HomeMy WebLinkAboutPaperless Packet for BPW Meeting 04-03-24Board of Public Works and Safety Meeting
Agenda
Wednesday, April 3, 2024 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1.MINUTES
a.Minutes from the March 20, 2024, Regular Meeting
2.BID OPENING AND AWARD
a.Bid Award for 2024 Fiber Infrastructure Project; Jeremy Kashman, Director of
Engineering
b.Bid Opening for 22-ENG-01 Monon Boulevard Phase 3; Jeremy Kashman, Director of
Engineering
3.TABLED ITEMS
a.Resolution BPW 03-06-24-09; Lease of Real Property to a Third Party; Lease of
Property Located at 10583 Lakeshore Drive East That is Not Needed for a Public
Purpose and Establish Minimum Monthly Rent; Jeremy Kashman, Director of
Engineering TABLED ON 03-06-2024
4.CONTRACTS
a.Request for Purchase of Goods and Services; Kelley Automotive Group, LLC;
($924,209.00); Purchase and Lease of Vehicles; Chief Drake Sterling, Carmel Police
Department
b.Plaza Operating Agreement; Edward Rose Development Carmel, LLC; ERS Old
Meridian; Henry Mestetsky, Executive Director of Carmel Redevelopment Commission
c.Resolution BPW 04-03-24-01; Authorizing City Engineer to Release or Modify
Performance Bonds and Other Performance Guarantees; Jeremy Kashman, Director of
Engineering
d.Request for Purchase of Goods and Services; ($199,600.66); CSU Inc; 22-ENG-13-
2024 Fiber Infrastructure Project; Jeremy Kashman, Director of Engineering
e.Resolution BPW 04-03-24-02; Authorizing Department Heads to Enter into Mutual
Aid and Other Non-Monetary Reciprocal Agreements; Benjamin Legge, Office of
Corporation Counsel
5. REQUEST TO USE CITY STREETS/PROPERTY
a. Request to Reserve Parking Spaces Along City Center Drive; Tour Van and Trailer;
April 5 through April 7, 2024; 12:00 PM to 8:00 AM; Derrick Pfiester, Feinsteins
b. Request to Use Civic Square Gazebo/Lawn and Close City Streets; Special Request to
Use Electricity and Fountain Restroom; Carmel Eclipse; April 8, 2024; 7:00 AM to
5:00 PM; Meg Osbourne, City of Carmel
c. Request to Use Japanese Garden; Japanese Sister City Committee Meeting; April 14,
2024; 3:30 PM to 6:30 PM; Evan Kreutzer, Carmel Sister Cities, Inc
d. Request for EMS Services; 5k Fundraiser for Creekside Middle School; April 27,
2024; 7:00 AM to 10:00 AM; Randy Hartog, Creekside Middle School Athletic Director
e. Request to Use Midtown Plaza and Close City Streets; Midtown Block Party 2024;
May 11, 2024; 8:00 AM to 10:00 PM; Marissa Barrett, City of Carmel
f. Request to Use/Close City Streets; Lakes at Hazel Dell Neighborhood HOA Camp
Out; May 24 through May 25, 2024; 3:00 PM to 9:00 AM; Alyona Tellez, HOA
g. Request to Use Carter Green and Palladium East Patio; Special Request to Use
Electricity; Wedding Ceremony; June 8, 2024; 3:00 PM to 7:00 PM; Sarah Salinas,
Hotel Carmichael
h. Request to Use Civic Square Gazebo/Lawn; Special Request to Use Electricity and
Fountain Restrooms; Indiana Wind Symphony Performance; June 14, 2024; 4:00 PM
to 10:00 PM; Evan Cooper, Indiana Wind Symphony
i. Request to Use Civic Square Gazebo/Lawn; Special Request to Use Fountain
Restrooms; Shabbat in the Park; June 21, 2024; 4:00 PM to 8:00 PM; Meredith Dover,
Indianapolis Hebrew Congregation
j. Request to Use Carter Green; Special Request to Use Electricity and the James
Building Restrooms; Carmel Pride; June 30, 2024; 6:00 AM to 11:00 PM; Martina
Queijo, Carmel Pride
k. Request to Use Civic Square Fountain Area, Civic Square Gazebo/Lawn, and Close
City Streets; Special Request to Use Electricity, Fountain Restrooms, and Reflecting
Pool Restrooms; CarmelFest and CarmelFest Fourth of July Parade; July 2 through
July 5, 2024; 12:00 PM to 12:00 AM; Jeff Lenz, The Rotary Club of Carmel, Indiana
l. Request to Use the City Hall Parking Lot; Special Request to Use Electricity;
CarmelFest Kids Zone; July 3 through July 4, 2024; 7:00 AM to 10:00 PM; Meg
Osborne, City of Carmel
m. Request to Use/Close City Streets; CarmelFest Freedom Run; July 4, 2024; 7:00 AM
to 10:00 AM; Don Carr, Tuxedo Brothers
n. Request to Use/Close City Streets; 3rd Ave Block Party; August 3, 2024; 2:00 PM to
8:00 PM; Jeff Swensson
o. Request to Use Palladium East Patio; Wedding Ceremony; August 10, 2024; 2:00 PM
to 6:00 PM; Kathy Ray, Hotel Carmichael
p. Request to Use Reflecting Pool; Special Request to Use Electricity and Reflecting Pool
Restrooms; Remote Control Submarine Club Convention/Fun Run; August 10
through August 11, 2024; 7:00 AM to 3:00 PM; Chris Campbell, Subcommittee
q. Request to Use Carter Green, Palladium East Patio, and Close City Streets; Special
Request to Use Electricity and James Building Restrooms; 2nd Annual Carmel Jazz
Festival; August 9 through August 10, 2024; 12:00 AM to 11:00 PM; Gary Sexton,
Carmel Jazz Festival
r. Request to Use/Close City Streets; 8th Annual Run (317) Village of West Clay
Run/Walk; August 29, 2024; 12:00 PM to 9:30 PM; Jeffrey Graves, Vision Event
Management
s. Request to Use Palladium East Patio; Special Request to Use Electricity; Wedding
Ceremony; August 31, 2024; 2:00 PM to 6:00 PM; Kathy Ray, Hotel Carmichael
6. OTHER
a. Request for Open Pavement Cut and Lane Restriction; Spring Mill Road &
Burlington Lane; Centerpoint Energy
b. Request for Waiver of BPW Resolution No. 04-28-17-01; 10408 N College Ave; Duke
Energy
c. Request for Curb Cut; 145 Lantern Lane; Carsen & Madison Oden, Property Owners
d. Request for Lane and Sidewalk Restrictions; City Center Drive; Duke Energy
e. Request of Right of Way Dedication; L’Etoile; 833 W Main Street; Property Owner
f. Request of Right of Way Dedication; 20-ENG-04-S- College Ave; Parkwood Crossing
Owners, Association Inc
g. Request for Grant of Perpetual Stormwater Quality Management Easement; L’Etoile;
833 W Main Street; Property Owner
h. Request for Stormwater Technical Standards Waiver; The Edge at West Carmel;
11335 N Michigan Road; Nick Justice, P.E., with CEC, Inc
i. Request Consent to Encroach; 560 Cedar Lake Court; Jason and Amy Whiteley,
Property Owners
j. Request Consent to Encroach; 833 W Main Street; AZR Haver LLC
7. ADD-ONS
8. ADJOURNMENT
Board of Public Works and Safety Meeting 1
Agenda 2
Wednesday, March 20, 2024 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
6
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MEETING CALLED TO ORDER 8
9
Mayor Sue Finkam called the meeting to order at 10:03 AM. 10
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MEMBERS PRESENT 12
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Mayor Sue Finkam, Board Members Laura Campbell, and Alan Potasnik. Also, present City Clerk Jacob 14
Quinn and Jessica Dieckman. 15
16 MINUTES 17
18
Minutes from March 06, 2024, Regular Meeting. Board Member Campbell moved to approve. Board 19
Member Potasnik seconded. Minutes were approved 3-0. 20
21
BID OPENING AND AWARD 22
23
Bid Award for 22-SW-01-Spring Mill Run Culvert Replacement; Jeremy Kashman, Director of 24
Engineering, recommended awarding the quote to JKES Inc. dba Smith Projects, as they were the 25
lowest bid and most responsive. Board Member Campbell moved to approve. Board Member Potasnik 26
seconded. Award approved 3-0. 27
28
Bid Award for 24-STR-02 Paving Program; Howard Companies; ($4,307,282.91); Crystal 29
Edmondson Carmel Street Department, recommended awarding the quote to Howard Companies, as 30
they were the lowest bid and most responsive. Board Member Campbell moved to approve. Board 31
Member Potasnik seconded. Award approved 3-0. 32
33
Bid Opening for 2024 Fiber Infrastructure Project 34
Board Member Potasnik opened the bid and Board Member Potasnik read them aloud: 35
Contractor Bid 36
CSU $199,600.66 37
Quality Fiber Solutions $219,965.36 38
Gudenkauf, LLC $279,370.05 39
EDCO $534, 186.26 40
41
42
43
44
45
46
47
48
PERFORMANCE BOND REDUCTION APPROVAL REQUEST 49
50
Resolution BPW 03-20-24-02; Bond Release for Ambleside Sections 1A/1B; Erosion Control-Common 51
Area; Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution 52
approved 3-0. 53
54
Resolution BPW 03-20-24-03; Bond Release for Albany Village; Erosion Control-Common Area; Board 55
Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. 56
57
CONTRACTS 58
Request for Purchase of Goods and Services; Blunk Safety Systems, Inc; ($152,459.95); Vehicle 59
Emergency Lighting Kits, Havis Package; Drake Sterling, Chief of Police, briefly speaks, that they 60
leased/purchased twenty-three vehicles and need the equipment that goes inside of those patrol cars. 61
Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 62
63
Request for Purchase of Goods and Services; Officeworks Services, LLC; ($50,852.11); Furniture for 64
Department of Community Services Office; Additional Services Amendment; Mike Hollibaugh, Director 65
of Community Services briefly speaks, this request for purchase of goods and services is to update the 66
conference room furniture and to upgrade staff furniture. Board Member Campbell moved to approve. 67
Board Member Potasnik seconded. Request approved 3-0. 68
69
Request for Purchase of Goods and Services; TMT, Inc.;($79,803.30); Tree Mulching, Weed Control, 70
and Other Landscaping Work; Additional Services Amendment; Mike Hollibaugh, Director of 71
Community Services briefly speaks, this is our mulching contract. TMT is the service company we have 72
worked with over the years to do the heavy lifting. Board Member Campbell moved to approve. Board 73
Member Potasnik seconded. Request approved 3-0. 74
75
Request for Agreement for Professional Services; ($149,880.00); YARD Group, LLC d/b/a YARD & 76
Company; Consulting Services for the Small Area Plan for Home Place; Additional Services 77
Amendment; Mike Hollibaugh, Director of Community Services briefly speaks, this is updated proposal 78
on a special area study from 2022 that we had held off doing the special area studies. This one is more 79
expensive because we will be doing a fair amount of public input. Board Member Campbell moved to 80
approve. Board Member Potasnik seconded. Request approved 3-0. 81
82
Request for Agreement for Professional Services; ($50,000.00); YARD Group, LLC d/b/a YARD & 83
Company; Consulting Services for the Small Area Plan for the US-31 Corridor; Additional Services 84
Amendment; Mike Hollibaugh, Director of Community Services briefly speaks, special area plan for US- 85
31 corridor, this won’t involve as much public input. We have already done upfront work with the larger 86
landowners in the corridor and are working with them to get that plan updated. Board Member Campbell 87
moved to approve. Board Member Potasnik seconded. Request approved 3-0. 88
89
Request for Agreement for Professional Services; ($180,000.00); CrossRoad Engineers, PC; 20-ENG-90
03 - 3RD Ave SW-Autumn Drive to 2nd Street-Construction Inspection-Supplement; Additional Services 91
Amendment #1a; Jeremy Kashman, Director of Engineering briefly speaks, this project is taking a little 92
longer and we have incorporated a lot of other coordination in the whole midtown area. When we 93
originally bid the 3rd Avenue Project, we had a strict timeline to get it done because we have a 94
Community Crossing Grant for one million dollars from the state which comes with a three-month 95
deadline to get the project under contract. Board Member Campbell moved to approve. Board Member 96
Potasnik seconded. Request approved 3-0. 97
98
Request for Agreement for Professional Services; ($85,000.00); Crossroad Engineers, PC; 22-ENG-13 99
- 2022 Bond Various Path Projects-Design/Bid/Construction Inspection-Supplement; Additional 100
Services Amendment #9a; Jeremy Kashman, Director of Engineering briefly speaks, several of the path 101
projects take a lot of design effort and this contract helps with additional design work. Board Member 102
Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 103
104
Request for Purchase of Goods and Services; JKES, Inc. dba Smith Projects; ($418,898.85); 22-SW-01 105
Springmill Run Culvert Replacement; Jeremy Kashman, Director of Engineering briefly speaks, there 106
was a discrepancy regarding the amount read and the bid proposal. This contract should have read 107
$418,898.85 and the contract read $418,898.25. The contract amount rewarded was $418,898.85. 108
Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 109
110
Resolution BPW 03-20-24-01; Request for Acknowledgment of Contract Between City and Vendor; 111
($115,000.00); Hollingsworth Sawmill, Inc; Risers for Ice Rink. Sergey Grechukhin, Corporation 112
Counsel briefly speaks. The risers for the ice rink are old and need to be replaced. The new risers will 113
improve the wood of the ice rink and will increase the life span of the ice rink significantly. Board 114
Member Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. 115
116
Request for Purchase of Goods and Services; Howard Asphalt LLC d/b/a Howard Companies; 117
($137,175.00); Asphalt Repairs; Additional Services Amendment; Crystal Edmondson, Carmel Street 118
Department briefly speaks, that this is a carryover from a purchase order from 2023 for some asphalt 119
paving at 96th Street and Commerce and Dumbarton Street. Board Member Campbell moved to approve. 120
Board Member Potasnik seconded. Request approved 3-0. 121
122
REQUEST TO USE CITY STREETS/PROPERTY 123
124
Request to Use Civic Square Fountain Area and Civic Square Gazebo/Lawn; Special Request to Use 125
Electricity and Fountain Restroom-Fountain/Gazebo; Indianapolis-Carmel Children’s Festival; April 126
27, 2024; 7:00 AM to 4:00 PM; Board Member Campbell moved to approve. Board Member Potasnik 127
seconded. Request approved 3-0. 128
129
Request to Use Carter Green; Special Request to Use Electricity; Wedding Ceremony; June 1st, 2024; 130
2:00 PM to 6:30 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. 131
Request approved 3-0. 132
133
Request to use Palladium East Patio on the Campus of the Center for Performing Arts; Special Request 134
to Use Electricity; Wedding Ceremony; August 17, 2024; 2:00 PM to 6:00 PM; Board Member Campbell 135
moved to approve. Board Member Potasnik seconded. Request approved 3-0. 136
137
Request to Use Civic Square Gazebo/Lawn; Special Request to Use Electricity and Fountain Restroom-138
Fountain/Gazebo; Allstar PURE 80s Karaoke Koncert; September 7, 2024; 4:00 PM to 11:00 PM; 139
Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 140
141
Request to Use Civic Square Gazebo/Lawn; Special Request to Use Electricity and Fountain Restroom-142
Fountain/Gazebo; Benefit Concert to Feed the Hungry; September 14, 2024; 11:00 AM to 11:00 PM; 143
Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 144
145
Request Use Midtown Plaza; Bike Carmel Slow Roll Dinner Cruise; June 11, 2024, June 25, 2024, July 146
9, 2024, July 23, 2024, August 13, 2024, and August 27, 2024; 5:00 PM to 7:00 PM; Board Member 147
Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 148
149
Request to Use Civic Square Fountain Area and Civic Square Gazebo/Lawn; Special Request to Use 150
Electricity and Fountain Restroom-Fountain/Gazebo; Summer Concert Series at the Gazebo; May 29, 151
2024; June 5, 12, 19, 26, 2024; July 10, 17, 24, 31, 2024; August 7, 14, 21, 28, 2024; September 4, 11, 152
2024; Rain Dates September 18 and 25, 2024; 9:00 AM to 10:00 PM; Melanie Brewer, Marketing and 153
Community Relations briefly speaks, this year we are not able to use the fire department for rain dates, 154
so we using the last few Wednesdays in September as potential rain dates. In the past we have used City 155
Hall bathrooms but it has become an issue going into the late evening hours and with the clean up so 156
the City Hall restrooms will be closed. Board Member Campbell moved to approve. Board Member 157
Potasnik seconded. Request approved 3-0. 158
159
OTHER 160
161
Resolution BPW 03-06-24-08; Designating and Approving the Placement of Speed Limit Signs on City 162
Streets Within the Immediate Vicinity of a School; Within Immediate Proximity to Coram Deo Academy, 163
Along Congressional Blvd, N College Ave, and 117th Street; Board Member Campbell moved to take the 164
Resolution from the table. Board Member Potasnik seconded. Board Member Campbell moved to 165
approve. Board Member Potasnik seconded. Request approved 3-0. 166
167
Uniform Conflict of Interest Disclosure Statement; Board Member Campbell moved to acknowledge. 168
Board Member Potasnik seconded. Acknowledgment approved 3-0. 169
170
Request for Open Pavement Cut and Lane Restriction; 14333 & 14337 Gray Road; Board Member 171
Campbell moved to approve. Board Member Potasnik seconded. Request was approved 3-0. 172
173
Request for Waiver of BPW Resolution No. 04-28-17-01; Springmill Road & Illinois Street; Board 174
Member Campbell moved to approve. Board Member Potasnik seconded. Request was approved 3-0. 175
176
Request for Open Pavement Cut, Street and Sidewalk Closure; 211 1ST Ave NW; Board Member 177
Campbell moved to approve. Board Member Potasnik seconded. Request was approved 3-0. 178
179
Request for Secondary Plat; Ambleside Section 2; Board Member Campbell moved to approve. Board 180
Member Potasnik seconded. Request was approved 3-0. 181
182
Request for Replat; RA Franke Lots 6 & 7; Board Member Campbell moved to approve. Board Member 183
Potasnik seconded. Request was approved 3-0. 184
185
Request for Grant of Perpetual Stormwater Quality Management Easement; 14550 River Road; Board 186
Member Campbell moved to approve. Board Member Potasnik seconded. Request was approved 3-0. 187
188
Request for Grant of Perpetual Stormwater Quality Management Easement; 1300 E 96th Street, Neuro 189
Driven Recovery; Board Member Campbell moved to approve. Board Member Potasnik seconded. 190
Request was approved 3-0. 191
192
193
194
195
196
197
198
ADD-ONS 199
200
Request for Street Closure; 10 East Main Street; First on Main; The Engineering Department 201
respectfully request to add the Street Closure at 10 East Main Street; First on Main; Tentative Date of 202
Street Closure is March 23, 2024; 7:00 AM to 10:00 AM; Sergey Grechukhin, Corporation Counsel 203
briefly speaks, a request to close a street at 10 East Main for construction crane to move roof top 204
equipment. This is a tentative date and time. Jeremy Kashman, Director of Engineering briefly speaks 205
that if the tentative time and date does not work, they will notify the surrounding properties and business 206
owners. Board Member Campbell moved to add on. Board Member Potasnik seconded. Board Member 207
Campbell moved to approve. Board Member Potasnik seconded. Request was approved 3-0. 208
209
Board Member Campbell moved to add one add-on item to the agenda. Member Potasnik seconded. 210
Approved 3-0. 211
212
Request to use Civic Square Fountain Area, Civic Square Gazebo/Lawn, Japanese Garden, and City 213
Hall Parking Lot; Cruise Indy 2024; August 17, 2024; 6:00 AM to 4:00 PM. Sergey Grechukhin, 214
Corporation Counsel briefly speaks that there are a lot of moving parts to this facility use request, so it 215
was needing to be added on this agenda today so the requestor could start working on acquiring 216
sponsors for this event. Board Member Campbell moved to approve. Board Member Potasnik seconded. 217
Request was approved 3-0. 218
219
ADJOURNMENT 220
221
Mayor Finkam adjourned the meeting at 10:37 AM 222
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225
226
APPROVED: ____________________________________ 227
Jacob Quinn – City Clerk 228
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230
_____________________________________ 231
Mayor Sue Finkam 232
233
234
ATTEST: 235
__________________________________ 236
Jacob Quinn – City Clerk 237
238
RESOLUTION NO. BPW 03-06-24-09
A RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
REGARDING LEASE OF REAL PROPERTY TO THIRD PARTY
Synopsis: Resolution approves the lease of real property located at 10583 Lakeshore Drive East that
is not needed for a public purpose and establishes minimum monthly rent.
WHEREAS, the City of Carmel, Indiana (the “City”) acquired certain property located at 10583
Lakeshore Drive East, Carmel, Indiana consisting of a residential single-family dwelling (the “Property”)
for the purpose of constructing a roundabout at the intersection of Lakeshore Drive and 106th Street; and
WHEREAS, due to funding constraints, the construction of said roundabout is not scheduled for a
significant amount of time, and the Property is not currently needed for any public purpose; and
WHEREAS, pursuant to Ind. Code 36-1-11-4(b), using the average of two appraisals, it has been
determined that a fair market rental value of the Property is Two Thousand Five Hundred Fifty Dollars
per month ($2,550/month) or Thirty Thousand Six Hundred Dollars per year ($30,600/year); and
WHEREAS, pursuant to Ind. Code 36-1-11-3(c), the Common Council approved the lease and
the annual rental payments; and
WHEREAS, pursuant to Ind. Code 36-1-11-10, the disposing agent shall determine a minimum
bid amount and solicit bids pursuant to Ind. Code 36-1-11-4; and
WHEREAS, the Board of Public Works and Safety (the “Board”) now desires to proceed with the
bid solicitation for the lease of the Property.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and
Safety that:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The Board hereby approves the lease for the Property for up to three-year term or until
the Property is needed for the construction of the roundabout or other public improvement, whichever is
earlier. The City’s Legal Department shall draft the lease document for the Property. The Property shall
be leased pursuant to I.C. 36-1-11-10. The Property’s legal description is set forth in Exhibit A, which is
attached and fully incorporated herein.
Section 3. The minimum monthly rent for the Property shall not be less than Two Thousand Five
Hundred Fifty Dollars per month ($2,550.00/month) adjusted by reasonable transactions costs and other
expenses incurred by the City as result of such lease.
Resolution No. BPW 03-06-24-09
Page One of Three
Section 4. The Board hereby designates James R. Crider, Chief of Staff and Purchasing Agent for
the City of Carmel, Indiana, as its agent to complete everything necessary for the bid solicitation and lease
transaction pursuant to Ind. Code 36-1-11-4 and 10. James R. Crider is hereby authorized to execute all
documents required in connection with the lease of the Property pursuant to this Resolution.
Section 5. The bidding will continue from day to day for a period determined by Mr. Crider but
not more than sixty (60) days.
Section 6. The Board shall consider the winning bid for approval at its regularly scheduled
meeting.
Section 7. This Resolution shall be effective from and after adoption by the Board.
[Signature page follows.]
Resolution No. BPW 03-06-24-09
Page Two of Three
SO RESOLVED
By the Carmel Board of Public Works and Safety
BY:
Sue Finkam, Mayor
Date:
Laura Campbell, Member
Date:
Alan Potasnik, Member
Date:
ATTEST:
Jacob Quinn, City Clerk
Resolution No. BPW 03-06-24-09
Page Three of Three
EXHIBIT A
LEGAL DESCRIPTION
The legal description of the real estate located at 10583 Lakeshore Drive East, Carmel, Indiana, 46033 is:
Section 8, Township 17, Range 4
BRIAR CREEK
Section 1
Lot 6
CONTAINING 21,380 SQUARE FEET, MORE OR LESS.
CzTfshfzHsfdivlijobu22;68bn-Nbs31-3135
Kelley Automotive Group, LLC
Police Department - 2024
Appropriation #1110 0 44-650.01Capital Lease Fund; P.O. #110894
Contract Not To Exceed $924,209.00
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information relating
thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to
City sufficient written warning and notice (including appropriate labels on containers and packing) of any
hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein; (c)
fails to make progress so as to endanger timely and proper provision of the Goods and Services and does not
correct such failure or breach within five (5) business days (or such shorter period of time as is commercially
reasonable under the circumstances) after receipt of notice from City specifying such failure or breach; or (d)
becomes insolvent, is placed into receivership, makes a general assignment for the benefit of creditors or
dissolves, each such event constituting an event of default hereunder, City shall have the right to (1) terminate
all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights and remedies
available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and, for
any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The
coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall cause its
insurers to name City as an additional insured on all such insurance policies, shall promptly provide City, upon
request, with copies of all such policies, and shall provide that such insurance policies shall not be canceled
without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and against
any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney fees) for
injury, death and/or damages to any person or property arising from or in connection with Vendor’s provision
of Goods and Services pursuant to or under this Agreement or Vendor’s use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney fees,
and other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents, officers,
employees, contractors or subcontractors in the performance of this Agreement. These indemnification
obligations shall survive the termination of this Agreement.
Kelley Automotive Group, LLC
Police Department - 2024
Appropriation #1110 0 44-650.01Capital Lease Fund; P.O. #110894
Contract Not To Exceed $924,209.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status.
12. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work eligibility
status of its newly-hired employees using the E-Verify program, and to execute the Affidavit attached herein
as Exhibit D, affirming that it is enrolled and participating in the E-Verify program and does not knowingly
employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with documentation
indicating that it has enrolled and is participating in the E-Verify program. Should Vendor subcontract
for the performance of any work under and pursuant to this Agreement, it shall fully comply with the Indiana E-
Verify Law as regards each such subcontractor. Should the Vendor or any subcontractor violate the Indiana
E-Verify law, the City may require a cure of such violation and thereafter, if no timely cure is performed,
terminate this Agreement in accordance with either the provisions hereof or those set forth in the Indiana E-
Verify Law. The requirements of this paragraph shall not apply should the E-Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not affect
the right of such party to require such performance at any time thereafter, nor shall the waiver by any party of
a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the same or any
other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City’s prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to Vendor
under or pursuant to this Agreement.
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except
for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive
their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only,
and agree that such court is the appropriate venue for and has jurisdiction over same.
Kelley Automotive Group, LLC
Police Department - 2024
Appropriation #1110 0 44-650.01Capital Lease Fund; P.O. #110894
Contract Not To Exceed $924,209.00
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if itis in writing and is delivered by postage prepaid
U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein:
If to City: City of Carmel AND City of Carmel
Police Department Office of Corporation Counsel
Three Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
If to Vendor: Kelley Automotive Group, LLC
th1341S13 Street
Decatur, Indiana 46733
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the
date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to Vendor,
immediately terminate this Agreement for cause, in the event of a default hereunder by Vendor and/or
if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be provided
hereunder. In the event of such termination, Vendor shall be entitled to receive only payment for the
undisputed invoice amount representing conforming Goods and Services delivered as of the date of
termination, except that such payment amount shall not exceed the Estimate amount in effect at the
time of termination, unless the parties have previously agreed in writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice
amount of conforming Goods and Services delivered as of the date of termination, except that such
payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the
parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify Vendor
of such additional goods and services desired, as well as the time frame in which same are to be provided.
Only after City has approved Vendor’s time and cost estimate for the provision of such additional goods and
services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide
Kelley Automotive Group, LLC
Police Department - 2024
Appropriation #1110 0 44-650.01Capital Lease Fund; P.O. #110894
Contract Not To Exceed $924,209.00
such additional goods and services, shall such goods and services be provided by Vendor to City. A copy of
the City’s authorization documents for the purchase of additional goods and services shall be numbered and
attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2024 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
27. IRAN CERTIFICATION
Pursuant to I.C. § 5-22-16.5, the Vendor shall certify that, in signing this Agreement, it does not engage in
investment activities within the Country of Iran.
28. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal & Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
CzTfshfzHsfdivlijobu3;64qn-Nbs29-3135
This resolution was prepared by Sergey Grechukhin, Interim City Attorney, on 3/26/24 at 10:00 AM. No subsequent revision to this
Resolution has been reviewed by Mr.Grechukhin for legal sufficiency or otherwise.
RESOLUTION NO. BPW 04-03-24-01
A RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
AUTHORIZING CITY ENGINEER TO RELEASE OR MODIFY PERFORMANCE BONDS
AND OTHER PERFORMANCE GUARANTEES
Synopsis: This resolution authorizes the City Engineer to release various performance bonds and
other performance guarantees on the Board’s behalf.
WHEREAS, pursuant to Carmel City Code Section 2-182, the Board of Public Works and Safety
(the “Board”) is designated as the purchasing agency for all Executive Branch departments, commissions,
agencies and other establishments of the Executive Branch, except for the Common Council, the City of
Carmel Redevelopment Commission, the Carmel-Clay Board of Parks and Recreation, the City of Carmel
Redevelopment Authority, the Carmel Economic Development Commission, and the Carmel Civic
Square Building Corporation; and
WHEREAS, as a Purchasing Agency for the City, the Board is authorized to enter into various
public works agreements and contracts; and
WHEREAS, pursuant to state statutes and local regulations, certain public works agreements,
requests, and contracts require submission of performance bonds, maintenance bonds, erosion control
guarantees, and other types of performance guarantees (collectively “Performance Guarantees”); and
WHEREAS, the City Engineer receives, reviews, stores and otherwise oversees all Performance
Guarantees;
WHEREAS, the Board now desires to delegate to the City Engineer a duty to release or modify
Performance Guarantees on the Board’s behalf.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and
Safety that:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. Upon satisfactory completion of all public works agreements’ requirements and
obligations, the City Engineer is hereby authorized to release or modify Performance Guarantees
on the Board’s behalf.
Section 3. This Resolution shall be effective from and after adoption by the Board.
[Signature page follows.]
Resolution No. BPW 04-03-24-01
Page One of Two
This resolution was prepared by Sergey Grechukhin, Interim City Attorney, on 3/26/24 at 10:00 AM. No subsequent revision to this
Resolution has been reviewed by Mr.Grechukhin for legal sufficiency or otherwise.
SO RESOLVED this day of , 2024.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
Sue Finkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
Alan Potasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
Resolution No. BPW 04-03-24-01
Page Two of Two
CzTfshfzHsfdivlijobu21;64bn-Nbs38-3135
CSU, Inc.
Engineering Department - 2024
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O. #111041
Contract Not To Exceed $199,600.66
thereof.
3.3 Final Payment. Final payment, constituting the entire unpaid balance of the Contract Price, including
any retainage, shall be paid by City to Contractor within ninety-one (91) days after it has become due
and payable. Final payment to Contractor shall not become due and payable until and unless all
Goods and Services are delivered, and all Work for the Project is otherwise fully completed and
performed in accordance with the Contract Documents and is satisfactory to and approved by City.
3.4 Effect of Final Payment. The making of final payment shall constitute a waiver of Claims by City
except those arising from:
a. Liens, claims, security interests or encumbrances arising out of the Contract and unsettled;
b. Failure of the Work to comply with the requirements of the Contract Documents;
c. Terms of special warranties required by the Contract Documents;
d. Claims previously made in writing and remaining unsettled as of the date of final payment;
e. Claims by City attributable to defective work or prior corrective work, appearing after final
inspection;
f. Failure of the Work to comply with the requirements of the Contract Documents;
g. City claims and other rights arising under the terms of any general or special warranties,
guarantees or maintenance bonds specified by the Contract Documents or arising
thereunder; and
h. City claims and other rights with respect to Contractor’s and Surety’s continuing obligations
under the Contract and the Contract Document.
3.5 Acceptance by Contractor of any sum tendered by City as final payment shall constitute a waiver of
all claims by Contractor with respect to this Agreement, except those claims authorized by this
Agreement, previously made in writing and submitted in a timely manner, and specifically identified
and reserved by Contractor as unresolved in the application for final payment.
4. CONTRACT DOCUMENTS:
4.1 Scope of Work. Contractor agrees to provide all labor, goods, material, shipping, receiving,
supervision, services, supplies, machinery, equipment, storage and any necessary rigging as
required for the Project as set forth in the attached Exhibit “A” and any references, addenda and/or
attachments thereto, Project Manual (if applicable), City of Carmel General Conditions, City of
Carmel Supplementary Conditions, and all applicable Drawings and Specifications (collectively
Contract Documents”), all of such Contract Documents are fully incorporated herein. Contractor
acknowledges that all referenced Contract Documents are a part of this Agreement.
4.2 Contractor Site and Document Review. Contractor acknowledges that it has had an adequate
opportunity to examine sufficiently to its satisfaction the site of the Work and to review and/or obtain
copies of the Contract Documents and to become fully familiar with them, and that it shall not be
excused from any conditions existing and detectable at the site or any provisions set forth in the
Contract Documents due to any lack of knowledge or understanding of the existence or contents
thereof at the time of executing this Agreement. Contractor acknowledges the Contract Documents
to be suitable for Contractor’s Work and sufficient for their intended purpose, and agrees to perform
the Work and to complete the same for the Contract Price and within the Project timeline, in full and
strict accordance with the Contract Documents and to City’s satisfaction, and that it will perform the
2
CSU, Inc.
Engineering Department - 2024
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O. #111041
Contract Not To Exceed $199,600.66
Work so as not to violate any term, covenant or condition of the Contract Documents or applicable
codes and laws.
4.3 All Drawings, Specifications and other items defined herein as Contract Documents that have been
prepared for the Project and furnished to Contractor by or on behalf of City or other third party are
without any representation or warranty by the City as to the acceptability, accuracy or suitability
thereof for the Work. City makes no representation or warranty to Contractor concerning the
acceptability, accuracy or completeness of the Contract Documents or other information and data
prepared by persons other than City, and accordingly, City shall have no liability to Contractor with
respect to any patent or latent defects, deficiencies, errors and omissions therein.
4.4 Contractor represents that it has reviewed the Contract Documents, visited the site and provided City
with written notice of any concerns or necessary clarifications resulting from these reviews and
investigations prior to submitting its proposal or bid to City and executing this Agreement. Contractor
waives the right to request and increase in the Contract Price or extension of the Project completion
deadline as a result of its failure to raise such concerns or clarifications with City.
4.5 Intent of the Contract Documents. The Contract Documents shall be deemed to include and require
all items and aspects of labor, material, equipment, services and transportation incidental to or
necessary for the proper and efficient execution and completion of the Work as it relates to the
Project. The Contract Documents are complementary, and what is required by any one document
shall be as binding as if required by all. Work not specifically covered in the Contract Documents or
which is subject to question and interpretation because of conflicts, duplications or ambiguities may,
at City's option, be required of Contractor if it is consistent therewith and is reasonably inferable
therefrom as being necessary to produce the results intended by this Agreement. As such, any part
of the Work shown on Drawings but not specifically mentioned in the Specifications or vice versa
shall be considered as part of the Work, the same as though included in both.
4.6 Shop Drawings and Submittals. Contractor shall submit shop drawings, product data, samples and
similar submittals required by the Contract Documents with reasonable promptness and in such
sequence as to cause no delay in the Work or in the activities of other contractors or subcontractors.
If Contractor shall make changes in design, including dimensional changes, either through shop
drawings or actual field work, it shall accept the responsibility for the structural and functional
adequacy of such changes and their acceptance by City or Project’s architect. Any structural or
functional inadequacies which may develop because of such changes shall be remedied by
Contractor unless such change is specifically included in a change order.
4.7 Taxes. As a public, municipal entity, the City of Carmel, and its various departments, are exempt
from sales and compensating use taxes on all tangible personal property (materials, equipment and
components) pursuant to the law of the State of Indiana. Contractor shall not include any charges
representing such taxes on any invoices hereunder. Contractor shall be responsible for all franchise
fees and taxes of any kind whatsoever.
5. WARRANTY:
5.1 In addition to all warranties required by Contract Documents, Contractor expressly warrants that the
Goods and Services/the Work covered by this Agreement will conform to those certain
specifications, descriptions and/or quotations regarding same as were provided to Contractor by City
and/or by Contractor to and accepted by City, all of which documents are incorporated herein by
3
CSU, Inc.
Engineering Department - 2024
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O. #111041
Contract Not To Exceed $199,600.66
reference, and that the Goods and Services/the Work will be delivered and/or performed in a timely,
good and workmanlike manner and free from defect. Contractor acknowledges that it knows of City’s
intended use and expressly warrants that the Goods and Services provided to City pursuant to this
Agreement have been selected by Contractor based upon City’s stated use and are fit and sufficient
for their particular purpose.
5.2 Further, Contractor warrants to City that materials and equipment furnished under the Contract
Documents will be of the best quality and new unless the Contract Documents require or permit
otherwise. The performance of the Work shall not limit, void or otherwise compromise or diminish
any equipment or manufacturer warranty that is to be issued under the Contract Documents. Goods,
Work, materials, or equipment not conforming to these requirements may be considered defective.
Contractor’s warranty excludes remedy for damage or defect caused by abuse, alterations to the
Work not executed by Contractor, improper or insufficient maintenance, improper operation, or
normal wear and tear and normal usage. If required by the City, the Contractor shall furnish
satisfactory evidence as to the kind and quality of materials and equipment.
5.3 Contractor shall, at its sole expense, promptly and properly repair, replace or otherwise correct any
Work that is (i) rejected by City or Architect, or (ii) known, observed or discovered at any time by
Contractor, City or Architect to be defective or failing to conform to the Contract Documents and shall
pay City for all expenses incurred in any delay caused by remedying defective or otherwise
nonconforming Work.
5.4 If within two (2) years after final completion of the Project, or such longer period as established with
respect to Contractor’s obligations under the Contract Documents, the Work or any portion thereof is
found to be not in accordance with the requirements of the Contract Documents, Contractor shall
correct it promptly after receipt of written notice from City to do so. Contractor’s obligations under this
Section shall survive completion and acceptance of the Work and Project and termination of the
Agreement.
5.5 Any and all warranties which are available on any material or equipment or other service which is
part of the Work will be provided to City at no additional cost. Upon completion of the Work,
Contractor shall assign to City all warranties obtained or obtainable by Contractor from
manufacturers and suppliers of equipment and materials incorporated into the Work by written
instrument of assignment in a form acceptable to City. Contractor shall furnish City with copies of all
warranties, guarantees, operating manuals relative to equipment installed, and a complete set of
reproducible drawings with all field changes noted on them relating to the improvements constructed
under the Contract. The assignment of such manufacturer and supplier warranties shall not relieve
Contractor of any of its own warranty obligations under this Article, which shall remain in full force
and effect.
5.6 Notwithstanding anything to the contrary contained in Contract Documents with respect to
warranties, it is understood and agreed that the foregoing warranties and guarantees shall not affect,
limit or impair City's right against Contractor with regard to latent defects in the Work which do not
appear within the applicable warranty period following acceptance of the Work and which could not,
by the exercise of reasonable care and due diligence, be ascertained or discovered by City within
such warranty period. Contractor shall be and remain liable and responsible to correct and cure any
such latent defects which are reported to Contractor by City in writing within ninety (90) days after
such latent defect first appears or could, by the exercise of reasonable care and due diligence, be
4
CSU, Inc.
Engineering Department - 2024
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O. #111041
Contract Not To Exceed $199,600.66
ascertained or discovered by City. City’s warranty rights and remedies with respect to latent defects
shall remain in full force and effect and for the same duration as with any other warranty provided in
this Article or otherwise available or prescribed by law.
6. TIME AND PERFORMANCE:
6.1 This Agreement shall become effective as of the last date on which a party hereto executes same
Effective Date”), and both parties shall thereafter perform their obligations hereunder in a timely
manner. Time is of the essence of this Agreement.
6.2 Contractor shall continuously monitor the construction schedule and advise City on a regular basis of
the status of Contractor’s progress with respect to such schedule at any time City’s representative
requests Contractor to do so, including the furnishing of information on the status of shop drawings,
samples, submittals and materials, machinery or equipment which may be in the course of
preparation of manufacture.
6.3 If, in the opinion of City, Contractor is behind schedule in the performance of the Work or is failing,
without cause, to maintain progress of the Work or to conform to the general progress of all work for
the Project, Contractor agrees that it shall, at its own expense, perform such overtime work, use
extra labor, and undertake all other means necessary to bring the Work back on schedule.
6.4 If there are any conflicting times or durations for action, submissions, notices or responses thereto
by Contractor between or among the Contract Documents, the controlling time or duration for such
action, submissions, notices or responses thereto by Contractor shall be the earlier of such times
and shorter of such durations, unless City expressly agrees in writing otherwise.
7. MEANS AND METHODS:
Contractor is responsible for the means, methods, techniques, sequences or procedures, and safety
precautions and programs in connection with provision of Goods and Services and related work under the
Contract Documents. At all times during performance of the Work, Contractor shall maintain and designate
to City adequate, experienced and cooperative supervisory personnel, including a full-time on-site project
manager or superintendent if required by Contract Document or federal, state or local laws, rules and
regulations. City shall not have control over or charge of, and shall not be responsible for, means, methods,
techniques, sequences or procedures, or for the safety precautions and programs in connection with the
performance of the Work by Contractor and shall not be responsible for any omission or failure on the part of
the Contractor to properly perform its obligations. Contractor shall be responsible to City for Contractor’s
negligent acts or omissions or failure to perform.
8. DISCLOSURE AND WARNINGS:
If requested by City, Contractor shall promptly furnish to City, in such form and detail as City may direct, a list
of all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Contractor agrees
to furnish to City sufficient written warning and notice (including appropriate labels on containers and
packing) of any hazardous material utilized in or that is a part of the Goods and Services.
9. PROTECTION OF WORK:
Contractor shall at its own expense take all necessary precautions to protect the work of other trades from
any damage caused by Contractor’s operations, and watch over, care for and protect from damage or injury
5
CSU, Inc.
Engineering Department - 2024
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O. #111041
Contract Not To Exceed $199,600.66
by any cause whatsoever, all of Contractor’s Work, complete or otherwise, and all of its materials, supplies,
tools, machinery and equipment at or near the Project.
10. SUBCONTRACTS:
By appropriate agreement, written where legally required for validity, Contractor shall require each
subcontractor, to the extent of the Work to be performed by the subcontractor, to be bound to Contractor by
terms of the Contract Documents, and to assume toward Contractor all the obligations and responsibilities,
including the responsibility for safety of Contractor’s Work, which Contractor, by these Contract Documents,
assumes toward City. Each subcontract agreement shall preserve and protect the rights of City under the
Contract Documents with respect to the Work to be performed by subcontractor so that contracting thereof
will not prejudice such rights, and shall allow to subcontractor, unless specifically provided otherwise in the
contract agreement, the benefit of all rights, remedies and redress against Contractor that Contractor, by the
Contract Documents, has against City. Where appropriate, Contractor shall require each subcontractor to
enter into similar agreements with its subcontractors.
11. LIENS:
Contractor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien
is filed and Contractor fails to remove such lien within ten (10) days after the filing thereof, by payment or
bonding, City shall have the right to pay such lien or obtain such bond, all at Contractor’s sole cost and
expense.
12. DEFAULT:
In the event Contractor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Contractor’s warranties; (b) fails to provide the Goods and Services as specified
herein; (c) fails to make progress so as to endanger timely and proper provision of the Goods and Services
and does not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
1) terminate all or any parts of this Agreement, without liability to Contractor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
13. INSURANCE AND INDEMNIFICATION:
13.1 Contractor shall procure and maintain in full force and effect during the term of this Agreement, with
an insurer licensed to do business in the State of Indiana, such insurance as is necessary for the protection
of City and Contractor from all claims for damages under any workers’ compensation, occupational disease
and/or unemployment compensation act; for bodily injuries including, but not limited to, personal injury,
sickness, disease or death of or to any of Contractor’s agents, officers, employees, contractors and
subcontractors; and, for any injury to or destruction of property, including, but not limited to, any loss of use
resulting therefrom. The coverage amounts shall be no less than those amounts set forth in attached Exhibit
C. Contractor shall cause its insurers to name City as an additional insured on all such insurance policies,
shall promptly provide City, upon request, with copies of all such policies, and shall provide that such
insurance policies shall not be canceled without thirty (30) days prior notice to City. Contractor shall
indemnify and hold harmless City from and against any and all liabilities, claims, demands or expenses
including, but not limited to, reasonable attorney fees) for injury, death and/or damages to any person or
property arising from or in connection with Contractor’s provision of Goods and Services pursuant to or under
this Agreement or Contractor’s use of City property.
6
CSU, Inc.
Engineering Department - 2024
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O. #111041
Contract Not To Exceed $199,600.66
13.2 Notwithstanding any other provision of this Agreement to the contrary, should any policy required by
the Contract Documents be canceled or otherwise terminated before the completion of the Work hereunder,
Contractor shall exert all reasonable efforts to procure and maintain in force similar insurance from insurers
satisfactory to City and provide certificates of such insurance to City upon its written request. Should
Contractor fail or neglect to provide the required insurance, or allow any required coverage to lapse, City
shall have the right, but not the duty, to provide such insurance and deduct the cost thereof from any money
due to Contractor any and all premiums paid by City for and on account of said insurance. The policy or
policies, and each certificate of insurance, shall further provide that the insurance will not be cancelled by the
Insurer or the limits of liability reduced by endorsement prior to at least thirty (30) days after written notice by
certified mail of such cancellation or change has been provided by the respective insurer to City. No less
than fourteen (14) days prior to the expiration, cancellation or termination of any such policy, Contractor shall
supply City with a new and replacement Certificate of Insurance and Additional Insured endorsement as
proof of renewal of the original policy and coverage, with such new or replacement policy and endorsements
in the same manner and for the same coverage and amounts in favor of City as set forth in this Paragraph.
13.3 Indemnity. To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and
defend City and all of its officers, directors and employees, from and against all claims, suits, demands,
causes of action, damages, losses, costs and expenses, including reasonable attorney's and Contractor’s
fees and expenses, but only to the extent caused by Contractor’s negligent performance of the Work under
this Agreement, or occasioned by any breach or nonperformance of its terms, provided that any such claim,
suit, demand, cause of action, damage, loss, cost, fees or expense: (a) is attributable to bodily injury,
sickness, disease or death, or patent infringement, or injury to or destruction of tangible or real property,
including the loss of use thereof and consequential damages resulting therefrom, or is attributable to
damages from economic harm or loss; and (b) is caused in whole or in part by any negligent act or omission,
wrongful act, or other breach of duty of Contractor or anyone directly or indirectly employed by it or anyone
for whose acts it may be liable, regardless of whether such claim, suit, damage, loss, cost or expense is
caused in part by any joint, several or comparative, but not sole, negligent act or omission, of City.
13.4 The foregoing obligations of Contractor shall not be affected or limited in any way by any insurance
required of or provided to Contractor under the Agreement. The indemnification and hold harmless
obligations as provided herein shall not negate, abridge or otherwise reduce any other right and remedy of
City or obligation of indemnity by Contractor which would otherwise exist in favor of City under this
Agreement.
14. GOVERNMENT COMPLIANCE:
Contractor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and
codes which may be applicable to Contractor’s performance of its obligations under this Agreement, and all
relevant provisions thereof are incorporated herein by this reference. Contractor agrees to indemnify and
hold harmless City from any loss, damage and/or liability resulting from any such violation of such laws,
orders, rules, regulations and codes. This indemnification obligation shall survive the termination of this
Agreement.
15. NONDISCRIMINATION:
Contractor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
7
CSU, Inc.
Engineering Department - 2024
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O. #111041
Contract Not To Exceed $199,600.66
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
16. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the “Indiana E-Verify Law”), Contractor is required to enroll in and verify the work
eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Contractor shall provide the City
with documentation indicating that it has enrolled and is participating in the E-Verify program.
Should Contractor subcontract for the performance of any work under and pursuant to this Agreement, it
shall fully comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Contractor
or any subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and
thereafter, if no timely cure is performed, terminate this Agreement in accordance with either the provisions
hereof or those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply
should the E-Verify program cease to exist.
17. OWNERSHIP AND USE OF DOCUMENTS:
The Reports, Recommendations, Analyses, Surveys, Data, Calculations, Drawings, Schedules, Specifications
and other documents prepared or employed by Contractor during the course of furnishing the Work to City
under this Agreement shall be and become the property of the City, whether the Project is completed or not;
accordingly, such materials may be used by the City for information and reference and in connection with City’s
involvement on the Project. Such items and documents may also be used by City for completion of the Project
or work with respect thereto by others if Contractor is in default under this Agreement, in which case Contractor
shall provide City with reproducible copies of such reports, recommendations, analyses, surveys, data,
calculations, drawings, schedules, specifications and other documents for such use but shall not be obligated to
sign, certify or seal such copies. Contractor may utilize the name, images or descriptions of the Project in its
promotional and marketing materials, except that it shall not utilize, publish or advertise any unique or distinctive
components of the design, drawings or specifications for the Project in such promotional and marketing
materials without first obtaining the written consent of City. Contractor will have no liability to City arising from
City’s use or alteration of the above-referenced documents on any unrelated project.
18. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
19. NON-ASSIGNMENT:
Contractor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall
not delegate its obligations under this Agreement without City’s prior written consent.
20. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Contractor nor
any of its officers, employees, contractors, subcontractors and agents are employees of City. The contract
price set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Contractor under or pursuant to this Agreement.
8
CSU, Inc.
Engineering Department - 2024
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O. #111041
Contract Not To Exceed $199,600.66
21. GOVERNING LAW; CONFLICT RESOLUTION:
21.1 General. City and Contractor are fully committed to working with each other throughout the Project
and agree to communicate regularly with each other at all times so as to avoid or minimize disputes
or disagreements. If disputes or disagreements do arise, City and Contractor each commit to
resolving such disputes or disagreements in an amicable, professional and expeditious manner so
as to avoid unnecessary losses, delays and disruptions to the Work.
City and Contractor shall commence all claims and causes of action, whether in contract, tort, or
otherwise, against the other arising out of or related to this Agreement within the period specified by
applicable law, but if not otherwise specified by applicable law, within not more than ten (10) years
after the date of Substantial Completion of the Work.
All Contract Documents are to be construed in accordance with and governed by the laws of the
State of Indiana, except for its conflict of laws provisions.
21.2 Litigation. Claims, disputes and other matters in controversy arising out of or related to this
Agreement, not otherwise resolved in accordance with the provisions above, the parties agree that,
in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such
lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the
appropriate venue for and has jurisdiction over same, and any hearing, trial or conference shall take
place in that locale, unless agreed to otherwise in writing by City and Contractor. City and Contractor
consent to the choice of law, the choice of dispute resolution designated by them, venue as provided
herein, and to personal jurisdiction over each of them as provided herein and waive any right to
object to the exercise of personal jurisdiction by the court and to exclusive venue in this locale.
Any award, judgment or agreement in settlement of a dispute concerning such matters and resulting
from negotiations or litigation in which City and Contractor are parties or participants shall be as
binding upon surety as though surety were named and joined in such proceeding, provided that
Contractor has been given a reasonable opportunity to join, participate, assist or provide supporting
evidence in the presentation of any claim, defense or other issue in controversy that is settled or
resolved thereby.
21.3 Continuation of Work. Provided City continues to make payments of amounts not in dispute, no
dispute under this Paragraph shall interfere with the progress of the Work, and Contractor shall
proceed with furnishing the Work, including disputed performance, despite the existence of, and
without awaiting the resolution of, any such dispute. The failure or refusal of Contractor to continue
performing under such circumstances shall constitute a default under this Agreement.
21.4 Claims Against Third Parties. In any instance or proceeding whereby any claim, dispute or other
matter in controversy between City and Contractor involves, arises from or gives rise to a similar
claim, dispute or other matter in controversy as between City and another third-party, Contractor
shall furnish and present to City non-privileged evidence, documentation and other information to
support its claim, defense or other position with respect thereto.
21.5 Waiver of Consequential Damages. Contractor waives any claims against City for consequential
damages arising out of or relating to this Agreement. This waiver includes damages incurred by
Contractor for principal office expenses, including the compensation of personnel stationed there
and other components of home office overhead, for losses of financing, business and reputation, for
9
CSU, Inc.
Engineering Department - 2024
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O. #111041
Contract Not To Exceed $199,600.66
loss of management or employee productivity or of the services of such persons and for loss of profit
except anticipated profit arising directly from the Work being performed hereunder. This waiver is
applicable, without limitation, to all consequential damages due to either party’s termination in
accordance with this Agreement.
22. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
23. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND City of Carmel
Engineering Department Office of Corporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
If to Contractor: CSU, Inc.
3919 Clarks Creek Road
Plainfield, Indiana 46168
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
24. TERMINATION:
24.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Contractor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Contractor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Contractor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Contract Price amount in effect at the time of termination, unless the parties have previously
agreed in writing to a greater amount.
24.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Contractor. In the
event of such termination, Contractor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Contract Price amount in effect at the time of
termination, unless the parties have previously agreed in writing to a greater amount.
25. REPRESENTATIONS AND AUTHORITY TO EXECUTE:
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
10
CSU, Inc.
Engineering Department - 2024
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O. #111041
Contract Not To Exceed $199,600.66
26. FINAL COMPLETION AND CLOSEOUT:
In addition to any requirements for final completion and closeout listed in General and Supplementary
Conditions, as a condition of final payment and Contract closeout, Contractor certifies or shall submit to City
the following:
a. Contractor certifies that payrolls, bills for materials and equipment, and other indebtedness
connected with the Work, for which City or City’s property might be responsible or encumbered,
less amounts withheld by the City) have been paid or otherwise satisfied;
b. Any applicable Contractor guarantees and warranties;
c. A certificate evidencing that insurance required by the Contract Documents to remain in force
after final payment is currently in effect;
d. Consent of surety, if any, to final payment;
e. As-constructed record copy of the Contract Documents marked to indicate field changes and
selections made during construction;
f. If applicable, all manufacturer’s warranties, product data, testing and/or inspection results or
reports, and maintenance and operations manuals;
g. If required by City, other data establishing payment or satisfaction of obligations, such as
receipts, or releases and waivers of liens, claims, security interests, or encumbrances, arising
out of the Contract, to the extent and in such form as may be designated by City;
h. Any other submittals required by the Contract Documents; and
i. Satisfactory evidence that any claims or liens filed have been discharged or satisfied. If an
architect, a consultant, or a subcontractor, or other person or entity providing services or work
for the Contractor, refuses to furnish a release or waiver required by City, the Contractor may
furnish a bond satisfactory to the City to indemnify City against such liens, claims, security
interests, or encumbrances. If such liens, claims, security interests, or encumbrances remains
unsatisfied after payments are made, the Contractor shall refund to City all money that City may
be compelled to pay in discharging such liens, claims, security interests, or encumbrances,
including all costs and reasonable attorney’s fees.
27. TERM:
Unless otherwise terminated in accordance with the termination provisions under Contract Documents
hereinabove, this Agreement shall be in effect from the Effective Date through satisfactory completion of the
Work and delivery of all Goods and Services according to the established schedule.
28. HEADINGS:
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
29. BINDING EFFECT:
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
30. NO THIRD PARTY BENEFICIARIES:
This Agreement gives no rights or benefits to anyone other than City and Contractor.
31. DEBARMENT AND SUSPENSION:
31.1 The Contractor certifies by entering into this Agreement that neither it nor its principals nor any of its
11
CSU, Inc.
Engineering Department - 2024
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O. #111041
Contract Not To Exceed $199,600.66
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Contractor.
31.2 The Contractor certifies that it has verified the state and federal suspension and debarment status
for all subcontractors receiving funds under this Agreement and shall be solely responsible for any
recoupment, penalties or costs that might arise from use of a suspended or debarred subcontractor. The
Contractor shall immediately notify the City if any subcontractor becomes debarred or suspended, and shall,
at the City’s request, take all steps required by the City to terminate its contractual relationship with the
subcontractor for work to be performed under this Agreement.
32. PRIOR WORK:
In the event that Contractor has delivered any Goods and Services and/or performed any of the Work under
this Agreement prior to the date of this Agreement, pursuant to an authorization to proceed or verbal directive
issued by City to Contractor or a letter of intent or verbal understanding entered into by and between City and
Contractor, this Agreement and all of the terms and conditions thereof, including the payment obligations of
City for such prior deliveries and/or performance, shall govern such prior deliveries and/or performance to the
same extent as though they were performed or delivered after the date hereof, and any amounts that were
earned by Contractor and paid by City to Contractor, or earned by Contractor and still to be paid by City to
Contractor, for such other previously delivered Goods and Services or performed Work, shall be applied as a
credit against Contractor’s overall compensation under this Agreement.
33. RIGHT TO ATTORNEY FEES:
In the event City employs attorneys or incurs other expenses it may deem necessary to protect or enforce its
rights under the Agreement where Contractor is in default or breach of the Agreement, or City otherwise is
required to undertake performance of Contractor’s obligations hereunder because of Contractor’s failure or
refusal to perform, Contractor agrees to pay the attorney fees, costs and expenses so incurred by City.
Furthermore, wherever in the Agreement Contractor agrees to pay expenses incurred by City such expenses
shall include, but are not limited to, attorney fees incurred by City.
34. DRUG FREE WORK SITE:
Contractor and its employees shall comply with all provisions of the Drug Free Workplace Act of 1988 as
amended. The unlawful manufacture, distribution, dispensation, possession or use of a controlled substance
in the workplace is prohibited. Contractor is responsible for the development implementation, administration
and enforcement of a formal substance abuse policy (“Substance Abuse Policy”) which, as, a minimum,
meets the standards set forth by the City.
35. COMPLIANCE WITH IND. CODE § 5-16-13:
To the extent that this Project and Agreement is subject to the requirements of Indiana Code § 5-16-13 et
seq., which are incorporated by reference as if fully restated herein, Contractor shall comply with all
applicable requirements set forth therein.
36. ACCESS TO PUBLIC RECORDS ACT:
Contractor understands and agrees that any “public record”, as that term is defined in Indiana Code 5-14-3-
2(m), as amended, that is related to the subject matter of the Contract, whether the same is in the
12
CSU, Inc.
Engineering Department - 2024
Appropriation #2200 0 44-628.71 2022 Bond Fund; P.O. #111041
Contract Not To Exceed $199,600.66
possession or control of Contractor or City, shall be subject to release under and pursuant to the provisions
of Indiana’s Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as amended.
37. COMPETING LAWS:
As between inconsistent provisions among Federal, State and local laws, Contractor should generally comply
with the more stringent requirement, unless a Federal law, rule or regulation requires that the affected
Federal provision be observed, notwithstanding the existence of a more stringent applicable State or local
requirement.
38. IRAN CERTIFICATION:
Pursuant to I.C. § 5-22-16.5, the Contractor shall certify that, in signing this Agreement, it does not engage in
investment activities within the Country of Iran.
39. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
40. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Contractor and City with respect to the subject matter hereof, and supersedes all prior
oral or written representations and agreements regarding same. Notwithstanding any other term or condition
set forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any
exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
13
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $1,000,000 each employee
Bodily Injury by Accident/Disease: $1,000,000 each accident
Bodily Injury by Accident/Disease: $1,000,000 policy limit
Commercial General Liability:
General Aggregate Limit (other than
Products/Completed Operations): $6,000,000
Products/Completed Operations: $5,000,000
Personal & Advertising Injury
Each Occurrence Limit: $5,000,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Injury and Property Damage: $5,000,000 each occurrence
Umbrella Excess Liability
If a commercial umbrella liability policy is used to satisfy the minimum limits of liability
requirements, the combined limits must equal these minimum limits of liability.
This resolution was prepared by Sergey Grechukhin, Interim City Attorney, on 3/26/24 at 11:00 AM. No subsequent revision to this
Resolution has been reviewed by Mr.Grechukhin for legal sufficiency or otherwise.
RESOLUTION NO. BPW 04-03-24-02
A RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
AUTHORIZING DEPARTMENT HEADS TO ENTER INTO MUTUAL AID AND OTHER NON-
MONETARY RECIPROCAL AGREEMENTS
Synopsis: This resolution authorizes certain Department Heads to enter into Mutual Aid and other
non-monetary reciprocal agreements on the Board’s behalf.
WHEREAS, pursuant to Indiana Code 36-8-3-2(b), Carmel Board of Public Works and Safety
(the “Board”) has exclusive control over all matters and property relating to the police and fire
departments; and
WHEREAS, pursuant to Indiana Code 36-8-3-2(d), the Board may adopt general and special
orders to the police and fire departments through the chiefs of the departments; and
WHEREAS, from time to time, Indiana police and fire departments and/or other governmental
entities wish to enter into mutual aid and other non-monetary reciprocal agreements to enhance and
improve public safety within and across Indiana communities (collectively “Reciprocal Agreements”);
and
WHEREAS, the Police and Fire Chiefs have requisite expertise and experience to evaluate the
need and scope of such Reciprocal Agreement; and
WHEREAS, the Board now desires to authorize Carmel Police and Fire Chiefs to enter into
Reciprocal Agreements on the Board’s behalf.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and
Safety, that:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The Board hereby authorizes Carmel Police and Fire Chiefs to enter into non-
monetary Reciprocal Agreements on the Board’s behalf.
Section 3. Prior to execution, all Reciprocal Agreements shall be reviewed and approved by the
Office of Corporation Counsel.
Section 4. This Resolution shall be effective from and after adoption by the Board.
[Signature page follows.]
Resolution No. BPW 04-03-24-02
Page One of Two
This resolution was prepared by Sergey Grechukhin, Interim City Attorney, on 3/26/24 at 11:00 AM. No subsequent revision to this
Resolution has been reviewed by Mr.Grechukhin for legal sufficiency or otherwise.
SO RESOLVED this day of , 2024.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
Sue Finkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
Alan Potasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
Resolution No. BPW 04-03-24-02
Page Two of Two
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and
Plaza is not available for use)
Sophia Square
Other PARKING - reserved spaces along City Center Drive
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Use/Purpose:
Description of Event:
Event Date Start *
Event Date
End *
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*
Event End
time:*
Rehearsal
Rehearsal Date:
Rehearsal Start:Rehearsal End:
Number of People
Expected:*
Fees?
5. EVENT DETAILS
Reserved PARKING for tour van and trailer
Provide a brief description of event
Request to reserve PARKING SPACES for tour van and trailer along the south side of City Center Drive. See
map below.
4/5/2024 4/7/2024
12:00:00 PM 8:00:00 AM
7:00:00 AM 9:00:00 AM
NA
Rehearsal Start Time:Rehearsal End Time:
9
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Vendors
Contact Person *
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Derrick Pfeister
dpfeister@hotelcarmichael.com
3214386720
Feinsteins
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46250
Country
United States
Street Address
1 Carmichael Sq
Address Line 2
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation *
Special
Event/Facility Use
Policy *
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Derrick Pfeister - Hotel Carmichael
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Printed Name and Title (If applicable)
3214386720
Phone Number (Required)
Address of Organization/Applicant
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation
MAC: ok Parks: ok
CFD: ok CPD: ok
Streets: ok Eng: ok
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Veterans Way - Along side City Hall to Fountain
Gradle on Southside of Circle
Southside of City Hall Parking Lot - west side - Sunday April 7 to April 8 - 10:00 pm
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Carmel Eclipse Footprint for Permit 2e.pdf 801.61KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Cones *
Barricades *
Standard Cones *
No Parking Signs *
Event Use/Purpose:
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
15
Please note the number of Standard Cones needed
40
Please note the number of NO PARKING SIGNS needed
40
5. EVENT DETAILS
Solar Eclipse April 8 - 8:00 - 8:00
Description of Event:
Event Date Start *
Event Date
End *
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*
Event End
time:*
Rehearsal
Rehearsal Date:
Rehearsal Start:Rehearsal End:
Number of People
Expected:*
Fees?
Provide a brief description of event
Stage entertainment
Food and Drink Vendors
Watch the Solar Eclipse
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
4/8/2024 4/8/2024
7:00:00 AM 5:00:00 PM
10:00:00 AM 5:00:00 PM
NA
Rehearsal Start Time:Rehearsal End Time:
1,000
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Gazebo
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
10 x 10
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Vendors
Vendors Present *
Contact Person *
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
Bounce House
N/A
Other
Party Time
Name of Merchants(s) doing the setup
3175362022
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximently how many vendors will be present?
8
6. CONTACT INFORMATION:
Meg Gates Osborne
Meg@Megpromo.com
3175907522
3175907522
The City of Carmel
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46280
Country
United States
Street Address
1 Civic Square
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
Barricades, Cones & People Gates: Gradle Drive at
3rd AV SW and also just east of the entrances to Kirby
Park and the Buildings on the north side of Gradle.
The thin Orange Lines represent the curbs that need to
have cones and no parking signs. These should be
placed during the weekend of April 6th noting “NO
PARKING MONDAY”
The Green Rectangles represent Hoosier Portable toi-
let locations.
The large Royal Blue Rectangle is the area submitted to
the Alcohol & Tobacco Commission. The vendors sell-
ing alcohol are the pink/ light purple rectangles sur-
rounding the plaza and on Veterans Way. The Light Blue
rectangles are non-alcohol vendors.
Near the Gazebo, there will be a tent for Midwest Geo-
Sciences, the sound tech, and closer to City Hall is the
CFD & CPD Community Outreach Tents.
City Hall Parking Lot: Green Rectangle: Reserved park-
ing for participants; Black Rectangle: Trash Trailer;
Lighter Blue Rectangle & Blue Rectangle south of the
fountain: Bike Racks; also noted: Barricades, Cones &
People Gates; Staging for MCR & MEG&A event man-
agement; Green Hoosier Portable locations.
Barricades, Cones & People
Gates: Red Truck Rd at Range
Line, west of Graeters; Veterans
Way SE of CFD #41; and Berkham-
sted Ln SW of CFD #41.
Barricades, Cones & People
Gates: Gradle Drive at Range Line,
west edge of the Zeta Tau Alpha
parking lot, and Veterans Way at
the SE corner of City Hall.
Water Service will be needed along
Veterans Way.
Carmel Solar Eclipse
Civic Square Footprint
April 8, 2024
Rev: 03/19/2024
Carmel Solar Eclipse April 8, 2024
Civic Square Fountain and Gazebo
Page 1 of 3
A. Bike Racks
B. Ash & Elm
C. Coco Bongos Indy
D. Danny Boy Beer Works
E. All Things Carmel
F. 317 Charcuterie
G. Sugar Creek Winery
H. Kona Ice
A. Bike Racks
B. Ash & Elm
C. Coco Bongos Indy
D. Danny Boy Beer Works
E. All Things Carmel
F. 317 Charcuterie
G. Sugar Creek Winery
H. Kona Ice
I. Samano’s Mexican Food
J. Sun King
K. Georgia’s Kitchen
L. Aunt Jean’s Fun Food
(Popcorn Lady)
M. Oriental Grill
N. Peace Water Winery
O. Polish Cottage & Poppin
Sweet Confections
P. Joella’s Hot Kitchen
Q. Midwest GeoScience
R. Sound Tech
Carmel Solar Eclipse April 8, 2024
Civic Square Fountain and Gazebo
Page 2 of 3
P. Joella’s Hot Kitchen
R. Sound Tech
S. Carmel Fire Department
T. Carmel Police Depart-
ment
U. Staging Area for MCR +
MEG&A
R. Trash Trailer
S. Bike Racks
Carmel Solar Eclipse April 8, 2024
Civic Square Fountain and Gazebo
Page 3 of 3
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation *
Special
Event/Facility Use
Policy *
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
The City of Carmel
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Meg Gates Osborne
Printed Name and Title (If applicable)
317-590-7522
Phone Number (Required)
1 Civic Square
Carmel, IN 46280
Address of Organization/Applicant
2/26/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation
MAC: ok Parks: ok
CFD: ok CPD: ok
Streets: ok Eng: ok
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Elm Street from Veterans Way to northbound Monon Boulevard.
No Parking cones along Elm Street, and at the parking spaces to the west of Sun
King.
North entrance on Elm Street of the Midtown Parking Garage.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Midtown Block Party 2024.pdf 226.14KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Cones *
Barricades *
No Parking Signs *
Event Use/Purpose:
Description of Event:
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
10
Please note the number of NO PARKING SIGNS needed
12
5. EVENT DETAILS
City of Carmel summer-fun block party in Midtown
Provide a brief description of event
Please see graphic for event information.
Attach additional pages if needed-SEE BELOW
MBP Midtown Screen.png 292.38KB
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
Event Date Start *
Event Date
End *
If multiple dates,
please list
Set-Up Time:*
Event Start
time:*
Rehearsal
Number of People
Expected:*
Fees?
Vendors
5/11/2024
8:00:00 AM
2:00:00 PM
5/11/2024
Tear Down Time:*
10:00:00 PM
Event End
time:*
6:00:00 PM
NA
1,000
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Vendors Present *
Contact Person *
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Approximently how many vendors will be present?
10
6. CONTACT INFORMATION:
Marissa Barrett
mbarrett@carmel.in.gov
3176182799
City of Carmel
City
Carmel
State / Province / Region
Indiana
Postal / Zip Code
46032
Country
United States
Street Address
1 Civic Square
Address Line 2
1 Civic Sq
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
No Parking
Cones
No
P
a
r
k
i
n
g
C
o
n
e
s
D
o
w
n
E
l
m
S
t
r
e
e
t
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation *
Special
Event/Facility Use
Policy *
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
City of Carmel/Marissa Barrett
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Marissa Barrett, Community Relations
Specialist - Events
Printed Name and Title (If applicable)
3176182799
Phone Number (Required)
1 Civic Square
Carmel, IN
Address of Organization/Applicant
3/14/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
CARTER GREEN
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
FACILITY *
Neighborhood
Name/Streets to be
closed
1. CITY FACILITY REQUESTED:
Mark all that apply
CARTER GREEN (area between Palladium & James Building)
PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts)
2. STREET(S) REQUESTED:
Include addresses as appropriate
Department Recommendation
MAC: ok Parks: ok
CFD: ok CPD: ok
Streets: ok Eng: ok
UPLOAD MAP
Type of Closure:
Further Info for type
of closure
REQUESTS:
CITY SERVICES
NEEDED:
No Parking Signs *
Event Use/Purpose:
Description of
Event:
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Mark all that apply
ELECTRICITY
JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply
N/A
Other for Ceremony Music
4. CITY SERVICES NEEDED:
Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Please note the number of NO PARKING SIGNS needed
6 to be placed after
farmers market
5. EVENT DETAILS:
Wedding Ceremony
Provide a brief description of event
140 Guests on Carter Green or Palladium Patio (if construction finished) for
Wedding Ceremony
Hotel to Provide White Padded Chairs
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
Event Date Start Event Date End
If multiple dates,
please list
Set-Up time
AM/PM *
Tear Down Time
AM/PM *
Event Start
time:
AM/PM *
Event end time:
AM/PM *
Rehearsal
Rehearsal Date:
Rehearsal Start
Time:
AM/PM *
Rehearsal End
Time:
AM/PM *
Number of People
Expected:
Fees?
6/8/2024 6/8/2024
3:00:00
PM
7:00:00
PM
4:30:00
PM
5:00:00
PM
NA
6/7/2024
9:00:00
AM
10:00:00
AM
20
Will a Fee be charged for this event? If yes, please describe below.
YES
NO
EVENT SET UP:
Mark all that apply
Stage
Vendors
Contact Person
Email
Phone Number:
Cell Number:
Name/Organization:
Address
Organization Type:*
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-
2600)
Bounce House
N/A
Other White Padded Chairs
Hotel Carmichael
Name of Merchants(s) doing the setup
3176889612
Phone Number of Merchant(s) doing set up:
VENDORS:
Mark all that apply
VENDORS PRESENT
FOOD SERVED (May be subject to Hamilton County Health Department
inspection.)
ALCOHOL SERVED - Please see Section R under “General Terms and
Conditions” in the Public Use Policy.
N/A
6. CONTACT INFORMATION:
Sarah Salinas
ssalinas@hotelcarmichael.com
3176889612
5747020580
Hotel Carmichael
City
Carmel
State / Province / Region
Indiana
Postal / Zip Code
46032
Country
United States
Street Address
1 Carmichael Square
Address Line 2
For-Profit Organization
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or
a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city
limits must be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previsously granted request to use a City facility for any lawful reason.
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation *
Special
Event/Facility Use
Policy *
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully
understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy
and agree to be bound by all the terms and conditions set forth therein.
Hotel Carmichael - Sarah Salinas
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Sarah Salinas - Catering Sales Manager
Printed Name and Title (If applicable)
3176889612
Phone Number (Required)
1 Carmichael Square
Carmel, IN 46032
Address of Organization/Applicant
3/5/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previsously granted request to use a City facility for any lawful reason.
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
2022 CarmelFest Maps as of 3/30/22
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2022 CarmelFest Maps as of 3/30/22
2 | P a g e
2022 CarmelFest Maps as of 3/30/22
3 | P a g e
2022 CarmelFest Maps as of 3/30/22
4 | P a g e
2022 CarmelFest Maps as of 3/30/22
5 | P a g e
2022 CarmelFest Maps as of 3/30/22
6 | P a g e
2022 CarmelFest Maps as of 3/30/22
7 | P a g e
2022 CarmelFest Maps as of 3/30/22
8 | P a g e
Carmelfest Parade Route 2024
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other CarmelFest KidsZone - City Mobile Stage Use in City Hall Parking
Lot
Department Recommendation
MAC: ok Parks: ok
CFD: ok CPD: ok
Streets: ok Eng: ok
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event Use/Purpose:
Description of Event:
Event Date Start *
Event Date
End *
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*
Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
City Mobile Stage use for CarmelFest KidsZone
Provide a brief description of event
Stage used for free entertainment for the kids in KidsZone
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
7/3/2024 7/4/2024
7:00:00 AM 10:00:00 PM
12:00:00 PM 10:00:00 PM
NA
2,000
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
City of Carmel Mobile Stage
Size of Stage
Vendors
Contact Person *
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
10x10 tents
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Meg & Associates and Party Time
Name of Merchants(s) doing the setup
3175362022
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Meg Gates Osborne
meg@megpromo.com
3175907522
3175907522
CarmelFest
City
Carmel
State / Province / Region
Indiana
Postal / Zip Code
46032
Country
Street Address
37 E. Main Street
Address Line 2
Non-Profit Organization
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation *
Special
Event/Facility Use
Policy *
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Meg Gates Osborne
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Printed Name and Title (If applicable)
3175907522
Phone Number (Required)
CarmelFest
Address of Organization/Applicant
3/21/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or
a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city
limits must be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previsously granted request to use a City facility for any lawful reason.
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
CARTER GREEN
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
FACILITY *
Neighborhood
Name/Streets to be
closed
1. CITY FACILITY REQUESTED:
Mark all that apply
CARTER GREEN (area between Palladium & James Building)
PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts)
2. STREET(S) REQUESTED:
Include addresses as appropriate
Department Recommendation
MAC: ok Parks: ok
CFD: ok CPD: ok
Streets: ok Eng: ok
UPLOAD MAP
Type of Closure:
Further Info for type
of closure
REQUESTS:
CITY SERVICES
NEEDED:
No Parking Signs *
Event Use/Purpose:
Description of
Event:
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Mark all that apply
ELECTRICITY
JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply
N/A
Other 3 No Parking Passes for southside of Garden, only
4. CITY SERVICES NEEDED:
Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other Access to electrical for DJ
Please note the number of NO PARKING SIGNS needed
3
5. EVENT DETAILS:
Ceremony for wedding at Hotel Carmichael from 5 pm - 6 pm on Saturday, August
31, 2024.
Provide a brief description of event
Hotel will provide 130 white wooden chairs for ceremony and (1) 6' x 30" table and
chair for DJ. Set up will occur around 2:00 pm after vendors have left the Farmer's
Market.
Hotel will retrieve all chairs and table at 6:15 pm after ceremony photos.
No other equipment or assistance necessary.
Attach additional pages if needed-SEE BELOW
Event Date Start Event Date End
If multiple dates,
please list
Set-Up time
AM/PM *
Tear Down Time
AM/PM *
Event Start
time:
AM/PM *
Event end time:
AM/PM *
Rehearsal
Rehearsal Date:
Rehearsal Start
Time:
AM/PM *
Rehearsal End
Time:
AM/PM *
Number of People
Expected:
Fees?
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
8/31/2024 8/31/2024
2:00:00
PM
6:00:00
PM
5:00:00
PM
6:00:00
PM
NA
8/30/2024
4:00:00
PM
5:00:00
PM
30
Will a Fee be charged for this event? If yes, please describe below.
YES
NO
EVENT SET UP:
Mark all that apply
Vendors
Contact Person
Email
Phone Number:
Cell Number:
Name/Organization:
Stage
N/A
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
N/A
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-
2600)
Bounce House
N/A
Other
Hotel Carmichael
Name of Merchants(s) doing the setup
3176889611
Phone Number of Merchant(s) doing set up:
VENDORS:
Mark all that apply
VENDORS PRESENT
FOOD SERVED (May be subject to Hamilton County Health Department
inspection.)
ALCOHOL SERVED - Please see Section R under “General Terms and
Conditions” in the Public Use Policy.
N/A
6. CONTACT INFORMATION:
Kathy Ray, Catering Sales Manager, Hotel Carmichael
kray@hotelcarmichael.com
3176889611
Hotel Carmichael
Address
Organization Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or
a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city
limits must be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previsously granted request to use a City facility for any lawful reason.
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
Address Line 2
1 Carmichael Square
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation *
Special
Event/Facility Use
Policy *
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully
understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy
and agree to be bound by all the terms and conditions set forth therein.
Kathy Ray/Hotel Carmichael
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Kathy Ray, Catering Sales Manager
Printed Name and Title (If applicable)
3176889611
Phone Number (Required)
1 Carmichael Square
Carmel, IN 46032
Address of Organization/Applicant
3/15/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
145 Lantern Lane – proposed second driveway for garage access
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March 22, 2024
Mr. Alex Jordan
City of Carmel- Engineering Department
One Civic Square
Carmel, IN 46032
Dear Mr. Jordan:
Subject: The Edge at West Carmel:
11335 N Michigan Road
Carmel, IN 46077
CEC Project 311-804
Civil & Environment Consultants, Inc., on the behalf of The Edge at West Carmel project,
respectfully request the following to be presented to the Board of Public Works for the 22.1 acre
project located at 11335 N. Michigan Road.
1. Request waiver for the requirement of the design shall ensure that a minimum 90% of the
original detention capacity is restored within 48 hours from the start of the design 100-
year storm.. (STSM 302.06)
The reason for the waiver is due to the restriction of the 10-year allowable release rate for
the site. In order to meet the allowable release rate the orifice has to be sized to minimum
2.0 inches. The detention system allowable release rate therefore no adverse impacts are
anticipated by this waiver.
2. Request waiver for the requirement of the Minimum Flood Protection Grade/Minimum
Lowest Adjacent Grade of all structures fronting a pond or open ditch shall be no less
than 1-foot above any adjacent local flood route. (STSM 303.07)
The reason for the waiver is due to the difficulty of providing accessible walkways and
paths from the buildings to the accessible parking and amenity areas. There is positive
drainage away from all buildings and no less than 8” of separation between the Finish Floor
Elevations and the MLAG/MFPG elevations. We are confident that the proposed design
will not be adversely impacted by this waiver.
Alex Jordan
CEC Project 311-804
Page 2
March 22, 2023
3. Request waiver for the requirement of the Release Rates for Sites with Depressional
Storage. (STSM 302.03)
The reason for the waiver is due to the low existing release rates. The existing site contains
two detention ponds that currently restrict the runoff to very low volume rates for a large
site. The proposed project will expand one of the detention ponds and provide a vegetated
swale to further reduce runoff rates. The proposed rates will be less than the existing runoff
rates and also ‘typical’ allowable release rates of 0.1 cfs/acre for the 10-year storm and 0.3
cfs/acre for the 100-year storm. See table below for reference. We are confident that the
proposed design will not be adversely impacted by this waiver.
Table 1 Discharge Rate Comparison
Peak Runoff Rates (cfs)
Proposed Site Area: 21.271 acres
Area
(Acres)
2-Year
(cfs)
10-Year
(cfs)
100-Year
(cfs)
Existing Discharge Rates 21.27 1.98 3.82 8.42
Allowable Discharge Rates* - 2.13 2.13 6.39
Proposed Discharge Rates from
Proposed Wet Pond
20.00 0.16 0.19 3.79
Proposed Discharge Rates from
Proposed Swale
0.46 0.12 0.14 1.54
Proposed Direct Discharge Rates 0.81 1.18 1.84 3.74
Total Proposed Discharge Rates 21.27 1.38 2.04 5.19
*Proposed 10-year storm to 0.10 cfs/acre; Proposed 100-year storm to 0.30 cfs/acre.
At this time, we ask to be placed on the agenda for the next available Board of Public Works
meeting. We appreciate your time and consideration of our request. Please call our office at (317)
655-777 if you have any questions.
Sincerely,
CIVIL & ENVIRONMENTAL CONSULTANTS, INC.
Nicholas Justice, PE
Project Manager