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Home My WebLink AboutRollfast,_Inc./CRED/$38,300/2024 Bicycle Events and Services-ASARollfast, Inc. Marketing and Co1mnunity Relations Department -2024 Appropriation #s 1203 845 43-590.38, 1203 101 43-593.00 Funds; P.O. #s 110763, 110764 Contract Not To Exceed $38,300.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR GOODS AND SERVICES APPROVED By Allison Lynch-McGrath at 12:U pm, Jan 12, 2024 THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by and between the City of Carmel and Rollfast, Inc., (the "Vendor"), as City Contract dated February 1, 2017 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: Sue Finkam, Presiding Officer Date: ---------- Date: ---------- Date: ---------- ATTEST: Jacob Quinn, Clerk Date: ---------- S:\Coutrncts\Dep,utments\Community Relations\2024\Rollfast. Inc. ASA.docx: 1/12/2024 9:03 AMJ Rollfast, Inc. By: Authorized Signa ure Matt Tanner Printed Name Founder, CEO Title FID/TIN: 45-4433285 Date: 1/12/2024 ------------- Laura Campbell, Member Alan Potasnik, Member DocuSign Envelope ID: 51CF065B-B3E1-4329-B6A9-D399ACB1ECAD 1/24/2024 1/24/2024 1/24/2024 1/24/2024 i RF R LLF"RST * Proposal for the City of Carmel 2 02 4 Bicycle Events Services Deliverables Rollfast proposes the following deliverables: Set up BikeReg.com with events for entire year Manage registrations and communication with riders for events EXHIBIT A Oversee bicycle events, providing guidance and advice based on experience Create routes and cue sheets with Ride with GPS as needed Marking routes as needed (with signs or environmentally friendly chalk paint) Promote events on the Rollfast Cycling website and social media Planning and organization of: o Route plans Rider logistics/ Staging Support vehicles Rest area locations Permits Police and traffic plan o Rental equipment o Volunteer needs o Safety waivers o Registration Storage and transportation of Bike Carmel equipment to all events Rides and Fees Family Fun Rides - 2 Mile Route at Carmel Elementary School May 11, 2024 DocuSign Envelope ID: 51CF065B-B3E1-4329-B6A9-D399ACB1ECAD June 8, 2024 July 13, 2024 August 10, 2024 Slow Roll Dinner Cruise -Approximately 10 Mile Route Starting at Midtown Plaza June 11, 2024 June 25, 2024 July 9, 2024 July 23, 2024 August 13, 2024 August 27, 2024 Roundabout Ride September 14, 2024, Midtown 25-mile route SO-mile route Learn2Ride Program* The Learn2Ride program will be run May through August. Dates pending approval. Fees to participants will be $100 per workshop Vendor will be paid $100 per participant Payment Schedule(* does not include Learn2Ride Program) January 26, 2024 April 1, 2024 May 3, 2024 June 4, 2024 July 2, 2024 August 6, 2024 Total 2 6,300 6,300 6,300 6,300 6,300 6,800 38,300 DocuSign Envelope ID: 51CF065B-B3E1-4329-B6A9-D399ACB1ECAD City of Carmel INDIANA RETAIL TAX EXEMPT Page 1 of 1 CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 110763 I ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, NP CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION I PROFESSIONAL SERVICES FOR BIKE CARMEL EVENTSI1/5/2024 371349 I ROLLFAST Community Relations VENDOR 10630 WESTFIELD BLVD SHIP 1 Civic Square TO Carmel, IN 46032- I INDIANAPOLIS, IN 46280 - PURCHASE ID BLANKET I CONTRACT PAYMENT TERMS FREIGHT 83942 IQUANTITYUNITOFMEASURE DESCRIPTION UNIT PRICE I EXTENSION Department: 1203 Account: 43-590.38 1 Each Fund: 854 Community Relations Gift PROFESSIONAL SERVICES FOR BIKE CARMEL EVENTS $10,600.00 Sub Total 10,600.00 Send Invoice To: Community Relations 1 Civic Square Carmel, IN 46032- DEPARTMENT _[- SHIPPING INSTRUCTIONS ' SHIP PREPAID. ' C.O.D. SHIPMENT CANNOT BE ACCEPTED. PLEASE INVOICE IN DUPLICATE ACCOUNT l PROJECT l PROJECT ACCOUNT PAYMENT I 10,600.00 AMOUNT 10,600.00 ' NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFYTHAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. ' PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL ' THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY CONTROL NO. 110763 TITLE CONTROLLER Melanie Brewer Senior Project Manager James Crider Director of Administration DocuSign Envelope ID: 51CF065B-B3E1-4329-B6A9-D399ACB1ECAD City of Carmel INDIANA RETAIL TAX EXEMPT Page 1 of 1 CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 110764 I ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, NP CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION I PROFESSIONAL SERVICES FOR BIKE CARMEL EVENTSI1/5/2024 371349 I ROLLFAST COMMUNITY RELATIONS VENDOR 10630 WESTFIELD BLVD SHIP 1 CIVIC SQ TO Carmel, IN 46032- I INDIANAPOLIS, IN 46280 - PURCHASE ID BLANKET I CONTRACT PAYMENT TERMS FREIGHT 83943 IQUANTITYUNITOFMEASURE DESCRIPTION UNIT PRICE I EXTENSION Department: 1203 Account: 43-593.00 1 Each Fund: 101 General Fund PROFESSIONAL SERVICES FOR BIKE CARMEL EVENTS $27,700.00 Sub Total 27,700.00 Send Invoice To: COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- DEPARTMENT _[- SHIPPING INSTRUCTIONS ' SHIP PREPAID. ' C.O.D. SHIPMENT CANNOT BE ACCEPTED. PLEASE INVOICE IN DUPLICATE ACCOUNT l PROJECT l PROJECT ACCOUNT PAYMENT I 27,700.00 AMOUNT 27,700.00 ' NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFYTHAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. ' PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL ' THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY CONTROL NO. 110764 TITLE CONTROLLER Melanie Brewer Senior Project Manager James Crider Director of Administration DocuSign Envelope ID: 51CF065B-B3E1-4329-B6A9-D399ACB1ECAD