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HomeMy WebLinkAboutResolution BPW 04-17-24-01/IT/$1,033,339.98/Upgrade to Carmel EOCRESOLUTION NO. BPW 04-17-24-01 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant toher authority under Indiana law, the City’smayor, the Honorable Sue Finkam, has caused to be signed the Agreement attached hereto (the “Contract”); and WHEREAS, Mayor Finkam now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2024. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: Sue Finkam, Presiding Officer Date: Laura Campbell, Member Date: Alan Potasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F 4/17/2024 4/17/2024 4/17/2024 4/17/2024 17 April DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F Retail Sales Agreement Reference Number: 1246697 Date: March21, 2024 Prepared For: CityofCarmelCity ofCarmel - EOCUpgrade Attn: Todd LuckoskiProject: ProjectNumber: Prepared By: RickStreb Phone: AVISystemsInc. Email: rick.streb@avisystems.com1256Washington St, Columbus, IN 47201 Phone: (800)742-5036 Fax: INVOICE TOSITE Attn: ToddLuckoskiAttn: ToddLuckoski City ofCarmelEOC 10701 NCollege Ave5032 E. MainSt. Carmel, IN 46280 Carmel, IN 46033 Phone: Phone: Email: tluckoski@carmel.in.govEmail: tluckoski@carmel.in.gov CustomerNumber: COC0106 COMMENTS PRODUCTS AND SERVICES SUMMARY Equipment$805,786.61 Integration$222,553.37 PROSupport$0.00 Shipping & Handling$5,000.00 Tax$0.00 1,033,339.98GrandTotal Unlessotherwisespecified. Thepricesquotedreflectadiscount foracashpayment (i.e., check, wiretransfer) madebyCustomerin fullwithinthetimestatedforpaymentoneachinvoice. Discountonlyappliestonewitemsincluded ontheinvoice, andonlyappliesif thebalanceontheinvoiceispaidinfull. Allreturnedequipmentissubjecttoarestockingcharge. Thepricesarevalidfor15daysandmaybelockedinbysigningthisRetail SalesAgreement. Overduebalancesaresubjecttoafinancechargeof1.5% permonth, orinterestatthehighestratepermittedbyapplicablelaw. Inthe eventAVImustpursuecollectionofunpaidinvoices, CustomeragreestopayallofAVI'scostsofcollection, includingitsattorneys' fees. INVOICING AND PAYMENT TERMS CustomerandAVIhaveagreedonthepaymentmethodof CHECK. Paymentmustberemittedbystatedmethod. Totheextent Customerseekstouseofanypaymentmethodsotherthanstated, andthatpaymentmethodresultsinanincreasedtransactioncost toAVI, thenewpaymentmustbeapprovedinwriting, andtheCustomershallberesponsibleforpayingtheincreasedtransactioncost toAVIassociatedwiththechangeinpaymentmethod. Paymentsshallbemade30daysfrominvoice date. Solongastheinvoicehas beensentandtheCustomer'spaymentismadewithinthetermsworkwillcontinue. Printed on March 21, 2024Page 1 of161246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F AVIwillinvoicepertheestimatedpaymentschedulenotedbelow, subjecttomodificationduetoexecutedchangeorders. Unless otherwisespecified, allitemsquoted (goodsandservices) aswellasapplicableoutofpocketexpenses (permits, licenses, etc.) are invoicedinsummary. 50% TotalProjectEstimateDeposit, DueonSignature - NoEstimatedPayment1 $ 516,669.99 TaxCollected 90% TotalProjectEstimate (includinganychangeorders) EstimatedPayment 2 $ 413,335.99Paidby/DueonEquipmentDelivery (plustaxonPayment1 and2) Remaining10% Total - OnAVINoticeofsubstantialEstimatedPayment3 $ 103,334.00 completionoforiginaljobasbid Customer istomakepaymentstothefollowing "Remitto" address: AVISystems POBox842607 KansasCity, MO64184-2607 Customer mustmakeallpaymentsintheformofbankwiretransfersorelectronicfundstransfersthroughanautomated clearinghouse withelectronicremittancedetail, inaccordancewiththepaymentinstructionsAVISystemsprovidesonitsinvoicetoCustomer. Amonthlysummaryofdetailedequipmentreceivedisavailable uponrequest. Equipmentreceivedmaybedifferentthanequipment billedbasedonagreedbillingmethod. TAXES AND DELIVERY UnlessstatedotherwiseintheProductsandServicesSummaryabove, AVIwilladdandincludeallapplicable taxes, permitfees, licensefees, anddeliverychargestotheamount ofeachinvoice. Taxeswillbecalculated accordingtothestatelaw(s) inwhichthe product(s) and/orservice(s) areprovided. UnlessCustomerprovidesavalidtaxexemptioncertificateforanytaxexemption(s) claimed, AVIshallinvoiceforandcollectallapplicabletaxesinaccordancewithstatelaw(s), andCustomerwillberesponsiblefor seekingataxcredit/refundfromtheapplicabletaxingauthority. AGREEMENT TO QUOTE AND DOCUMENTS CONSTITUTING YOUR CONTRACT WITH AVI Customerherebyaccepts theabovequoteforgoodsand/orservicesfromAVI. WhendulyexecutedandreturnedtoAVI, AVI'sCredit DepartmentwillcheckCustomer'screditandapprovetheterms.AfterapprovalbyAVI'sCreditDepartmentandsignaturebyAVI, this RetailSalesAgreementwill, togetherwiththeAVIGeneralTerms & Conditions (whichcanbefoundat http://www.avisystems.com/TermsofSale) formabindingagreementbetweenCustomer andAVI. (ThisRetailSalesAgreementand theAVIGeneralTerms & ConditionsofSale (theT&Cs) arereferredtocollectivelyastheAgreement). Ifnotdefined inthis Agreement, allcapitalizedtermsshallhavethemeaninggiventothemintheT&Cs. Should AVI'sCreditDepartment determineatany pointpriortoAVIcommencingworkthatCustomer'screditisnotadequate, orshoulditotherwise disapproveofthecommercialterms, AVIreservestherighttoterminatetheAgreementwithoutcauseandwithoutpenaltytoAVI. Printed on March 21, 2024 Page 2 of 16 1246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F AGREED AND ACCEPTED BY AVI Systems, Inc. Company Company Signature Signature Printed NamePrinted Name Date Date CONFIDENTIAL INFORMATION Thecompanylistedinthe "PreparedFor" linehasrequestedthisconfidentialpricequotation, andshallbedeemed "Confidential Information" asthattermisdefined intheT&Cs. Thisinformationanddocumentisconfidential andisintendedsolelyfortheprivate useofthecustomeridentified above. Customeragreesitwillnotdisseminatecopiesofthisquotetoanythirdpartywithouttheprior writtenconsentofAVI. Sharingacopyofthisquote, oranyportionoftheAgreementwithanycompetitorofAVIisaviolationofthis confidentialityprovision. Ifyouarenottheintendedrecipientofthisquote (i.e., thecustomer), youarenotproperly inpossessionof thisdocumentandyoushouldimmediatelydestroyallcopiesofit. PRODUCTS AND SERVICES DETAIL PRODUCTS: Model # MfgDescriptionQty PriceExtended JL679AHPE-Aruba6100EthernetSwitch -12Ports - 3$1,869.22$5,607.66 SWITCHINManageable - 2LayerSupported - Modular - 139 G WPoEBudgetB AS3LDP7 CHIEF LOWDENSITYWALL MOUNTWITHPDU7$725.00$5,075.00 32BR55U-BLG32IN 3840X2160 LCDUHD4KMNTRMNTR 4$432.94$1,731.76 HDMIDISPLAYPORTUSB-CSPKR AVI-TBD-MATERIAL AVI Contingency1$14,000.00$14,000.00 SYSTEMS 920-012274LOGITECHMX KEYSSCOMBOBLACK WRLS 2$199.98$399.96 AVI-TBD-MATERIAL ARUBA MiscMaterial2$9,819.00$19,638.00 BMD-CONVBDC/SDI/HDMI12G/PBLACK MicroConverterBiDirectSDI/HDMI12GPSU 3$235.71$707.13 MAGICDE C601100003BELDENPTCHCRD BCAT6+ CMRBLK3FT10$15.00$150.00 C601100002BELDENPTCHCRD BCAT6+ CMRBLK2FT10$14.00$140.00 C601100005BELDENPATCHCORD BCAT6+ CMRBLK5FT BLACK10$16.00$160.00 C601100006BELDENPTCHCRD BCAT6+ CMRBLK6FT10$17.00$170.00 C601100004 BELDENPATCHCORD BCAT6+ CMRBLK4FT10 $15.00$150.00 TS325TUCHIEF MEDIUM, 25" EXTENSION, SWINGARMS 2$463.33$926.66 9TB-0118 COVID9-PinD-SubMaleConnector, TerminalBlock 4$19.00$76.00 9TBF-0119COVID9-PinD-SubFemale Connector, TerminalBlock15 $19.00$285.00 C601100008 BELDENPATCHCORD BCAT6+ CMRBLK8FT10 $18.00$180.00 CSP1222-03MCOVID3.5MMAudioCableMaletoMale, 3ft2$3.00$6.00 K1C110BCHIEF K1CLMN MNTSINGLE DISPLAY1LARM, BLK3$280.62$841.86 CSP1222-10MCOVID3.5MM AudioCableMaletoMale, 10ft 2$10.00$20.00 C601100009 BELDENPTCHCRDBCAT6+ CMRBLK9FT 10 $19.00$190.00 C601100010 BELDENPTCHCRD BCAT6+ CMR BLK10FT10 $20.00$200.00 C601100007 BELDENPTCHCRDBCAT6+ CMRBLK7FT 10 $18.00$180.00 C601100001 BELDENPTCHCRDBCAT6+ CMRBLK1FT 10 $13.00$130.00 CSP1455-22-06 COVIDRCAStereoCable, MaletoMale, 6ft 2$42.00$84.00 CSP1455-22-12 COVIDRCA Stereo Cable, MaletoMale, 12ft2$44.00$88.00 EC-HD31-18INCOVIDHDMI Cable, 8K, 48G, 18Inch30 $8.00$240.00 KEY-BLANK-W COVIDKeystone, BlankInsert, White20 $1.00$20.00 PB-11001-W COVIDPlastic 1GangWith1-DecoraHoleFrame, White 44 $2.00$88.00 Printed on March 21, 2024 Page 3 of 16 1246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F PB-D2000-WCOVIDPlastic Decorawith2KeystoneHole, White20$2.00$40.00 USB3-AA-06COVIDUSB 3.2 (Gen1) Cable, A-MaletoA-Male, 6ft2$8.00$16.00 USB3-AB-03COVIDUSB 3.2 (Gen1) Cable, A-MaletoB-Male, 3ft2$7.00$14.00 USB3-AB-06COVIDUSB 3.2 (Gen1) Cable, A-MaletoB-Male, 6ft2$9.00$18.00 USB-AB-03COVIDUSB 2.0Cable, A-MaletoB-Male, 3ft4$4.00$16.00 PB-D4000-WCOVIDPlastic Decorawith4KeystoneHole, White20$2.00$40.00 USB-AB-06COVIDUSB 2.0Cable, A-MaletoB-Male, 6ft6$5.00$30.00 D1114P-WCOVIDDecora, HDMIPigtailFemale, White4$33.00$132.00 USB-AB-10COVIDUSB 2.0Cable, A-MaletoB-Male, 10ft4$7.00$28.00 V-USBC-G2-06COVIDUSB 3.2 (Gen2) Cable, C-MaletoC-Male, 6ft2$19.00$38.00 V-USBC-USB3AM-03COVIDUSB 3.2 (Gen2) Cable, C-MaletoA-Male, 3ft2$10.00$20.00 W1157F-W COVID1-Gang, 1.5InchBrushGrommet, White8$20.00$160.00 CBL-8K-HD-12CRESTROCertified HDMI2.1Cable, 48Gbps, 12ft (3.7m)10 $77.00$770.00 N CBL-8K-HD-3CRESTROCertified HDMI2.1Cable, 48Gbps, 3ft (0.9m) 40 $47.00$1,880.00 N AM-3200-WF CRESTROAirMediaReceiver3200withWi-FiNetwork 2$1,807.14$3,614.28 NConnectivity CBL-8K-HD-6CRESTROCertified HDMI2.1Cable, 48Gbps, 6ft (1.8m)40$54.00$2,160.00 N CSP1455-22-03COVIDRCA StereoCable, MaletoMale, 3ft2$41.00$82.00 CBL-8K-HD-9CRESTROCertified HDMI2.1Cable, 48Gbps, 9ft (2.7m)20$70.00$1,400.00 N CP4N CRESTRO4-SeriesControl System2$2,200.00$4,400.00 N DGE-100CRESTRODigital Graphics Engine 1003$1,571.43$4,714.29 N DM-CBL-ULTRA-PC-10CRESTRODigitalMedia UltraPatchCable, 10ft (3m)70 $47.00$3,290.00 N DM-CBL-ULTRA-PC-3CRESTRODigitalMedia UltraPatchCable, 3ft (0.9m) 70 $31.00$2,170.00 N DM-CBL-ULTRA-PC-20CRESTRODigitalMedia UltraPatchCable, 20ft (6m)30 $60.00$1,800.00 N DM-CBL-ULTRA-PC-5CRESTRODigitalMedia UltraPatchCable, 5ft (1.5m) 70 $37.00$2,590.00 N CUSTOM-NEOTI NEOTI CustomQuote23103769 1$397,289.81$397,289.81 DM-CBL-ULTRA-PC-7CRESTRODigitalMedia UltraPatchCable, 7ft (2.1m) 70 $42.00$2,940.00 N DM-CBL-ULTRA-P-SP500CRESTRODigitalMedia UltraCable, PlenumTypeCMP, 50014 $1,693.00$23,702.00 N ftspool DM-CONN-ULTRA-PLUG-20 CRESTROConnectors forDigitalMediaUltraCables, 20Pack5$440.00$2,200.00 N DM-CONN-ULTRA-RECP-50CRESTRODigitalMedia UltraKeystoneRJ45Jack, 50-Pack 5$1,016.00$5,080.00 N w/Termination Tool DMF-CI-8 CRESTRODigitalMedia CardChassisforDM-NVX-C & 3$1,571.43$4,714.29 NDMCF, 8Slots TSD-2220-B CRESTRO21.5in. HDTouchScreenDisplay, Black3$1,571.43$4,714.29 N TSS-1070-W-S-LBKITCRESTRO10.1in. RoomSchedulingTouchScreen, White 3$1,693.00$5,079.00 N Smooth, includesoneTSW-1070-LB-W-Slightbar DM-RPP-K24CRESTRODigitalMedia 24-PortKeystone PatchPanel 5$153.00$765.00 N TSW-1070-W-S CRESTRO10.1in. WallMountTouchScreen, WhiteSmooth4$2,200.00$8,800.00 N UC-C100-TCRESTROCrestron FlexVideoConference SystemIntegrator1$3,667.14$3,667.14 N KitforMicrosoftTeamsRooms TSW-UMB-70 CRESTROUniversal MountingBracketforTSW-70Series7$31.43$220.01 N UC-C100-T-WMCRESTROCrestron FlexVideoConference SystemIntegrator1$3,950.00$3,950.00 N KitwithaWallMountedControlInterface forMicro UCA-RMK-1UCRESTRORack MountKitforUCEngineBracketAssembly2$51.00$102.00 N IRP2 CRESTROIR EmitterProbew/TerminalBlockConnector 2$44.00$88.00 N Printed on March 21, 2024 Page 4 of 16 1246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F FW75BZ35LSONY75IN BRAVIA4KHDRPROFESSIONAL 3$2,176.00$6,528.00 DISPLAY FW85BZ35LSONY85IN BRAVIA4KHDRPROFESSIONAL 2$3,500.00$7,000.00 DISPLAY TS-770-W-S CRESTRO7 in. TabletopTouchScreen, WhiteSmooth5$1,571.43$7,857.15 N FW65BZ35LSONY65IN BRAVIA4KHDRPROFESSIONAL 4$1,440.00$5,760.00 DISPLAY RLNK-P915R-SP MIDDLE Premium+ PDUwithRackLink 2$1,681.00$3,362.00 ATLANTI CORE610QSCNetwork CoreforAV&Cprocessing builtonDell 2$8,784.29$17,568.58 PowerEdgeServerTechnologyoffering256x256 networke NC-12X80QSC12x OpticalZoom80Horizontal FieldofView, PTZ3$4,270.00$12,810.00 NetworkCamera, PoE, withHDMIandSDIoutput. Inc SPA-QF60X4QSC4-ch, 60W/chQ-SYSnetworkaudioAmplifier, Lo-4$1,542.00$6,168.00 Z, FlexIO, withMic/lineInput, 100-240v SLMST-610-PQSCQ-SYSCore610licenseforMicrosoftTeams 2$1,382.86$2,765.72 Roomsoftwarefeatures, enables bothQ-SYS Scripting and CXQ8K8QSCQSC 8-Ch. 1000W/CHQ-SYSAmplifier1$7,500.00$7,500.00 I/OUSBBRIDGEQSCQ-SYSPoEbridgingendpointforAV-to-USB 5$1,785.71$8,928.55 Bridging. DeliversdriverlessUSB2.0connection. Includes AC-C6TQSC6.5" Two-wayceilingspeaker, 70/100V 4$145.00$580.00 transformer with8bypass, 110conical coverage, includesC-ri NC-110QSC110 Horizontal FieldofView, ePTZnetwork 1$1,339.00$1,339.00 camera, PoE, includesmounting bracketfor monitorandsu UND6IO-BTQSC4x2 Channel2Gang US, Dante/AES67WallPlate2$1,279.00$2,558.00 w/Bluetooth, RCA, 3.5mmI/O, PoE (whiteand blackfac UNDX2IO+QSC4x2Channel2GangUSDante/AES67WallPlate1$988.00$988.00 2Mic/LineInx2Out (XLR), PhoenixI/O, PoE whitean DM-NVX-DIR-ENT CRESTRODM NVXDirectorNetworkAVSwitching 1$15,714.29$15,714.29 N Appliance, 1000Endpoints DM-NVX-360CCRESTRODM NVX4K60 4:4:4HDRNetworkAV 24 $1,414.29$33,942.96 N Encoder/DecoderCard DM-NVX-360 CRESTRODMNVX4K604:4:4HDRNetworkAV 30 $1,414.29$42,428.70 N Encoder/Decoder DISCUSSION MICROPHONE TELEVICCustom ConferenceSystem 1$58,393.90$58,393.90 SYSTEM CSP1222-06MCOVID3.5MMAudioCableMaletoMale, 6ft2$5.00$10.00 509178SENNHEISTeamConnect Ceiling 2Microphone kit. Includes 3$5,121.54$15,364.62 ER (1) TeamConnectCeiling 2microphone, (1)Setof SLCM AVI-TBD-MATERIAL AVI RETAINER FORWARRANTY LABOR1$4,000.00$4,000.00 SYSTEMS INTEGRATION Sub-Total: INTEGRATION $222,553.37 Sub-Total: $805,786.61 Total: $1,028,339.98 Printed on March 21, 2024 Page 5 of 16 1246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F SERVICES TO BE PROVIDED 4%'2!4)/. 3#/0% /& 7/2+ This quote and design is for the Upgrade to the Carmel EOC. The Existing Speakers and equipment racks will be repurposed in the system. 2 ª2®®¬ The existing Biamp, Crestron, and Planar Equipment will be removed from the racks. The existing OFE PC’s in the rack will be connected to the new system. One (1) New Crestron Enterprise Director will be installed as part of this project in the Data Center, which is in a different Facility than the EOC. One (1) New QSYS Core 610 will be installed as part of this project in the Data Center, which is in a different Facility than the EOC. The Existing OFE Rack will receive the following new equipment. NewPDUs One (1) QSYS Core610s Four (4) SPA-QF 60X4Amplifiers One (1) 8K8Amplifier Three (3) Crestron DMF-CI-8Chassis withEight (8) NVX 360Cards ineach. Two (2) CP4N’s Two (2) UC-C100-TFlex Kits (one fortheprimary room andone fortheConferenceRoom) Two (2) I/OBridges Two (2) Aruba JL728A Switches (Client will provide alltransceivers andpower suppliesneeded) Two (2) AM-3200-WF The AM-3200-WFs will be made available to all rooms in the facility and listed as Wireless A and B One ( 1) 65” Display will be installed to an articulating mount. One ( 1) NVX 360 will be installed at the display. Pricing includesinstallationofcategorycablingfromthedisplaytotheOFE rack. One (1) NVX 360willbeinstalledattheDirectorDesktoallow forcontentsharingPricing includes installation of categorycabling from the rackto thedesk. One ( 1) 22” Touch Panel will be mounted to the desk in the office. One (1) NVX 360 and one (1) DGE 100 will be installed at the touch panel. Printed on March 21, 2024 Page 6 of 16 1246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F Pricingincludesinstallationoftwo(2)categorycablesfromthetouchpanelequipment totherack. The OFE Speaker will beintegrated into thedesign. 6¨£¤® 7 One (1) 32:9 .9mm pp direct view LED wall measuring 23’ 7.46” X 6’ 7.72” with an anticipated resolutions of 7680 X 2160 will be installed in place of the existing 3X3 video wall. AVIsystemswillprovideacontractortocreateawalltoencompassthevideowall, add electrical,and relocatetheexistingdata,power,andventinginthislocationtothefrontof thenewbuildout. Cat6aShieldedcablingwillbeinstalledfromthevideowalltotheexistingracks. One (1) NovastarH15willbeinstalledintheOFEracktomanagethevideowall. Twelve (12) HDMI 2.0InputCards Three (3) HDMI 2.0outputCards SendingCards Includes 10% SpareParts. Includes 5 Year Manufacturer warranty on materials. Includes 1 year of Premium Neoti Care which can be renewed annually. Pricing includes Air Freight. 0±¨¬ 2®®¬ One (1) 65” Display will be wall mounted to an articulating mount above the current printer location. One (1) NVX 360willbeinstalled atthedisplay. Pricingincludesinstallationofcategorycablingfromthedisplaytothe OFErack. One (1) 7”touchpanel, NVX360, andIOBridgewillbe installedattheOFELectern Three (3) category cables willbeconnected to theequipment. Routed through techflex. One (1) 10” Table touch panel will be installed at the first row for control of the flex kit and teams room. Pricing includes installation of category cabling from the display to the HUB at each desk location. Four (4) 32” Monitors will be installed at the desks, two (2) on each row. One (1) NVX 360will beinstalled ateach monitor toprovidecontent. PricingincludesinstallationofcategorycablingfromthedisplaytotheHUBat eachdesk location. One (1) NVX 360will beinstalled ateach monitor forcontentsharing. Printed on March 21, 2024 Page 7 of 16 1246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F PricingincludesinstallationofcategorycablingfromthedisplaytotheHUBat eachdesk location. One (1) 7” tabletop touch panel willbe installed ateach monitorlocation. PricingincludesinstallationofcategorycablingfromthedisplaytotheHUBat eachdesk location. One (1) I/O Bridge will be installed to allow for BYOD video conferencing. Two (2) Sennheiser Team Connect 2 Microphones will be installed in the ceiling to cover the space for standard video conferencing. Mute Color Red, Active Green. Button Press on the touch panel to mute/unmute for both the Sennheiser and the Televic System. Fourteen (14) Standard Confidea Flex Wired Mics will be installed on the desks. Mics will bewired to hubs attheend of thetable. Two (2) Multimedia Flex Microphones will be installed at the desks. Mics will bewired tothehubs attheend ofthetable. Three (3) QSYS PTZ 12X80 cameras will be wall mounted throughout the space and configured to auto switch based upon the ceiling microphone feedback. Pricing includes installation of category cabling from thecameras totherack. Two (2) 22” will be mounted to the desk in the primary space. One (1) NVX 360 and one (1) DGE 100 will be installed at the touch panel. Pricingincludesinstallationoftwo (2) categorycablesfromthetouchpanelequipment totherack. The existing speakers willbeconnected toone oftheSPA-QF60X4 amplifiers intherack. One (1) Bluetooth and Analog Audio wall plate will be installed in the half wall in the front row of the desks. Pricing includes installation ofcategorycabling. One (1) Aruba JL679A Switch will be installed on each row. Client will provide the necessary transceiver for the switch. Two (2) wireless keyboards and mice will be provided to connect to the OFE Rack PC’s Conference Room Two (2) 85” Displays will be installed side by side on the wall which currently has the closet. AVISystemswillprovideacontractortobuildoutthewall, installpowerforthedisplay, removetheexisting screen, relocate power forthe sidedisplays. One (1) 65” Display will be installed on each side wall. One (1) NVX360 will beinstalled ateachdisplay. Pricingincludesinstallationofcategorycablingfromthedisplaytothe OFErack. Two (2) Touch Panels will beinstalled to wallmounts beside the egressdoor. Printed on March 21, 2024 Page 8 of 16 1246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F One Panelwill control native Teamsmeetings. One Panel will control theroom. One (1) NVX 360 will be installed at the table to allow content sharing. Pricingincludesinstallationofcategorycablingfromtherackto thetable. One (1) I/OBridge willbe installed forBYOD connectivity intheroom. Pricingincludesinstallationofcategorycablingfromtherackto thetable. One (1) NC-110 camera will beinstalled below the86” displays. Pricingincludesinstallationofcategorycablingfromthecamerato therack. One (1) SennheiserTeamConnect2willbeinstalledinthe ceilingforaudiopickup. Pricingincludesinstallationofcategorycablingfromthemicrophoneto therack. Four (4) AC-C6Tspeakerswillbeinstalledintheceilingofthe roomforprogramaudio. Install 16/2from speakers totherack, connect tothe8K8. One (1) Bluetooth and analog audio wall plate will be installed below the touch panels. Pricingincludes installation ofcategory cabling from therack tothewallplate. 3¬2®®¬²One ( 1) 75” Display will be wall mounted in each room. One ( 1) NVX 360 willbe installedbehind the display. Pricing includes installation of categorycabling fromthe rackto thedisplay. One ( 1) NVX 360 will be installed under the desk. Routed through client provided pass through. Pricing includesinstallationofcategorycablingfromtheracktothedevice. Audio will be heardthrough the in-display speakers. One ( 1) 10” Color touch panel will be installed in place of the existing touch panel for control in the rooms. Pricing includesinstallation of categorycabling from therack to thetouch panel. 0±¤²² &¤¤£ One (1) Two (2) XLR IN and Two (2) XLR OUT wall plate will be installed behind the lectern for the press feed. Printed on March 21, 2024 Page 9 of 16 1246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F Pricing includes installation ofcategory cabling from thewallplate totherack. 2®®¬ 3¢§¤£´«¨-¦ One (1) Room Scheduling panel with light bar will be installed at the egress door for the Conference Room. Pricing includes installation ofcategory cablingfrom therack tothe device. Two(2)RoomSchedulingpanelswithlightbarwillbe installedfortheprimaryspace. Pricingincludesinstallationofcategorycablingfromtheracktothedevice. Programming Director’s Office TheTS2220willbeprogrammedtomirrortheTS2220’sintheprimaryareawiththe additionoftheofficecontrol. AudiocontroloftheofficedisplayandVideocontrolofcontentroutingintheofficeas wellasthe primary room/videowall. Primary Room TS220swillhavefullcontroloftheroomwiththeabilitytocontroltheceilingspeakers, mute/unmute themicrophones, audio selection and control ofthepress feed and Bluetooth wall plate, select thevideo wall preset layouts, route video from theclient NVX systemwhich willinclude contentfrom thecity-widesystem. TS-770basicaudiocontroloftheroom, microphonemute/unmute, basicpresetrecallat itspaired32” monitor. MicrosoftTeamsmeetingscanbemanagedfromthe10” touchpanelofthe pairedFlexkit. Small ConferenceRooms TSW1070ineachroomwillcontrolitsrespectivespace,controlvolumeofthe display,selectthe location HDMI input or avariety ofpredefined contentpresets. Conference Room Microsoft Teams meetings canbemanaged from the10” Touch panel ofthepaired Flexkit. nd2touchpanelwillallowforaudiocontrolintheroom,microphonemute/unmute,video routingforall4displays with theability toshare content from thevideo wall asneeded. This quote also includes $4000 of credits to provide installation, project management, programming or field engineering. Each labor rate will be billed at the as: Service Tech II - 135/Hour Service Tech Printed on March 21, 2024 Page 10 of 16 1246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F III - $150/Hour Programming - 175/Hour Engineering - 170/hour Field Engineering-Commissioning - $170/hour This quoted contract price does not include Bonding, bonding can be provided for an additional cost of 15,000 This quoted contract does not include taxes. Client will be responsible for any and all taxes if requried. A Contingency Fee has been included in this quote. The Contingency will only be utilized to cover changes in cost of equipment between quoting and issue of a PO, additional expiditied shipping fees, or out of scope work. Client will be notified by an AVI Systems projector manager for any use of the contingency and will request approval before utilizing. Any remaining funds from the contingency fee at the end of the project will either be credited to the client account or refunded on an amended PO. 2¤²¯®-²¨¡¨«¨³¨¤² Client to coordinate all installation scheduling with the AVI SYSTEMS Project Manager Provide keys/access card for utilization by our staff to access the rooms and building on the dates of installation. Client to ensure the room in question is available and free of debris and obstructions for the duration of the installation. Client to provide disposal area for all installation trash and materials. Client to provide active power at the rack location prior to installation. Client to provide active data at the switch and flex kit locations. Client to assist an AVI engineer willnetwork setup of all devices on their networkifrequired. Clientto provide the Transceivers and configurationfor theAruba Switchesas required. Clientto provide theMicrosoft teams licensesfor thetwo (2) Flex Kitspriorto installation. Client to provide setup and configuration ofthe room schedulingpanels onceinstalled. 8#,53)/. 3 The following work is -®³ ¨-¢«´£¤£ inour Scope of Work: All conduits, high voltage, wiringpanels, breakers, relays, boxes, receptacles, etc. Concrete saw cutting and/or core drilling Firewall, ceiling, roof, and floor penetration Necessary gypsum board replacement and/or repair Necessary ceiling tile or T-bar modifications, replacements, and/or repair Printed on March 21, 2024 Page 11 of 16 1246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F Structural support of equipment *AVI Systems is not responsible for building-related vibrations Installation of the ceiling-mounted projection screen All millwork (moldings, trim, cutouts, etc.) Patching and Painting Permits (unless specifically provided for and identified within the contract) Unless otherwise stated, the pricing in this agreement does not include prevailing wage or union labor Unless specifically noted, lifts and scaffolding are not included 3425#4)/. #/.3)$%2!4)/.3 Inorder toaccomplish theoutlined goals ofthis project, theCustomer will beresponsible forcontracting with anoutside entity tomake the necessary modifications tothe space asdirected byAVI Systems. The costs associated withthese modifications arenotincluded inthis proposal. 4)#%4()33#/0% /& 7/2+ )3 $%,)6%2%$ /. 4(% "!3)3 /& 4(% &/,,/7).' ASSUMPTIONS: The room(s) match(es) the drawings provided. Site preparation by the Customer and their contractors include electrical and data placement per AVI Systems specification. Site preparation will be verified by AVI Systems project manager or representative before the scheduling of the installation. All work areas should be clean and dust free prior to the beginning of the on-site integration of electronic equipment. Customer communication of readiness will be considered accurate and executable by AVI Systems project manager. In the event of any arrival to the site that AVI Systems is not able to execute work efficiently and definably progress, the Customer will be charged a fee to reimburse AVI Systems for all lost time and inefficiencies. At this time, the Customer will be presented with a Contract Change Order and will/may halt work until acceptance by the Customer and rescheduling of the integration effort is agreed upon. Rescheduling and redeployment of AVI Systems technicians due to unacceptable site preparation may cause scheduling delays of up to 10 business days. There is ready access to the building/facility and the room(s) for equipment and materials. There is secure storage for equipment during amulti-day integration. If Customer furnished equipment and existing cabling are to be used, AVI Systems assumes that these items are in good working condition at this time and will integrate into the designed solution. Any repair, replacement, and/or configuration of these items that may be necessary will be made at an additional cost. All Network configurations, including IP addresses, are to be provided, operational and functional before AVI Systems integration begins. AVI Systems will not be responsible for testing the LAN connections. Cable or Satellite drops must be in place with converter boxes operational before the completion of integration. Any delay resulting in extra work caused by the late arrival of these items will result in a change order for time and materials. Document review/feedback on drawings/correspondence will be completed by the Customer within two business days (unless otherwise noted). The documented Change Control process will be used to the maximum extent possible – the Customer will have an assigned person with the authority to communicate/approve project Field Directed Change Orders and Contract Change Orders (see Appendix). In developing a comprehensive proposal for equipment and integration services, AVI Systems’ Sales Representatives and Engineering teams must make some assumptions regarding the physical construction of your facility, the availability of technical infrastructure, and site conditions for installation. If any of the conditions we have indicated in the site survey form are incorrect or have changed for your project or project site, please let your Sales representative know as soon as possible. Conditions of the site found during the integration effort, which are different from those documented, may affect the price of the system solution, integration, or services. To ensure that you have an accurate proposal based on your facility and specific to the conditions of your project, please review all project documentation carefully. 4%'2!4)/. 02/*%#4 -!.!'%-%.4 02/#%33%3 AVISystems will follow afoundational project management process which may include thefollowing actions/deliverables (based on thesize/complexity/duration of theintegration project): Printed on March 21, 2024 Page 12 of 16 1246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F Site Survey – performed prior to Retail Sales Agreement and attached Project Welcome Notice –emailed upon receipt of Purchase Order Project Kick-Off meeting with Customer Representative(s) – either by phone or in-person Project Status reviews –informal or formal –either by phone or in person (based on the size/complexity/duration of the project) Project Change Control –comprised of Field Directed Change Order and/or Contract Change Order submittals (see Appendix) Notice of Substantial Completion (see Appendix) – at Customer walk-through – prior to Service Transition 7,%$'% 42!.3&%242!).).' Thisis geared specifically towards theend-user / operator. The purpose ofthis knowledge transfer isto provide operators with thenecessary knowledge toconfidently and comfortably operate all aspects of theintegrated system. Areas covered include thefollowing: Equipment and system overview Equipment operation and function Equipment start-up, stop and shut down Equipment automatic and manual operation Discussion and documentation relating to control system operation Discussion and documentation relating to the system processor and its control applications Powering up and powering down the AV system via the control system Manual operation of display systems, audio systems, and all other related components Use/operation of patch panels, when and where to be used Whom to call when help is required 6) 3934%-3 ).4%'2!4)/. 3%26)#%32%30/.3)"),)4)%3 AVI Systems will provide services/work fortheproject asdescribed above intheScope ofWork orper theattached separate Scope ofWork document detailing thescope ofwork tobeperformed. Provide equipment, materials, and service items per the contract products and services detail. Provide systems equipment integration and supervisory responsibility for the equipment integration. Provide systems configuration, checkout, and testing. Provide project timeline schedules. Provide necessary information, as requested, to the owner or other parties involved with this project to ensure that proper AC electrical power and cableways and/or conduits are provided to properly integrate the equipment within the facilities. Provide manufacturer-supplied equipment documentation. Provide final documentation and “as built” system drawings (CAD) - if purchased. Provide system training following integration to the designated project leader or team. 534/-%2 ).4%'2!4)/. 3%26)#%32%30/.3)"),)4)%3 Provide for the construction or modification of the facilities for soundproofing, lighting, electrical, HVAC, structural support of equipment, and decorating as appropriate. Includes installation of any ceiling- mounted projection screen. Provide for the ordering, provisioning, installation, wiring, and verification of any Data Network (LAN, WAN, T1, ISDN, etc.) and Telephone Line (Analog or Digital) equipment and services prior to on-site integration. Provide all necessary cableways and/or conduits required to facilitate AV systems wiring. Provide all necessary conduits, wiring, and devices for technical power to the AV systems equipment. Provide reasonable access of AVI Systems personnel to the facilities during periods of integration, testing, and training, including off hours and weekends. Provide a secure area to house all integration materials and equipment. Provide a project leader who will be available for consultation and meetings. Provide timely review and approval of all documentation (Technical Reports, Drawings, Contracts, etc.). 2).' 3%26)#%3 2).' 3#/0% /& 7/2+ 2).' 3%26)#%34/ "% 02/6)$%$ Printed on March 21, 2024 Page 13 of 16 1246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F AVISystems will work with theCustomer and anyrelated design professionals selected (architects, engineers, etc.) toprovide initial andongoing audiovisual systems designand engineering support for this project. AVI Systems strongly encourages thefostering ofatruly open, cooperative “designteam” approach, with team members bringing unique, valuable insight from their specialperspective to theteam. The goal ofthese services isasfollows: Understand clearly the current and future AV needs of the Customer. Provide accurate construction documents for the implementation of the AV-related infrastructure. Provide an overall AV plan that will allow for the procurement of appropriate AV equipment and installation, complete with system diagrams, ensuring correct integration of the equipment. Compile the data gathered during the engineering process into an Integration Agreement for a turnkey installation of all AV systems, with the added value of a seamless integration process. TheDesign Process canbemodified atany time perthedirection oftheCustomer –otherwise, itshall follow this general outline: AVProgram Review / Verification – The AVI Systems design team will obtainfrom the Customer the operational specifications desired fortheaudio and video systems within thedesignated facility. Additional facility information will berequired, including thebuilding’selectrical and structural infrastructure, aswell asthephysical sizes ofeach room orspace. Using compatible AutoCAD drawings, the integration ofdesired AV systems withinavailable spaces will bevisualized. During this initial design phase, various equipment options, with aneyetoward future expandability while maintaining current value, will besuggested. Budget Verification – The AVI Systems design team will create a projectscope compiled fromthe information received from theCustomer. AVI Systems will generate cost estimates for thevarious systems as outlined above and compare these budget estimates to anyinitial AV budgets. This process will reaffirm the exact direction thatengineering resources should targetinthenext phase. InitialDesign – During thisphase, AVI Systems will begin applying theabove-defined systems indetail to the various areas oftheCustomer facility. Further communications between theCustomer and theother design team members, asvarious options areexplored, will benecessary atthis time. Typical deliverables from this phase would include thefollowing drawings and/ordocuments. Preliminary AV Floor Plan and Elevations detailing locations of all AV devices Preliminary Projection Geometry detailing projection/screen locations with viewing angles, mounting details, etc. Preliminary AV Technical Power, Conduit Plans, and Riser Drawings Preliminary AV Video Flow Preliminary AV Audio Flow Preliminary AV Control Flow Preliminary AV Rack Layouts Preliminary Equipment Lists Preliminary Budget Estimates Submittal of theabove forthevarious rooms will beaprogressive process, with most critical drawings being submitted first, allowing construction details tobeavailable onanas-needed basis. During this process (modifications tothepreliminary plans, due toavariety ofconsiderations: architectural/aesthetic considerations, budget reviews, etc.), electronic exchange ofAutoCAD drawings between alltheteam members will facilitate aquick exchange of updates. Specific design freeze dates will be established with allparties tofacilitate timely submittals and help manage the Customer’send cost. All changes aretobereviewed andapproved byallparties. Final Systems Design – The changes made intheprevious phase tothepreliminary designs will be updated and regenerated as “final” construction documents. AVI Systems will typically work from background drawings from anarchitect under contract totheCustomer, entering AV-specific data and returning these back tothearchitect (or other Customer retained design professional) forintegration into final construction documents. Printed on March 21, 2024 Page 14 of 16 1246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F ProjectSpecifications Document –The final audiovisual systems designs will becompiled into awritten project technical specifications document with equipment lists and any pricing not already included in the quote forcomplete integration. This document will include the following system diagrams and documents. AV Floor Plan and Elevations detailing locations of AV devices AV Video Flow AV Audio Flow AV Control Flow Equipment lists as specified System infrastructure requirements, including cable and termination specifications System operational and post-operational requirements Project Scope of Work Project costs Project Integration Agreement 02%0!)$ ",/#+ 02%0!)$ ",/#+ $%&).)4)/.3 Preventive Maintenance – AVI Systems personnel perform thenecessary cleaning, adjustments, functional tests, and replacement ofparts tokeep theequipment ingood and efficient operating condition. Any repairs or operating instructions will bedone atthistime. Remote Diagnostics – a service whereby remote calls aremade tocommunications and terminal equipment viaCustomer provided analog lineorIPconnection todetermine network and/orboard-level failures and remedies. Onlyavailable where equipment is capable andconfigured byAVI Systems to provide same. 02%0!)$ ",/#+ 4%2-3 Labor Hours All labor costs for services rendered will be applied against the contract amount Service and support outside of normal business hours (Mon – Fri / 8 am – 5 pm) will be calculated at 1.5 times the actual hours Technician travel time for on-site services is calculated portal-to-portal Any additional service hours requested beyond the contract amount will be additionally invoiced at the contract rate Parts, Materials, and Other Expenses At the Customer’s option, the Prepaid Block may also be applied against the cost of all parts, materials, and other expenses costs for services provided rendered; or Any additional parts, materials, and other expenses services costs beyond will be additionally invoiced Coverage Dates – Unless otherwise stated, theservice coverage date willbeeffective asoftheAVI Systems Prepaid Block invoicing date. AVI Systems reserves the right towithhold services until the invoice ispaid infull. Subject toany limitation under applicable law, unused Prepaid Blocks expire 24 months after issuance. 02/$5#43500/24 !'2%%-%.44%2-3 Term – The termoftheagreement isfive (5) yearsfrom thedate ofinvoice. Coverage Dates – Unlessotherwise noted, theservice coverage datewill beeffective asoftheAVI Systems’ Support Agreement invoicing date. Product Registration andRenewability – This agreement isnon-renewable, and AVI Systems requires the ownerto submit serial numbers of products covered toAVI Systems within 30days of delivery. AVI Systems will make itscommercially reasonable efforts tocollect such information intheevent ofproduct drop shipping. ServiceObligations – AVISystems’ obligations underthis Agreement arelimited toproviding phone support forproblem diagnostics, in-shop maintenance adjustments, break-fixrepairs, and part Printed on March 21, 2024 Page 15 of 16 1246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F replacements required fortheequipment listedabove in theProducts and Services Detail section, hereto the "Covered Equipment"). Such service shall beprovided during normal AVI Systems business hours, and (a) shall include only maintenance for currentmanufactured parts and laborrequired torepair the Covered Equipment which hasbecome defective through normal wear and usage, and (b) shallprovide allmaterials and parts, and (c) isintended to keep theCovered Equipment ingoodworking order during the term ofthis Agreement, (d) normal turnaround time forCovered Equipment service shall be10 business days, and (e) does notassure against interruptions in theoperation oftheCovered Equipment. Service Exclusions – Forsituations where AVI Systems isproviding service orsupport under this Agreement, nocost service, maintenance, orrepair shall notapply totheCovered Equipment ifany person other than anAVI Systems technician orother person authorized byAVI Systems, without AVI Systems, prior writtenconsent, improperly wires, integrates, repairs, modifies oradjusts theCovered Equipment orperforms anymaintenance service onitduring theterm ofthis Agreement. Furthermore, anyCovered Equipment service, maintenance, orrepair shall notapply ifAVI Systems determines, inits sole discretion, that theproblems with theCovered Equipment were caused by (a) the Customer's negligence; or (b) theft, abuse, fire, flood, wind, lighting, unreasonable powerline surgesor brownouts, or acts ofGodor public enemy; or (c) useofanyequipment for other than theordinary useforwhich such equipment was designed orthepurpose forwhich such equipment was intended, or (d) operation of equipment within anunsuitable operating environment, or (e) failure to provide a suitable operating environment asprescribed byequipment manufacturer specifications, including, without limitation, with respect toelectrical power, airconditioning, and humidity control. General – AVISystems reserves theright toassign this Agreement toother parties inorder tofulfill all warranties and obligations expressed herein. Product Support Agreement Terms are inaddition toAVI Systems’ General Terms andConditions ofSale. Printed on March 21, 2024 Page 16 of 16 1246697 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F TheInterlocalPurchasingSystem Qvsdibtjoh!Nbef!Qfstpobm Qsjoufe9!Opwfncfs!3134 www.avisystems.com AVISystemsInc EMAIL PO & VENDOR QUOTE TO: TIPSPO@TIPS-USA.COM PO AND QUOTE MUST REFERENCE VENDOR TIPS CONTRACT NUMBER ATTACH PO AS APDF - ONLY ONE PO (WITH QUOTE) PER ATTACHMENT PAYMENT TOTIPS CONTACT 8019 Bond StreetADDRESSCharlie MartinNAME LenexaCITY PHONE 866) 839-8477 KSSTATE 866) 839-8472FAX 66214ZIP tips@tips-usa.comEMAIL NNDISADVANTAGED/MINORITY/WOMAN BUSINESS ENTERPRISE:HUB: SERVING STATES AL | AK | AZ | AR | CA | CO | CT | DE | DC | FL | GA | HI | ID | IL | IN | IA | KS | KY | LA | ME | MD | MA | MI | MN | MS | MO | MT | NE | NV | NH | NJ | NM | NY | NC | ND | OH | OK | OR | PA | RI | SC | SD | TN | TX | UT | VT | VA | WA | WI | WY | PR Overview AVI Systems isthe world'slargest AV Integration company. We are capable of handling projects that range from small team rooms to the largest stadiums' AV needs. We are acomprehensive company solution starting with pro- development, pro-design, pro-integration, and wrapping your project up with ourpro-support. The world'slargest list of manufacturers and solutions are available from AVI Systems. DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F AWARDED CONTRACTS "ViewEDGAR Doc" onWebsite DpousbduDpnpejuzFyq!EbufFEHBS 341216Ufdiopmphz!Tpmvujpot!Qspevdut!boe!Tfswjdft1604203139Tff!FEHBS!Dfsujgjdbujpo!Epd/ 311:15Bvejp!Wjtvbm!Frvjqnfou-!Tvqqmjft-!boe!Tfswjdft2204103134Tff!FEHBS!Dfsujgjdbujpo!Epd/ CONTACTS BYCONTRACTS 311:15 Lbsmb!TbnbsjqbTbmft!Tqfdjbmjtu)911*!599.5:65lbsmb/tbnbsjqbAbwjtztufnt/dpn Nbsl!XbssfoFyfdvujwf!Bddpvou)573*!614.2811nbsl/xbssfoAbwjtztufnt/dpn 341216 LBSMB!TBNBSJQBJotjef!Tbmft)623*!593.9578lbsmb/tbnbsjqbAbwjtztufnt/dpn Bmfy!BvtujoTbmft)623*!593.9578bmfy/bvtujoAbwjtztufnt/dpn DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F Company Name Address City State Zip Phone Fax Email of Authorized Representative Name of Authorized Representative Title Signature of Authorized Representative ative Date TIPS Authorized Representative Name Title TIPS Authorized Representative Signature ativeSignature Approved by ESC Region 8 Date DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F SignatureEmail Submittedat10/16/20209:45:58AM DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F Noresponse Noresponse Noresponse Noresponse Noresponse Noresponse DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F Noresponse DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F No response Noresponse DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F Noresponse DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F Noresponse DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F Noresponse DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DO NOT 1 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F EXHIBIT B Invoice Date: Name of Company: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Goods/Services Date Goods/ Service Provided Goods/Services Provided Describe each good/service separately and in detail) Cost Per Item Hourly Rate/ Hours Worked Total GRAND TOTAL Signature Printed Name DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F EXHIBIT C INSURANCE COVERAGES Worker’s Compensation & Disability Statutory Limits Employer’s Liability: Bodily Injury by Accident/Disease: $100,000 each employee Bodily Injury by Accident/Disease: $250,000 each accident Bodily Injury by Accident/Disease: $500,000 policy limit Property damage, contractual liability, products-completed operations: General Aggregate Limit (other than Products/Completed Operations): $500,000 Products/Completed Operations: $500,000 Personal & Advertising Injury Policy Limit: $500,000 Each Occurrence Limit: $250,000 Fire Damage (any one fire): $250,000 Medical Expense Limit (any one person): $ 50,000 Comprehensive Auto Liability (owned, hired and non-owned) Bodily Single Limit: $500,000 each accident Injury and property damage: $500,000 each accident Policy Limit: $500,000 Umbrella Excess Liability Each occurrence and aggregate: $500,000 Maximum deductible: $ 10,000 DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F EXHIBIT D AFFIDAVIT being first duly sworn, deposes and says that he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this matter, could testify as follows: 1. I am over eighteen (18) years of age and am competent to testify to the facts contained herein. 2. I am now and at all times relevant herein have been employed by the “Employer”) in the position of ______________________________________. 3. I am familiar with the employment policies, practices, and procedures of the Employer and have the authority to act on behalf of the Employer. 4. The Employer is enrolled and participates in the federal E-Verify program and has provided documentation of such enrollment and participation to the City of Carmel, Indiana. 5. The Company does not knowingly employ any unauthorized aliens. FURTHER AFFIANT SAYETH NOT. EXECUTED on the _________day of __________________________, 20___. Printed:_____________________________ I certify under the penalties for perjury under the laws of the United States of America and the State of Indiana that the foregoing factual statements and representations are true and correct. Printed: _____________________________ DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F DocuSign Envelope ID: 6BDF4B1B-CD17-4BCC-BA9C-91F658DA575F