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Home My WebLink AboutBPW Meeting Minutes 01.11.24Board of Public Works and Safety Meeting Agenda Thursday, January 11, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Mayor Sue Finkam called the meeting to order at 10:02 AM. MEMBERS PRESENT Mayor Sue Finkam, Board Members Mary Ann Burke, and Lori Watson, and City Clerk Jacob Quinn and Deputy Clerk Jessica Dieckman were present. MINUTES Minutes from the December 20, 2023, Regular Meeting. Board Member Burke moved to approve. Board Member Watson seconded. Minutes were approved 3-0. PERFORMANCE BOND REDUCTION APPROVAL REQUEST Resolution BPW 01-11-24-09; Bond Release for Lakefront Court Medical Office; Storm Sewer/ Right of Away/ Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Resolution BPW 01-11-24-10; Bond Release for St. Mary & St. Mark Coptic Orthodox Church; Erosion Control/Right of Way; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. Resolution BPW 01-11-24-11; Bond Release for Courtyards of Carmel, Section 1; Section 1- Signs/Right of Way-Smokey Row; Board Member Burke moved to approve. Board Member Watson seconded. Resolution approved 3-0. CONTRACTS Request for Purchase of Goods and Services; AVI Systems, Inc; ($22,177.00); Audio Visual Equipment; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Lexipol, LLC; ($2,500.00); 2024 Grant Writing Services; Addendum to Services Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: 51CF065B-B3E1-4329-B6A9-D399ACB1ECAD Request for Purchase of Goods and Services; Stryker Sales, LLC; ($33,326.32); LifePak AED Purchase; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-04; Request for Acknowledgement of Contract between City and Vendor; Flock Safety; ($154,880.88); Camera Equipment; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-05; Request for Acknowledgement of Contract between City and Vendor; Matchbook Creative, Inc.; ($15,050.00); Professional Services for Newsletter and Promotional Items; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; American Structurepoint, Inc.;(-$332,913.84); 20-ENG- 02 - 106th Street and College Avenue Roundabout; CO #5; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Beam, Longest & Neff, LLC; ($720.00); 20-ENG-O4-S- College Avenue Reconstruction; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-07; Request for Acknowledgment of Contract between City and Vendor; Beam, Longest & Neff, LLC; ($6,280.00); College Avenue Reconstruction South/ Parcel 1-Penn on Parkway; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Streetlight Data, Inc.; ($56,353.00); 3-Year Subscription Package; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; The Etica Group, Inc.; ($140,536.56); 22-ENG-02 - 116th Street Multi-Use Path from Michigan Road to Towne Road; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-08; Request for Acknowledgment of Contract between City and Vendor; Thomas P. Miller & Associates, LLC; ($61,583.00); Community Engagement Survey; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Mainscape, Inc.; ($43,731.00); Snow Removal; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Mainscape, Inc.; ($1,507,733.93); Grounds Maintenance/Mowing/Landscaping; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-02; Request for Acknowledgement of Contract between City and Vendor; Barth Electric Co., Inc.; ($703,038.00); Tarkington Lighting; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: 51CF065B-B3E1-4329-B6A9-D399ACB1ECAD Resolution BPW 01-11-24-06; Request for Acknowledgement of Contract between City and Vendor; Cold Spring Granite Company; ($26,640.00); Granite Pavers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; TruGreen; ($246,277.14); Fertilization; Additional Services Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Close Loop Around Carter Green and Food Truck Vendors; Festival of Ice; January 19-23, 2024; 1:00PM – 12:00AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Midtown Plaza; Indy Impalas Send-off Celebration; April 27, 2024; 12:00 PM -5:00 PM; TABLED; Mayor Sue Finkam moved to table the Request. Board Member Burke approved and Board Member Watson seconded. Tabling approved 3-0. OTHER WITHDRAWN Request for Secondary Plat; Five-Ten Subdivision; Tom Lazzara, Custom Living USA Request for Waiver of BPW Resolution No. 04-28-17-01; Installation of a Mid-Span Utility Pole; 2450 E Smoky Row; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach and Variance; 1361 S Rangeline Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat; Flora on Spring Mill; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Waiver; 502 E Main Street - Carmel High School Polytechnic; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-12; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($5,500.00); Actors Theatre of Indiana; Additional Arts Grant; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-13; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($5,500.00); Carmel Symphony Orchestra; Additional Arts Grant; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-14; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($19,500.00); Great American Songbook Foundation; Additional Arts Grant; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. DocuSign Envelope ID: 51CF065B-B3E1-4329-B6A9-D399ACB1ECAD Resolution BPW 01-11-24-15; A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant; ($5,500.00); Gregory Hancock Dance Theatre; Additional Arts Grant; Mayor James Brainard Resolution BPW 01-11-24-03; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge to Harland Jonathan McNair; 20 years of Meritorious Service; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW 01-11-24-01; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Appointing Special Police Officers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Finkam adjourned the meeting at 10:14 AM APPROVED: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Mayor Sue Finkam ATTEST: __________________________________ Jacob Quinn – City Clerk DocuSign Envelope ID: 51CF065B-B3E1-4329-B6A9-D399ACB1ECAD