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Home My WebLink AboutD. & L.S., Inc d/b/a/CFD/$20,916//Cleaning Services/Office Keepers-ASACzTfshfzHsfdivlijobu:;26bn-Gfc2:-3135 DocuSign Envelope ID: 399A3E29-3B85-4AC0-B00D-9EF0F465E732 3/6/2024 3/6/2024 NOT PRESENT 3/6/2024 OFFICEKEEPERS 8537 BASH ST, SUITE5 INDIANAPOLIS, IN46250 PHONE (317) 577-6877 FAX (317) 577-2594 2-13-2023 LukeRay, Deputy Chief Carmel Fire Department 210Veterans Way Carmel, IN46032 Deputy Chief Ray, Thank youforincluding Office Keepers inyour consideration forthecleaning servicesof theFireDepartment Headquarters inCarmel. Office Keepers hasbeen servicing itscustomers inCentral Indiana since1988 andprides itself onoffering quality, dependable service witha “hands on” approach byour management team. Ouroffice isfully staffed duringbusiness hours toserve ourcustomers andtoanswer any questions theymayhave regarding service. After business hours, allsupervisors and managers canbereached 24hoursby cellular phone. Office Keepers isfullyinsured upto $3,000,000 liability and property damage toprotect ourcustomers. Once again, thank youforthisopportunity andifyoushould have anyquestions regarding anyoftheinformation provided please donot hesitate tocallme. Sincerely, Dave Spinks President DocuSign Envelope ID: 399A3E29-3B85-4AC0-B00D-9EF0F465E732 OFFICE KEEPERS 8537BASHST, SUITE5 INDIANAPOLIS, IN46250 317) 577-6877 fax (317)577-2594 SERVICE CONTRACT COMPANY: Carmel Fire Department ADDRESS: 210 Veterans Way CITY: Carmel STATE: IN ZIP:46032 GENERAL SERVICE SPECIFICATION: Wepropose toprovide supervised janitorial service perattached jobspecification. Allwork tobeperformed inaworkmanlike manner. Anydeletions/additions tobereflected inprice change. Servicetobecompletedincludesjanitorialservicesaccordingto attached cleaningspecs Serviceistobecompletedona3dayperweekbasis, generallyscheduledfor MondayWednesdayandFriday, servicetostartatmutuallyagreeabletimes. Otherservicesavailableuponrequest: commercialfloor care, carpet cleaning, windowcleaning, projectcleaning, constructioncleaning Monthlypricefor theproposedservices stndInclude1floor, 2floorstairs, elevatorsetc $2324/month OfficeKeeperswill supplycleaning suppliessuchaswindowcleaner, bowl cleaneretc. CFDistosupplypaper suppliessuchastrashliners, handtowels, toiletpaper, hand soapetc. TERMS: NET DUE UPON RECEIPT A. OfficeKeepers herebyagreestoprovide laborandsupervisionnecessaryto maintainthe describedbuildingasindicated. B. Thiscontractmaybe terminatedby eitherpartywitha30daywrittennoticeatanytimeafter thefirst 30daysofthestartofservice. C. Ourcompanyisbonded, ouremployeesarefullycoveredbyWorkman’sCompensationandour equipmentbyfullliabilityandpropertydamages ($3,000,000.00coverage). D. Uponterminationofthisagreement, youwillnotemployorcontactanypersonsemployedby OfficeKeepers duringthisagreementto performanyservicesherein, within sixmonthsof termination. E. Intheeventofcustomerdefaulttopaysaidprice, inaccordancewiththetermsindicatedand whethera lawsuitisinstitutedornot, thecustomer agreestopayallcollectionexpenses, attorney fees, and courtcosts. ACCEPTEDBY: ______________________________________________ DATE: ________________ 2 DocuSign Envelope ID: 399A3E29-3B85-4AC0-B00D-9EF0F465E732 OPERATIONAL PLAN FOR CARMEL FIRE I. Nightly cleaning a. Scheduled for 3days per week, Monday Wednesday and Friday, evening service b. Service is to start each evening not before 5:00 pm. c. Cleaning is to be completed primarily after the close of business. II. Supplies a. Office Keepers is to supply cleaning supplies to include bowl cleaner, window cleaner, cleaning rags as needed. b. CFD is to supply useable supplies such as hand towels, toilet paper, trash liners, hand soap etc. c.CFD is to provide trash dumpster for all bags of trash and other materials needing disposal. d. Office Keepers will provide and maintain needed vacuums, trash barrels, mop buckets and wringers, mops and other needed equipment. III. Areas of cleaning a. FirstFloor i. Administrative areas ii. Weightroom (wipemachines) iii. Offices iv. Entrancearea v. Stairwells vi. Restrooms b. SecondFloor i. Administrative areas ii. Conferencerooms iii. Kitchenand breakrooms iv. Commonareas v. Restrooms vi. Offices 3 DocuSign Envelope ID: 399A3E29-3B85-4AC0-B00D-9EF0F465E732 CLEANING SPECS FOR CARMEL FIRE I. Lobby, Hallways, Entrance Area a. Empty off trash receptacles, replace liners as needed b. Vacuum carpets and rugs daily c. Vacuum hard surface floors, damp mop entrances and hallways daily d. Spot clean glass in doors in entrance area daily e. Dust or wipe reception area counters daily II. Office areas, conference rooms, administration areas a. Vacuum carpeted areas b. Vacuum mop hard surface floors, damp mop daily c. Empty trash receptacles daily, replace liners as needed d. Dust horizontal areas that are reachable monthly e. Clean vertical surfaces as possible, light switches etc monthly f. Empty recycling bins as needed III. Break Room a. Empty all trash and replace liners daily b. Clean all sinks and countertops daily c. Clean tables and eating areas daily d. Sweep and damp mop hard surface floors daily e. Dust reachable surfaces monthly f. Wipe appliance fronts as needed g. Clean microwaves daily IV. Restrooms and locker rooms a. Empty all trash and replace liners daily b. Clean all sinks, counters and mirrors daily c. Clean and sanitize all restroom fixtures including toilets, urinals, showers daily d. Clean and sanitize all bright work daily e. Refill all dispenses including T.P, towels, soap etc. daily f. Vacuum and mop all hard floors daily g. Wipe workout machine handles daily 4 DocuSign Envelope ID: 399A3E29-3B85-4AC0-B00D-9EF0F465E732 OFFICE KEEPERS INFORMATION D.&L.S. inc DBA Office Keepers 8537 Bash St, Suite 5 Indianapolis, IN 46250 www.indyofficekeepers.com 317-577-6877 office 317-577-2594 fax Dave Spinks Owner 317-590-5242 Cell dave@indyofficekeepers.com Angel Novoa Operations Manager 317-440-1565 Cell angel@indyofficekeepers.com Amy Rapala Office Manager amy@indyofficekeepers.com Company Insurance, maintained thru EMC commercial insurance, certificate of insurance available as requested Office Keepers is a family owned janitorial services company operating in central Indiana. It has been under the same ownership since April of 1997. It services customers in all types of businesses including everything from medical offices to trucking terminals. All work is done by Office Keepers employees, we do not subcontract our services. 5 DocuSign Envelope ID: 399A3E29-3B85-4AC0-B00D-9EF0F465E732 6 DocuSign Envelope ID: 399A3E29-3B85-4AC0-B00D-9EF0F465E732 2/14/2024 OFFICE KEEPERS SUITE 5 INDIANAPOLIS, IN 46250 - 110888 8537 BASH STREET City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Cleaning Admin per Attached Carmel Fire Department 210 Veterans Way Carmel, IN 46032- 372218 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 84931 1120Department:101Fund:General Fund 43-509.00Account: Cleaning 1st Floor - Admin Building - 3 x per week - Per Month 9 $722.00 $6,498.00Each Cleaning 2nd Floor - Admin Building - 3 x per week - Per Month 9 $1,264.00 $11,376.00Each Cleaning QM, Weight Room, Lobby area between SAFE House and Museum 9 $338.00 $3,042.00Each 20,916.00SubTotal 20,916.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 110888 ORDERED BY TITLE CONTROLLER Carmel Fire Department 210 Veterans Way Carmel, IN 46032- Denise Snyder Accreditation/Budget Administrator DocuSign Envelope ID: 399A3E29-3B85-4AC0-B00D-9EF0F465E732