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Home My WebLink AboutBPW Meeting Minutes 02-21-2024Board of Public Works and Safety Meeting Minutes Wednesday, February 21, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Board Member Campbell called the meeting to order at 10:00 AM MEMBERS PRESENT Board Members Laura Campbell, and Alan Potasnik. Also, present City Clerk Jacob Quinn and Jessica Dieckman. MINUTES Minutes from February 07, 2024, Regular Meeting. Board Member Potasnik moved to approve. Board Member Campbell seconded. Minutes approved 2-0. BID OPENING AND AWARD Bid Award for 24-Str-01 Vault Installation; Crystal Edmondson Carmel Street Department, recommended awarding the quote to Smock Fansler Corporation, as they were the lowest bid and most responsive. Board Member Potasnik moved to award the bid to Smock Fansler Corporation in the amount of $238,535.00. Board Member Campbell seconded. Award approved 2-0. Bid Opening for 22-ENG-13 Rohrer Road Multi-Use Path & Water Main; Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: Contractor Bid Morphy Construction, Inc $1,120,000.00 William Charles Construction $1,340,000.00 All Star Paving $1,036,838.00 Globe Asphalt Paving $946,310.92 Yardberry Landscape Excavating Company $1,100,790.00 JKES, INC $1,026,162.25 CONTRACTS Request for Purchase of Goods and Services; Window Consultants of Indiana, LLC;($34,592.00); Building Repairs and Maintenance; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Interlocal Agreement between The City of Carmel and Hamilton County; One Time Distribution of Public Health Grant Funds for AED Devices; Andrew Young, EMS Division Chief, states this is an agreement with Hamilton County Health Department on the purchase of 10 AEDS. 4 of those AEDS will be used on E-Bikes and the other 6 will be at Fire Houses for public access 24/7. The aocuSign bnvelope Ia: 76C98C6F-13F0-4964-A599-2Fa61B76824F Fire Department will continue to provide public education and will be responsible for the upkeep on the AEDS. Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Resolution BPW 02-21-24-01; Request for Acknowledgment of Contract between City and Vendor; ($120,000.00); Bar Communications, LLC; Media Relations and Communications Services; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. Resolution was approved 2-0. Request for Purchase of Goods and Services; CRE Consulting, LLC.; ($7,420.00); 16-ENG-45-AAA Way & 116th St Appraisal Services; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Purchase of Goods and Services; USI Consultants, Inc.; ($386,600); 22-ENG-Westfield Blvd Path from 99th Street to 116th Street-Design; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Purchase of Goods and Services; Ergotech Controls, LLC d/b/a Industrial Networking Solutions; ($26,940.81); Main Street-Private Cellular Network; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Purchase of Goods and Services; Nelson Alarm Company, LLC; ($49,631.00); Axis Dome Fixed Camera, Pendant Kit, Pole Mount, Wall Mount; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Purchase of Goods and Services; Argos Connected Solutions LLC; ($34,351.32); GPS Tracking Services; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Purchase of Goods and Services; Engledow, Inc.; ($53,527.30); Flower Maintenance; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Purchase of Goods and Services; Lionheart Critical Power; ($2,212.00); Generator Service; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Purchase of Goods and Services; Mainscape, Inc.; ($61,999.87); Mowing and Landscaping; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Midtown Plaza; Indy Impalas Send-off Celebration; April 27, 2024; 12:00 PM -5:00 PM; Evan Roberts, Indianapolis Rugby Club (Indy Impalas)-TABLED on 01/11/24-REMAINS TABLED DocuSign Envelope ID: 76C98C6F-13F0-4964-A599-2FD61B76824F OTHER Resolution BPW 02-21-24-03; Request for Acknowledgment of Amending the City of Carmel Special Event/Facility Use Policy; Board Member Potasnik moved to approve. Board Member Campbell seconded. Resolution was approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01; 1017 W Main Street; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Consent to Encroach and Variance; 120 Old Grayce Lane; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Lane & Sidewalk Restrictions and Curb Cuts; L’Etoile; 833 Main Street; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Lane & Sidewalk Restrictions and Curb Cuts; 2200 W Main Street; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Stormwater Technical Standards Waiver; 10475 Hussey Lane; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Stormwater Technical Standards Waiver; L’Etoile; 833 W Main Street; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Grant of Perpetual Stormwater Quality Management Easement; 3927 W 141st Street; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Resolution BPW 02-21-24-02; A Resolution of the Board of Public Works and Safety of the City of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge to Mark James Paris; 20 years of Meritorious Service; Brady Myers, Deputy Chief, Carmel Police Department, briefly noted it has been a long standing tradition that when an Officer retires from the Carmel Police Department in good standing that the Police Department awards them their service pistol and badge credentials upon their retirement. Officer Paris retired on February 15, 2024, and will be returning as a civilian employee as a part of their CSI Crime Lab Team but will not be in a sworn capacity. Board Member Potasnik moved to approve. Board Member Campbell seconded. Resolution was approved 2- 0. ADD-ONS Hamilton County Emergency Management, Outdoor Warning Siren Memorandum of Agreement. These agreements are put in place in the surrounding cities of Hamilton County. This agreement is already in place in the city but has been updated. Hamilton County can operate our sirens on an automated basis through a federal warning system. The National Weather Service issues a tornado warning, tornado emergency, or severe thunderstorm warning with the destructive tag that encompasses any part of the City of Carmel or Clay Township. The CommanderOne software will automatically activate the sirens. Presented by Benjamin, Legge, Corporation Counsel. DocuSign Envelope ID: 76C98C6F-13F0-4964-A599-2FD61B76824F Board Member Potasnik moved to add-on an item to the agenda. Board Member Campbell seconded. Motion approved 2-0. Board Member Potasnik moved to approve the add-on. Board Member Campbell seconded. Request approved 2-0. ADJOURNMENT Board Member Campbell adjourned the meeting at 10:14 AM APPROVED: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Mayor Sue Finkam ATTEST: __________________________________ Jacob Quinn – City Clerk DocuSign Envelope ID: 76C98C6F-13F0-4964-A599-2FD61B76824F