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Home My WebLink AboutBPW Meeting Minutes 02.07.2024Board of Public Works and Safety Meeting Minutes Wednesday, February 21, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Mayor Sue Finkam called the meeting to order at 10:03 AM. MEMBERS PRESENT Mayor Sue Finkam, Board Members Laura Campbell, and Alan Potasnik. Also, present City Clerk Jacob Quinn and Jessica Dieckman. MINUTES Minutes from February 7, 2024, Regular Meeting. Board Member Campbell moved to approve. Board Member Potasnik seconded. Minutes were approved 3-0. BID OPENING AND AWARD Bid Opening for 24-Str-01 Vault Installation Laura Campbell opened the bid and Mayor Finkam read them aloud: Contractor Quote Smock Fansler $238,535.00 PERFORMANCE BOND REDUCTION APPROVAL REQUEST Resolution BPW 02-07-24-12 Bond Release for Be Well Medical; Right Away Erosion Control; Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. Resolution BPW 02-07-24-13; Bond Release for Courtyards if Carmel; Section 2 Signs, Section 3 Curbs, and Section 3 Asphalt Path; Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. CONTRACTS Resolution BPW 02-07-24-11; J.S. Held; ($8,350.00); Additional Renovations and Services to Carmel Police Station; Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. DocuSign Envelope ID: F0B13522-5D05-4A48-B33D-595F316D344A Request for Purchase of Goods and Services; Testing For Public Safety, LLC, ($14,800.00); Captain and Lieutenants Process, Testing Fees-Written and Oral; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. Request for Purchase of Goods and Services; Holly Vonderheit; ($5,355.00); Communications Strategy, Planning, and Execution Support; Agreement for Professional Services; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Resolution BPW 02-07-24-01; Request for Acknowledgment of Contract between City and Vendor; ($1,600.00); Aaron William Whitten; Ice Carving Services for Festival of Ice Event; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. Resolution BPW 02-07-24-02; Request for Acknowledgment of Contract between City and Vendor; ($1,600.00); Julia Yashchenko; Ice Carving Services for Festival of Ice Event; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. Resolution BPW 02-07-24-03; Request for Acknowledgment of Contract between City and Vendor; ($2,100.00); Michael Stoddart; Ice Carving Services for Festival of Ice Event; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. Resolution BPW 02-07-24-04; Request for Acknowledgment of Contract between City and Vendor; ($1,600.00); Shannon Gerasimchik; Ice Carving Services for Festival of Ice Event; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. Resolution BPW 02-07-24-05; Request for Acknowledgment of Contract between City and Vendor; ($1,600.00); Stephan Koch; Ice Carving Services for Festival of Ice Event; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. Resolution BPW 02-07-24-06; Request for Acknowledgment of Contract between City and Vendor; ($500.00); Timothy Stoke Calloway; Ice Carving Services for Festival of Ice Event; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. Resolution BPW 02-07-24-07; Request for Acknowledgment of Contract between City and Vendor; ($1,600.00); Titus Arensberg; Ice Carving Services for Festival of Ice Event; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. Resolution BPW 02-07-24-08; Request for Acknowledgment of Contract between City and Vendor; ($500.00); William Maxwell Bebrowsky; Ice Carving Services for Festival of Ice Event; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. Resolution BPW 02-07-24-09; Request for Acknowledgment of Contract between City and Vendor; ($1,600.00); World Class Ice Sculpture; Ice Carving Services for Festival of Ice Event; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. DocuSign Envelope ID: F0B13522-5D05-4A48-B33D-595F316D344A Resolution BPW 02-07-24-10; Request for Acknowledgment of Contract between City and Vendor; ($1,600.00); Zachary Crossman; Ice Carving Services for Festival of Ice Event; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. Request for Purchase of Goods and Services; Certified Engineering, Inc.; ($11,620.00); 20-ENG-04- Right of Way Engineering Services College Avenue; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; Calumet Civil Contractors, Inc.;(-$225,945.33); 16- ENG-37-116th Street and Medical Drive at Rangeline Road; CO #6; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; CRE Consulting, LLC; ($2,140.00); 22-ENG-13- Appraisal Services-Rohrer Road; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; Lochmueller Group, Inc.; ($9,800.00); 22-02-116th Street & River Road Roundabout; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; The Taylor Realty Group, PC; ($15,710.00); 20-ENG- 04-S-Second Appraisals-Parcels 2&4 and Appraisal Review for Parcel 4; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; Convergint Technologies, LLC; ($436,831.11); IT Products and Services; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; Fuller Engineering Co., LLC.; ($83,360.00); CRAC Units for Datacenter; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; Insight Public Sector, Inc.; ($130,284.55); IT Products and Services; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; Midwest Landscape Industries, Inc.; ($81,226.800; 2024 Carmel City Flowers; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; ($63,700.00); GroundsPRO, LLC; Mowing Services; Additional Services Amendment; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Midtown Plaza; Indy Impalas Send-off Celebration; April 27, 2024; 12:00 PM -5:00 PM; Evan Roberts, Indianapolis Rugby Club (Indy Impalas)-TABLED on 01/11/24-REMAINS TABLED DocuSign Envelope ID: F0B13522-5D05-4A48-B33D-595F316D344A Request to Use Ice at Carter Green; Carmel Sensory Skate Day; February 25, 2024; 4:00 PM-7:00 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. OTHER Request for Waiver of BPW Resolution No. 04-28-17-01; Install Brookshire Village Streetlights; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Consent to Encroach and Variance; 11100 Queens Way Circle; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Stormwater Technical Standards Waiver; Matriarch Birthing Center; 520 N Rangeline Road Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Stormwater Technical Standards Waiver; 1140 Westfield Blvd; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Grant of Perpetual Stormwater Quality Management Easement; Midwest Eye Institute; 11220 Illinois Street; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. ADD-ONS Board Member Campbell moved to add one add-on item to the agenda. Member Potasnik seconded. Approved 3-0. Carmel Streets and Redevelopment Departments respectfully request to add to Wednesday’s BPW agenda the attached Agreement and Addendum with Electron Charger, LLC to install 6 EV charging stations at the Civic Sq garage. This agreement was negotiated over the last 4 months with input from CRC, Streets, Engineering and Legal departments. Electron will own and operate the chargers in exchange for a quarterly fee of $825; however, these funds are expected to be recouped due to the revenue-sharing agreement pursuant to which 85% of the gross revenues will be credited to the City. The installation of EV chargers in the City’s garages is an ongoing effort to meet the demand associated with the ever-growing number of electric vehicles in Carmel. Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. ADJOURNMENT Mayor Finkam adjourned the meeting at 10:13 AM DocuSign Envelope ID: F0B13522-5D05-4A48-B33D-595F316D344A APPROVED: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Mayor Sue Finkam ATTEST: __________________________________ Jacob Quinn – City Clerk DocuSign Envelope ID: F0B13522-5D05-4A48-B33D-595F316D344A