The URL can be used to link to this page

Home My WebLink AboutBPW Meeting Minutes 01.24.24Board of Public Works and Safety Meeting 1 Agenda 2 Wednesday, January 24, 2024 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 6 7 MEETING CALLED TO ORDER 8 9 Mayor Sue Finkam called the meeting to order at 10:01 AM. 10 11 MEMBERS PRESENT 12 13 Mayor Sue Finkam, Board Members Laura Campbell, and Alan Potasnik. Also, present City Clerk Jacob 14 Quinn and Jessica Dieckman. 15 16 MINUTES 17 18 Minutes from January 11, 2024, Regular Meeting. Board Member Campbell moved to approve. Board 19 Member Potasnik seconded. Minutes were approved 3-0. 20 21 CONTRACTS 22 Resolution BPW 01-24-24-02; Request for Acknowledgment of Contract between City and Vendor; 23 Granicus, LLC; ($2,500.00); Address Lookup Changes for Website; Additional Services Amendment; 24 Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 25 3-0. 26 Resolution BPW 01-24-24-03; Request for Acknowledgment of Contract between City and Vendor; 27 ($1,600.00); Ben Goebel, Ice Carving Services for Festival of Ice Event; Additional Services 28 Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. 29 Resolution approved 3-0. 30 Resolution BPW 01-24-24-05; Request for Acknowledgment of Contract between City and Vendor; 31 Elegant Ice Creations, INC; ($1,600.00); Ice Carving Services for Festival of Ice Event; Additional 32 Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. 33 Resolution approved 3-0. 34 Resolution BPW 01-24-24-06; Request for Acknowledgment of Contract between City and Vendor; 35 Kyle Price; ($500.00); Ice Carving Services for Festival of Ice Event; Additional Services Amendment; 36 Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 37 3-0. 38 Resolution BPW 01-24-24-07; Request for Acknowledgment of Contract between City and Vendor; 39 Matthew W. Stoddart; ($1,600.00); Ice Carving Services for Festival of Ice Event; Additional Services 40 Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. 41 Resolution approved 3-0. 42 DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 Resolution BPW 01-24-24-08; Request for Acknowledgment of Contract between City and Vendor; 43 Sub-Zero Ice Sculptures; ($1,600.00); Ice Carving Services for Festival of Ice Event; Additional 44 Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. 45 Resolution approved 3-0. 46 Resolution BPW 01-24-24-09; Request for Acknowledgment of Contract between City and Vendor; The 47 Ice Farm, Inc; ($1,600.00); Ice Carving Services for Festival of Ice Event; Additional Services 48 Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. 49 Resolution approved 3-0. 50 Request for Purchase of Goods and Services; Rollfast, Inc.; ($38,300.00); 2024 Bicycle Events 51 Services; Additional Services Amendment; Board Member Campbell moved to approve. Board 52 Member Potasnik seconded. Request approved 3-0. 53 Request for Purchase of Goods and Services; Egis BLN USA, Inc.; ($12,535.00); 20-ENG-04- College 54 Avenue Reconstruction South-Appraisal; Additional Services Amendment; Board Member Campbell 55 moved to approve. Board Member Potasnik seconded. Request approved 3-0. 56 Request for Purchase of Goods and Services; Rundell Ernstberger Associates, Inc.; ($83,400.00); 22-57 ENG-01-Monon Blvd & Urban Trail-Phase 3 (Walnut to City Center Drive)- Architectural Services; 58 Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik 59 seconded. Request approved 3-0. 60 Request for Purchase of Goods and Services; Specialized Land Services, Inc; ($2,250.00); 22-ENG-61 13-Rohrer Road Project; Additional Services Amendment; Board Member Campbell moved to 62 approve. Board Member Potasnik seconded. Request approved 3-0. 63 Request for Purchase of Goods and Services; The Taylor Realty Group, P.C.;($2,055.00); 116TH Street 64 Pathway; 22-ENG-02 – Second Appraisal; Additional Services Amendment; Board Member Campbell 65 moved to approve. Board Member Potasnik seconded. Request approved 3-0. 66 Request for Purchase of Goods and Services; Convergint Technologies, LLC; ($74,486.79); Camera 67 Equipment; Additional Services Amendment; Board Member Campbell moved to approve. Board 68 Member Potasnik seconded. Request approved 3-0. 69 Request for Purchase of Goods and Services; Insight Public Sector, Inc.; ($80,016.06); IT Products 70 and Services; Additional Services Amendment; Board Member Campbell moved to approve. Board 71 Member Potasnik seconded. Request approved 3-0. 72 Request for Purchase of Goods and Services; Quality Fiber Solutions, LLC; ($104,709.74); Fiber 73 Infrastructure-116th Streets Parks to Keystone; Additional Services Amendment; Board Member 74 Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 75 Request for Purchase of Goods and Services; Quality Fiber Solutions, LLC; $40,033.92); Fiber 76 Infrastructure-3rd Ave; Additional Services Amendment; Board Member Campbell moved to approve. 77 Board Member Potasnik seconded. Request approved 3-0. 78 Resolution BPW 01-24-24-01; Request for Acknowledgement of Contract between City and Vendor; 79 Tom Wood Ford; ($851.56/monthly); 38 Month Vehicle Lease; Additional Services Amendment; Board 80 Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. 81 DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 Resolution BPW 01-24-24-10; Request for Purchase of Goods and Services; Ginovus, LLC; ($20,000); 82 Consulting Services for Economic Development; Additional Service Agreement; Board Member 83 Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. 84 Request for Purchase of Goods and Services; Redlee/SCS, Inc.; ($43,133.76); Civic Square Garage 85 Maintenance; Additional Services Amendment; Board Member Campbell moved to approve. Board 86 Member Potasnik seconded. Request approved 3-0. 87 Request for Reimbursement Agreement Between City and Vendor; TriCo Regional Sewer Facility; 88 Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-89 0. 90 91 REQUEST TO USE CITY STREETS/PROPERTY 92 Request to Use Midtown Plaza; Indy Impalas Send-off Celebration; April 27, 2024; 12:00 PM -5:00 93 PM; Evan Roberts, Indianapolis Rugby Club (Indy Impalas)-TABLED on 01/11/24-REMAINS 94 TABLED 95 96 OTHER 97 Request for Curb Cut and Curb Cut Vacation on Existing and New Curbs; 4001 W 141ST Street; Board 98 Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 99 Request for Lane Restrictions and Curb Cuts; Carmel Historical Society Museum; Board Member 100 Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 101 Request for Secondary Plat; Nathanial Hawkins Addition Lot Split- 140 N Rangeline; Board Member 102 Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 103 Request for Stormwater Technical Standards Waiver; 4130 W 131st Street; Board Member Campbell 104 moved to approve. Board Member Potasnik seconded. Request approved 3-0. 105 Request for Stormwater Technical Standards Waiver; Driven Neuro Recovery-1300 E 96th Street; 106 Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-107 0. 108 Request for Signatures; INDOT Project Des. 1901894; Intersection Improvements 96th Street and 109 College Avenue; Board Member Campbell moved to approve. Board Member Potasnik seconded. 110 Request approved 3-0. 111 112 ADD-ONS 113 Board Member Campbell moved to add one add-on item to the agenda. Member Potasnik seconded. 114 Approved 3-0. 115 116 Carmel Engineering Department respectfully requests to add to tomorrow’s BPW agenda the attached 117 Change Order for Duke Energy Utilities Relocation North Phase 2 Project. The requested Change 118 Order is due to a slightly expanded scope of work. The change order is for approximately $59,000 or 119 about 1.4% of the original contract. Presented by Sergey Grechukhin, Corporation Counsel. Board 120 Member Campbell moved to approve. Member Potasnik seconded. Request approved 3-0. 121 122 ADJOURNMENT 123 Mayor Finkam adjourned the meeting at 10:06 AM 124 DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 125 APPROVED: ____________________________________ 126 Jacob Quinn – City Clerk 127 128 129 _____________________________________ 130 Mayor Sue Finkam 131 132 133 ATTEST: 134 __________________________________ 135 Jacob Quinn – City Clerk 136 137 138 DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3