 3927 & 4001 West 141st Street Dear Mr. Warner: This letter is to formally notify The City of Carmel of our request to be placed upon the next available BPWS meeting agenda for the above referenced project. Our request is for the following: 1.The removal of three (3) existing residential driveways currently along the south side of West 141st Street. 2.The construction of one (1) new residential driveway along the south side of West 141st Street to serve the proposed estate home. The single new driveway will replace the three (3) existing driveways to be removed. Please contact me with any further information you need. Thank you. Sincerely, Civil Site Group, Inc. Eric A. Gleissner, P.E. Principal December 21, 2023 City of Carmel Engineering Department One Civic Square Carmel, IN 46032 Attention: Alex Jordan Re: SW-2023-00044 New Residence – 4130 W 131st St Waiver Request #2 Dear Mr. Jordan: In response to your comments dated November 29, 2023 the following waivers are being requested for this project. Waiver #3 – Section 302.06 (1) of the Stormwater Technical Standards Manual states “90% of the original detention capacity is restored within 48 hours from the start of the design 100-year storm.” The detention basin does not drain fully within 48 hours due to the small orifice in the outlet. To accommodate this a second 100 year storm event was modeled to start at 48 hours after the first storm was completed. That analysis shows that the ponding elevation stays within the top of bank. lt is requested that a waiver from Section 302.06 (1) of the Stormwater Technical Standards Manual be granted. Waiver #4 – Section 303.05 (7) of the Stormwater Technical Standards Manual states “… swales shall have tile underdrains to dry the swales.” The swales along the western portion of the project site exceed a slope of 1% (1.42 and 1.79% respectively). These slopes should allow for effective drainage such that the swales would not hold water. In addition, since the southern swale drains to an end section, there would not be an outlet for an underdrain to connect to. lt is requested that a waiver from Section 302.06 (1) of the Stormwater Technical Standards Manual be granted. Waiver #5 – Section 306.02 (C) of the Stormwater Technical Standards Manual states “Rear-yard swales and emergency overflow paths associated with detention ponds shall be contained within a minimum of 30 feet width (15 feet from centerline on each side) of drainage easement.” It is not practical to relocate the spillway to drain to the north. The site naturally drains to the west and the top of bank of the detention basin would need to be raised 4 feet to get a spillway to go north. Those flows would still end up going south to then end up at the same outlet point. In addition, the neighbor would not give an easement. To account for this a back to back 100 year storm has been modeled and the analysis shows that the storms do not exceed the top of bank of the basin. The top of bank was raised 6" and the emergency spillway has been removed so as to not direct flows to the west or the appearance of Waiver Request SW-2023-0044 December 21, 2023 Page 2 directing flows to the west. lt is requested that a waiver from Section 306.02 (C) of the Stormwater Technical Standards Manual be granted. If you have any questions or comments concerning these revisions, please contact me at bbrown@stoeppelwerth.com or my direct line at (317) 570-4704. Very truly yours, STOEPPELWERTH & ASSOCIATES, INC. Brian M. Brown, PE, CFM Director of Water Resources Cc: File Om Narla, Property Owner BMB/ads S:\106842\Blue Book\Agency_Correspondence\Waiver Request Carmel 2.docx January 2, 2024 Mr. Alex Jordan Engineering Department City of Carmel One Civic Square Carmel, Indiana 46032 RE: Requests for Variance – Drainage System Overflow Design and Commercial Driveway Width Docket No. PZ-2023-00192 DP/ADLS – Driven Neuro Recovery Center Dear Mr. Jordan, American Structurepoint, Inc., on behalf of our client, Compass Commercial Construction Group, respectfully requests the following variances from City of Carmel Construction and Design standards. We are requesting a variance from the Drainage System Overflow Design standards as specified in Section 104.02 of The City of Carmel Stormwater Technical Standards Manual. This standard specifies that the Minimum Flood Protection Grade (MFPG) of a commercial building structure is to be no less than 2 feet above any adjacent 100-year local or regional flood elevations, as well as the Minimum Lowest Adjacent Grade (MLAG) for any such structure is to be set at 2 feet above the local flooding sources 100-year flood elevation. The proposed project is for the reuse of an existing building and the redevelopment of the surrounding site infrastructure. Due to constraints of the existing building and site infrastructure that all new improvements must interact and work in concert with, as well as grading restraints associated with ADA accessibility to the building, an MFPG and MLAG greater than or equal to 2 feet above local flood elevation is not able to be met by the finish floor elevation of the existing building. Flood routing calculations performed as part of the proposed project do however show that the local flood elevations surrounding the building do not exceed the existing building finish floor elevation of 814.00’. The building would not be inundated by overflow during emergency flooding scenarios. We are also requesting a variance from the standards specified by Carmel Standard Drawing 10- 22 for ‘Commercial Driveway Depressed Curb’. This standard specifies a max width of 30 feet for a commercial driveway measured at the property line. The proposed project includes the Mr. Alex Jordan January 2, 2024 Page 2 202301607 construction of a new commercial driveway with a width of 36 feet at the property line. Due to the anticipated usage and the geometry of the site a driveway with three 12-foot-wide lanes (36 feet total width) is proposed, with one lane accommodating traffic to the site from 96th Street, one lane accommodating a right turn lane for traffic exiting the site to 96th Street, and one lane accommodating a left turn lane for traffic exiting the site to 96th Street. The expanded width three-lane driveway will prevent the stacking of traffic existing from the site to 96th Street which would be disruptive to the orderly and safe operation of the proposed facility. We appreciate your time and consideration of our requests. If you have any questions or require additional information, please reach me via phone at 317-547-5580 or via email at dwelch@structurepoint.com. Sincerely, American Structurepoint, Inc. David Welch, PE Project Engineer Owner: Sam Schmidt Foundationdba Conquer Paralysis Now Owner: Five Seasons Sports Country Clubof Indianapolis, LLC Owner: Parkwood 9, LLC ADLS DP SUBMITTAL PLO T D A T E : 1 2 / 2 9 / 2 0 2 3 3 : 1 2 P M PLO T S C A L E : 1 : 2 . 5 8 4 9 E D I T D A T E : 1 2 / 2 9 / 2 0 2 3 E D I T E D B Y : D W E L C H D R A W I N G F I L E : P : \ 2 0 2 3 \ 0 1 6 0 7 \ D . D r a w i n g s \ C i v i l \ C o n s t r u c t i o n D o c u m e n t s \ 202 3 . 0 1 6 0 7 . C E . C 3 0 0 . G P . d w g Project Number CERTIFIED BY ISSUANCE INDEXDATE: PROJECT PHASE: 12/01/2023 2023.01607 Driven NeuroRecovery Center 1300 East 96th Street,Indianapolis, IN 46240 REVISION SCHEDULENO. DESCRIPTION DATE A ADLS-DP RESUBMITTAL 12/29/23 APPROVAL PENDINGNOT FOR CONSTRUCTIONIN SUBMITTING BIDS IN RELIANCE ONTHESE PLANS THE CONTRACTORASSUMES ALL RISKS OF ADDITIONALCOSTS OF REVISIONS DUE TOREQUIREMENTS OF THE OWNER ORGOVERNMENTAL AUTHORITIES ANDMATERIAL REVISIONS IN THE COURSE OFCOMPLETING THE FINAL DESIGN. EXISTING LEGEND □ □ □ □ □ BENCHMARK DATA GRADING LEGEND C300 OVERALL GRADINGPLAN ³ ³  Page 1 Memo To: Jacob Quinn, City Clerk From: Laurie Slick CC: Jeremy Kashman Date: 01/18/24 Re: Plan Set – Cover-sheet signatures Engineering request signatures of City of Carmel - Board of Public Work members for the INDOT construction project Letting in May, 2024: Project: INDOT Des 1901894 – Intersection Improvements 96th Street and & College Avenue CITY OF CARMEL ENGINEERING DEPARTMENT