HomeMy WebLinkAboutPaperless Packet for BPW Meeting 02-21-24Board of Public Works and Safety Meeting
Agenda
Wednesday, February 21, 2024 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the February 7, 2024, Regular Meeting
2. BID OPENING AND AWARD
a. Bid Award for 24-Str-01 Vault Installation; Smock Fansler Corporation;
($238,535.00) Matt Higginbotham, Street Commissioner
b. Bid Opening for 22-ENG-13 Rohrer Road Multi-Use Path & Water Main; Jeremy
Kashman, City Engineer
3. CONTRACTS
a. Request for Purchase of Goods and Services; Window Consultants of Indiana,
LLC;($34,592.00); Building Repairs and Maintenance; Additional Services
Amendment; Jim Crider, Chief of Staff
b. Request for Interlocal Agreement between The City of Carmel and Hamilton County;
One Time Distribution of Public Health Grant Funds for AED Devices; Chief David
Haboush, Carmel Fire Department
c. Resolution BPW 02-21-24-01; Request for Acknowledgment of Contract between City
and Vendor; ($120,000.00); Bar Communications, LLC; Media Relations and
Communications Services; Additional Services Amendment; Rebecca Carl, Director of
Marketing and Community Relations
d. Request for Purchase of Goods and Services; CRE Consulting, LLC.; ($7,420.00); 16-
ENG-45-AAA Way & 116th St Appraisal Services; Additional Services Amendment;
Jeremy Kashman, City Engineer
e. Request for Purchase of Goods and Services; USI Consultants, Inc.; ($386,600); 22-
ENG-Westfield Blvd Path from 99th Street to 116th Street-Design; Additional Services
Amendment; Jeremy Kashman, City Engineer
f. Request for Purchase of Goods and Services; Ergotech Controls, LLC d/b/a Industrial
Networking Solutions; ($26,940.81); Main Street-Private Cellular Network;
Additional Services Amendment; Timothy Renick, Director of Information and
Communication Systems
g. Request for Purchase of Goods and Services; Nelson Alarm Company, LLC;
($49,631.00); Axis Dome Fixed Camera, Pendant Kit, Pole Mount, Wall Mount;
Additional Services Amendment; Timothy Renick, Director of Information and
Communication Systems
h. Request for Purchase of Goods and Services; Argos Connected Solutions LLC;
($34,351.32); GPS Tracking Services; Additional Services Amendment; Matt
Higginbotham, Street Commissioner
i.Request for Purchase of Goods and Services; Engledow, Inc.; ($53,527.30); Flower
Maintenance; Additional Services Amendment; Matt Higginbotham, Street
Commissioner
j.Request for Purchase of Goods and Services; Lionheart Critical Power; ($2,212.00);
Generator Service; Additional Services Amendment; Matt Higginbotham, Street
Commissioner
k.Request for Purchase of Goods and Services; Mainscape, Inc.; ($61,999.87); Mowing
and Landscaping; Additional Services Amendment; Matt Higginbotham, Street
Commissioner
4.REQUEST TO USE CITY STREETS/PROPERTY
a.Request to Use Midtown Plaza; Indy Impalas Send-off Celebration; April 27, 2024;
12:00 PM -5:00 PM; Evan Roberts, Indianapolis Rugby Club (Indy Impalas)-TABLED on
01/11/24-REMAINS TABLED
5.OTHER
a.Resolution BPW 02-21-24-03; Request for Acknowledgment of Amending the City of
Carmel Special Event/Facility Use Policy; Rebecca Carl, Director of Marketing and
Community Relations
b.Request for Waiver of BPW Resolution No. 04-28-17-01; 1017 W Main Street; Duke
Energy
c.Request for Consent to Encroach and Variance; 120 Old Grayce Lane; Stanley and
Connie Campbell, Property Owners
d.Request for Lane & Sidewalk Restrictions and Curb Cuts; L’Etoiele; 833 Main Street;
Nick Justice CEC, Inc.
e.Request for Lane & Sidewalk Restrictions and Curb Cuts; 2200 W Main Street;
Centerpointe
f.Request for Stormwater Technical Standards Waiver; 10475 Hussey Lane; Brian
Brown, Stoeppelwerth & Associates
g.Request for Stormwater Technical Standards Waiver; L’Etoile; 833 W Main Street;
Nick Justice CEC, Inc.
h.Request for Grant of Perpetual Stormwater Quality Management Easement; 3927 W
141st Street; Zack and Morgan Martin, Property Owners, and Duke Property, LLC
i.Resolution BPW 02-21-24-02; A Resolution of the Board of Public Works and Safety of
the City of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and
Badge to Mark James Paris; 20 years of Meritorious Service; Chief James Barlow,
Carmel Police Department
6.ADD-ONS
7.ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, February 21, 2024 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
6
7
MEETING CALLED TO ORDER 8
9
Mayor Sue Finkam called the meeting to order at 10:03 AM. 10
11
MEMBERS PRESENT 12
13
Mayor Sue Finkam, Board Members Laura Campbell, and Alan Potasnik. Also, present City Clerk Jacob 14
Quinn and Jessica Dieckman. 15
16
MINUTES 17
18
Minutes from February 7, 2024, Regular Meeting. Board Member Campbell moved to approve. Board 19
Member Potasnik seconded. Minutes were approved 3-0. 20
21
22
BID OPENING AND AWARD 23
24
Bid Opening for 24-Str-01 Vault Installation 25
Laura Campbell opened the bid and Mayor Finkam read them aloud: 26
Contractor Quote 27
Smock Fansler $238,535.00 28
29
30
PERFORMANCE BOND REDUCTION APPROVAL REQUEST 31
Resolution BPW 02-07-24-12 Bond Release for Be Well Medical; Right Away Erosion Control; Board 32
Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. 33
Resolution BPW 02-07-24-13; Bond Release for Courtyards if Carmel; Section 2 Signs, Section 3 34
Curbs, and Section 3 Asphalt Path; Board Member Campbell moved to approve. Board Member 35
Potasnik seconded. Resolution approved 3-0. 36
37
CONTRACTS 38
Resolution BPW 02-07-24-11; J.S. Held; ($8,350.00); Additional Renovations and Services to Carmel 39
Police Station; Board Member Campbell moved to approve. Board Member Potasnik seconded. 40
Resolution approved 3-0. 41
42
Request for Purchase of Goods and Services; Testing For Public Safety, LLC, ($14,800.00); Captain 43
and Lieutenants Process, Testing Fees-Written and Oral; Additional Services Amendment; Board 44
Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. 45
Request for Purchase of Goods and Services; Holly Vonderheit; ($5,355.00); Communications 46
Strategy, Planning, and Execution Support; Agreement for Professional Services; Additional Services 47
Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request 48
approved 3-0. 49
Resolution BPW 02-07-24-01; Request for Acknowledgment of Contract between City and Vendor; 50
($1,600.00); Aaron William Whitten; Ice Carving Services for Festival of Ice Event; Additional 51
Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. 52
Resolution approved 3-0. 53
Resolution BPW 02-07-24-02; Request for Acknowledgment of Contract between City and Vendor; 54
($1,600.00); Julia Yashchenko; Ice Carving Services for Festival of Ice Event; Additional Services 55
Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. 56
Resolution approved 3-0. 57
Resolution BPW 02-07-24-03; Request for Acknowledgment of Contract between City and Vendor; 58
($2,100.00); Michael Stoddart; Ice Carving Services for Festival of Ice Event; Additional Services 59
Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. 60
Resolution approved 3-0. 61
Resolution BPW 02-07-24-04; Request for Acknowledgment of Contract between City and Vendor; 62
($1,600.00); Shannon Gerasimchik; Ice Carving Services for Festival of Ice Event; Additional Services 63
Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. 64
Resolution approved 3-0. 65
Resolution BPW 02-07-24-05; Request for Acknowledgment of Contract between City and Vendor; 66
($1,600.00); Stephan Koch; Ice Carving Services for Festival of Ice Event; Additional Services 67
Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. 68
Resolution approved 3-0. 69
Resolution BPW 02-07-24-06; Request for Acknowledgment of Contract between City and Vendor; 70
($500.00); Timothy Stoke Calloway; Ice Carving Services for Festival of Ice Event; Additional 71
Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. 72
Resolution approved 3-0. 73
Resolution BPW 02-07-24-07; Request for Acknowledgment of Contract between City and Vendor; 74
($1,600.00); Titus Arensberg; Ice Carving Services for Festival of Ice Event; Additional Services 75
Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. 76
Resolution approved 3-0. 77
Resolution BPW 02-07-24-08; Request for Acknowledgment of Contract between City and Vendor; 78
($500.00); William Maxwell Bebrowsky; Ice Carving Services for Festival of Ice Event; Additional 79
Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. 80
Resolution approved 3-0. 81
Resolution BPW 02-07-24-09; Request for Acknowledgment of Contract between City and Vendor; 82
($1,600.00); World Class Ice Sculpture; Ice Carving Services for Festival of Ice Event; Additional 83
Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. 84
Resolution approved 3-0. 85
Resolution BPW 02-07-24-10; Request for Acknowledgment of Contract between City and Vendor; 86
($1,600.00); Zachary Crossman; Ice Carving Services for Festival of Ice Event; Additional Services 87
Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. 88
Resolution approved 3-0. 89
Request for Purchase of Goods and Services; Certified Engineering, Inc.; ($11,620.00); 20-ENG-04-90
Right of Way Engineering Services College Avenue; Additional Services Amendment; Board Member 91
Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 92
Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.;(-$225,945.33); 16-93
ENG-37-116th Street and Medical Drive at Rangeline Road; CO #6; Board Member Campbell moved 94
to approve. Board Member Potasnik seconded. Request approved 3-0. 95
Request for Purchase of Goods and Services; CRE Consulting, LLC; ($2,140.00); 22-ENG-13-96
Appraisal Services-Rohrer Road; Additional Services Amendment; Board Member Campbell moved to 97
approve. Board Member Potasnik seconded. Request approved 3-0. 98
Request for Purchase of Goods and Services; Lochmueller Group, Inc.; ($9,800.00); 22-02-116th 99
Street & River Road Roundabout; Board Member Campbell moved to approve. Board Member 100
Potasnik seconded. Request approved 3-0. 101
Request for Purchase of Goods and Services; The Taylor Realty Group, PC; ($15,710.00); 20-ENG-102
04-S-Second Appraisals-Parcels 2&4 and Appraisal Review for Parcel 4; Additional Services 103
Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request 104
approved 3-0. 105
Request for Purchase of Goods and Services; Convergint Technologies, LLC; ($436,831.11); IT 106
Products and Services; Additional Services Amendment; Board Member Campbell moved to approve. 107
Board Member Potasnik seconded. Request approved 3-0. 108
Request for Purchase of Goods and Services; Fuller Engineering Co., LLC.; ($83,360.00); CRAC 109
Units for Datacenter; Additional Services Amendment; Board Member Campbell moved to approve. 110
Board Member Potasnik seconded. Request approved 3-0. 111
Request for Purchase of Goods and Services; Insight Public Sector, Inc.; ($130,284.55); IT Products 112
and Services; Additional Services Amendment; Board Member Campbell moved to approve. Board 113
Member Potasnik seconded. Request approved 3-0. 114
Request for Purchase of Goods and Services; Midwest Landscape Industries, Inc.; ($81,226.800; 2024 115
Carmel City Flowers; Additional Services Amendment; Board Member Campbell moved to approve. 116
Board Member Potasnik seconded. Request approved 3-0. 117
Request for Purchase of Goods and Services; ($63,700.00); GroundsPRO, LLC; Mowing Services; 118
Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik 119
seconded. Request approved 3-0. 120
121
REQUEST TO USE CITY STREETS/PROPERTY 122
Request to Use Midtown Plaza; Indy Impalas Send-off Celebration; April 27, 2024; 12:00 PM -5:00 123
PM; Evan Roberts, Indianapolis Rugby Club (Indy Impalas)-TABLED on 01/11/24-REMAINS 124
TABLED 125
Request to Use Ice at Carter Green; Carmel Sensory Skate Day; February 25, 2024; 4:00 PM-7:00 126
PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request 127
approved 3-0. 128
129
130
OTHER 131
Request for Waiver of BPW Resolution No. 04-28-17-01; Install Brookshire Village Streetlights; Board 132
Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 133
Request for Consent to Encroach and Variance; 11100 Queens Way Circle; Board Member Campbell 134
moved to approve. Board Member Potasnik seconded. Request approved 3-0. 135
Request for Stormwater Technical Standards Waiver; Matriarch Birthing Center; 520 N Rangeline 136
Road Board Member Campbell moved to approve. Board Member Potasnik seconded. Request 137
approved 3-0. 138
Request for Stormwater Technical Standards Waiver; 1140 Westfield Blvd; Board Member Campbell 139
moved to approve. Board Member Potasnik seconded. Request approved 3-0. 140
141
Request for Grant of Perpetual Stormwater Quality Management Easement; Midwest Eye Institute; 142
11220 Illinois Street; Board Member Campbell moved to approve. Board Member Potasnik seconded. 143
Request approved 3-0. 144
145
ADD-ONS 146
147
Board Member Campbell moved to add one add-on item to the agenda. Member Potasnik seconded. 148
Approved 3-0. 149
150
Carmel Streets and Redevelopment Departments respectfully request to add to Wednesday’s BPW 151
agenda the attached Agreement and Addendum with Electron Charger, LLC to install 6 EV charging 152
stations at the Civic Sq garage. This agreement was negotiated over the last 4 months with input from 153
CRC, Streets, Engineering and Legal departments. Electron will own and operate the chargers in 154
exchange for a quarterly fee of $825; however, these funds are expected to be recouped due to the 155
revenue-sharing agreement pursuant to which 85% of the gross revenues will be credited to the City. 156
The installation of EV chargers in the City’s garages is an ongoing effort to meet the demand 157
associated with the ever-growing number of electric vehicles in Carmel. Board Member Campbell 158
moved to approve. Board Member Potasnik seconded. Request approved 3-0. 159
160
161
ADJOURNMENT 162
163
Mayor Finkam adjourned the meeting at 10:13 AM 164
165
166
167
APPROVED: ____________________________________ 168
Jacob Quinn – City Clerk 169
170
171
_____________________________________ 172
Mayor Sue Finkam 173
174
175
ATTEST: 176
__________________________________ 177
Jacob Quinn – City Clerk 178
179
CzBmmjtpoMzodi.NdHsbuibu:;27bn-Gfc25-3135
Window Consultants of Indiana, LLC
Administration Department - 2024
Appropriation #1205 101 43-501.00 Fund; P.O. #110882
Contract Not To Exceed $34,592.00
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information relating
thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to
City sufficient written warning and notice (including appropriate labels on containers and packing) of any
hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein; (c)
fails to make progress so as to endanger timely and proper provision of the Goods and Services and does not
correct such failure or breach within five (5) business days (or such shorter period of time as is commercially
reasonable under the circumstances) after receipt of notice from City specifying such failure or breach; or (d)
becomes insolvent, is placed into receivership, makes a general assignment for the benefit of creditors or
dissolves, each such event constituting an event of default hereunder, City shall have the right to (1) terminate
all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights and remedies
available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and, for
any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The
coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall cause its
insurers to name City as an additional insured on all such insurance policies, shall promptly provide City, upon
request, with copies of all such policies, and shall provide that such insurance policies shall not be canceled
without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and against
any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney fees) for
injury, death and/or damages to any person or property arising from or in connection with Vendor’s provision
of Goods and Services pursuant to or under this Agreement or Vendor’s use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney fees,
and other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents, officers,
employees, contractors or subcontractors in the performance of this Agreement. These indemnification
obligations shall survive the termination of this Agreement.
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Window Consultants of Indiana, LLC
Administration Department - 2024
Appropriation #1205 101 43-501.00 Fund; P.O. #110882
Contract Not To Exceed $34,592.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status.
12. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work eligibility
status of its newly-hired employees using the E-Verify program, and to execute the Affidavit attached herein
as Exhibit D, affirming that it is enrolled and participating in the E-Verify program and does not knowingly
employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with documentation
indicating that it has enrolled and is participating in the E-Verify program. Should Vendor subcontract
for the performance of any work under and pursuant to this Agreement, it shall fully comply with the Indiana E-
Verify Law as regards each such subcontractor. Should the Vendor or any subcontractor violate the Indiana
E-Verify law, the City may require a cure of such violation and thereafter, if no timely cure is performed,
terminate this Agreement in accordance with either the provisions hereof or those set forth in the Indiana E-
Verify Law. The requirements of this paragraph shall not apply should the E-Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not affect
the right of such party to require such performance at any time thereafter, nor shall the waiver by any party of
a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the same or any
other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City’s prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to Vendor
under or pursuant to this Agreement.
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except
for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive
their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only,
and agree that such court is the appropriate venue for and has jurisdiction over same.
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Window Consultants of Indiana, LLC
Administration Department - 2024
Appropriation #1205 101 43-501.00 Fund; P.O. #110882
Contract Not To Exceed $34,592.00
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if itis in writing and is delivered by postage prepaid
U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein:
If to City: City of Carmel AND City of Carmel
Administration Department Office of Corporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
If to Vendor: Window Consultants of Indiana, LLC
2601 S 975 E
Zionsville, Indiana 46077
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the
date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to Vendor,
immediately terminate this Agreement for cause, in the event of a default hereunder by Vendor and/or
if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be provided
hereunder. In the event of such termination, Vendor shall be entitled to receive only payment for the
undisputed invoice amount representing conforming Goods and Services delivered as of the date of
termination, except that such payment amount shall not exceed the Estimate amount in effect at the
time of termination, unless the parties have previously agreed in writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice
amount of conforming Goods and Services delivered as of the date of termination, except that such
payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the
parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify Vendor
of such additional goods and services desired, as well as the time frame in which same are to be provided.
Only after City has approved Vendor’s time and cost estimate for the provision of such additional goods and
services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide
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4
Window Consultants of Indiana, LLC
Administration Department - 2024
Appropriation #1205 101 43-501.00 Fund; P.O. #110882
Contract Not To Exceed $34,592.00
such additional goods and services, shall such goods and services be provided by Vendor to City. A copy of
the City’s authorization documents for the purchase of additional goods and services shall be numbered and
attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2024 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
27. IRAN CERTIFICATION
Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this Agreement, it does not engage in
investment activities within the Country of Iran.
28. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
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EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal & Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
Approved and Adoptedthis day of ,20.
CITYOFCARMEL,INDIANA
Byandthrough itsBoardofPublicWorksandSafety
BY:
Sue Finkam,PresidingOfficer
Date:
Laura Campbell, Member
Date:
Alan Potasnik, Member
Date:
ATTEST:
Jacob Quinn,Clerk
Date:
RESOLUTION NO. BPW 02-21-24-01
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant toher authority under Indiana law, the City’smayor, the Honorable Sue Finkam, has
caused tobe signed the Agreement attached hereto (the “Contract”); and
WHEREAS, Mayor Finkam now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2024.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
Sue Finkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
Alan Potasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzTfshfzHsfdivlijobu3;27qn-Gfc12-3135
Bar Communications, LLC
Marketing and Community Relations Department - 2024
Appropriation #1203 101 43-404.01, 43-593.00 Fund; P.O.#110836
Contract Not To Exceed $120,000.00
SECTION 3 CITY'S RESPONSIBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services
requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all data so provided
is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for
Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 1203 101 43-404.01, 43-
593.00 funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City’s behalf on all matters
regarding the Services.
SECTION 4 PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable time
and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful standards
as accepted in the industry.
SECTION 5 COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more
than One Hundred Twenty Thousand Dollars ($120,000.00) (the “Estimate”). Professional shall submit an
invoice to City no more than once every thirty (30) days for Services provided City during the time period
encompassed by such invoice. Invoices shall be submitted on a form containing the same information as that
contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by this
reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice within
thirty five (35) days from the date of City’s receipt of same.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the
Estimate, without City’s prior written consent.
S:\\Contracts\\Departments\\Community Relations\\2024\\Bar Communications, LLC Professional Services.docx:2/1/2024 9:00 AM\]
2
Bar Communications, LLC
Marketing and Community Relations Department - 2024
Appropriation #1203 101 43-404.01, 43-593.00 Fund; P.O.#110836
Contract Not To Exceed $120,000.00
SECTION 6 TERM
Unless otherwise terminated in accordance with the termination provisions set forth inSection 7.1 hereinbelow,
this Agreement shall be in effect from the Effective Date through December 31, 2024, and shall, on the first
day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise
agreed by the parties hereto.
SECTION 7 MISCELLANEOUS
7.1 Termination
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City or Professional, without cause, upon thirty (30) days’ notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City, for cause, immediately upon Professional’s receipt of City’s “Notice to Cease Services.”
7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation
hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of the
date of termination that are not in dispute, except that such payment amount shall not exceed the
Estimate. Disputed compensation amounts shall be resolved as allowed by law.
7.2 Binding Effect
City and Professional, and their respective officers, officials, agents, partners and successors in interest are
bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries
Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties hereto.
7.4 Relationship
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor
any of its agents, employees or contractors are City employees. Professional shall have the sole responsibility
to pay to or for its agents, employees and contractors all statutory, contractual and other benefits and/or
obligations as they become due. Professional hereby warrants and indemnifies City for and from any and all
costs, fees, expenses and/or damages incurred by City as a result of any claim for wages, benefits or otherwise
by any agent, employee or contractor of Professional regarding or related to the subject matter of this
Agreement. This indemnification obligation shall survive the termination of this Agreement.
S:\\Contracts\\Departments\\Community Relations\\2024\\Bar Communications, LLC Professional Services.docx:2/1/2024 9:00 AM\]
3
Bar Communications, LLC
Marketing and Community Relations Department - 2024
Appropriation #1203 101 43-404.01, 43-593.00 Fund; P.O.#110836
Contract Not To Exceed $120,000.00
7.5 Insurance
7.5.1 Professional shall, as a condition precedent to this Agreement, purchase and thereafter maintain such
insurance as will protect it and City from the claims set forth below which may arise out of or result from
Professional's operations under this Agreement, whether such operations be by Professional or by its
subcontractors or by anyone directly or indirectly employed by any of them, or by anyone directly for whose
acts any of them may be liable:
1) Claims under Worker's Compensation and Occupational Disease Acts, and any other
employee benefits acts applicable to the performance of the work;
2) Claims for damages because of bodily injury and personal injury, including death, and;
3) Claims for damages to property.
Professional's insurance shall be not less than the amounts shown below:
A. Commercial General Liability (Occurrence Basis)
Bodily Injury, personal injury, property damage,
Contractual liability, product/completed operations
Each Occurrence Limit $1,000,000.00
Damage to Rented Premises $100,000.00
each occurrence)
Medical Expense Limit $5,000.00
Personal and Advertising Injury Limit $500,000.00
General Aggregate Limit $2,000,000.00 (Other than
Products Completed
Operations)
NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT
Products/Completed Operations $1,000,000.00
B. Auto Liability $1,000,000.00 (combined
single limit) (owned, hired & non-owned)
Bodily injury & property damage $1,000,000.00
each accident
C. Excess/Umbrella Liability $2,000,000 (each occurrence
S:\\Contracts\\Departments\\Community Relations\\2024\\Bar Communications, LLC Professional Services.docx:2/1/2024 9:00 AM\]
4
Bar Communications, LLC
Marketing and Community Relations Department - 2024
Appropriation #1203 101 43-404.01, 43-593.00 Fund; P.O.#110836
Contract Not To Exceed $120,000.00
and aggregate)
D. Worker's Compensation & Disability Statutory
E. Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
F. Professional Liability Insurance. The Professional shall carry and maintain during the
continuance of this Agreement, professional liability insurance in the amount of
2,000,000 for single limit claims and $3,000,000 in the aggregate. The Professional's
policy of insurance shall contain prior acts coverage sufficient to cover all Services
performed by the Professional for this Project. Upon City's request, Professional shall
give prompt written notice to City of any and all claims made against this policy during
the period in which this policy is required to be maintained pursuant to this Agreement.
If the insurance is written on a claims-made basis and coverage is cancelled at any
time, the Professional will obtain, at its cost, an extended reporting endorsement
which provides continuing coverage for claims based upon alleged acts or omissions
during the term of the Agreement until all applicable statute of limitation periods have
expired.
7.5.2 Professional shall provide the City with a certificate of insurance, naming the City as an
additional insured," showing such coverage then in force (but not less than the amount shown above)
shall be filed with City prior to commencement of any work. These certificates shall contain a provision
that the policies and the coverage afforded will not be canceled until at least thirty (30) days after
written notice has been given to City.
7.5.3 Professional may, with the prior approval of the City, substitute different types of coverage for
those specified if the total amount of required protection is not reduced. Professional shall be
responsible for all deductibles.
7.5.4Nothing in the above provisions shall operate as or be construed as limiting the amount of liability
of Professional to the above enumerated amounts.
7.6 Liens
Professional shall not cause or permit the filing of any lien on any of City’s property. In the event such a lien is
filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right to
pay or bond over such lien at Professional’s sole cost and expense.
S:\\Contracts\\Departments\\Community Relations\\2024\\Bar Communications, LLC Professional Services.docx:2/1/2024 9:00 AM\]
5
Bar Communications, LLC
Marketing and Community Relations Department - 2024
Appropriation #1203 101 43-404.01, 43-593.00 Fund; P.O.#110836
Contract Not To Exceed $120,000.00
7.7 Default
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Professional’s warranties; (b) fails to perform the Services as specified; (c) fails to make
progress so as to endanger timely and proper completion of the Services and does not correct such failure or
breach within five (5) business days after receipt of notice from City specifying same; or (d) becomes insolvent,
files, or has filed against it, a petition for receivership, makes a general assignment for the benefit of creditors
or dissolves, each such event constituting an event of default hereunder, City shall have the right to terminate
all or any part of this Agreement, without liability to Professional and to exercise any other rights or remedies
available to it at law or in equity.
7.8 Government Compliance
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to Professional’s
performance of its obligations under this Agreement, all relevant provisions of which being hereby incorporated
herein by this reference, to keep all of Professionals’ required professional licenses and certifications valid and
current, and to indemnify and hold harmless City from any and all losses, damages, costs, liabilities, damages,
costs and attorney fees resulting from any failure by Professional to do so. This indemnification obligation shall
survive the termination of this Agreement.
7.9 Indemnification
Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all
losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and
attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its
employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall
survive the termination of this Agreement.
7.10 Discrimination Prohibition
Professional represents and warrants that it and each of its employees, agents and contractors shall comply
with all existing and future laws prohibiting discrimination against any employee, applicant for employment
and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by
this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter directly
or indirectly related to employment, subcontracting or work performance hereunder because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. This
indemnification obligation shall survive the termination of this Agreement.
S:\\Contracts\\Departments\\Community Relations\\2024\\Bar Communications, LLC Professional Services.docx:2/1/2024 9:00 AM\]
6
Bar Communications, LLC
Marketing and Community Relations Department - 2024
Appropriation #1203 101 43-404.01, 43-593.00 Fund; P.O.#110836
Contract Not To Exceed $120,000.00
7.11 E-Verify
Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its
newly-hired employees using the E-Verify program, if it has not already done so as of the date of this
Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit C,
which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-Verify program, and
ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by
reference, and in its entirety, attached Exhibit C. In support of the Affidavit, Professional shall provide the City
with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not
take effect until said Affidavit is signed by Professional and delivered to the City’s authorized representative.
Should Professional subcontract for the performance of any work under this Addendum, the
Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not
knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is
participating in the E-Verify program. Professional shall maintain a copy of such certification for the duration of
the term of any subcontract. Professional shall also deliver a copy of the certification to the City within seven
7) days of the effective date of the subcontract.
If Professional, or any subcontractor of Professional, knowingly employs or contracts with any
unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor
subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with
the unauthorized alien within thirty (30) days (“Cure Period”). Should the Professional or any subcontractor of
Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without
consequence.
The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist.
7.12 Severability
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent
jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate
independently of same shall continue in full force and effect.
7.13 Notice
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement
shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested,
addressed to the parties as follows:
CITY:
City of Carmel City of Carmel
Marketing and Community Relations Department Office of Corporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
S:\\Contracts\\Departments\\Community Relations\\2024\\Bar Communications, LLC Professional Services.docx:2/1/2024 9:00 AM\]
7
Bar Communications, LLC
Marketing and Community Relations Department - 2024
Appropriation #1203 101 43-404.01, 43-593.00 Fund; P.O.#110836
Contract Not To Exceed $120,000.00
PROFESSIONAL:
Bar Communications, LLC
829 Main Street
Indianapolis, Indiana 46220
Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this
Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10)
business days from the date of such oral notice.
7.14 Effective Date
The effective date (“Effective Date”) of this Agreement shall be the date on which the last of the parties hereto
executes same.
7.15 Governing Law; Lawsuits
This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana, except
for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel, Indiana. The
parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial they may have,
agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court
is the appropriate venue for and has jurisdiction over same.
7.16 Waiver
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder
or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of such
party to require such performance at any time thereafter.
7.17 Non-Assignment
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City’s
prior written consent.
7.18 Entire Agreement
This Agreement contains the entire agreement of and between the parties hereto with respect to the subject
matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter,
written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to
or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective
successors in interest. To the extent any provision contained in this Agreement conflicts with any provision
contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail.
S:\\Contracts\\Departments\\Community Relations\\2024\\Bar Communications, LLC Professional Services.docx:2/1/2024 9:00 AM\]
8
Bar Communications, LLC
Marketing and Community Relations Department - 2024
Appropriation #1203 101 43-404.01, 43-593.00 Fund; P.O.#110836
Contract Not To Exceed $120,000.00
7.19 Representation and Warranties
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any person
or entity executing this Agreement on behalf of such party has the authority to bind such party or the party
which they represent, as the case may be.
7.20 Headings
All headings and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.21 Advice of Counsel
The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to
obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely,
voluntarily, and without any duress, undue influence or coercion.
7.22 Copyright
City acknowledges that various materials which may be used and/or generated by Professional in performance
of Services, including forms, job description formats, comprehensive position questionnaire, compensation and
classification plan and reports are copyrighted. City agrees that all ownership rights and copyrights thereto lie
with Professional, and City will use them solely for and on behalf of its own operations. City agrees that it will
take appropriate action with its employees to satisfy its obligations with respect to use, copying, protection and
security of Professional’s property.
7.23 Personnel
Professional represents that it has, or will secure at its own expense, all personnel required in performing the
services under this agreement. Such personnel shall not be employees of or have any contractual relationship
with City. All of the services required hereunder will be performed by Professional or under his supervision and
all personnel engaged in the work shall be fully qualified to perform such services.
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this agreement
for three (3) years after the expiration or early termination of this Agreement. City shall have free access at all
proper times to such records and the right to examine and audit the same and to make transcripts there from,
and to inspect all program data, documents, proceedings and activities.
S:\\Contracts\\Departments\\Community Relations\\2024\\Bar Communications, LLC Professional Services.docx:2/1/2024 9:00 AM\]
9
Bar Communications, LLC
Marketing and Community Relations Department - 2024
Appropriation #1203 101 43-404.01, 43-593.00 Fund; P.O.#110836
Contract Not To Exceed $120,000.00
7.25 Accomplishment of Project
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound
economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In
accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work
involved is properly coordinated with related work being carried on within City’s organization.
7.26 Debarment And Suspension
7.26.1 The Professional certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Professional.
7.26.2 The Professional certifies that it has verified the state and federal suspension and debarment status
for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Professional shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
7.27 Access to Public Records Act
Professional understands and agrees that any “public record”, as that term is defined in Indiana Code 5-14-3-
2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the
possession or control of the Professional or the City, shall be subject to release under and pursuant to the
provisions of Indiana’s Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as
amended.
7.28 Iran Certification
Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage
in investment activities within the Country of Iran.
S:\\Contracts\\Departments\\Community Relations\\2024\\Bar Communications, LLC Professional Services.docx:2/1/2024 9:00 AM\]
10
2/1/24
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
BAR Communications
2/1/24
829 Main Street, Indianapolis IN 46220
317-508-8419
N/A
Brad Rateike
EXHIBIT C
AFFIDAVIT
being first duly sworn, deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter, could testify as follows:
1. I am over eighteen (18) years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
the “Employer”)
in the position of ______________________________________.
3. I am familiar with the employment policies, practices, and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E-Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the _________day of __________________________, 20___.
Printed:_____________________________
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are true and correct.
Printed: _____________________________
1st February 24
Brad Rateike
Brad Rateike
Media Relations and Communications Services
The City of Carmel
BAR Communications
1/30/2024
BAR COMMUNICATIONS LLC
INDIANAPOLIS, IN 46220 -
110836
829 MAIN STREET
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
MEDIA RELATIONS AND COMMUNICATIONS SERVICES
COMMUNITY RELATIONS
1 CIVIC SQ
Carmel, IN 46032-
377640
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
84540
1203Department:101Fund:General Fund
43-404.01Account:
MEDIA RELATIONS ANDCOMMUNICATIONSSERVICES1 $22,000.00 $22,000.00Each
22,000.00SubTotal
43-593.00Account:
MEDIA RELATIONS ANDCOMMUNICATIONSSERVICES1 $98,000.00 $98,000.00Each
98,000.00SubTotal
120,000.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 110836
ORDERED BY
TITLE
CONTROLLER
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
Rebecca Carl James Crider
Director Director of Administration
CzBmmjtpoMzodi.NdHsbuibu22;28bn-Gfc23-3135
Exhibit A
Scope of Services
CRE CONSULTING, LLC
PROJECT : 16-ENG-45
APPRAISAL SERVICES
This Scope of Services ("Scope") combined with the attached agreement describe the relationship
between CRE CONSLUTING, LLC ("Professional") and the City of Carmel, Indiana ("City") (collectively
Parties"). This Scope hereby incorporates and includes the terms of the attached Agreement (the
Terms") which describe and set forth the general legal terms governing the relationship between the
Parties (collectively the "Agreement"). The Agreement will be effective when executed by both Parties.
Professional shall provide general professional services, consisting of:
Two (2) “Value Finding” type Real Estate Appraisals and one (1) “Short Form” type Real
Estate Appraisal, relating to proposed right of way valuation and acquisition needs for Project
16-ENG-45 located at 116th Street and AAA Way, Carmel, Indiana, in accordance with the
terms and conditions contained in the Agreement and the attached Schedule of Fees
provided by Professional to the City which is fully incorporated herein.
The City agrees to compensate Professional in the total amount not to exceed Seven
Thousand Four Hundred Twenty Dollars ($7,420.00).
When the City desires additional Services from Professional, including additional appraisal
services and/or buyer's agent services, the City shall notify Professional of such additional
Services desired, as well as the time frame in which same are to be provided. Only after the
City has approved Professional' s time and cost estimate for the provision of such additional
Services, has encumbered sufficient monies to pay for same, and has authorized
Professional, in writing, to provide such additional Services, shall such Services be provided
by Professional to the City. A copy of the City's authorization documents for the purchase of
additional Services shall be numbered and attached hereto in the order in which they are
approved by the City.
General Scope of Services:
Appraisals are to be prepared consistent with the Uniform Standards of Professional Appraisal Practice
USPAP). Professional will assure that the appraisal is relevant to its program needs, reflect established
and commonly accepted appraisal practice, and as a minimum, complies with the definition of appraisal in
24.2(a)(3) and the five following requirements:
i. An adequate description of the physical characteristics of the property being appraised (and,
in the case of a partial acquisition, an adequate description of the remaining property),
including items identified as personal property, a statement of the known and observed
encumbrances, if any, title information, location, zoning, present use, an analysis of highest
and best use, and at least a 5-year sales history of the property.
ii. All relevant and reliable approaches to value consistent with established appraisal practices.
If the appraiser uses more than one approach, there shall be an analysis and reconciliation of
approaches to value used that is sufficient to support the appraiser's opinion of value.
iii. A description of comparable sales, including a description of all relevant physical, legal, and
economic factors such as parties to the transaction, source and method of financing, and
verification by a party involved in the transaction.
iv. A statement of the value of the real property to be acquired and, for a partial acquisition, a
statement of the value of the damages and benefits, if any, to the remaining real property,
where appropriate.
v. The effective date of valuation, date of appraisal, signature, and certification of the appraiser.
The appraiser shall disregard any decrease or increase in the fair market value of the real property
caused by the project for which the property is to be acquired, or by the likelihood that the property
would be acquired for the project, other than that due to physical deterioration within the reasonable
control of the owner.
If the owner of a real property improvement is permitted to retain it for removal from the project site, the
amount to be offered for the interest in the real property to be acquired shall be not less than the
difference between the amount determined to be just compensation for the owner's entire interest in the
real property and the salvage value of the retained improvement.
Initial Fee for Services:
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Nelson Alarm
City of Carmel Direct Sale Agreement
Date: January 31, 2024
Project Name: City of Carmel Information and Communication Systems
stAddress: 31 1Avenue NW
City, State, Zip: Carmel, IN 46063
Contact: Todd Luckoski
Phone: 317.571.2590
equipment.
stThisSalesandInstallationAgreementismadethis31day of January 2024 and City of Carmel
Customeragrees to purchase the following equipment and services provided by NA.
Direct Sale:
QTY35: AxisCommunication 02225-001; Q3538-LVE Dome Camera Fixed: $45,190
QTY41: Axis Communication 5505-091; T94M01D Pendant Kit: $2,437
QTY5: Axis Communications 01473-001; T91B67 Pole Mount: $1,535
QTY18: Axis Communications 5504821; T91D61 Wall Mounts: $469
Total Cost - $49,631 plus applicable freight, taxes or fees.
Quote Valid for 30 days.
STANDARDTERMSANDCONDITIONS:
1. Intheeventthatanypartoftheaforementionedequipmentbecomesdefective, orintheeventthatanyrepairsarerequired, NA
agreestomakeallrepairsandreplacementofpartswithoutcoststotheCustomerforaperiodofoneyearfromthedateofinstallation. NA
reservestheoptiontoeitherreplaceorrepairthealarmequipment, andreservestherighttosubstitutematerialsofequalqualityattimeof
replacement, ortousereconditionedpartsinfulfillmentofthiswarranty. Thiswarrantydoesnotincludebatteries, reprogramming, damage
bylightning, electricalsurgeorwirebreaks.
2. Exceptassetforthinthisagreement, NAmakesnoexpresswarrantiesastoanymatterwhatsoever, including, withoutlimitation,
theconditionoftheequipment, itsmerchantability, oritsfitnessforanyparticularpurpose. NAdoesnotrepresentnorwarrantthatthe
equipmentmaynotbecompromisedorcircumvented, orthattheequipmentwillpreventanylossbyburglary, hold-up, vandalismor
otherwise; orthatthesystemwillinallcasesprovidetheprotectionforwhichitisinstalled. NAexpresslydisclaimsanyimpliedwarranties,
includingimpliedwarrantiesofmerchantabilityorfitnessforaparticularpurpose.
3. Thewarrantydoesnotcoveranydamagetomaterialorequipmentcausedbyaccident, misuse, attemptedorunauthorizedrepair
service, modification, orimproperinstallationbyanyoneotherthanNA. NAshallnotbeliableforconsequentialdamages. Customer
acknowledgesthatanyaffirmationoffactorpromisemadebyNAshallnotbedeemedtocreateanexpresswarrantyunlessincludedinthis
contractinwriting; thatCustomerisnotrelyingonNA'sskillorjudgmentinselectingorfurnishingasystemsuitableforanyparticularpurpose
andthattherearenowarrantieswhichextendbeyondthoseonthefaceofthisagreement.. Customer'sexclusiveremedyforNA'sbreachof
thiscontractornegligencetoanydegreeunderthiscontractistorequireNAtorepairorreplace, atNA'soption, anyequipmentwhichisnon-
operational. Thiswarrantygivesyouspecificlegalrightsandyoumayalsohaveotherrightswhichvaryfromstatetostate. Ifrequiredbylaw,
NAwillprocureallpermitsrequiredbylocallawandwillprovidecertificateofworkman'scompensationpriortostartingwork.
th2602East55Street Indianapolis, Indiana 46220 Phone: 317-255-2125 Fax: 317-253-8802
Nelson Alarm
4. DELAYININSTALLATION: NAshallnotbeliableforanydamageorlosssustainedbyCustomerasaresultofdelayininstallationof
equipment, equipmentfailure, orforinterruptionofserviceduetoelectricfailure, strikes, walk-outs, war, actsofGod, orothercauses,
includingNA'snegligenceintheperformanceofthiscontract. Theestimateddateworkistobesubstantiallycompletedisnotadefinite
completiondateandtimeisnotoftheessence.
5. ALTERATIONOFPREMISESFORINSTALLATION: NAisauthorizedtomakepreparationssuchasdrillingholes, drivingNails, making
attachmentsordoinganyotherthingnecessaryinNA'ssolediscretionfortheinstallation oftheequipment, andNAshallnotberesponsible
foranyconditioncreatedtherebyasaresultofsuchinstallation, service, orremovaloftheequipment, andCustomerrepresentsthatthe
ownerofthepremises, ifotherthanCustomer, authorizestheinstallationoftheequipmentunderthetermsofthisagreement.
6. CUSTOMER'SDUTYTOSUPPLYELECTRICANDTELEPHONESERVICE: Customeragreestofurnish, atCustomer'sexpense, all110
VoltACpowerandelectricaloutletsandreceptacles, internetconnection, highspeedbroadbandcableorDSLandIPAddress, telephonehook-
ups, RJ31xBlockorequivalent, asdeemednecessarybyNA.
7. LIENLAW: NAoranysubcontractorengagedbyNAtoperformtheworkorfurnishmaterialwhoisnotpaidmayhaveaclaim
againstpurchaserortheownerofthepremisesifotherthanthepurchaserwhichmaybeenforcedagainstthepropertyinaccordancewiththe
applicablelienlaws.
8. INDEMNITY/WAIVEROFSUBROGATIONRIGHTS/ASSIGNMENTS: CustomeragreestoindemnifyandholdharmlessNA, its
employees, agentsandsubcontractors, fromandagainstallclaims, lawsuits, includingthosebroughtbythird-partiesorbyCustomer, including
reasonableattorneys' feesandlosses, assertedagainstandallegedtobecausedbyNA'sperformance, negligenceorfailuretoperformany
obligationunderthisagreement. Partiesagreethattherearenothirdpartybeneficiariesofthiscontract. Customeronitsbehalfandany
insurancecarrierwaivesanyrightofsubrogationCustomer'sinsurancecarriermayotherwisehaveagainstNAorNA's
subcontractorsarisingoutofthisagreementortherelationofthepartieshereto. Customershallnotbepermittedtoassignthisagreement
withoutwrittenconsentofNA. NAshallhavetherighttoassignthiscontractandshallberelievedofanyobligationshereinuponsuch
assignment.
9. EXCULPATORYCLAUSE: NAandCustomeragreethatNAisnotaninsurerandnoinsurancecoverageisofferedherein. NAisnot
assumingliability, and, thereforeshallnotbeliabletoCustomerforanyloss, personalinjury, datacorruptionorinabilitytoretrievedata, or
propertydamagesustainedbyCustomerasaresultoftheequipmentfailure, oranyothercause, whatsoever, regardlessofwhetherornot
obligationorstrictproductsliability.
CustomerreleasesNAfromanyclaimsforcontribution, indemnityorsubrogation.
10. INSURANCE: TheSubscribershallmaintainapolicyofpublicliability, propertydamage, burglaryandtheftinsuranceunderwhich
NAisnamedasadditionalinsured. NAshallnotberesponsibleforanyportionofanylossordamagewhichisrecoveredorrecoverablebythe
SubscriberfrominsurancecoveringsuchlossordamageorforsuchlossordamageagainstwhichtheSubscriberisindemnifiedorinsured. In
theeventofanylossorinjurytoanypersonorproperty, Subscriberagreestolookexclusivel
Subscribershallobtaininsurancetocoveranylossthesecurityservicesareintendedtodetecttoonehundredpercentofthe
insurablevalue, andSubscriberandallthoseclaimingrightsunderSubscriberwaiveallrightsagainstNAanditssubcontractorsforlossor
damagescausedbyburglary, theft, water, smoke, fireorotherperilsintendedtobedetectedbythesecurityservicesorcoveredbyinsurance
tobeobtainedbySubscriber, exceptsuchrightsastheymayhavetotheproceedsofinsurance.
11. LIMITATIONOFLIABILITY: CustomeragreesthatshouldthereariseanyliabilityonthepartofNAasaresultofNA'snegligent
performancetoanydegreeoffailureorperformanyofNA'sobligationsorequipmentfailure, orstrictproductsliability, thatNA'sliabilityshall
belimitedtothesumof $250.00or5% ofthesalesprice, whicheverisgreater. IfCustomerwishestoincreaseNA'samountoflimitationof
liability, Customermay, asamatterofright, atanytime, byenteringintoasupplementalcontract, obtainahigherlimitbypayinganannual
paymentconsonantwithNA'sincreasedliability. Thisshallnotbeconstruedasinsurancecoverage.
12. LEGALACTION: IntheeventNArefersthiscontracttoanattorney, torecoveranyamountsowedbyCustomertoNAhereunder, the
partiesagreethattheamounttoberecovered, andanyjudgmenttobeentered, shallincludeinterestattherateof11/2% permonthfromthe
datepaymentisdueandCustomershallpayNA'slegalfees. InanyactioncommencedbyNAagainstCustomer, Customershallnotbe
permittedtointerposeanycounterclaim. ThisagreementshallbegovernedbythelawsoftheStateofIndiana. Thepartiesagreethatthe
courtsoftheStateofIndianashallhaveexclusivejurisdictionoverthepartiesheretoregardinganydisputebetweenthemandNAand
CustomersubmitstothejurisdictionoftheStateofIndiana. CustomersubmitstothejurisdictionofIndianaandagreesthatanylitigation
betweenthepartiesmustbecommencedandmaintainedexclusivelyintheState
between
them. AnyactionbyCustomeragainstNAmustbecommencedwithinoneyearoftheaccrualofthecauseofactionorshallbebarred. All
actionsorproceedingsagainstNAmustbebasedontheprovisionsofthisagreement. AnyotheractionthatCustomermayhaveorbring
againstNAinrespecttootherservicesrenderedinconnectionwiththisagreementshallbedeemedtohavemergedinandberestrictedtothe
termsandconditionsofthisagreement.
th2602East55Street Indianapolis, Indiana 46220 Phone: 317-255-2125 Fax: 317-253-8802
Nelson Alarm
13. FULLAGREEMENT/SEVERABILITY/ CONFLICTINGDOCUMENTS. Thisagreementconstitutesthefullunderstandingoftheparties
andmaynotbeamendedormodifiedorcanceledexceptinwritingsignedbybothparties, exceptNArequirementsregardingitemsof
protectionprovidedforinthisagreementimposedbyAuthorityHavingJurisdiction. Shouldthereariseanyconflictbetweenthisagreement
andCustomer'spurchaseorderorotherdocument, thisagreementwillgovernwhethersuchpurchaseorderordocumentispriortoor
subsequenttothisagreement. Shouldanyprovisionofthisagreementbedeemedvoid, allotherprovisionswillremainineffect.
Nelson Alarm: Customer:
Signature: _______________________________ Signature: ______________________________
Printed Name: ____________________________ Printed Name: ___________________________
Date: ___________________________________ Date: ___________________________________
th2602East55Street Indianapolis, Indiana 46220 Phone: 317-255-2125 Fax: 317-253-8802
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Page 1 of 1INDIANARETAILTAXEXEMPT
CERTIFICATE NO. 003120155 0020PURCHASE ORDER NUMBERCityofCarmel
FEDERAL EXCISE TAXEXEMPT 110852
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BYSTATE BOARD OFACCOUNTS FOR CITY OFCARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
2/2/2024377044
ARGOS CONNECTED SOLUTIONS LLC Street Department
VENDORSHIP4122HEYWARDPL 3400 W. 131st Street
TO Carmel, IN 46074-
INDIANAPOLIS, IN 46250 - Matt Higginbotham(317) 733-2001
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
84628
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 22012201Motor Vehicle Highway FND
Account: 43-509.00
1EachGPS Tracking Services$9,289.32$9,289.32
Sub Total 9,289.32
Send Invoice To:
Street Department
3400 W. 131st Street
Carmel, IN 46074-
317) 733-2001 PLEASE INVOICE INDUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
9,289.32PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO.
Lee HigginbothamJames Crider
TITLECommissionerDirector ofAdministration
CONTROL NO. 110852 CONTROLLER
Page 1 of 1INDIANARETAILTAXEXEMPT
CERTIFICATE NO. 003120155 0020PURCHASE ORDER NUMBERCityofCarmel
FEDERAL EXCISE TAXEXEMPT 110749
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BYSTATE BOARD OFACCOUNTS FOR CITY OFCARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
1/3/2024377044
ARGOS CONNECTED SOLUTIONS LLC Street Department
VENDORSHIP4122HEYWARDPL 3400 W. 131st Street
TO Carmel, IN 46074-
INDIANAPOLIS, IN 46250 - Matt Higginbotham(317) 733-2001
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
83828
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 22012201Motor Vehicle Highway FND
Account: 43-509.00
1EachGPS Tracking Services$25,062.00$25,062.00
Sub Total 25,062.00
Send Invoice To:
Street Department
3400 W. 131st Street
Carmel, IN 46074-
317) 733-2001 PLEASE INVOICE INDUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
25,062.00PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO.
Lee HigginbothamJames Crider
TITLECommissionerDirector ofAdministration
CONTROL NO. 110749 CONTROLLER
Engledow, Inc.
Street Department - 2024
Appropriation # 1206 101 43-509.00 Fund; P.O. # 110777
Contract Not To Exceed $53,527.30
ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR GOODS AND SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES (“Agreement”) entered into by
and between the City of Carmel and Engledow, Inc., (the “Vendor”), as City Contract dated February 5, 2020 shall
amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the
Scope of Work attached hereto and incorporated herein as Exhibit “A”. The terms and conditions of the Agreement
shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA Engledow, Inc.
by and through its Board of Public
Works and Safety
By: By:
Sue Finkam, Presiding Officer Authorized Signature
Date:
Printed Name
Laura Campbell, Member
Date:
Title
Alan Potasnik, Member FID/TIN:
Date:
ATTEST: Date:
Jacob Quinn, Clerk
Date:
S:\\Contracts\\Departments\\Street\\2024\\Engledow, Inc. ASA - Flower Maintenance.docx:1/17/2024 11:39 AM\]
Todd Engledow
CEO
35-1066915
02/01/2024
Exhibit A
City of Carmel Street Department
2024 Flower Maintenance-Service Contract
The City of Carmel would like to receive quotes for planting and maintaining Spring, Summer,
Fall annuals , and Winter decor for four areas in Carmel. Maintaining includes watering and
removing weeds from the planted areas. Some areas are irrigated but may still need supplemental
watering of the areas.
The four areas to be planted with annuals and annuals maintained are:
1. Main St. Cast Stone Planters (32 planters total-each opening approx. 24" wide)
2. Sophia Square Courtyard (18 rectangular planters and the base of 12 topiary planters)
3. Palladium Planters & Urns (15 small stone urns , 15 large stone urns , 15 stone planters , &
64 iron urns)
4. Indiana Design Center (5 large urns & 6 small urns)
The Carmel Street Department will be purchasing all annuals /perennials for this contract. The
Contractor will be required to install and maintain these plantings for Spring , Summer, Fall, and
Winter seasons.
A 2" layer of leaf compost is to be applied by the contractor to all planting beds, pots, or urns
and incorporated into a depth of 6" prior to planting of any annual or perennial. The contractor is
to supply the leaf compost.
The Contractor will be required to apply a three-month slow-release application of fertilizer , as
to manufacturer's specifications, to all planting beds, pots, or urns after planting is complete.
The Contractor will also water all annuals/perennials immediately after planting and inform the
City by text or e-mail as to which areas have been completed.
The Contractor will be required to use dark brown dyed hardwood mulch around the annuals
after planting occurs if the soil is disturbed to have a completed finished look to each landscape
area. No more than 33% of soil or mulch shall be visible after planting any seasonal display.
Spring planting is to begin in the 3rd week of March.
Summer planting is to begin the week of May 13
th .
Fall planting is to begin in the 1st week of October.
Winter decor is to be complete before the 2nd Saturday in November.
Upon the completion of the growing season , the contractor will be required to pull all dead
annuals/ decor, trim all perennials that were planted, and remove and dispose of all plant material
from the planting beds.
Page 1 of 6
Winter Decor Details
The Sophia Square topiaries are not to have any decorations.
Only the 18 rectangular stone planters will have winter decor.
Winter decorations are to include greens covering the entire planter opening to a height of not
less than I ft. high. All soil in the planters is to be covered with the winter decor. The center of
the urn is to be as high as the width of the urn, with the maximum height to be 6 ft tall. The
construction of the winter decorations is to be made in such a way so they will withstand winter
winds, storms, and snow. The Contractor is to maintain, repair, or replace any decorations that do
not withstand winter weather. Some urns contain irrigation systems. If any of these systems are
damaged during the installation of decorations, the Contractor is responsible for repairs.
The allowable material for each planter should be a mixture of:
Branches spray-painted white or gold
Cut eucalyptus
Dried hydrangea blooms
Dried Magnolia grandifl-ora branches
Evergreen boughs
Holly branches (both evergreen and deciduous)
flex verticillata
Pinecones
Red, Silver, or Gold ornaments
Any other festive plant materials approved by the City prior to installation
Page 2 of 6
Winter Decoration Examples
Page 3 of 6
Page 4 of 6
Page 5 of 6
End of Specifications
Page 6 of 6
January 09, 2024
CITY OF CARMEL STREET DEPARTMENT
2024 CONTRACT PROPOSAL
Contract No. -75151
CITY OF CARMEL
This is an agreement between Engledow, Inc., 1100 East 116th Street, Carmel, IN 46032, and City of Carmel ("Client"), Attn:
Crystal Edmondson, 3400 W. 131st Street, Carmel, IN 46074 .
INCLUDED SERVICE DESCRIPTIONS
WEED CONTROL
Landscape beds will be relatively free of weeds at all times . Weeds in landscape beds and tree rings will be pulled or
sprayed with an herbicide . On appropriate plant material, a pre-emergent herbicide may also be employed. Suckers
will be removed from plants where appropriate .
SPRING COLOR -INSTALL
Spring pansies, as designed by Engledow, will be installed in the designated flowerbeds or containers as soon as the
ground is workable.
SPRING COLOR -WATER
Spring flowers will be watered and maintained during their growing season.
SPRING COLOR -REMOVAL
Spring flowers will be removed when summer annuals are installed.
SUMMER COLOR -INSTALL
Annual flowers, as designed by Engledow, will be installed in the designated flowerbeds or containers after the
threat of frost is past. Four basic practices that yield consistently superior flowerbeds will be used: vigorous tilling,
incorporation of amendments of organic matter and nutrients, careful variety selection, and mulching after planting.
In each planting area, soil conditions and microclimate will be fully considered. Annual flowerbeds, maintained by
Engledow, will be guaranteed to be viable through September 1st of each year. Flowers are not guaranteed if
damaged by vandalism, wildlife, vehicles, storm damage, fire, flood, or act of God.
SUMMER COLOR-WATER AND MAINTAIN
Summer color flower plantings will be cared for throughout the growing season to promote healthy plants and
vigorous blooming. Routine inspections are made to identify fertility needs, insect, and disease problems. Watering
and fertilization will be done as conditions warrant. Appropriate pest controls will be applied as necessary.
Occasionally, disease problems are encountered that cannot be controlled and can be only marginally contained.
SUMMER COLOR -REMOVAL
Annual summer flowers will be removed in early fall when plants begin to decline due to the shorter days and
seasonal changes.
Engledow, Inc. • 1100 East 116th Street • Carmel IN 46032
Contract No. -75151 CITY OF CARMEL STREET DEPARTMENT January 09, 2024
FALL COLOR -INSTALL
Fall color, as designed by Engledow, will be installed in designated flowerbeds or containers.
FALL COLOR-WATER
Fall color will be watered, as needed, depending upon rainfall amounts.
FALL COLOR-REMOVAL
Fall color will be removed when their color has faded.
WINTER PLANTING -INSTALL
Evergreen plantings, designed by Engledow, will be installed in designated areas, as a winter cover when the
preceding change-out is removed. Timing will depend on how long the preceding color program is viable.
WINTER PLANTING -MAINTAIN
Winter cover will be monitored and watered, as needed, during the winter season.
WINTER PLANTING -REMOVAL
Winter cover is removed when the spring or summer seasonal change-out is due.
OPTIONAL SERVICE DESCRIPTIONS
PRUNING
Engledow recognizes pruning as a horticultural process in which plant species are pruned based on their individual
requirements -determined by growing season and flowering. We follow the basic formative principles of pruning;
remove unhealthy branches, preserve desired shape, and structure, and maintain safety and accessibility.
This pruning maintenance service is for the growing season and does not include the following: topping, corrective
pruning of storm-damaged plant material, rejuvenation, heading or renewal pruning, dormant season pruning, large
tree pruning, or any pruning that requires the use of a ladder or lift.
Engledow, Inc. • 1100 East 116th Street • Carmel IN 46032
Contract No. -75151 CITY OF CARMEL STREET DEPARTMENT January 09, 2024
2024 CONTRACT SUMMARY
ESTIMATED
INCLUDED SERVICES PRICE EACH EXT PRICE SALES TAX TOTAL PRICE
WEED CONTROL $0.00 $1,455.74
SPRING COLOR -INST ALL $0.00 $6,106.62
SPRING COLOR-WATER $0.00 $1,795.20
SPRING COLOR -REMOVAL $0.00 $1,615.68
SUMMER COLOR -INSTALL $0.00 $6,669.85
SUMMER COLOR-WATER AND $
0.00 $14,084.10
MAINTAIN
SUMMER COLOR -REMOVAL $0.00 $3,051.84
FALL COLOR-INSTALL $0.00 $5 ,161.20
FALL COLOR -WATER $0.00 $2,468.40
FALL COLOR -REMOVAL $0.00 $2,121.75
WINTER PLANTING-INSTALL $0.00 $4,622.64
WINTER PLANTING -MAINTAIN $0.00 $628.43
WINTER PLANTING -REMOVAL $0.00 $3,745.85
TOTAL: $0.00 $53,527.30
ESTIMATED
OPTIONAL SERVICES PRICE EACH EXT PRICE SALES TAX TOTAL PRICE
PRUNING
0.00 $1,346.40
TOTAL: $
0.00 $1,346.40
Engledow, Inc. • 1100 East 116th Street • Carmel IN 46032
Contract No. -75151 CITY OF CARMEL STREET DEPARTMENT January 09, 2024
BILLING SCHEDULE
NOTE: Optional services are not included
ESTIMATED
MONTHLY BILLING SCHEDULE SERVICE PRICE SALES TAX TOTAL PRICE
MARCH2024 $4,460.61 $0.00 $4,460.61
APRIL 2024 $4,460.61 $0.00 $4,460.61
MAY2024 $4,460.61 $0.00 $4,460.61
JUNE2024 $4,460.61 $0.00 $4,460.61
JULY2024 $4,460.61 $0.00 $4,460.61
AUGUST2024 $4,460.61 $0.00 $4,460.61
SEPTEMBER 2024 $4,460.61 $0.00 $4,460.61
OCTOBER 2024 $4,460.61 $0.00 $4,460.61
NOVEMBER 2024 $4,460.61 $0.00 $4,460.61
DECEMBER 2024 $4,460.61 $0.00 $4,460.61
JANUARY 2025 $4,460.61 $0.00 $4,460.61
FEBRUARY 2025 $4,460.61 $0.00 $4,460.61
TOTAL: $53,527.32 $0.00 $53,527.32
Engledow, Inc. • 1100 East 116th Street • Carmel IN 46032
Contract No. -75151 CITY OF CARMEL STREET DEPARTMENT January 09, 2024
TERMS AND CONDITIONS
SOLICITATION: Client agrees to neither solicit nor hire, neither during the term of this Agreement nor for twelve months thereafter, any person
who was an Engledow employee during the term of the agreement.
DECISION: A signed copy of this Agreement must be returned to Engledow within thirty days to obtain the quoted prices.
MOST CURRENT AGREEMENT: This Agreement supersedes all prior negotiations, proposals and understandings, if any, between Client and
Engledow and constitutes an understanding of the parties.
DOMAIN: This Agreement is governed by the laws of the State oflndiana.
CAPACITY: The person signing this contract represents that they have the authority to do so on behalf of the Client.
BILLING TERMS: All charges will be billed in advance of the service period. Client agrees to pay all amounts due under this contract within
thirty days of the billing date. Payments not received within thirty days are subject to a service charge of 1 ½%per month (18%
annually). Payment via check or electronic fund transfer is preferred. Cash, bank wire transfer, and credit card payment options are also available
upon request. Credit card payment requires a signed authorization form which authorizes an additional nominal surcharge to share in third-party
processing costs.
COLLECTION TERMS: Client agrees to pay all costs of collection and all reasonable attorney fees in the event it becomes necessary for
Engledow to enforce any of the provisions of this Agreement.
TERMS OF CONTRACT: This contract is for the full period of time stated above. The contract may be terminated for cause after the Client has
given Engledow Group written notice of a service deficiency and Engledow group has failed to cure said deficiency within 30 days. Should the
contract be terminated prior to completion, the Client shall pay Engledow for all services delivered prior to the effective termination date based on
contractually quoted price by service.
DELAY: If installation/work initiation is delayed at the direction of the Client and/or their agents from the agreed upon date, the Client will
reimburse Engledow for any extra costs incurred as a result of the delay.
ADDITIONAL WORK: Services not specified in the Specifications Exhibit will be provided on a time and materials basis.
SPECIAL ORDERS: Special order items require a deposit of fifty percent and cannot be canceled or returned.
FUEL: Due to Engledow 's significant fuel consumption in vehicles and equipment and the current uncertainty of fuel prices, it may be necessary
for Engledow to add a fuel surcharge to its invoices. Any surcharge would be based on actual changes in fuel prices.
MANUFACTURER WARRANTIES: Manufactured products such as decorative containers are covered only by the manufacturer 's warranty.
Copies of the manufacturer 's warranty will be provided upon request. No further warranty is expressed or implied. Defects and damages which
develop over time (after the manufacturer's warranty has expired) are the responsibility of the Client. Engledow will do its best to assist you in
anticipating problems and resolving them.
UNDERGROUND AND PRIVATE UTILITIES: Engledow will not be responsible for damage done to unmarked cables, and "private utilities".
Including but not limited to gas lines , irrigation lines, power lines, telephone lines, lighting wires, and electric dog fencing. The contract price
does not include time and materials needed to overcome underground hazards (i.e., vaults, cisterns, wells, sewers, junction boxes, boulders,
stumps and any other unforeseen obstacles).
By By
Brian Basey
Date January 09, 2024 Date
ENGLEDOW, INC. CITY OF CARMEL
Engledow, Inc. • 1100 East 116th Street • Carmel IN 46032
Engledow Flower Locations-2024
Spring
Location Size Notes
Main St. Cast Stone Planters 32 planters 48 flats-1801-pansy
Sophia Square Courtyard 18 rectangle planters 54 flats-1801-pansy
Sophia Square Courtyard 12 topiary bases 24 flats-1801-pansy
Palladium 15 small stone urns 20 flats-1801-pansy
Palladium 15 large stone urns 68 flats-1801-pansy; 45 grass
Palladium 15 stone planters Empty for spring
Palladium 64 iron urns 64 flats-1801-pansy
Indiana Design Center 5 large; 6 small urns 24 flats-1801-pansy
Summer
Location Size Notes
Main St. Cast Stone Planters 32 planters 256-4.5" pot-vinca
Sophia Square Courtyard 18 rectangle planters 54 flats-1801-impatiens; 36 el. ear
Sophia Square Courtyard 12 topiary bases 24 flats-1801-impatiens
Palladium 15 small stone urns 225-4.5" pot petunia; 15 grass
Palladium 15 large stone urns 330-4.5"-annuals; 15-6"-canna
Palladium 15 stone planters 600-4.5"-annuals
Palladium 64 iron urns 320-4.5"-annuals
Indiana Design Center 5 large; 6 small urns 110-4.5"-annuals; 10-6"-canna
Fall
Location Size Notes
Main St. Cast Stone Planters 32 planters 192-4.5"-snapdragons
Sophia Square Courtyard 18 rectangle planters 540-4.5"-snapdragons
Sophia Square Courtyard 12 topiary bases 24 flats-1801-pansy
Palladium 15 small stone urns 150-4"-annuals; 10 flats-1801-pansy
Palladium 15 large stone urns 240-4" snaps; 45 grass; 68 flats-1801 pansy
Palladium 15 stone planters Empty for fall
Palladium 64 iron urns 512-4"-snaps; 64-6"-kale; 44 flats-1801 pansy
Indiana Design Center 5 large; 6 small urns 16 flats-1801-pansy; 25-4.5"-kale
Winter
Location Size Notes
Main St. Cast Stone Planters 32 planters 32-3 gal-junipers
Sophia Square Courtyard 18 rectangle planters 72-12" winter inserts
Sophia Square Courtyard 12 topiary bases Empty for winter
Palladium 15 small stone urns 15-21" winter inserts
Palladium 15 large stone urns 15-21" winter inserts
Palladium 15 stone planters 15-75' rolls fresh garland
Palladium 64 iron urns 64-12" winter inserts
Indiana Design Center 5 large; 6 small urns 6-12" & 5-21" winter inserts
City of Carmel
INDIANA RETAIL TAX EXEMPT Page 1 of 1
CERTIFICATE NO. 003120155 002 0 PURCHASE ORDER NU MBER
FEDERAL EXCISE TAX EXEMPT 110777
ONE CIVIC SQ UARE
35-6000972 THIS NUMB ER MUST APP EAR ON INVOIC ES, N P
CARMEL , INDIANA 46032-2584
VOUC HE R, DELI VERY MEMO , PACK ING SLI PS,
SHIPPI NG LA BELS ANDANY CORR ESPOND EN CE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL -1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO.
1/11/2024
ENGLEDOW, INC
VENDOR 1100 E 116TH ST
CARMEL, IN 46032 -
PURCHASE ID BLANKET I CONTRACT
84086
I
QUANTITY UNIT OF MEASURE
Department: 1206
Account: 43-509.00
1 Each
Fund: 101 General Fund
Flower Maintenance
Send Invoice To:
Street Department
VENDOR NO.
358653
SHIP
TO
PAY MENT TER MS
DESCRIPTION
DESCRIPTION
Street Department
3400 W. 131 st Street
Carmel , IN 46074-
317) 733-2001
FREIGHT
UNIT PRICE
53,527.30
Sub Total
I
EXTENSION
53,527.30
53,527.30
3400 W. 131st Street
Carmel , IN 46074-
317) 733-2001
PLEASE INVOICE IN DUPLICATE
I DEPARTMENT ACCOUNT I PROJECT I PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREP AID.
C.O.D. SHIP MENT CA NNO T BE ACC EPTED.
PURC HAS E ORD ER NUM BE R MUS T APPE AR ON ALL SHIPP ING LA BEL
THI S ORDER ISSU ED IN COM PLI ANC E WITH CHAPTE R 99 , ACTS 1945
AND AC TS AM EN DATORY THE REOF AN D SU PPLE MENT THERE TO.
CONTROL NO . 110777
ORDERED BY
TITLE
CONTROLLER
PAYMENT $53,527.30
NP VOUC HE R CANNOT BE APP ROV ED FOR PAYM ENT UN LE SS THE P.O. NUM BE R IS MAD E A
PART OF THE VOUC HE R AND EVERY INVOIC E AND VOUC HE R HAS THE PRO PE R SWOR N
AFFI DAV IT ATT AC HED. I HE REBY CERTIF Y TH ATTHE RE ISAN UNO BLI GATED BALANCE IN
THIS APP RO PRIATIONSUFFI CIENT TO PAY FOR THE ABOV E ORD ER.
Lee Higginbotham
Commissioner
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Indicator bulbsIn-phasemonitorLinkages
Gauges LimitswitchesElevatorpresignal
Alarms InterlocksCommunication module
Controls PhasebarriersEnginestartcontacts
ArcChutes
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Inspectvoltage-sensingrelaysandsettings
Recordpick-up/dropoutvoltagesfornormalandemergency
Temperaturereadingsofindividualcablelugsutilizinganinfraredthermometer
InspectATSenclosureformoistureorevidenceofoverheating
CleanATSenclosuretoremovedustandlightdebris
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Includescomprehensiveinspectionoftheparallelingswitchgearcomponentsbelow.
Itisstronglyencouragedthisservicebeperformedinconjunctionwithannualloadbanktesting.
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Connections VoltmeterInspectionofrackingmechanism
RelaysLubrication oflinkagesifnecessaryPLCbattery
Synclights IndicatorlampsCircuitbreakermaintenanceandtesting (quoted upon request)
Fuses PowerbusProtective relayandmaintenance (quoted upon request)
Insulators Frequencymeter
Controlwiring Switchgearbattery
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Start-upgeneratorsandclosetobususingbreakercontrolswitches
Checkgeneratorandsetnoloadvoltageandfrequencywithdigitalvoltmeter
Manuallycompletesynchronizationofgeneratorsandclosetothebus
Testalarmsandshutdowns (some applications require additional labor)
Cleanenclosuretoremovedustandlightdebris
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Includescomprehensiveinspectionofthefollowingsystemscriticalforpowergenerationandsafety.
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Radiator FueltankOillevelandcondition
Hoses FuellinesandconnectionsOperatingoilpressure
Fandriveandpulley GovernorandcontrolsCrankcasebreather
Drivebelts FuelpressureVentilation
Jacketwaterheater Daytankandpump
Waterpump
Coolant
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ControlpanelAirTerminals
AlarmindicatorsAirinletsystemStarter
GaugesTurbochargerAlternator
RemoteannunciatorsExhaustsystemBatterycharger
Louvermotors
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IncludesLevel1Inspectionplusthepreventativemaintenanceandserviceslistedbelow.
Replaceanddisposelubeoilandoilfilters
Replaceanddisposefuelfiltersandcleanapplicablefuelscreens
Inspectionalternatorassembly (brushesandsliprings) andlubricationofrearbearingifapplicable
Laboratoryanalysisofoil, coolant, andfuelsample (additionalcostifapproved)
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OurresistiveloadbanksallowourFieldServiceEngineerstotestgeneratorperformanceupto100% ofratedcapacity.
VerifythegeneratoriscapableofperformingproperlyatincrementallyhigherkWloads (blockloading)
Confirmthegeneratoriscapableofaccommodatingitsmaximumloadforanextendedtime
SatisfycoderequirementsforNFPA + NECandprovidecomprehensivereports
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GFEFSBM!FYDJTF!UBY!FYFNQU 221965
46.7111:83 THIS NUMBER MUST APPEAR ON INVOICES, A/PPOF!DJWJD!TRVBSF
VOUCHER, DELIVERY MEMO, PACKING SLIPS, DBSNFM-!JOEJBOB!57143.3695 SHIPPING LABELS AND ANY CORRESPONDENCE
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3-323/11PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PSEFSFE!CZANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO.
Mff!Ijhhjocpuibn
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CONTROL NO. 221965 DPOUSPMMFS
Mainscape, Inc.
CzTfshfzHsfdivlijobu3;55qn-Gfc16-3135StreetDepartment -2024
Appropriation # 2201 2201 43-509.00; 2201 2201 43-504.00 Motor Vehicle Highway Fund
AMENDMENT TO AGREEMENTFOR GOODS ANDSERVICES
THIS AMENDMENT TO AGREEMENTFOR GOODS ANDSERVICES("Amendment") isentered
intoby and between City of CarmelityandMainscape, Inc.,13418 Britton Park Road, Fishers,
Indiana 46038, a business entityauthorized to do business in the State of Indiana("Mainscape"),
forGoods andServicespreviously executed by the
Parties and datedJanuary 11, 2024amendstheamount of
compensationdue to the erroneous amount provided in the original quote.Goods and servicesand the
corresponding compensation amountare more particularly described in the revised Scope of Services
dated January 19, 2024which isattached as Exhibit A and fully incorporated herein by this reference.
Therefore, the Parties agree as follows:
1. Amended Scope of Services-The Parties agree that preciously presentedScope of Servicesis hereby
amended and previous Exhibit Aas was attached to the Agreement is deleted in its entirety and replaced
with the attached Exhibit A.
2. Amended Compensation -The Parties agree thatdue to the revised Scope of Services,Section 5 of
the Agreement is hereby amended to change the amount of compensation to Sixty-OneThousand Nine
Hundred Ninety-NineDollarsand Eighty-SevenCents($61,999.87).
3.All other terms and provisions of the Agreement shall remain the same.
IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows:
City of CarmelMainscape, Inc.
BY:BY:
Sue Finkam, Presiding OfficerAuthorized Signature
Date:
Ben RoblesPrintedName:
Operations ManagerLauraCampbell, MemberTitle:
Date:
2/1/2024Date:
Alan Potasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
2/1/2024
MAINSCAPE LANDSCAPING
FISHERS,, IN 46038 -
110845
13418 BRITTON PARK ROAD
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
Street Department
3400 W. 131st Street
Carmel, IN 46074-
317) 733-2001
00351837
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
84606
1206Department:101Fund:General Fund
43-504.00Account:
Mowing / Landscaping1 $3,806.31 $3,806.31Each
3,806.31SubTotal
3,806.31
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 110845
ORDERED BY
TITLE
CONTROLLER
Street Department
3400 W. 131st Street
Carmel, IN 46074-
Lee Higginbotham
317) 733-2001
Commissioner
2/1/2024
MAINSCAPE LANDSCAPING
FISHERS,, IN 46038 -
110844
13418 BRITTON PARK ROAD
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
Street Department
3400 W. 131st Street
Carmel, IN 46074-
317) 733-2001
00351837
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
Matt Higginbotham
84605
2201Department:2201Fund:Motor Vehicle Highway FND
43-504.00Account:
Mowing / Landscaping1 $58,193.56 $58,193.56Each
58,193.56SubTotal
58,193.56
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 110844
ORDERED BY
TITLE
CONTROLLER
Street Department
3400 W. 131st Street
Carmel, IN 46074-
Lee Higginbotham
317) 733-2001
Commissioner
Clerk 1/3/24
BPW 1/11/24
Reviewed/Recommend Approval
CPD Horner 12/7/23 STREET Privett 12/7/23
CFD Heavner 12/8/23 ENGINEERING Kirsh 12/11/23
CRED Brewer 12/28/23
CITY OF CARMEL USE ONLY
Approved this __ day of ______ , 2024
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
Sue Finkam, Presiding Officer
Date: ___________ _
Laura Campbell, Member
Date: ------------
Alan Potasnik, Member
Date: ___________ _
ATTEST:
Jacob Quinn, City Clerk
Date
Special Conditions: _________________________ _
RESOLUTION NO. BPW 02-21-24-03
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
AMENDING THE CITY OF CARMEL SPECIAL EVENT/FACILITY USE POLICY
WHEREAS, the City of Carmel, Indiana (“City”), has a central purpose of preserving and
protecting the health, safety and welfare of the general public; and,
WHEREAS, the City, pursuant to Indiana Code § 36-8-2-9, has the power to regulate public
gatherings, such as shows, demonstrations, fairs, conventions, sporting events and exhibitions; and,
WHEREAS, the City’s Board of Public Works and Safety (the “Board”), pursuant to Indiana Code
36-9-6, has the duty to supervise and maintain the City’s property, public streets and public grounds; and,
WHEREAS, the Board exercises this power by requiring the organizers of events taking place on
City property, streets, or grounds to obtain the approval of the Board prior to holding an event; and,
WHEREAS, the City is committed to, and endeavors to effectuate, the robust protections of the
First Amendment of the United States Constitution; and
WHEREAS, the Board finds it is in the public interest to now amend its Special Event/Facility Use
Policy.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and
Safety as follows:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The amended City of Carmel Special Event/Facility Use Policy, attached hereto as
Exhibit A and incorporated herein by this reference, is hereby adopted. All prior
versions of the City’s Special Event/Facility Use Policy are hereby repealed.
Section 3. Funds received for the $100 refundable deposit shall be deposited into General Fund
101) Line Item 360010 – Miscellaneous Revenue. Funds received for the non-
refundable $150 fee shall be deposited into the Non-Reverting Events and Festivals
Fund (Fund #923).
Section 4. This Resolution is effective upon its passage.
Resolution No. BPW 02-21-24-03
Page One of Two
ThisResolution wasprepared byBenjamin J. Legge, Interim Corporation Counsel, onFebruary 13, 2024, at10:26a.m. No
subsequent revision tothisResolution hasbeenreviewed byMr. Legge forlegalsufficiency orotherwise.
SO RESOLVED this day of , 2024.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
Sue Finkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
Alan Potasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
Resolution No. BPW 02-21-24-03
Page Two of Two
ThisResolution wasprepared byBenjamin J. Legge, Interim Corporation Counsel, onFebruary 13, 2024, at10:26a.m. No
subsequent revision tothisResolution hasbeenreviewed byMr. Legge forlegalsufficiency orotherwise.
EXHIBIT A
CITY OF CARMEL
SPECIAL EVENT/FACILITY USE POLICY
Individuals, businesses, and organizations may request, through the City of Carmel’s (“City”) Board of
Public Works and Safety (“Board”), touse certain City facilities orproperty, collectively referred tointhis
policy as “City facilities” or “City property,” including but not limited tothe Civic Square Fountain Area,
Civic Square Gazebo and Lawn, Japanese Garden, Midtown Plaza, Monon & Main Plaza, Reflecting Pool
excluding the area known asVeterans Memorial Freedom Circle and Plaza), Sophia Square, and City Hall
1CaucusRoomsandCityCouncilChambers, tohost special programs/events. Individuals, businesses, and
organizations also may request street closings. Allapproved programs/events and street closings must
adhere tothis Special Event/Facility Use Policy.
Requests for use ofCity facilities orproperty generally are reviewed andgranted onafirst-come, first-
served basis, subject tothe exceptions discussed below. Inaccepting andreviewing requests, the Cityis
committed to, and endeavors toeffectuate, the robust protections ofthe FirstAmendment ofthe
United States Constitution. Thus, solong asthe expressions sought tobeadvanced with arequested use
ofCity facilities orproperty are within the bounds ofthe First Amendment’sprotections, the City
remains committed tocommunity members’ right, with very few exceptions, tobefree from
government abridgement ofspeech and expressive conduct, and will review requests consistently with
that commitment.
SPECIAL EVENT/FACILITY USE REQUEST PROCEDURES
A. REQUEST AND SUBMITTAL DEADLINE: Any individual, business, organization, orother entity
seeking torequest (“Requestor”) astreet closing, use City facilities orproperty (other than City
Hall Caucus Rooms orCity Council Chambers) atatime itisotherwise closed tothe public, or
host aspecial program orevent onoratCity facilities orproperty that isreasonably expected or
desired toresult inagathering ofatleast fifty persons, shall complete and submit the online
Special Event/Facility Use Request Form and Acknowledgement Agreement and attach any
additional documents (ifapplicable) asdescribed below. For any request touse the City Hall
Caucus Room(s) orCouncil Chambers, regardless ofthe expected size ofthe gathering,
Requestor shall complete the City Hall Caucus Room orCouncil Chambers Request Form and
Acknowledgment Agreement andattach any additional documents (ifapplicable) asdescribed
below. Allrequest submission requirements for street closing and/oruse ofCity facilities are
referred toin this policy asthe “Event Form.”
The Event Form must besubmitted aminimum of60days prior tothe planned date of the
event oractivity. Approval ofthe request must begranted bythe Board, which meets onthe
first and third Wednesday ofeach month. The Board will not generally consider any Event Form
which does not meet the 60-day submittal deadline. However, the Board recognizes that under
certain circumstances, such asresponses tocurrent events, a timely submitted Event Form is
not practicable. Accordingly, the Board will excuse untimeliness ofanEvent Form where the
Requestor has demonstrated that the Event Form could not have been requested sooner
despite the Requestor’sreasonable diligence and efforts tocomply with thisdeadline, and the
1 Veterans Memorial Freedom Circle andPlazaisnotavailable for use, asitisconsidered asolemn memorial
honoring livinganddeceased American Veterans.
Revised 2/14/2024
purposes ofthe timeliness requirement—including anability for the City to prepare the
resources necessary tosafely and reasonably sustain the event—are not unreasonably impeded.
Requestors will receive notices byemail regarding asubmitted Event Form.
B. SECURITY DEPOSITS AND EVENT FEES:
Individual, business, ororganization located orresiding inside ofthe City’scorporate limits:
Arefundable Security Deposit inthe amount of $100 isdueupon submission ofthe
Event Form.
The security deposit will berefunded tothe extent itisnot used to pay for the cost of
repairing any damage orclean-upassociated with the use ofthe Facility.
Individual, business, ororganization located orresiding outside ofthe City’scorporate:
Anon-refundable event fee inthe amount of $150 isdue upon submission ofthe Event
Form.
The event fee applies only when reserving aCity facility orproperty. AllRequestors remain liable for
the cost ofrepairing any damage orclean-upassociated with the use ofthe City facility orproperty
that exceeds the amount ofthe security deposit or fee. Final determination ofdamages shall be
made bythe City’sFacilities Manager orhis/her designee.
Requests will notbeprocessed until security deposit and/orevent feepayments have been
received. Payment may bemade online using acredit ordebit card byclicking here and entering
Pay Location Code (PLC number) A0026j orbycalling 1-888-604-7888 (give them PLC#).
ARequestor may check available dates prior tocompleting the Event Form and making payment by
calling City Hall at317-571-2400.
GENERAL TERMS AND CONDITIONS
A. PRIORITY OF APPROVAL: Use ofaCity facility for aCity-sponsored function shall take priority
over itsuse for all other purposes, regardless ofany prior approval. Inaddition, anannual or
ongoing event shall begiven preference over aone-time event. Otherwise, allrequests will be
granted onafirst-come, first-served basis. Event Forms may besubmitted tothe Board upto
twelve (12) months inadvance ofthe activity orevent date.
B. CONFORMITY OF PURPOSE: The requested use ofaCity facility must conform to the design and
intended function ofthe facility.
C. COMPLIANCE TO APPLICABLE LAWS: The requested use ofthe City facility shall, atalltimes,
comply with allapplicable federal, state, and local laws and regulations and must not be
injurious tothe public health, safety, orgeneral welfare. Bysubmitting anEvent Form, the
Requestor expressly agrees that the proposed event will not include engagement inexpressive
speech oractivity that:
i) Tends toincite immediate breach of the peace;
ii) Constitutes serious expression ofanintent tocommit anact ofunlawful violence
towards aparticular individual orgroup;
iii) Isobscene orconstitutes public indecency under state law, IC § 35-45-4-1;
iv) Exposes minors involuntarily orwithout theconsent ofthe minor’sparent orguardian
toany conduct oractivity that issexually explicit because the average person, applying
2
contemporary adult community standards, would find, with respect to minors, the
conduct oractivity isdesigned to appeal orpander tothe prurient interest, depicts or
represents, inamanner patently offensive with respect tominors, anactual or
simulated sexual act, sexual contact, lewd exhibition ofgenitalia, and/orsexual conduct
asdefined inI.C. § 35-49-1-9, and, taken asawhole, lacks serious literary, artistic,
political orscientific value for minors; and/or
v) Violates the federal, state, and/orlocal laws and regulations, including Carmel City Code
6-78Public Nuisances Offending Morals and Decency.
D. ADMISSION FEES: Requestor shall not charge an admission fee for anactivity orevent without
prior Board approval. Voluntary donations may besolicited.
E. USE OF POLICE OR FIRE EMERGENCY MEDICAL SERVICES (EMS): Events requiring the use of
either Police and/orFire Emergency Medical Services (EMS) must becoordinated bythe
Requestor via email with the Carmel Police Department Special Events Coordinator and/orthe
Carmel Fire Department Planning Division. Acopy ofthis communication must accompany the
Event Form for the Board’sapproval process. This process will allow off-duty Carmel police or
fire personnel tobehired for the event. Extra fees apply forPolice orEMS services and are
coordinated directly with the appropriate agency.
Carmel Police Department
Three Civic Square
Carmel, IN
317) 571-2500
CPDSpecialEvents@carmel.in.gov
Carmel Fire Department
Two Civic Square
Carmel, IN
317) 571-2600
CFDInfo@carmel.in.gov
F. NOTIFICATION OF AFFECTED PARTIES: Ifstreet closure isrequired, the Requestor is responsible
for notifying allresidential units, and/orbusiness entities inthe area, or along the event route
prior toapproval. Proof ofnotification must besubmitted with the Event Form. Examples
include anapproval letter oremail from the affected Homeowners’ Association, acopy ofan
email toresidents and/orbusinesses inthe area, copies offlyers orsigns, etc.
G. CLEAN UP/TRASH: Requestor shall immediately clean the City facility/property atthe conclusion
ofthe event oractivity, deposit alltrash into trash containers, and restore the facility/property
toitsoriginal condition. Signs, banners, tables, chairs, orother equipment must beremoved at
the end ofthe event. Clean-upisthe sole responsibility ofthe Requestor.
For large events, atrash trailer mayberequested from theCarmel Street Department (see
contact information under Street Barricades section). A $150 fee may beapplied.
H. TABLES, CHAIRS, ETC.: The City does not provide any supplies orequipment for non-City events.
I. STREET BARRICADES/CONES are required toblock orredirect traffic during street closures and may
vary insize orstyle depending onthe location and size ofthe event. Requestor acknowledges
3
responsibility forobtaining these barricades/cones. Toschedule pickup (delivery when possible)
contact the Street Department aminimum ofone (1) week inadvance.
Carmel Street Department
st3400W. 131 St.
Carmel, IN46032
317) 733-2001
Street@carmel.in.gov
J. NO PARKING SIGNS are required whenever astreet closure occurs inanarea where public parking is
allowed. Requestor acknowledges responsibility for obtaining these signs directly from the Carmel
Police Department atleast one (1) week inadvance ofthe event. Requestor isresponsible for
posting noparking signs.
Carmel Police Department
Three Civic Square
Carmel, IN46032
317) 571-2500
CPDSpecialEvents@carmel.in.gov
K. DETOUR/TRAFFIC REDIRECTION SIGNS are required during street closures that involve multiple
streets orblocks tohelp direct motorists. Requestor acknowledges responsibility for obtaining these
signs directly from the Carmel Street Department atleast three (3) days inadvance ofthe event.
City Engineering also may need toapprove detour/redirection signs.
Carmel Street Department
st3400W. 131 St.
Carmel, IN46032
317) 733-2001
Street@carmel.in.gov
Carmel Engineering Department
One Civic Square
Carmel, IN46032
317-571-2441
L. ROUTE MAPS, SIGNAGE, AND MARKINGS: Events such aswalks, runs, bicycle rides, parades,
and block parties must include aneasy-to-read, color map ofthe area/route tobeused. The
route must besubmitted with the Event Form and be approved through City Engineering. If
construction does not allow for the proposed route, anew route must beestablished at least
two (2) weeks in advance ofthe event.
Requestor acknowledges responsibility for placing route signage. Route signage maybeplaced
noearlier than 48hours prior tothe start ofthe event and must beremoved before the start of
business the following day. Signs cannot beco-located on existing street, directional, or
informational signs. Requests foruse ofstreet paint must receive special approval from and
adhere toallguidelines set bytheCarmel Street Department.
4
Carmel Street Department
3400 W. 131st St.
Carmel, IN
317) 733-2001
Street@carmel.in.gov
M. TENTS: Tents larger than 10x10 ft. require apermit from the Carmel Building & Code Services.
Tents should be anchored byweights only. Stakes orrods ofany kind are strictly prohibited to
beplaced inthe grounds ofany City facility. Tents larger than 199 sq. ft. are subject to
inspection bythe Carmel Fire Marshal.
i) Midtown Plaza tents: Tocover theentire green space atMidtown Plaza, theexclusive
vendor isAClassic Party Rental, 317-251-7368. Smaller tents may beprovided byother
vendors orthe event organizer.
For tent permits, contact:
Carmel Building & Code Services
One Civic Square
Carmel, IN
317) 571-2444
N. OUTDOOR STAGES: The State ofIndiana hasregulations regarding the useofoutdoor stages.
Please refer tohttps://www.in.gov/dhs/files/0319-Spec-Requirements.pdf. Allrequests
containing outdoor stage equipment are subject tothese regulations. Stages may require
inspection byCarmel Fire Department.
O. MUSIC: Music orother noise that isunreasonable because itdisturbs, injures, orendangers the
health orwelfare ofanother orofthe community orthatunreasonably interferes with theuse
and enjoyment ofCity facilities orproperty isprohibited.
P. EQUIPMENT/SUPPLIES: The City does not provide any equipment orsupplies for events, other
than specific items mentioned inthis policy.
Q. VENDORS: Ifvendors will beincluded inthe event oractivity, the Requestor must submit a list
identifying definite orpossible vendors with the Event Form. We understand notall vendors
may beconfirmed atthe time ofrequest. The number ofvendors allowed atanevent oractivity
will beguided bysafety and public health considerations, including the available space atthe
City facility/property being used and parking and traffic considerations.
Mobile food vendors need toprovide acopy oftheir license/permit from the Hamilton County
Health Department. Vendors may set up/tear down only during the event times stated onthe
Event Form.
Hamilton County Health Department
18030 Foundation Drive
Suite A
Noblesville, IN
317) 776-8500
R. TOBACCO AND ALCOHOL: Smoking isstrictly prohibited inallCity facilities/property. Alcohol is
prohibited inCityHall Caucus Rooms and Council Chambers. With respect to events atother City
facilities/property, ifalcohol will beserved, allapplicable licensing and permitting laws must be
5
followed, including but not limited to, the requirement for alicensed bartender, and the
approval ofatemporary alcohol permit bythe Hamilton County Sheriff orthe Carmel Police
Department Chief. The permit request can be found here: https://www.in.gov/atc/alcohol-
permit-resources/alcohol-permit-information/.
Send the application tothe address below. Following that approval, obtain final approval from
the Sheriff ofHamilton County orChief ofPolice ofthe Carmel Police Department.
Contact Indiana Excise for any questions orclarifications regarding licensing andpermitting
requirements.
Indiana Excise – District 3
279 W. 300 North
Crawfordsville, IN 47933
765-362-8815
Carmel Police Department
Three Civic Square
Carmel, IN46032
317-571-2500
CPDSpecialEvents@carmel.in.gov
Hamilton County Sheriff
18100 Cumberland Road
Noblesville, IN
317) 773-1872
S. LOCATION OF VEHICLES: Vehicles may notbeparked ordriven onthe grass orsidewalks around
any City facility. Vehicles loading orunloading must remain onastreet orother paved area. See
General Terms and Conditions, Section Z, below, for additional compliance requirements.
T. NO STAKES OR RODS INGROUND ALLOWED: Items requiring anchoring must be weighted.
Stakes orrods ofany kindshould not beput into the ground, asthey arestrictly prohibited on
the grounds ofany City facility/property. Restriction ofthese devices isrequired toavoid
damage tounderground wiring and irrigation systems.
U. USE OF NAILS, TACKS, ETC.: Requestor shall not use nails, tacks, orany similar devices toattach
anything toany surface ofaCity facility, building, structure, orother City property.
V. USE OF PUBLIC FIREWORKS: The City has policies and ordinances related tofire safety and
public fireworks displays. Please refer toCity Ordinance D-1968-09,
https://www.carmel.in.gov/government/departments-services/fire/safety-resources/fireworks-
rules-and-fire-safety-in-carmel. Any proposed use offireworks onCity property orataCity
facility must bedisclosed inthe Event Form andcomply with allapplicable City andState policies
and laws.
Fireworks are subject tothe City’snoise ordinance, please refer to
https://codelibrary.amlegal.com/codes/carmel/latest/carmel_in/0-0-0-4337#JD_6-158, and are
not allowed except for the following days and times:
i) Between the hours of5p.m. and midnight onJune 29, June 30, July1, July 2, July 3, July 5,
July 6, July 7, July 8, and July9;
6
ii) Between the hours of10a.m. and midnight onJuly 4;
iii) Between the hours of10a.m. on December 31and 1a.m. onJanuary 1; and
iv) Between the hours of5:00p.m. and 11:00p.m. onthe day ofDiwali.
Commercial fireworks companies must contact the State Fire Marshal for adisplay permit.
https://www.in.gov/dhs/fire-and-building-safety/. For questions, contact:
Carmel Fire Marshal
210 Veterans Way
Carmel, IN46032
317) 571-2600
CFDInfo@carmel.in.gov
Approval isalsorequired bythe Indiana Department ofHomeland Security:
https://www.in.gov/dhs/fire-and-building-safety/code-enforcement/fireworks-information/
317) 232-2391
W. ELECTRICAL POWER isavailable inselect locations. Requestor acknowledges responsibility for
identifying the fullscope ofelectrical needs for theevent, including obtaining acomplete listof
power needs from bands, vendors, point-of-sale systems, etc., providing his/her own generator(s) as
needed, and contacting the Carmel Street Department atleast one (1) week inadvance ofthe
event toascertain where power isavailable and arrange tohave itturned onfor the event. If
electricity isneeded, please request more information about your event location.
Carmel Street Department
st3400W. 131 St.
Carmel, IN
317) 733-2001
Street@carmel.in.gov
X. CERTIFICATE OF INSURANCE (COI): Individuals and non-profit orfor-profit organizations/
businesses arerequired toprovide aCOIthat includes the CityofCarmel asanadditional
insured. Theminimum coverage amount is $1,000,000per occurrence, $300,000 per person,
and $50,000 for legal. The Board may increase the required amount ifreasonably deemed
necessary based onthe size ofthe event and the nature ofthe facilities involved, including, for
example, the expected attendee volume, vendors orother third parties expected tobeincluded,
whether alcohol orfireworks will beincluded, etc. The COI isdue tothe Board nolater than ten
10) days prior tothe event oractivity.
i) Inaddition, ifRequestor hires off-duty city employees (police, fire, EMS, orothers),
Requestor must show proof to the Carmel Police Department and/or Carmel Fire
Department ofWorkman’sCompensation Insurance tocover off-duty city employees.
Y. NON-DISCRIMINATION: Requestor shall comply with alllaws that prohibit discrimination against
any employee, Requestor for employment orsub-contractor (including vendors) inthe
performance ofany duty associated with the activity orevent, with respect tohire, tenure,
terms, conditions, privileges ofemployment, and/orany matter directly orindirectly related to
employment orsubcontracting, because of race, religion, color, sex, disability, national origin,
ancestry, age, disabled veteran status, orVietnam era veteran status. The City reserves the right
tocollect apenalty asprovided inIC § 5-16-6-1for any person sodiscriminated against.
7
Z. AMERICANS WITH DISABILITIES ACT (ADA): Atalltimes, City-owned property orfacility must be
used inaccordance with allapplicable federal, state, and local laws and regulations. Requestor
acknowledges and agrees toadhere toallADA requirements related toaccessibility, including but
not limited tostreets, sidewalks, public restrooms, and public accommodations. Requestor further
agrees tokeep sidewalks clear atalltimes. Tofollow ADA rules, sixfeet ofspace is required onall
sidewalks.
AA. RIGHT OF REFUSAL OR REVOCATION: The Board reserves the right todeny orrevoke any request to
use City facility orproperty, for any ofthe following reasons:
i) The proposed activity willsubstantially orunnecessarily interfere with traffic inthe affected
area;
ii) Asufficient number ofpeace officers topolice and protect participants are not available;
iii) The concentration ofpersons, animals, vehicles, orthings atthe assembly and/oralong the
route will prevent proper fire and police protection and ambulance service;
iv) The Requestor has onprior occasions made material misrepresentations regarding the
nature orscope ofany event oractivity previously reviewed bythe Board;
v) The Event Form (including any required attachments and submissions) isnot fully completed
and executed;
vi) The Requestor has not tendered allrequired submission materials, including but not limited
toany request fee, insurance certificate, orsecurity deposit;
vii) The Requestor has damaged City property onaprevious occasion and hasnot paid infullfor
such damage, orhas other outstanding and unpaid debts to the City;
viii) The request evidences arisk ofinjury ordamage tothe City’sresources;
ix) The Requestor fails totimely submit theEvent Form inaccordance with the requirements
set forth inthis Policy;
x) The proposed activity willinterfere with activities forwhich the City hasgranted alease or
license;
xi) The proposed activity poses arisk ofunreasonable danger tothehealth orsafety ofthe
public;
xii) The Requestor fails toobtain ordemonstrates anintent tofail toobtain the liability
insurance required bySection Xofthis policy; or
xiii) The Requestor orthe Event Form indicates that the proposed event will include, or the
event infact includes, expressive speech oractivity that:
1) Tends toincite immediate breach ofthe peace;
2) Constitutes serious expression ofanintent tocommit anact ofunlawful violence
towards aparticular individual orgroup;
3) Isobscene orconstitutes public indecency under state law, IC § 35-45-4-1;
4) Exposes minors involuntarily orwithout the consent oftheminor’sparent or
guardian toany conduct oractivity that issexually explicit because the average
person, applying contemporary adult community standards, would find, with
respect tominors, the conduct oractivity isdesigned toappeal orpander tothe
prurient interest, depicts orrepresents, in amanner patently offensive with respect
8
tominors, anactual orsimulated sexual act, sexual contact, lewd exhibition of
genitalia, and/orsexual conduct asdefined inI.C. § 35-49-1-9, and, taken asa
whole, lacks serious literary, artistic, political orscientific value for minors; and/or
5) Violates the federal, state, and/orlocal laws and regulations, including Carmel City
2Code § 6-78Public Nuisances Offending Morals and Decency.
BB. EVENT COORDINATION/CITY STAFF ONSITE: The City does not provide any event planning or
coordination services. Requestor isresponsible for planning and executing the event. City staff
are not available tobeonsite during the event.
CC. INDEMNIFICATION AND HOLD HARMLESS: Requestor agrees toindemnify, defend, and hold
harmless the City ofCarmel, Indiana and itsofficers, officials, agents, employees, and
representatives from and against allclaims, causes of action, demands, and suits ofwhatever
type, including, but not limited to, alldamages, costs, attorney fees, and other expenses, caused
byany act or omission ofRequestor and/orof any ofRequestor’sagents, officers, employees,
contractors, subcontractors, orrepresentatives arising out ofand/or inconnection with
organization oforparticipation in the requested event oractivity. Requestor also agrees to hold
the City, the Board, and their respective officers, officials, employees, agents, and
representatives harmless from anydamages, costs, orexpenses, including attorney fees, that
Requestor may incur as adirect orindirect result ofany Board action.
DD. ADDITIONAL RULES APPLICABLE TO MIDTOWN PLAZA: Allevents inMidtown Plaza must be
free and open tothe public. Midtown Plaza may not beclosed for private events. No
skateboards may beused onthe wooden furnishings inMidtown Plaza. No motorized vehicles
may beused inMidtown Plaza. Red spinning chairs must remain off oftheturf inMidtown
Plaza. Allfood trays must bereturned toSun King atthe conclusion of the event/gathering.
EE. ADDITIONAL RULES AND INFORMATION APPLICABLE TOUSE OFCITY HALL CAUCUS ROOM(S)
AND COUNCIL CHAMBERS: (Per General Terms andConditions, Section BB, Citystaff are not
available tobeonsiteduring the event ortoassist with event set-upor tear-down.)
CAUCUS ROOM(S)
The large (2/3) size room isset upboardroom style with six5-foot tables and30chairs.
Additional chairs are along the perimeter ofthe room.
The small (1/3) size room has four 5-foot tables and 10chairs.
Rooms may beused singly orcombined.
ASmartboard isavailable; however, nocomputer isincluded. Requestor will need to
provide computer.
There are no microphones inthe Caucus room.
Requestor provides extension cords, ifneeded.
Apodium and awhiteboard are inthe room.
Nothing may be adhered tothe wall orany surface inthe room.
2 See, e.g., Thomas v. Chicago ParkDist., 227F.3d921 (7th Cir. 2000), Marcavage v. CityofChicago, 659F.3d
626 (7th Cir. 2011), MacDonald v. CityofChicago, 243F.3d1021 (7thCir. 2001); Purtell v. Mason, 527F. 3d
615 (7th Cir. 2008); U.S. v. Parr, 545F.3d491 (7thCir. 2008); Miller v. Cal., 413U.S. 15 (1973).
9
There isan8.5-foot counter with a sink.
COUNCIL CHAMBERS
The seating capacity is112 inthe theater chairs.
The dais has 13seats, each with amicrophone. There is apresenter’spodium.
There are two tables, each with achair, inthe front ofthe room.
Apodium for the center oftheroom isavailable but must berequested. Otherwise,
there are two side podiums.
Extra tables may beplaced around theperimeter ofthe room orinthe hall outside the
doors.
Questions regarding the City’sSpecial Event/Facility Use Policy should bedirected to (317) 571-2400.
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December 15, 2023
Mr. Caleb Warner
City of Carmel- Board of Public Works
One Civic Square
Carmel, IN 46032
Dear Mr. Warner:
Subject: L’Etoile:
833 Main Street
Carmel, IN 46032
CEC Project 192-773
Civil & Environment Consultants, Inc., on the behalf of the L’Etoile Mixed Use Project,
respectfully request the following to be presented to the Board of Public Works for the 0.7 acre
project located at 833 Main Street.
1. Request for a temporary sidewalk closure and lane restriction on Main Street.
At this time, we ask to be placed on the agenda for the next available Board of Public Works
meeting. We appreciate your time and consideration of our request. Please call our office at (317)
655-7777 if you have any questions.
Sincerely,
CIVIL & ENVIRONMENTAL CONSULTANTS, INC.
Nicholas Justice, PE
Project Manager
16
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DESCRIPTION DATE NO
REVISION RECORD
105/19/2023 STATE SUBMITTAL
DATE:
DWG SCALE:
DRAWN BY:
CHECKED BY:
APPROVED BY:
PROJECT NO:
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STUDIO M ARCHITECTURE
L'ETOILE
833 W. MAIN STREET
CARMEL, INDIANA
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530 E. Ohio Street · Suite G - Indianapolis, IN 46204
317-655-7777 · 877-746-0749
www.cecinc.com
22192-773
206/15/2023 BZA Packet Update
309/01/2023 ADLS Cycle 2 Re-submittal
BEB
ACH
DRAFT
1" = 20'
C2
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SITE LAYOUT PLAN
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January 26, 2024
City of Carmel Engineering Department
One Civic Square
Carmel, IN 46032
Attention: Alex Jordan
Re: SW-2023-00053
New Residence – 10475 Hussey Lane
Waiver Request
Dear Mr. Jordan:
In response to your comments dated January 18, 2025 the following waivers are being requested for this
project.
Waiver #1 – Section 104.02 of the Stormwater Technical Standards Manual states “the building’s lowest
entry elevation that is adjacent to and facing a road shall be a minimum of 12 inches above the road
elevation.” The existing house pad sits 17 feet below the existing Hussey Lane pavement. The proposed
home will be 13 feet below the existing pavement. Care has been taken to route surface flows around
the house to alleviate any potential for flooding.
Waiver #2 – Section 302.06 (10) of the Stormwater Technical Standards Manual states “No residential
lots, or any part thereof, shall be used for any part of a detention basin,…” As this residential lot is being
required to contain detention to meet the Stormwater Technical Standards Manual is requested that a
variance from Section 302.06 (10) of the Stormwater Technical Standards Manual forbidding detention
on a residential lot be granted.
Waiver #3 – Section 302.06 (1) of the Stormwater Technical Standards Manual states “90% of the
original detention capacity is restored within 48 hours from the start of the design 100-year storm.” The
detention basin only drains to 80% available within 48 hours. The pond has more than enough
additional capacity to accommodate any runoff from the site. lt is requested that a waiver from Section
302.06 (1) of the Stormwater Technical Standards Manual be granted.
Waiver #4 – Section 303.05 (7) of the Stormwater Technical Standards Manual states “… swales shall
have tile underdrains to dry the swales.” The swales on the project site exceed a slope of 1% (all at a
minimum of 1.5%). These slopes should allow for effective drainage such that the swales would not
hold water. lt is requested that a waiver from Section 302.06 (1) of the Stormwater Technical Standards
Manual be granted.
Waiver Request
SW-2023-0044
January 26, 2024
Page 2
If you have any questions or comments concerning these revisions, please contact me at
bbrown@stoeppelwerth.com or my direct line at (317) 570-4704.
Very truly yours,
STOEPPELWERTH & ASSOCIATES, INC.
Brian M. Brown, PE, CFM
Director of Water Resources
Cc: File
Steve Hoss
BMB/ads
S:\102779HOS\Blue Book\Agency_Correspondence\Waiver Request Carmel.docx
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DATE MARKREVISIONS BY
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A L W A Y S O N
7965 East 106th Street, Fishers, IN 46038-2505
phone: 317.849.5935 fax: 317.849.5942
THIS DRAWING IS NOT INTENDED TO BE
REPRESENTED AS A RETRACEMENT OR
ORIGINAL BOUNDARY SURVEY, A
ROUTE SURVEY OR A SURVEYOR
LOCATION REPORT.
CERTIFIED:
S T O E P P E L W E R T H SITE DEVELOPMENT PLAN C2
0
0
10
2
7
7
9
H
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S
10405 HUSSEY LANE
CARMEL, IN 46032
KJ
J
M
/
G
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M
B
M
B
CARMEL, CLAY TOWNSHIP HAMILTON COUNTY, INDIANA
12/20/23
File Name:S:\102779HOS\DWG\C200 - Site Development Plan.dwg - C200
Modified / By: January 26, 2024 8:06:27 AM / kmitchell
Plotted / By: January 26, 2024 8:09:23 AM / Kenny Mitchell
01/23/24 REVISED PER CITY COMMENTS KJJM
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December 15, 2023
Mr. Alex Jordan
City of Carmel- Engineering Department
One Civic Square
Carmel, IN 46032
Dear Mr. Jordan:
Subject: L’Etoile:
833 Main Street
Carmel, IN 46032
CEC Project 192-773
Civil & Environment Consultants, Inc., on the behalf of the L’Etoile Mixed Use Project,
respectfully request the following to be presented to the Board of Public Works for the 0.7 acre
project located at 833 Main Street.
1. Request waiver for the requirement of 2.5’ minimum cover over storm pipe. (STSM
501.01)
Structure 100
Due to the existing offsite grades and the proximity of the structure to the property line, we
are proposing to keep the structure at the existing rim elevation and upsize the pipe to
convey offsite runoff from the north. Because of this it is not possible to maintain 2.5’ of
cover over the pipe. The 27” pipe to the north is concrete and will have 1.45’ of cover. We
are confident that the proposed design will not be adversely impacted by this waiver.
Structure 108
Due to the existing offsite grades, we are proposing to keep the structure the proper grade
to capture runoff from the roadway and upsize the pipe to convey offsite runoff from the
north. Because of this it is not possible to maintain 2.5’ of cover over the pipe. The 24”
pipe to the east is concrete and will have 1.88’ of cover. We are confident that the proposed
design will not be adversely impacted by this waiver.
Structure 112
Due to the existing offsite grades and the proximity of the structure to the property line, we
are proposing to keep the structure at the proper grade provide continuation of the 15”
Alex Jordan
CEC Project 192-773
Page 2
December 15, 2023
storm pipe from the neighboring property east of the project. The pipe will have 1.6’ of
cover. We are confident that the proposed design will not be adversely impacted by this
waiver.
At this time, we ask to be placed on the agenda for the next available Board of Public Works
meeting. We appreciate your time and consideration of our request. Please call our office at (317)
655-777 if you have any questions.
Sincerely,
CIVIL & ENVIRONMENTAL CONSULTANTS, INC.
Nicholas Justice, PE
Project Manager
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ABCDEFGH
DESCRIPTION DATE NO
REVISION RECORD
105/19/2023 STATE SUBMITTAL
DATE:
DWG SCALE:
DRAWN BY:
CHECKED BY:
APPROVED BY:
PROJECT NO:
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STUDIO M ARCHITECTURE
L'ETOILE
833 W. MAIN STREET
CARMEL, INDIANA
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530 E. Ohio Street · Suite G - Indianapolis, IN 46204
317-655-7777 · 877-746-0749
www.cecinc.com
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206/15/2023 BZA Packet Update
312/18/2023 ADLS Cycle 2 Re-submittal
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DRAFT
NOT FOR CONSTRUCTION
1" = 20'
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DRAINAGE PLAN
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Cross Reference to Deed: 2018-053129 & 2023-012566
GRANT OF PERPETUAL STORM WATER QUALITY MANAGEMENT EASEMENT
This easement (the “Easement”) is by and between the Zack Martin, Morgan Martin, and The
Duke Property, LLC, (the "Grantor") and the City of Carmel, Indiana (the “City”), by and through its
Board of Public Works & Safety (the “Grantee”) and shall have as its effective date the later of the
date on which Grantor executes this Easement or the date on which Grantee executes this easement;
WITNESSETH THAT:
WHEREAS, Grantor is the owner of the real estate conveyed by the deed identified in the
cross reference above (the “Real Estate”);
WHEREAS, Grantor intends to construct single family homes on the Real Estate and, in
connection with the construction, development and operation of the approved drainage infrastructure,
the City has approved or will approve a Storm Water Management Permit (the “Permit”); and,
WHEREAS, the City requires this Easement in order to verify and require compliance with
the terms and conditions of the Permit and all ordinances of the City applicable to storm water
drainage and storm water quality management (collectively the “Ordinances”).
NOW, THEREFORE, in consideration of the mutual covenants herein set forth and other
good and valuable consideration, the receipt of which is hereby acknowledged, the Grantor
hereby grants to the Grantee a non-exclusive, perpetual easement on the terms and conditions
that follow:
Section 1. Easement Area. The portion of Real Estate on, under and through which this
Easement exists is legally described and graphically depicted in what is attached hereto and
incorporated herein by reference as Exhibit “A” in two parts (the “Easement Area”).
Section 2. Storm Water Quality System. Located or to be located within the Easement Area, in
the manner and areas specified in the Permit, is certain drainage and storm water quality
infrastructure, which may include, without limitation, pervious pavement, manholes, infiltration
basins, pipes, infiltration trench, and structural and non-structural best management practices
(collectively the “Storm Water Quality System”) to be constructed, installed and maintained by
Grantor, at Grantor’s expense, in accordance with the Permit and the Ordinances.
Section 3. Purpose of Easement. Grantee shall be and hereby is permitted at all times to enter
upon the Easement Area for purposes of (i) accessing, inspecting, examining, monitoring, testing
and sampling the Storm Water Quality System, and (ii) identifying and verifying compliance
with the requirements of the Permit and the Ordinances.
Section 4. Maintenance and Repair. It shall be Grantor’s obligation to maintain in proper
working order and to repair and/or replace the Storm Water Quality System, or parts thereof,
such that (i) the effectiveness and performance of the Storm Water Quality System is not
diminished from the capabilities set forth in the Permit and (ii) the Storm Water Quality System
remains in compliance with the Permit and the Ordinances.
Section 5. Failure of Storm Water Quality System. In the event that the condition of the Storm
Water Quality System or the outflow therefrom violates or fails to comply with the requirements
set forth in the Permit and/or any of the Ordinances, Grantee shall have the right, but not the
obligation, after providing reasonable notice to Grantor, to perform, at Grantor’s expense, such
maintenance, repair, modification and/or replacement of the Storm Water Quality System as is
necessary to restore compliance with the requirements set forth in the Permit and/or the
Ordinances; provided, however, that the performance by Grantee of any such maintenance,
repair, modification and/or replacement of the Storm Water Quality System shall under no
circumstances relieve Grantor of its responsibility to maintain and operate the Storm Water
Quality System, which responsibility shall be continuous and ongoing.
Section 6. Reimbursement of Expenses and Enforcement. Grantor shall reimburse Grantee for
costs and expenses incurred by Grantee in the performance of the maintenance, repairs,
modifications and/or replacements specified in Section 5 above and, in the event of litigation to
recover such expenses, the prevailing party shall be entitled to recover reasonable attorney’s
fees.
Section 7. Character of Easement. This Easement shall be perpetual and, further, shall inure to
the benefit of and be binding upon the parties’ respective successors and assigns.
Section 8. Use by Grantor and Other Easements. Grantor shall be permitted to use the Easement
Area and also to grant other easements within the Easement Area for any purposes which do not
impair the Storm Water Quality System and which are not inconsistent or conflicting with this
Easement and the Grantee’s rights under this Easement.
Section 9. Amendment. This Easement may be amended only by a written instrument signed (i)
by then owner of the Real Estate and Board of Public Works & Safety of Carmel, Indiana or its
successor or (ii) by an order of a court of competent jurisdiction. In the event that the Real
Estate is later redeveloped and, as such, the site plan made the subject of the Permit is revised,
then the Grantee and then the owner of the Real Estate shall amend this Easement to reconfigure
the Easement Area, accordingly, so that Easement Area is adjusted to and does not conflict with
such revised site plan.
Section 10. Authority. The undersigned person executing this Easement for and on behalf of
Grantor represents and warrants that he or she has been duly authorized by Grantor to execute
and deliver this Easement, and that all actions, votes, approvals and/or restrictions necessary to
allow the execution and delivery of this Easement have been undertaken.
_____________________________________________________________
CITY OF CARMEL BOARD OF PUBLIC WORKS & SAFETY
________________________________________
Sue Finkam, Mayor
Date: __________
________________________________________
Laura Campbell, Member
Date: ____________
________________________________________
Alan Potasnik, Member
Date: ____________
ATTEST:
________________________________________
Jacob Quinn, Clerk
Date: ____________
STATE OF INDIANA )
)SS:
COUNTY OF HAMILTON )
Before me, a Notary Public in and for said County and State, personally appeared Sue
Finkam, a member of the City of Carmel, Indiana Board of Public Works & Safety and
acknowledged execution of the foregoing Easement for and on behalf of City of Carmel, Indiana
Board of Public Works & Safety.
Witness my hand and Notarial Seal this _________ day of ___________________, 20__.
My Commission Expires: ____________________________________
_____________________ Notary Public
Residing in _______________County ____________________________________
Printed Name
STATE OF INDIANA )
)SS:
COUNTY OF HAMILTON )
Before me, a Notary Public in and for said County and State, personally appeared Laura
Campbell, a member of the City of Carmel, Board of Public Works & Safety and acknowledged
execution of the foregoing Easement for and on behalf of Board of Public Works & Safety.
Witness my hand and Notarial Seal this _________ day of ___________________, 20__.
My Commission Expires: ____________________________________
_____________________ Notary Public
Residing in _______________County ____________________________________
Printed Name
STATE OF INDIANA )
)SS:
COUNTY OF HAMILTON )
Before me, a Notary Public in and for said County and State, personally appeared Alan
Potasnik, a member of the City of Carmel, Board of Public Works & Safety and acknowledged
execution of the foregoing Easement for and on behalf of City of Carmel Board of Public Works
& Safety.
Witness my hand and Notarial Seal this _________ day of ___________________, 20__.
My Commission Expires: ____________________________________
_____________________ Notary Public
Residing in _______________County ____________________________________
Printed Name
STATE OF INDIANA )
)SS:
COUNTY OF HAMILTON )
Before me, a Notary Public in and for said County and State, personally appeared Jacob
Quinn, the Clerk of the City of Carmel, Indiana and acknowledged execution of the foregoing
Easement as the Clerk of the City of Carmel, Indiana.
Witness my hand and Notarial Seal this _________ day of ___________________, 20__.
My Commission Expires: ____________________________________
_____________________ Notary Public
Residing in _______________County ____________________________________
Printed Name
Pursuant to IC 36-2-11-15(b)(2), I affirm, under the penalties for perjury, that I have taken
reasonable care to redact each Social Security number in this document, unless required by law –
Sergey Grechukhin.
Prepared by: Sergey Grechukhin, Transactions Chief, One Civic Square, Carmel, IN 46032
Return to: Jeremy Kashman, P.E., City Engineer, One Civic Square, Carmel, IN 46032
RESOLUTION NO. BPW 02-21-24-02
A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF CARMEL, INDIANA, APPROVING THE TRANSFER AND
PRESENTATION OF PISTOL AND BADGE
WHEREAS, pursuant to IC 5-22-22-6, the Board of Public Works and Safety of the City of
Carmel, Indiana (“Board”), may transfer to another certain personal property; and
WHEREAS, Detective Mark James Paris has provided over 20 years of meritorious service
to the Carmel community as a Carmel City Police Officer, and will be retiring on February 16,
2024; and
WHEREAS, it has been a long-standing policy and practice of the Carmel Police
Department to present to each of its sworn officers, upon retirement, their badge and firearm.
NOW, THEREFORE, BE IT RESOLVED by the Board, as follows:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The following items may be transferred and presented to Detective Mark James
Paris upon his retirement, at the direction of the Chief of Police:
Detective Paris’s Service Weapon, Glock Model 19, 9 mm Pistol and accessories and
Carmel Police Department Badge/marked “Retired.”
SO RESOLVED.
Resolution No. BPW 02-21-24-02
Page One of Two Pages
This Resolution was prepared by Benjamin Legge, Carmel Corporation Counsel, on 2/6/2024 at 1:20 PM. No
subsequent revision to this Resolution has been reviewed by Mr. Legge for legal sufficiency or otherwise.
PASSED by the Board of Public Works and Safety of the City of Carmel, Indiana, this
day of , 2024, by a vote of ayes and nays.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and
Safety (“Board”)
By:
Sue Finkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
Alan Potasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
Resolution No. BPW 02-21-24-02
Page Two of Two Pages
This Resolution was prepared by Benjamin Legge, Carmel Interim Corporation Counsel, on 2/6/2024 1:20 PM. No
subsequent revision to this Resolution has been reviewed by Mr. Legge for legal sufficiency or otherwise.