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Home My WebLink AboutMidwest Landscape Industries, Inc./STREET/$81,226.80/2024 Carmel City Flowers ASACzBmmjtpoMzodi.NdHsbuibu21;58bn-Kbo36-3135 DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 2/7/2024 2/7/2024 2/7/2024 2/7/2024 City of Carmel Street Department 2024 Flower Installation- Service Contract The City of Carmel would like to receive quotes for planting Spring, Summer, Fall annuals, and Winter décor for various areas in Carmel. After initial installation, flowers must be watered once and Carmel representative must benotified by email and text message ofcompletion of that area. The list of areas to have seasonal flowers are: 1. 32 Roundabouts with Urns (see list below) 2. Rangeline Rd- 40 Planters between City Center Rd and Executive Dr 3. 33 Midtown Plaza Planters 4. Miscellaneous Locations throughout City (see list below) The Carmel Street Department will be purchasing all annuals/perennials for this contract. The Contractor will be required to install and maintain these plantings for Spring, Summer, Fall, and Winter seasons. or perennial. The contractor is to supply the leaf compost. The Contractor will be required to apply a three-month slow-release application of fertilizer, as tothe ete. The Contractor will also water all annuals/perennials immediately after planting and inform the City by text or e-mail as to which areas have been completed. The Contractor will be required to use dark brown dyed hardwood mulch around the annuals after planting occurs if the soil is disturbed to have a completed finished look toeach landscape area. Nomore than33% ofsoilormulch shallbevisible afterplanting anyseasonal display. rdSpringplantingistobegininthe3week of March. thSummerplantingistobegintheweekofMay13. stFallplantingistobegininthe1week of October. ndWinterdécoristobecompletebeforethe2Saturday in November. Upon the completion of the growing season, the contractor will be required to pull all dead annuals/ décor, trim all perennials that were planted, and remove and dispose of all plant material from the planting beds. t DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 Winter Décor Details Winter decorations are to include greens covering the entire planter opening to a height of not less than1 ft. high. All soil in the planters is to be covered with the winter décor. The center of the urn is to be as high as the width of the urn, with the maximum height to be 6 ft tall. The construction of the winter decorations is to be made in such a way sothey will withstand winter winds, storms, and snow. The Contractor is to maintain, repair, or replace any decorations that do not withstand winter weather. Some urns contain irrigation systems. If any of these systems are damaged during the installation of decorations, the Contractor is responsible for repairs. The allowable material for each planter should be a mixture of: Branches spray-painted white or gold Cut eucalyptus Dried hydrangea blooms Dried Magnolia grandiflora branches Evergreen boughs Holly branches (both evergreen and deciduous) Ilex verticillata Pinecones Red, Silver, or Gold ornaments Any other festive plant materials approved by the City prior to installation Winter Decoration Examples t DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 Winter Decoration Examples (cont.): t DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 MidwestFlowerLocations- 2024 Spring LocationSizeNotes Civic Sq. Parking Garage Planters47 planters79 flats- 1801- pansy 96th and Priority Way6 annual beds36 flats- 1801- pansy 96th and Delegates Row4 annual beds24 flats- 1801- pansy 96th and Hazel Dell Pkwy4 annual beds24 flats- 1801- pansy Monon and Carter Green Planters4 planters4 flats- 1801- pansy Main St Knee-High PlantersW ofBubs toW of4th AveEmpty for Spring Rangeline Rd Planters in Bike Lane40 planters- 24" x60"80flats- 1801- pansy; 120grass Midtown Plaza Planters34- Various sizes40 flats- 1801- pansy; 37grass City Hall- South Side BedsTriangle and side beds36 flats- 1801- pansy City Hall- N Side Courtyard BedsTwo bedsEmpty for Spring City Hall- N Side Urns2 urnsRemoved in 2023 City Hall- Monument Sign BedAround monument20 flats- 1801- pansy City Hall- Gazebo BedsTwo bedsEmpty for Spring City Hall- Japanese GardenVarious bedsEmpty for Spring City Hall- Tiered Fountain Beds12 tiered bedsEmpty for Spring Reflecting PondTwo long bedsEmpty for Spring War Memorial4 planters around statueEmpty for Spring SE corner of City Center/ Rangeli.Bed and 2raised plantersEmpty for Spring Monon Stairway BedBed near stairsEmpty for Spring Divvy Restaurant- 7plantersDO NOT PLANT AFTER 10AM28 flats- 1801- pansy City Center Plaza Planters25 large and sm. Planters102 flats- 1801- pansy Sophia Sq.- NE corner bedNear 'Anytime Fitness' GymEmpty for Spring Sophia Sq.- SE corner bedsNear stairsEmpty for Spring Sophia Sq.- Cube Planters10 planters15 flats- 1801- pansy Tarkington Entry DoorsTwo beds30 flats- 1801- pansy Tarkington Sign BedBoth sides of signEmpty for Spring Window Boxes55 window boxes37 flats- 1801- pansy Children'sSm. Art Gall.Beds and 2urns21 flats- 1801- pansy Downtown bumpouts6 bumpoutsEmpty for Spring 4th and Main Roundabout beds3 bedsEmpty for Spring 32 roundabouts with urns45 urnsEmpty for Spring DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 Summer LocationSizeNotes Civic Sq. Parking Garage Planters47 planters364- 4.5" pots- annuals (ann.) 96th and Priority Way6 annual beds402- 4.5" pots- annuals 96th and Delegates Row4 annual beds248- 4.5" pots- annuals 96th and Hazel Dell Pkwy4 annual beds248- 4.5" pots- annuals Monon and Carter Green Planters4 planters28- 4.5" pots- annuals Main St Knee-High PlantersW ofBubs to W of4thAve600- 4.5" pots- annuals Rangeline Rd Planters in Bike Lane40 planters- 24" x60"520- 4.5"- annuals; 80 grass Midtown Plaza Planters34- Various sizes542- 4.5"; 10- 6"ann. ; 16 grass City Hall- South Side BedsTriangle and side beds1,068- 4.5" annuals City Hall- NSide Courtyard BedsTwo beds120- 4.5" annuals City Hall- N Side Urns2 urnsRemoved in 2023 City Hall- Monument Sign BedAround monument270- 4.5" annuals City Hall- Gazebo BedsTwo beds90- 4.5" annuals City Hall- Japanese GardenVarious beds90- 4.5" annuals City Hall- Tiered Fountain Beds12 tiered beds350- 4.5" annuals; 16- 6" canna Reflecting PondTwo long beds750- 4.5" annuals War Memorial4 planters around statue360- 4.5" annuals SE corner of City Center/ Rangeli.Bed and 2raised planters200- 4.5" annuals; 3lant. Trees Monon Stairway BedBed near stairs120- 4.5" annuals Divvy Restaurant- 7 plantersDO NOT PLANT AFTER 10AM140- 4.5" annuals City Center Plaza Planters25 large and sm. Planters1,264- 4.5" ann.; 36- 6" canna Sophia Sq.- NE corner bedNear 'Anytime Fitness' Gym40- 4.5" annuals Sophia Sq.- SE corner bedsNear stairs160- 4.5" annuals Sophia Sq.- Cube Planters10 planters120- 4.5" annuals; 10- 6" canna Tarkington Entry DoorsTwo beds240- 4.5" annuals Tarkington Sign BedBoth sides ofsign100- 4.5" annuals Window Boxes55 window boxes495- 4.5" annuals Children'sSm. Art Gall.Beds and 2urns370- 4.5" annuals; 2canna Downtown bumpouts6 bumpouts380- 4.5" annuals 4th and Main Roundabout beds3 beds720- 4.5" ann.; 60 grass 32 roundabouts with urns45 urns1,563- 4.5" annuals DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 Fall LocationSizeNotes Civic Sq. Parking Garage Planters47 planters79 flats- 1801- pansy 96th and Priority Way6 annual beds36 flats- 1801- pansy 96th and Delegates Row4 annual beds24 flats- 1801- pansy 96th and Hazel Dell Pkwy4 annual beds24 flats- 1801- pansy Monon and Carter Green Planters4 planters4 flats- 1801- pansy Main St Knee-High PlantersW of Bubs toW of 4th AveEmpty for Fall Rangeline Rd Planters in Bike Lane40 planters- 24" x60"240- 4.5" ivy; 160- 9" mums Midtown Plaza Planters34- Various sizes94- 4.5" ivy; 44- 9" mums City Hall- South Side BedsTriangle and side beds200- 9" mums City Hall- NSide Courtyard BedsTwo bedsEmpty for Fall City Hall- N Side Urns2 urnsRemoved in 2023 City Hall- Monument Sign BedAround monument80- 9" kale and mums City Hall- Gazebo BedsTwo bedsEmpty for Fall City Hall- Japanese GardenVarious bedsEmpty for Fall City Hall- Tiered Fountain Beds12 tiered bedsEmpty for Fall Reflecting PondTwo long bedsEmpty for Fall War Memorial4 planters around statueEmpty for Fall SE corner of City Center/ Rangeli.Bed and 2raised plantersEmpty for Fall Monon Stairway BedBed near stairsEmpty for Fall Divvy Restaurant- 7plantersDO NOT PLANT AFTER 10AM28 flats- 1801- pansy City Center Plaza Planters25 large and sm. Planters236- 4.5" snaps; 59 fl. Pansy Sophia Sq.- NE corner bedNear 'Anytime Fitness' GymEmpty for Fall Sophia Sq.- SE corner bedsNear stairsEmpty for Fall Sophia Sq.- Cube Planters10 planters40- 4.5" ivy; 10- 9" mums Tarkington Entry DoorsTwo beds90- 9" mums Tarkington Sign BedBoth sides of signEmpty for Fall Window Boxes55 window boxes220- 4.5" snaps; 25 fl. Pansy Children'sSm. Art Gall.Beds and 2urns12 fl.pans; 12 mum/kale; 20 snaps Downtown bumpouts6 bumpoutsEmpty for Fall 4th and Main Roundabout beds3 bedsEmpty for Fall 32 roundabouts with urns45 urnsEmpty for Fall DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 Winter LocationSizeNotes Civic Sq. Parking Garage Planters47 planters135- 12" winter inserts 96th and Priority Way6 annual beds18- 21" winter inserts 96th and Delegates Row4 annual beds12- 21" winter inserts 96th and Hazel Dell Pkwy4 annual beds12- 21" winter inserts Monon and Carter Green Planters4 planters4- 12" winter inserts Main St Knee-High PlantersW of Bubs toW of 4th AveEmpty for winter Rangeline Rd Planters in Bike Lane40 planters- 24" x60"120- 15" inserts Midtown Plaza Planters34- Various sizes30- 21" inserts; 12- 3gal junip. City Hall- South Side BedsTriangle and side bedsEmpty for winter City Hall- N Side Courtyard BedsTwo bedsEmpty for winter City Hall- N Side Urns2 urnsRemoved in 2023 City Hall- Monument Sign BedAround monument9- 21" inserts City Hall- Gazebo BedsTwo bedsEmpty for winter City Hall- Japanese GardenVarious bedsEmpty for winter City Hall- Tiered Fountain Beds12 tiered bedsEmpty for winter Reflecting PondTwo long bedsEmpty for winter War Memorial4 planters around statueEmpty for winter SE corner of City Center/ Rangeli.Bed and 2 raised plantersEmpty for winter Monon Stairway BedBed near stairsEmpty for winter Divvy Restaurant- 7plantersDO NOT PLANT AFTER 10AMEmpty for winter City Center Plaza Planters25 large and sm. Planters16- 21"; 36- 15" inserts; 6- 5' birch Sophia Sq.- NE corner bedNear 'Anytime Fitness' GymEmpty for winter Sophia Sq.- SE corner bedsNear stairsEmpty for winter Sophia Sq.- Cube Planters10 planters10- 12" inserts Tarkington Entry DoorsTwo bedsEmpty for winter Tarkington Sign BedBoth sides of signEmpty for winter Window Boxes55 window boxes252 sqft greenery Children'sSm. Art Gall.Beds and 2urnsEmpty for winter Downtown bumpouts6 bumpoutsEmpty for winter 4th and Main Roundabout beds3 bedsEmpty for winter 32 roundabouts with urns45 urns104- 21" inserts; 36 sqft greenery DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3 Page 1 of 1INDIANARETAILTAXEXEMPT CERTIFICATE NO. 003120155 0020PURCHASE ORDER NUMBERCityofCarmel FEDERAL EXCISE TAXEXEMPT 110778 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BYSTATE BOARD OFACCOUNTS FOR CITY OFCARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/11/2024372342 MIDWEST LANDSCAPE INDUSTRIES, INC Street Department VENDORSHIP6800E30THST 3400 W. 131st Street TO Carmel, IN 46074- INDIANAPOLIS, IN 46219 - Matt Higginbotham(317) 733-2001 PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 84087 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department:Fund: 22012201Motor Vehicle Highway FND Account: 43-504.00 1EachFlowers$81,226.80$81,226.80 Sub Total 81,226.80 Send Invoice To: Street Department 3400 W. 131st Street Carmel, IN 46074- 317) 733-2001 PLEASE INVOICE INDUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT 81,226.80PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. LeeHigginbotham TITLECommissioner CONTROL NO. 110778 CONTROLLER DocuSign Envelope ID: C4DA2F55-F613-4B86-99AF-C87EFB63BAD3