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HomeMy WebLinkAboutPaperless Packet for BPW Meeting 05-01-24Board of Public Works and Safety Meeting Agenda Wednesday, May 1, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the April 17, 2024, Regular Meeting 2. BID OPENING AND AWARD a. Bid Award for Water Treatment Plant Backup Generator Installation; John Duffy, Utilities Director b. Bid Opening for 22-ENG-06 Intersection Improvement-Pennsylvania Street Roundabout; Jeremy Kashman, Director of Engineering c. Bid Opening for Industrial Drive Water Main Replacement Project; John Duffy, Utilities Director 3. CONTRACTS a. Request for Purchase of Goods and Services; Rampart USA Corp.; ($109,042.50); Ballistic Helmets; Chief Drake Sterling, Carmel Police Department b. Request for Purchase of Goods and Services; Tyr Tactical; ($101,465.00); Rifle Plate Carriers; Chief Drake Sterling, Carmel Police Department c. Request for Agreement for Professional Services; American Structurepoint, Inc; (96,000.00); 106th Street Bridge Over Keystone Parkway Collision Damage; Matt Higginbotham, Street Commissioner d. Request for Purchase of Goods and Services; Barth Electric Co., Inc; ($15,138.00); 3-STR-09 Tarkington Lighting; Change Order #1; Matt Higginbotham, Street Commissioner 4. REQUEST TO USE CITY STREETS/PROPERTY a. Request to Use/Close City Streets; 5km Road Race Benefiting the Trinity Free Clinic; September 28, 2024; 6:00 AM to 10:30 AM; Connie Martin, Trinity Free Clinic b. Request to Use/Close City Streets; 13th Annual Bolt for the Heart Thanksgiving Family 5k Walk/Run; November 28, 2024; 5:00 AM to 12:00 PM; Pierre M Twer, Bolt for the Heart c. Request to Use/Close City Streets; Gluhwein Gallop; December 14, 2024; 8:00 AM to 10:00 AM; Don Carr, Tuexdo Brothers d.Request to Use/Close City Streets; Bike Carmel Family Fun Ride; May 11, June 7, July 13, and August 10, 2024; 7:00 AM to 12:00 PM; Matt Tanner, Rollfast e.Request to Use/Close City Streets; Bike Carmel Learn2Ride; May 11, 28, 30, June 4, 6, 8, 12, 13, 18, 19, 20, 26, 27, and July 2, 3, 10, 11, 13, 16, 17, 18, 24, 25, 30, 31, 2024; 12:00 PM to 3:30 PM; Matt Tanner, Rollfast f.Request to Use Carter Green; Special Request to Use Electricity and James Building Restrooms; Celebration of the Carmel US Olympic Trialist and the Carmel High School Swim Program; May 10, 2024; 12:00 PM to 8:00 PM; Meg Osborne, City of Carmel g.Request to Use Carter Green and Close City Streets; Special Request to Use Electricity and James Building Restrooms; Civic Theatre Guild Annual Fundraiser; September 13, 2024; 10:00 AM to 11:00 PM; David Brock, Civic Theatre Guild 5.OTHER a.Request for Open Pavement Cut and Lane Restriction; 313 Carmel Drive; Alt Construction b.Request for Open Pavement Cut and Sidewalk Restriction; 1640 W Main Street; Centerpoint Energy c.Request for Sidewalk Restrictions; 145 W Elm-Java House; Dream Team Exteriors d.Request for Waiver of BPW Resolution No. 04-28-17-01; 1300 E 96TH Street; AES Indiana e.Request for Waiver of BPW Resolution No. 04-28-17-01; 155 Harrowgate Drive; Duke Energy f.Request for Consent to Encroach; 11780 Keaton Drive; Property Owners g.Request for Secondary Plat; Bedford Falls; Duane Sharrer, Weihe Engineers h.Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin Harbin, Tier One Valet i.Request for Grant of Perpetual Stormwater Quality Management Easement; Edge of West Carmel; Property Owner j.Request for Acknowledgment of Economic Interest; 2023; Alan J Potasnik; AlanPotasnik, Board Member 6.PUBLIC HEARING a.Proposed Lease of Certain Real Property Owned by 861 North Rangeline Road,Carmel, IN LLC; Property is Located at 861 North Rangeline Road, Carmel, IN;Samantha Karn, Corporation Counsel 7.ADD-ONS 8.ADJOURNMENT Board of Public Works and Safety Meeting 1 Agenda 2 Wednesday, April 17, 2024 – 10:00 a.m. 3 Council Chambers City Hall, One Civic Square 4 5 6 7 MEETING CALLED TO ORDER 8 9 Mayor Finkam called the meeting to order at 10:01 AM. 10 11 MEMBERS PRESENT 12 13 Mayor Sue Finkam, Board Members Laura Campbell, Alan Potasnik, and Deputy Clerk Jessica 14 Dieckman. 15 16 17 MINUTES 18 19 Minutes from the April 3, 2024, Regular Meeting. Board Member Campbell moved to approve. Board 20 Member Potasnik seconded. Minutes were approved 3-0. 21 22 BID OPENING AND AWARD 23 24 Bid Award for 22-ENG-01 Monon Boulevard Phase 3; Chris Ogg, Assistant City Engineer, 25 recommended awarding the quote to William Charles Construction Company, LLC, for 26 $13,177,000.00, as they were the lowest bidder and most responsive. Upon review from the 27 Engineering Department, Morphy Construction Bid had an error in their bid, so the correct amount 28 for the bid was $13,415,296.39. Board Member Campbell moved to award the bid to William Charles 29 Construction Company, LLC for $13,177,000.00. Board Member Potasnik seconded. Award approved 30 3-0. 31 32 Bid Opening for Water Treatment Plant Backup Generator Installation 33 Board Member Potasnik opened the bid, and Board Member Potasnik read them aloud: 34 35 Contractor Bid 36 Gaylor Electric, Inc. $605,443.00 37 38 CONTRACTS 39 Request for Purchase of Goods and Services; Macqueen Equipment, LLC; ($3,495,715.00); Enforcer 40 Pumper and Enforcer Tiller; Chief Haboush, Fire Chief, briefly speaks, this contract is for a new fire 41 engine and new tiller ladder truck. These are to replace Engine 44 at Station 44 on E Main Street and 42 the ladder truck at Station 41. We have an apparatus replacement schedule in place. The engine takes 43 approximately 3 years to get, and the ladder truck takes approximately 4 years. We will pay for these 44 trucks out of our Ambulance Fund. Board Member Campbell moved to approve. Board Member Potasnik 45 seconded. Request approved 3-0. 46 47 Resolution BPW 04-17-24-01; Request for Acknowledgement of Contract between City and Vendor; AVI 48 Systems, Inc.; ($1,033,339.98); Upgrade to Carmel EOC; Timothy Renick, Director of Information and 49 Technologies, briefly speaks that this is an upgrade to the current EOC. This equipment is at least 7 50 years old and has had some equipment failure. Board Member Campbell moved to approve. Board 51 Member Potasnik seconded. Resolution approved 3-0. 52 53 Request for Agreement for Professional Services; HWC Engineering, Inc., ($72,700.00); Carmel Drive 54 and AAA Way Intersection and Regional Drainage-Water and Sanitary Design; Additional Service 55 Amendment #6b; Board Member Campbell moved to approve. Board Member Potasnik seconded. 56 Request approved 3-0. 57 58 Request for Purchase of Goods and Services; William Charles Construction Company, LLC; 59 ($13,177,000.00); 22-ENG-01 Monon Boulevard Phase 3; Board Member Campbell moved to approve. 60 Board Member Potasnik seconded. Request approved 3-0. 61 62 Resolution BPW 04-17-24-04; Request for Acknowledgment of Contract between City and Vendor; The 63 Burdette Agency, Inc. d/b/a North Star Place Branding + Marketing; ($92,000.00); Marketing & 64 Branding Professional Services; Mayor Finkam briefly speaks that this agency was chosen from an RFI 65 process where several vendors were asked to attend and a committee was formed. We did not choose a 66 local firm because this company was clearly more experienced and was a third of the cost of the other 67 companies. Board Member Campbell moved to approve. Board Member Potasnik seconded. Resolution 68 approved 3-0. 69 Resolution BPW 04-17-24-02; Request for Acknowledgment of Contract between City and Vendor; 70 Insituform Technologies USA, LLC; 2024 Sewer Lining; John Duffy, Director of Utilities, briefly 71 speaks that this contract is for the lining of a large diameter sanitary sewer. This sewer was put in 72 1982; it’s our north-to-south sewer interceptor because it runs from 146th Street to 106th Street. In the 73 proximity of the roundabout of 126th and Gray, there is a hole on top of the pipe, and the casing is 74 preventing a large sinkhole from happening. If we lose that, we will lose the whole roundabout. The 75 pipe is 30 feet deep, and there is no digging it up, so we had to get a contractor on board to get to that 76 section of the pipeline. We need to move quickly because we don’t have enough time to do a bidding 77 process. Contractors are scheduled for May 6 to get started on the project. 78 Sergey Grechukhin, Corporation Counsel, says that we could not comply with the regular Indiana 79 purchasing requirements because we had to move so quickly. To comply with Indiana Code 36-1-12-9, 80 we ask that you declare an emergency on this item and ratify a contract with Insituform Technologies 81 to comply with the statute. We solicited two quotes as required, and Insituform Technologies provided 82 us with an acceptable quote for quickly and efficiently repairing the hole in the pipe. The second 83 company quote we solicited was from SMK. We did comply with statute requirements for declaration 84 of emergency. Board Member Campbell moves to declare an emergency. Board Member Potasnik 85 seconded the motion. Emergency Motion approved 3-0. Board Member Campbell moved to approve, 86 Board Member Potasnik seconded. Resolution approved 3-0. 87 88 Request for Purchase of Goods and Services; Howard Asphalt, LLC d/b/a Howard Companies; 89 ($4,307,282.91); 24-STR-02 Paving Program; Board Member Campbell moved to approve. Board 90 Member Potasnik seconded. Request approved 3-0. 91 92 93 94 REQUEST TO USE CITY STREETS/PROPERTY 95 96 Request to Use/Close City Streets; Carmel Elementary Pup Running Practice; April 23, 2024; 3:00 PM 97 to 3:30 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request 98 approved 3-0. 99 100 Request to Use Civic Square Gazebo/Lawn; Special Request to Use Fountain Restrooms and Electricity; 101 Hamilton County Law Enforcement Memorial Service; May 1, 2024; 8:00 AM to 8:00 PM; Board 102 Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 103 104 Request to Use Civic Square Fountain Area, Civic Square Gazebo/Lawn, and Close City Streets; Special 105 Request to Use Electricity and Fountain Restrooms; National Night Out; August 6, 2024; 3:00 PM to 106 8:30 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request 107 approved 3-0. 108 109 Request to Use/Close City Streets; Block Party and Celebration of New Lighting in Neighborhood; May 110 3, 2024; 5:00 PM to 9:00 PM; Board Member Campbell moved to approve. Board Member Potasnik 111 seconded. Request approved 3-0. 112 113 Request to Use Midtown Plaza; Global Running Day; June 5, 2024; 6:00 AM to 2:00 PM; Board 114 Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 115 116 Request to Use Palladium East Patio and Carter Green; Special Request to Use Electricity; Wedding 117 Ceremony; June 28, 2024; 1:00 PM to 8:00 PM; Board Member Campbell moved to approve. Board 118 Member Potasnik seconded. Request approved 3-0. 119 120 Request to Use Midtown Plaza; Fundraising Table for The Crossroads of America Council, Boy Scouts; 121 August 1, 6, 8, 13, 15, 20, 22, 27, 29, and September 3, 5, 10, 12, 17, 19, 24, 26, 2024; 6:00 PM to 8:00 122 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 123 3-0. 124 125 Request to Use Midtown Plaza and Close City Streets; Annual Bike Roundabout Ride; September 14, 126 2024; 6:00 AM to 2:00 PM; Board Member Campbell moved to approve. Board Member Potasnik 127 seconded. Request approved 3-0. 128 129 Request to Use Carter Green and Close City Streets; Center Celebration 2024; September 20 through 130 23, 2024; 9:00 AM to 4:00 PM; Board Member Campbell moved to approve. Board Member Potasnik 131 seconded. Request approved 3-0. 132 133 Request to Use Palladium East Patio and Carter Green; Special Request to Use Electricity; Wedding 134 Ceremony; September 28, 2024; 3:00 PM to 8:00 PM; Board Member Campbell moved to approve. 135 Board Member Potasnik seconded. Request approved 3-0. 136 137 OTHER 138 139 Request for Encroachment Agreement; Marathon Pipe Line, LLC; Board Member Campbell moved to 140 approve. Board Member Potasnik seconded. Request approved 3-0. 141 142 Request for Open Pavement Cut and Lane Restriction; 622 S Rangeline Road; Board Member Campbell 143 moved to approve. Board Member Potasnik seconded. Request approved 3-0. 144 145 Request for Waiver of BPW Resolution No. 04-28-17-01; 11477 Towne Road; Board Member Campbell 146 moved to approve. Board Member Potasnik seconded. Request approved 3-0. 147 148 Request for Waiver of BPW Resolution No. 04-28-17-01; 751 Oswego Road; Board Member Campbell 149 moved to approve. Board Member Potasnik seconded. Request approved 3-0. 150 151 Request for Curb Cut; 210 Stubbs Way; Board Member Campbell moved to approve. Board Member 152 Potasnik seconded. Request approved 3-0. 153 154 Request for Driveway Width Waiver; 10405 Hussey Lane; Board Member Campbell moved to approve. 155 Board Member Potasnik seconded. Request approved 3-0. 156 157 Request for Grant of Perpetual Stormwater Quality Management Easement; 14311 Clay Terrace Blvd; 158 Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 159 160 Request for Consent to Encroach; 536 Terhune Lane; Board Member Campbell moved to approve. 161 Board Member Potasnik seconded. Request approved 3-0. 162 163 Uniform Conflict of Interest Disclosure Statement; Mark Taylor; Lucas Ray, Deputy Chief of 164 Administration with Carmel Fire Department, briefly speaks that Mark Taylor has started a new 165 business and is wrapping some of the vehicles. Board Member Campbell moved to acknowledge. 166 Board Member Potasnik seconded. Acknowledgment approved 3-0. 167 168 Resolution BPW 04-17-24-03; A Resolution of the Board of Public Works and Safety of the City of 169 Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge to Robert P Harris; 28 170 years of Meritorious Service; Board Member Campbell moved to approve. Board Member Potasnik 171 seconded. Resolution approved 3-0. 172 173 Resolution BPW 04-17-24-05; Approving the Appointments of Police Chief’s Executive Assistants; 174 Lieutenant Brady Myers, Deputy Chief of Police Services, Lieutenant D.J. Schoeff, Deputy Chief of 175 Administration, and Lieutenant Anna Flaming, Major of Performance and Planning; Board Member 176 Campbell moved to approve. Board Member Potasnik seconded. Resolution approved 3-0. 177 178 179 ADD-ONS 180 181 Request for Purchase of Goods and Services; Altec Industries, Inc.; ($101,567.00); Sergey 182 Grechukhin, Corporation Corporation Counsel, briefly speaks; the first item is a contract for 2025 183 Ford F600 wood chipper body truck with Altec Industries, Inc. The truck has advanced wood-chipping 184 capabilities. Board Member Campbell moved to add an item to the agenda. Member Potasnik 185 seconded. Approved 3-0. Board Member Campbell moved to approve. Board Member Potasnik 186 seconded. Request was approved 3-0. 187 188 Reimbursement Agreement between the City of Carmel and Marathon Pipe Line, LLC; Sergey 189 Grechukhin, Corporation Corporation Counsel, briefly speaks; the second item is a reimbursement 190 agreement with Marathon Pipe Line, LLC relating to the City’s College Avenue Reconstruction 191 Project (the “Project”) precisely at the intersection of 103rd Street and College Avenue. As a result of 192 the Project, Marathon Pipe Line would have to perform casing work to protect its underground gas 193 pipeline at that intersection. The cost of the work is expected to be around $310,000.00. However, due 194 to the inconsistencies with easement documents, specifically perceived ownership gaps, we negotiated 195 a 50/50 cost split with Marathon instead of being solely responsible for the cost of the required work. 196 The Agreement outlines the reimbursement and related terms. Chris Ogg did a lot of legwork on this 197 Project and was instrumental in achieving this great deal for the City. I will be happy to answer any 198 questions you may have. Board Member Campbell moved to add an item to the agenda. Member 199 Potasnik seconded. Approved 3-0. Board Member Campbell moved to approve. Board Member 200 Potasnik seconded. Request was approved 3-0. 201 202 203 ADJOURNMENT 204 205 Mayor Finkam adjourned the meeting at 10:33 AM 206 207 Michael Klein President 04/18/2024 Michael Klein Michael Klein 18 April 24 CzTfshfzHsfdivlijobu2;42qn-Bqs35-3135 American Structurepoint, Inc. Street Department - 2024 Appropriation #2201 220143-509.00MotorVehicle Highway Fund; P.O. #111131 Contract NotToExceed $96,000.00 SECTION 3 CITY'SRESPONSIBILITIES 3.1 City shall provide such information asisreasonably necessary forProfessional tounderstand theServices requested. 3.2 City shallprovide alldata required forprovision ofServices. Professional mayassume thatalldata soprovided iscorrect and complete. 3.3. Cityshall arrange forProfessional toenter upon public andprivate property asreasonably required for Professional toperform theServices. 3.4 City shall designate payment oftheServices from City budget appropriation number 2201 2201 43-509.00 Motor Vehicle Highway fund. 3.5 Cityshall designate theMayor ortheir duly authorized representative toactonCity’sbehalf onallmatters regarding theServices. SECTION 4 PROFESSIONAL'SRESPONSIBILITIES 4.1 Professional shallperform the Services pursuant totheterms ofthisAgreement andwithin any applicable time and cost estimate. 4.2 Professional shall coordinate with Cityitsperformance oftheServices. 4.3 Professional shall provide theServices by following andapplying atalltimes reasonable andlawful standards asaccepted intheindustry. SECTION 5 COMPENSATION 5.1 Professional estimates thatthetotal price for theServices tobeprovided toCityhereunder shallbenomore than Ninety Six Thousand Dollars ($96,000.00) (the “Estimate”). Professional shall submit aninvoice toCity nomore than onceevery thirty (30) daysfor Services provided City during thetimeperiod encompassed by such invoice. Invoices shall besubmitted on aformcontaining thesame information asthat contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein bythisreference. Cityshall pay Professional forallundisputed Services rendered and stated on such invoice within thirtyfive (35) days from thedateofCity’sreceipt ofsame. 5.2 Professional agrees nottoprovide anyServices toCitythatwould cause thetotalcost ofsametoexceed the Estimate, without City’spriorwritten consent. SECTION 6 TERM Unless otherwise terminated inaccordance with thetermination provisions setforthinSection 7.1hereinbelow, thisAgreement shall beineffect fromtheEffective Date through December 31, 2024, andshall, onthefirst 2 American Structurepoint, Inc. Street Department - 2024 Appropriation #2201 220143-509.00MotorVehicle Highway Fund; P.O. #111131 Contract NotToExceed $96,000.00 day ofeach January thereafter, automatically renew foraperiod ofone (1) calendar year, unless otherwise agreed bythe parties hereto. SECTION 7 MISCELLANEOUS 7.1 Termination 7.1.1 Theobligation toprovide alloranyportion oftheServices under thisAgreement maybeterminated byCity orProfessional, without cause, upon thirty (30) days’ notice. 7.1.2 Theobligation toprovide alloranyportion oftheServices under thisAgreement maybeterminated byCity, forcause, immediately upon Professional’sreceipt ofCity’s “Notice toCease Services.” 7.1.3 Intheevent offullorpartial Agreement termination, and asfullandcomplete compensation hereunder, Professional shallbepaid forallsuch Services rendered andexpenses incurred asofthe dateoftermination thatare not indispute, except that such payment amount shallnotexceed the Estimate. Disputed compensation amounts shall beresolved asallowed bylaw. 7.2 Binding Effect CityandProfessional, andtheir respective officers, officials, agents, partners and successors ininterest are bound totheother astoallAgreement terms, conditions andobligations. 7.3 NoThird Party Beneficiaries Nothing contained herein shall beconstrued togiverights orbenefits toanyone other than theparties hereto. 7.4 Relationship Therelationship ofthe parties hereto shall be asprovided for inthis Agreement, and neither Professional nor anyofitsagents, employees orcontractors areCity employees. Professional shall have thesole responsibility topay toorforitsagents, employees and contractors allstatutory, contractual andother benefits and/or obligations asthey become due. Professional hereby warrants andindemnifies Cityforand fromany andall costs, fees, expenses and/ordamages incurred by City asaresult ofany claim forwages, benefits orotherwise byany agent, employee orcontractor ofProfessional regarding orrelated tothesubject matter ofthis Agreement. This indemnification obligation shall survive thetermination ofthisAgreement. 7.5 Insurance 7.5.1 Professional shall, asacondition precedent tothisAgreement, purchase and thereafter maintain such insurance aswill protect itand Cityfromthe claims set forth below which mayariseout oforresultfrom Professional'soperations under thisAgreement, whether such operations bebyProfessional orbyits subcontractors orbyanyone directly orindirectly employed byanyofthem, orbyanyone directly forwhose acts anyofthem may be liable: 1) Claims under Worker'sCompensation and Occupational Disease Acts, andanyother 3 American Structurepoint, Inc. Street Department - 2024 Appropriation #2201 220143-509.00MotorVehicle Highway Fund; P.O. #111131 Contract NotToExceed $96,000.00 employee benefits actsapplicable tothe performance ofthe work; 2) Claims fordamages because ofbodily injury and personal injury, including death, and; 3) Claims fordamages toproperty. Professional'sinsurance shall benotlessthantheamounts shown below: A. Commercial General Liability (Occurrence Basis) Bodily Injury, personal injury, property damage, Contractual liability, product/completed operations Each Occurrence Limit $1,000,000.00 Damage toRented Premises $100,000.00 each occurrence) Medical Expense Limit $5,000.00 Personal andAdvertising Injury Limit $500,000.00 General Aggregate Limit $2,000,000.00 (Otherthan Products Completed Operations) NOTE: GENERAL AGGREGATE TO APPLY PERPROJECT Products/Completed Operations $1,000,000.00 B. Auto Liability $1,000,000.00 (combined single limit) (owned, hired & non-owned) Bodily injury & property damage $1,000,000.00 each accident C. Excess/Umbrella Liability $2,000,000 (each occurrence andaggregate) D. Worker'sCompensation & Disability Statutory E. Employer’sLiability: Bodily Injury byAccident/Disease: $100,000eachemployee Bodily Injury byAccident/Disease: $250,000eachaccident Bodily Injury byAccident/Disease: $500,000 policylimit F. Professional Liability Insurance. TheProfessional shall carryand maintain during the continuance ofthis Agreement, professional liability insurance inthe amount of 4 American Structurepoint, Inc. Street Department - 2024 Appropriation #2201 220143-509.00MotorVehicle Highway Fund; P.O. #111131 Contract NotToExceed $96,000.00 2,000,000forsingle limitclaims and $3,000,000 inthe aggregate. TheProfessional's policy ofinsurance shall contain prior acts coverage sufficient tocover allServices performed bytheProfessional for thisProject. Upon City'srequest, Professional shall giveprompt written notice toCity ofany and allclaims made against this policy during the period inwhich this policy isrequired tobemaintained pursuant tothisAgreement. Iftheinsurance iswritten onaclaims-made basis and coverage iscancelled atany time, theProfessional willobtain, atitscost, anextended reporting endorsement which provides continuing coverage forclaims based upon alleged actsoromissions during the term ofthe Agreement untilallapplicable statute oflimitation periods have expired. 7.5.2 Professional shall provide theCity with acertificate ofinsurance, naming theCity asan additional insured," showing such coverage then inforce (but notless than theamount shown above) shallbefiled with City prior tocommencement ofanywork. These certificates shallcontain aprovision that the policies andthecoverage afforded willnotbecanceled until atleast thirty (30) daysafter written notice hasbeen given toCity. 7.5.3 Professional may, withtheprior approval ofthe City, substitute different types ofcoverage for those specified if thetotalamount ofrequired protection isnot reduced. Professional shall be responsible foralldeductibles. 7.5.4Nothing intheabove provisions shall operate asorbeconstrued as limiting theamount ofliability ofProfessional tothe above enumerated amounts. 7.6 Liens Professional shall notcause orpermit the filing ofanylienonanyofCity’sproperty. Inthe event such alien is filed andProfessional fails to remove itwithin ten (10) days afterthe date offiling, Cityshallhave therightto payorbondoversuch lienatProfessional’ssolecostandexpense. 7.7 Default Inthe event Professional: (a) repudiates, breaches ordefaults under anyoftheterms orconditions ofthis Agreement, including Professional’swarranties; (b) fails toperform theServices asspecified; (c) failstomake progress soastoendanger timely and proper completion oftheServices and does not correct such failure or breach within five (5) business days after receipt ofnotice from Cityspecifying same; or (d) becomes insolvent, files, orhas filed against it, apetition forreceivership, makes ageneral assignment forthebenefit of creditors ordissolves, each such event constituting anevent ofdefault hereunder, City shall have theright toterminate alloranypartofthis Agreement, without liability toProfessional andtoexercise anyother rights orremedies available toitatlaworinequity. 7.8 Government Compliance Professional agrees tocomply with alllaws, executive orders, rules andregulations applicable toProfessional’s performance ofitsobligations under thisAgreement, allrelevant provisions ofwhich being hereby incorporated herein bythisreference, tokeep allofProfessionals’ required professional licenses and certifications valid and 5 American Structurepoint, Inc. Street Department - 2024 Appropriation #2201 220143-509.00MotorVehicle Highway Fund; P.O. #111131 Contract NotToExceed $96,000.00 current, andtoindemnify and hold harmless Cityfrom anyandalllosses, damages, costs, liabilities, damages, costs andattorney fees resulting from anyfailure byProfessional todo so. This indemnification obligation shall survive thetermination ofthis Agreement. 7.9 Indemnification Professional shallindemnify and holdharmless Cityand itsofficers, officials, employees andagents fromall losses, liabilities, claims, judgments andliens, including, butnotlimited to, alldamages, costs, expenses and attorney fees arising outofanyintentional ornegligent act oromission ofProfessional and/or anyofits employees, agents orcontractors inthe performance ofthisAgreement. This indemnification obligation shall survive thetermination ofthis Agreement. 7.10 Discrimination Prohibition Professional represents and warrants that itand each ofitsemployees, agents andcontractors shall comply withallexisting and future laws prohibiting discrimination against anyemployee, applicant foremployment and/orother person inthesubcontracting ofworkand/orintheperformance ofany Services contemplated by thisAgreement with respect tohire, tenure, terms, conditions orprivileges ofemployment orany matter directly orindirectly related toemployment, subcontracting orwork performance hereunder because ofrace, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status orVietnam eraveteran status. This indemnification obligation shall survive thetermination ofthis Agreement. 7.11 E-Verify Pursuant toI.C. § 22-5-1.7etseq., Professional shall enroll inandverify thework eligibility status ofallof its newly-hired employees using the E-Verify program, ifithasnotalready done soasofthedate ofthis Agreement. Professional isfurther required toexecute the attached Affidavit, herein referred toasExhibit C, which isanAffidavit affirming that: (i) Professional isenrolled andisparticipating inthe E-Verify program, and ii) Professional does notknowingly employ any unauthorized aliens. This Addendum incorporates by reference, and initsentirety, attached Exhibit C. Insupport oftheAffidavit, Professional shall provide theCity withdocumentation thatithas enrolled andisparticipating inthe E-Verify program. ThisAgreement shall not take effect untilsaidAffidavit issigned byProfessional and delivered tothe City’sauthorized representative. Should Professional subcontract forthe performance ofany work under this Addendum, the Professional shall require anysubcontractor(s) tocertify byaffidavit that: (i) the subcontractor does not knowingly employ orcontract with anyunauthorized aliens, and (ii) the subcontractor hasenrolled and is participating inthe E-Verify program. Professional shall maintain acopy ofsuch certification fortheduration of theterm ofany subcontract. Professional shallalsodeliver acopy ofthe certification tothe City within seven 7) daysoftheeffective date ofthe subcontract. IfProfessional, orany subcontractor ofProfessional, knowingly employs orcontracts with any unauthorized aliens, orretains anemployee orcontract with aperson thatthe Professional orsubcontractor subsequently learns isanunauthorized alien, Professional shall terminate theemployment oforcontract with theunauthorized alien within thirty (30) days (“CurePeriod”). Should the Professional oranysubcontractor of Professional failtocurewithin theCure Period, the City hasthe right toterminate thisAgreement without consequence. TheE-Verify requirements ofthisAgreement will notapply, should theE-Verify program ceasetoexist. 6 American Structurepoint, Inc. Street Department - 2024 Appropriation #2201 220143-509.00MotorVehicle Highway Fund; P.O. #111131 Contract NotToExceed $96,000.00 7.12 Severability Ifany provision ofthisAgreement isheldtobeinvalid, illegal orunenforceable byacourt ofcompetent jurisdiction, thatprovision shallbestricken, andallother provisions ofthisAgreement thatcanoperate independently ofsame shall continue infullforce and effect. 7.13 Notice Anynotice, invoice, orderorother correspondence required orallowed tobesent pursuant tothisAgreement shall bewritten and either hand-delivered orsentbyprepaid U.S. certified mail, return receipt requested, addressed tothe parties asfollows: CITY: CityofCarmel CityofCarmel Street Department Office ofCorporation Counsel st3400W131 Street One Civic Square Carmel, Indiana 46074 Carmel, Indiana 46032 PROFESSIONAL: American Structurepoint, Inc. 9025River Road, Suite 200 Indianapolis, Indiana 46240 Notwithstanding theabove, City may orally provide toProfessional anynotice required orpermitted bythis Agreement, provided that such notice shall also then besent asrequired by thisparagraph within ten (10) business days from thedateofsuch oralnotice. 7.14 Effective Date Theeffective date (“Effective Date”) ofthisAgreement shallbethedate onwhich the lastoftheparties hereto executes same. 7.15 Governing Law; Lawsuits This Agreement shallbe governed byandconstrued inaccordance with the laws oftheState ofIndiana, except foritsconflict oflaws provisions, aswell asbyallordinances and codes ofthe City ofCarmel, Indiana. The parties agree that, intheevent alawsuit isfiledhereunder, theywaive anyright toajury trialthey may have, agree tofile such lawsuit inan appropriate court inHamilton County, Indiana only, and agree that such court istheappropriate venue forandhas jurisdiction over same. 7 American Structurepoint, Inc. Street Department - 2024 Appropriation #2201 220143-509.00MotorVehicle Highway Fund; P.O. #111131 Contract NotToExceed $96,000.00 7.16 Waiver Anydelay orinaction onthepart ofeither party inexercising orpursuing its rights and/orremedies hereunder orunder law shall notoperate towaive any such rights and/orremedies nor inanyway affect therights ofsuch partytorequire suchperformance atany time thereafter. 7.17 Non-Assignment Professional shall notassign orpledge thisAgreement nor delegate itsobligations hereunder without City’s priorwritten consent. 7.18 Entire Agreement ThisAgreement contains theentire agreement of andbetween theparties hereto with respect tothe subject matter hereof, and noprioragreement, understanding orrepresentation pertaining tosuch subject matter, written ororal, shall beeffective forany purpose. Noprovision ofthisAgreement may beamended, added to orsubtracted fromexcept byanagreement inwriting signed by both parties hereto and/ortheir respective successors ininterest. Totheextent anyprovision contained inthis Agreement conflicts with any provision contained inanyexhibit attached hereto, theprovision contained inthisAgreement shallprevail. 7.19 Representation and Warranties Each party hereto represents andwarrants thatitisauthorized toenter intothis Agreement andthatanyperson orentity executing thisAgreement onbehalf ofsuch party has the authority tobind suchparty ortheparty which theyrepresent, asthecase maybe. 7.20 Headings Allheadings andsections ofthisAgreement areinserted forconvenience only and donotform apart ofthis Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof. 7.21 Advice ofCounsel The parties warrant that they havereadthisAgreement andfullyunderstand it, have hadanopportunity to obtain theadvice andassistance ofcounsel throughout thenegotiation ofsame, andenter intosame freely, voluntarily, and without any duress, undue influence orcoercion. 7.22 Copyright City acknowledges that various materials which may beused and/orgenerated byProfessional inperformance ofServices, including forms, jobdescription formats, comprehensive position questionnaire, compensation and classification planandreports arecopyrighted. Cityagrees that allownership rights and copyrights thereto lie with Professional, andCity willuse them solely forand on behalf ofits own operations. City agrees thatitwill take appropriate action withitsemployees tosatisfy itsobligations withrespect touse, copying, protection and security ofProfessional’sproperty. 8 American Structurepoint, Inc. Street Department - 2024 Appropriation #2201 220143-509.00MotorVehicle Highway Fund; P.O. #111131 Contract NotToExceed $96,000.00 7.23 Personnel Professional represents thatithas, orwill secure atitsownexpense, allpersonnel required inperforming the services under thisagreement. Such personnel shall not beemployees of orhave anycontractual relationship withCity. Alloftheservices required hereunder willbeperformed byProfessional orunder hissupervision and allpersonnel engaged intheworkshallbefullyqualified toperform such services. 7.24 Records and Inspections Professional shall maintain full and accurate records with respect toallmatters covered under thisagreement forthree (3) years after the expiration orearly termination ofthisAgreement. City shall have freeaccess atall proper times tosuch records andthe righttoexamine and audit the same and tomake transcripts there from, and toinspect allprogram data, documents, proceedings andactivities. 7.25 Accomplishment ofProject Professional shallcommence, carry on, and complete the project with allpracticable dispatch, inasound economical and efficient manner, inaccordance withthe provisions thereof and allapplicable laws. In accomplishing theproject, Professional shall take such steps asareappropriate toensure that thework involved isproperly coordinated withrelated work being carried onwithin City’sorganization. 7.26 Debarment And Suspension 7.26.1 TheProfessional certifies byentering intothisAgreement thatneither itnor itsprincipals noranyofits subcontractors arepresently debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily excluded fromentering into thisAgreement byanyfederal agency orbyany department, agency orpolitical subdivision oftheState ofIndiana. Theterm “principal” for purposes ofthisAgreement means anofficer, director, owner, partner, key employee orother person with primary management orsupervisory responsibilities, oraperson who has acritical influence onorsubstantive control over the operations ofthe Professional. 7.26.2 The Professional certifies thatithasverified thestate and federal suspension anddebarment status for allsubcontractors receiving funds under thisAgreement and shall besolely responsible forany recoupment, penalties orcosts that might arisefrom useofasuspended ordebarred subcontractor. The Professional shall immediately notify theCity ifanysubcontractor becomes debarred orsuspended, andshall, attheCity’s request, take allsteps required bytheCity toterminate itscontractual relationship withthe subcontractor for worktobeperformed under this Agreement. 7.27 Access toPublic Records Act Professional understands andagrees thatany “publicrecord”, as thatterm isdefined inIndiana Code 5-14-3- 2(m), as amended, that isrelated tothesubject matter ofthisAgreement, whether thesame isinthe possession or control oftheProfessional ortheCity, shall besubject torelease under and pursuant tothe provisions ofIndiana’sAccess toPublic Records Act, ascodified inIndiana Code 5-14-3-1, et seq., as amended. 9 American Structurepoint, Inc. Street Department - 2024 Appropriation #2201 220143-509.00MotorVehicle Highway Fund; P.O. #111131 Contract NotToExceed $96,000.00 7.28 IranCertification Pursuant toI.C. § 5-22-16.5, theProfessional shallcertify that, insigning thisAgreement, itdoes notengage ininvestment activities within theCountry ofIran. INWITNESS WHEREOF, the parties hereto have made andexecuted thisAgreement asfollows: CITY OFCARMEL, INDIANA American Structurepoint, Inc. byandthrough itsBoard ofPublic Works and Safety BY: BY: Sue Finkam, Presiding Officer Authorized Signature Date: Printed Name: Title: Laura Campbell, Member Date: FID/TIN: Alan Potasnik, Member Date: Date: ATTEST: Jacob Quinn, Clerk Date: 10 April2, 2024 Mr. RyanMurt ProjectManager CarmelStreetDepartment st3400West131Street Carmel, Indiana46074 thRe:106StreetBridgeoverKeystoneParkwayCollisionDamage DearMr. Murt: OnbehalfofAmericanStructurepoint, Inc., Iampleasedtosubmitthisproposalforthedesignand thengineeringplansfortheinspectionandrepairofthe106StreetbridgeoverKeystoneParkway. The bridgewashitbyanillegalheightvehicleonFebruary28, 2024. Theprofessionalservicesincludeemergencyinspection, designandplans, assistancewiththebidding documents, andanswering constructionquestions. Theprofessionalservicesincludedinthefeedonot includeconstructioninspection. UponreceivingnoticetoproceedfromtheCityofCarmel, AmericanStructurepoint willcompletethe above-describedservicesandanynecessarycontractdocumentsfortheprojectforalump-sumfeeof 96,000. InvoiceswillbeforwardedtotheCityofCarmelonamonthlybasis,inaccordancewithourOn- Callcontract. WelookforwardtoworkingwiththeCityofCarmelonthisproject.Ifyoushouldhaveanyquestions, do nothesitatetocontactmeat (317)547-5580. Sincerely, AmericanStructurepoint, Inc. DavidA. Day, PETroy D. Jessop, PE SeniorBridgeProjectManagerGroup Leader DAD:mma 202400581 EXHIBIT A TheProfessional willprovideservicesforCityprojects asdescribed below. Theinformation andservices tobefurnished bytheCityareassetoutinAppendix 1, attachedtothis Agreement andmade anintegral parthereof. TheProfessional shallbegintheservices tobeperformed underthisAgreement uponreceipt ofthe writtennoticetoproceed fromtheCityandshalldeliverthework totheCity inaccordance withthe schedule contained inAppendix2, attachedtothis Agreement andmadeanintegral parthereof. TheProfessional shallreceivepayment fortheservicesperformed under thisAgreement assetforthin Appendix3, attachedtothisAgreement and madeanintegralparthereof. th106STREET OVERKEYSTONE PARKWAY BRIDGE COLLISION DAMAGE I. EMERGENCY FIELDINSPECTION thA. TheProfessionals shallinspectthe damagetotheexistingbridgestructureon106 StreetoverKeystone Parkway anddevelop asummarymemoandpreliminary opinion ofprobable cost. II. BRIDGE REPAIR PLANS A. TheProfessional shallpreparedesign details, contractplans, special provisions forthe thspecifications, and opinionsofprobable costfortherepairof106Street bridgeover Keystone Parkway. B. Uponcompletionandfinalapproval oftheservices bytheCity, theProfessional shall delivertotheCitythefollowing: 1. One setoffinalapproved contract plans drawn toasuitable scaleonstandard 22” x34” or11” x17” sheetsprepared onbondpaper 2. SpecialProvisions forincorporating intotheCity’sstandard frontend documents 3. Anelectronic (PDF) setoffinalapproved contract plans andcontract book specifications. 4. Acopyoftheopinion ofprobableconstruction cost C. Additional generaldatawill beissuedatthemutualagreement oftheProfessional and theCity, andelectronic fileswillbesubmitted totheCityasrequested. The Professional does notauthorizeorassumeliabilityforanyreuseofthedocuments or digitalmaterialsdescribed inthissectionforanypurpose otherthanthisproject andthe specific useintended unless adapted byandapproved bytheProfessional. ExhibitA Page1of2 202400581 D. Infulfillment ofthisAgreement, theProfessional shallcomplywiththerequirements of theappropriate regulations andrequirements oftheCityandotherpublic agencies havingalegal jurisdiction overtheproject. III. CONSTRUCTION QUESTIONS A. TheProfessional shallmakethemselves availabletoanswer questions inregards tothe designduringconstruction oftherepairs. IV.CONSTRUCTION OBSERVATION A. Ifdesired bytheCity, theProfessional canprovideconstruction observation services. Thisworkwould becompleted underaseparate supplemental agreement atalatertime. ExhibitA Page2of2 202400581 APPENDIX 1 INFORMATION ANDSERVICESTOBEFURNISHEDBYCITY TheCityshallfurnishtheProfessional withthefollowing, asappropriate: 1. ACity’srepresentative withdecision-making authority onallinquiries 2. Assistance totheProfessional byplacing atits disposal allavailable information pertinent totheproject, including butnotlimited to, property owner information, deeds, plans of adjacentdevelopments, andsectioncorner information 3. Specifications andstandard drawings applicable totheproject 4. Allwrittenreviews pertinent totheproject thatarereceivedbytheCity 5. Guarantee ofaccesstoenteruponpublicandprivatelands, asrequiredfortheProfessional underthisAgreement 6. Alllegalservices, asmayberequired fordevelopment oftheproject Appendix1 Page1of1 202400581 APPENDIX 2 SCHEDULE TheProfessional willcomplete theservicesdescribedinthisAgreement using thefollowing schedule: REPAIR DESIGNS A. Final Plans andSpecificationsto becompleted within120daysofreceipt ofwrittenNotice to Proceed Appendix2 Page1of1 202400581 APPENDIX 3 COMPENSATION A.Amount ofPayment TheProfessional willreceive payment fortheworkperformed underthisAgreement as follows, unlessamodification oftheAgreement isapproved inwritingbytheCity. 1. BridgeRepairPlans, Survey, andConstruction Questions.................... (lump-sum) $82,650 2. Field Survey, IfNeeded andAuthorized ............................................... (lump-sum) $13,350 3. Total...................................................................................................... (lumpsum) $96,000 B. Method ofPayment 1. Payment forlump-sumitems will bemademonthly totheProfessional onapercent- complete basisupon submission totheCityofaninvoice. Appendix3 Page1of1 202400581 AMERICAN STRUCTUREPOINT, INC. MANHOURJUSTIFICATION PROJECT: 106th Street overKeystone Parkway Bridge Collision DamageScope ofWork: Collision Damage Repair BRIDGEFILENUMBER: 106thStreet Date:4/2/2024 ESTIMATED TIME ProjectProjectStaffSeniorSenior WORKCLASSIFICATION PrincipalManagerEngineerEngineerDesignerTechnician TOTAL Project Research and Setup8 Field Inspection2 Summary Memo2 Preliminary Quantities124 Preliminary Engineers Estimate11 Title Sheet114 Index Sheet2 Maintenance of Traffic441224 General Plan4816 Removal Details331624 Railing Details44816 Slab Details44816 Sidewalk Details33816 Beam Replacement Details2224 Beam Repair Details44824 Final Quantities248 Bridge Summary112 Final Engineer's Estimate22 Bid Documents88 Pre-Construction Meeting22 Construction Questions8 TOTAL HOURS066371872148 HourlyRates$425.00$325.00$205.00$150.00$285.00$205.00 SALARY COST$$21,450.00$7,585.00$2,700.00$20,520.00$30,340.00$82,595.00 DIRECT COSTS$67.00 TOTAL FEE$ 82,662.00 Direct CostsUnit CostQuantityCost Mileage$0.67100$67.00 Meals$0.000$0.00 Total$67.00 KeystoneAveBridgeCollision 201201147 AMERICAN STRUCTUREPOINT, INC. 106th Street Bridge over Keystone Ave MANHOUR JUSTIFICATION 106th Street Bridge over Keystone AveApril 2, 2024 DESCRIPTION: Field Survey ESTIMATED TIME LandPartyInstrumentPropertySenior WORK CLASSIFICATION SurveyorChiefManResearchTechnician TOTAL RESEARCH 1 Assessor/Auditor Maps0.5 Owners Names & Addresses0.5 Deeds1 Section Corner Ties0.5 Recorded Surveys0.5 Utility Maps0.5 UTILITY COORDINATION 1 Utility Call In0.5 Onsite Meeting11 SURVEY CONTROL 1 Set & Reference 5 Control Points33 GPS Locate 5 Control Points33 Recover 4 Section Corners22 GPS Locate 4 Section Corners22 Bench Circuit22 TOPOGRAPHIC SURVEY 2 106th Street Bridge and limited survey ofKeystone Ave1212 UTILITIES, SEWERS & DRAIN PIPES 2 106th Street Bridge and limited survey ofKeystone Ave22 COMPUTATIONS Property & Right of Way Line Computations8 Plot Survey Data8 SKELETON FIELD BOOK 111 TOTAL HOURS16282848 HOURLY RATE$ 160.00215.00$ 110.00$ 160.00$ 205.00$ SUB TOTAL$ 4,480.003,440.00$ 3,080.00$ 640.00$ 1,640.00$ 13,280.00$ DIRECT COST$ 80.40 TOTAL FEE$ 13,360.40 Direct Costs Hotel 2rooms x0nights x $90/night =$0.00 Per Diem 2men x0days x $30/day =$0.00 Travel Time 3trips x 40 miles x0.67/mile =$80.40 80.40 Sheet 1201600108 AMERICAN STRUCTUREPOINT, INC. TRANSPORTATION GROUP 2024STANDARD HOURLY RATESSCHEDULE Standard Hourly Rates aresubjecttoannual reviewandadjustment. Hourly ratesforservicesineffect fromJan1, 2024, toDec31, 2024are: 0BEMPLOYEE CLASSIFICATION HOURLY RATE Principal $425 Project Manager$325 SeniorEngineer $250 Project Engineer $205 StaffEngineer $150 SeniorPlanner $200 ProjectPlanner $185 StaffPlanner $105 Senior Environmental Specialist $290 Environmental Specialist $180 StaffScientist $115 SeniorDesigner $285 Designer $225 Senior Technician $205 Technician$135 Researcher$160 SeniorRegistered LandSurveyor $270 Registered LandSurveyor $215 StaffLand Surveyor $145 SeniorSurvey CrewChief $215 SurveyCrewChief$160 Survey CrewMember (1) $110 ResidentProject Representative$205 Construction Inspector $145 InternsandCo-ops $85 Landscape Architect $165 Ratesfortheseclassifications aresubject toovertime premium ofanadditional 0.18xhourlyrate. stRatesshallbeescalatedattherateof5% peryearandwillbeapplicable onJan1ofeachyear. REIMBURSABLEEXPENSES Reimbursable expenses include directexpenses incurred byAmerican Structurepoint, Inc., orour consultants intheperformance ofworkwhich isdirectlyrelated totheproject. These expenses arein addition tocompensation forBasicandSupplemental services. Reimbursable expenses willbeinvoiced at1.1timesourdirectcosts. Theseexpenses include, butarenotlimited to, thefollowing: Renderings, models, orcoloredelevations Governmental agencyreview orpermit fees Reproduction ofdocuments forgovernmental agencyreview, bidding, orconstruction Reimbursable expenses chargedtousbysubconsultants Airline tickets, carrental, mileage, andperdiemexpenses forout-of-towntravel Couriersandovernight deliveries, including FedEx, UPS, orsimilarcarriers Thefollowing expenses, ifincurred intheprocess ofproviding professional services included inbasic services, areincluded inthefeenoted andarenotconsidered reimbursable expenses: Printing forin-housepurposesandprogress meetings Plottingexpenses Computercharges Postageandhandling EXHIBIT B Invoice Date: Name ofCompany: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Date Goods/Services Provided Cost Per Hourly Total Goods/Services Goods/ (Describe each good/service Item Rate/ Service separately and in detail) Hours Provided Worked GRAND TOTAL Signature Printed Name 4/18/2024 AMERICAN STRUCTURE POINT, INC SUITE 200 INDIANAPOLIS, IN 46240 - 111131 9025 RIVER RD City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Street Department 3400 W. 131st Street Carmel, IN 46074- 317) 733-2001 00350562 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 Matt Higginbotham 86711 2201Department:2201Fund:Motor Vehicle Highway FND 43-509.00Account: 106th / KeystoneDamage1 $96,000.00 $96,000.00Each 96,000.00SubTotal 96,000.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 111131 ORDERED BY TITLE CONTROLLER Street Department 3400 W. 131st Street Carmel, IN 46074- Lee Higginbotham 317) 733-2001 Commissioner City of Carmel Project 23-STR-09 Tarkington Lighting Change Order #1 – Addition- Six data cables for EV charger locations Addition- Installation of conduit for data cables Addition- Coring for EV charger data cables Addition- Installation of one exit sign Addition- Installation of 400A main breaker panel Change Order #1 is an additional price for work completed regarding Tarkington Lighting. Contract Price prior to this Change Order $ 703,038.00 Contract Price will be increased/decreased by this Change Order $ 15,138.00 New Contract Price including this Change Order $ 718,176.00 Amount Adjusted Contract Price Cumulative % Change from Original Contract Original Contract $ 703,038.00 N/A N/A CO1- Addition- Six data cables for EV charger locations, Installation of conduit for data cables, Coring for EV charger data cables, Installation of one exit sign, Installation of 400A main breaker panel $ 15,138.00 $ 718,176.00 2.15 % Version 2016-08-31 CITY OF CARMEL TO: CONTRACT CHANGE ORDER NO.: 1 DATE: 04/15/24 PROJECT NAME: 23-STR-09 Tarkington Lighting CITY REQ. NO.: N/A CITY PO NO.: 110471 CITY PO DATE: 12/07/2023 ____________ ___________________________________________________________ ______ I. You are directed to make the following changes in this Contract: Change Order #1 listed below. SCHEDULED ADJUSTMENT ITEM AMOUNT (+) OR (-) DAYS Addition- Six data cables for EV charger $10,825.00 0 locations, Installation of conduit for data cables, Coring for EV charger data cables Addition- Installation of one exit sign $453.00 0 Addition- Installation of 400A main $3,860.00 0 breaker panel The following referenced Documents further describe the changes outlined in Paragraph I, and are to be considered a part of this Change Order: R.F.P.: __N/A____ W.D.C. No.: ___N/A__ Other:__See attached proposals________________________________________________ The changes result in the following adjustment of Contract Price and Contract Time: Contract Price prior to this Change Order $_ 703,038.00 Contract Price will be increased/decreased by this Change Order $ 15,138.00 New Contract Price including this Change Order $_ 718,176.00 Contract Time Prior to this Change Order ___139___ Days __05/03/24_____ Completion Date Net increased/decreased resulting from this Change Order_ 0__ Days Current Contract Time including this Change Order_139____ Days 05/03/24 Completion Date CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. Please click here to request the Council Chambers or Caucus Room. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other Public Streets off 146th Street    Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: City Services Needed 2. STREET(S) REQUESTED: Rolling closure of 146th and Oak Ridge Road. Police monitoring of Oak Ridge/ Adios Pass, Adios Pass/146th Street. Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: At the start of the race (9:00), officers have restricted traffic turning south onto Oak Ridge from 146th for approximately 10 minutes. 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other public road use 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Event Use/Purpose: Description of Event: Event Date Start*Event Date End* If multiple dates, please list Set-Up Time:*Tear Down Time:* Event Start time:*Event End time:* Rehearsal Number of People Expected:* Fees? Fees (cont'd) 5. EVENT DETAILS 5 km road race benefiting the Trinity Free Clinic Provide a brief description of event Road race Attach additional pages if needed-SEE BELOW courseMap_5KM.pages 403.54KB ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 9/28/2024 9/28/2024 6:00:00 AM 10:30:00 AM 9:00:00 AM 10:30:00 AM NA 150 Will a Fee be charged for this event? If yes, please describe below. Yes No Purpose of fee fundraiser for Trinity Free Clinic EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Vendors Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Connie Martin Trinity Free Clinic City Carmel State / Province / Region Indiana Postal / Zip Code 46032 Country USA n Street Address Address Line 2 Suite B Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Trinity Free Clinic Name of Organization/Applicant Signature of Authorized Agent/Applicant Connie Martin Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 4/10/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. Please click here to request the Council Chambers or Caucus Room. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other Carter Center Green next to Paladium    Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: City Services Needed 2. STREET(S) REQUESTED: City Center Drive, Guilford Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Event Use/Purpose: Description of Event: Event Date Start Event Date End If multiple dates, please list Set-Up Time: AM/PM* AM/PM* AM/PM* AM/PM* Rehearsal End: Number of People Expected: Fees? Fees (cont'd) 5. EVENT DETAILS 13th Annual Bolt for the Heart Thanksgiving Family 5k Walk/Run Provide a brief description of event 501c3 event raising money to buy automatic externa defibrillators for donation to other 501c3 organizations mainly Law enforcement departments Attach additional pages if needed-SEE BELOW 2018 Bolt Logo (002).gif 4.02KB Bolt course map.jpg 61.11KB ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 11/28/2024 11/28/2024 AM PM AM 05:00:00 Tear Down Time: 12:00:00 Event Start time: 09:00:00 Event End time: 12:00:00 Rehearsal Rehearsal Date: Rehearsal Start: PM NA Rehearsal Start Time:Rehearsal End Time: 3,000 Will a Fee be charged for this event? If yes, please describe below. Yes No Purpose of fee $30-$50 registration fee EVENT SET UP: Vendors Contact Person* Email Phone Number: Cell Number: Name/Organization: Address Organization Type:* Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Pierre M Twer Bolt for the Heart City CARMEL State / Province / Region in Postal / Zip Code 46033 Country United States Street Address Address Line 2 Non-Profit Organization Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Bolt for the Heart Name of Organization/Applicant Signature of Authorized Agent/Applicant Printed Name and Title (If applicable) Phone Number (Required) Carmel, IN 46033 Address of Organization/Applicant 2/25/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. Please click here to request the Council Chambers or Caucus Room. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other City Streets will be used    Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: 2. STREET(S) REQUESTED: City Streets - see map Include addresses as appropriate An easy to read, color map of the area is required with submission. Gluhwein Gallop 24.pdf 138.61KB Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 5K Run/Walk 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other City Streets 4. CITY SERVICES NEEDED: Mark all that apply City Services Needed Event Use/Purpose: Description of Event: Event Date Start*Event Date End* If multiple dates, please list Set-Up Time:*Tear Down Time:* Event Start time:*Event End time:* Rehearsal Rehearsal Date: Rehearsal Start:Rehearsal End: Number of People Expected:* Fees? Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS Gluhwein Gallop 5K Provide a brief description of event The Gluhwein Gallop is a 5K run/walk that is part of the Christkindlmarket festival. Event is open to the public. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 12/14/2024 12/14/2024 8:00:00 AM 10:00:00 AM 9:00:00 AM 10:00:00 AM NA Rehearsal Start Time:Rehearsal End Time: 1,200 Will a Fee be charged for this event? If yes, please describe below. Yes No Fees (cont'd) Vendors Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Purpose of fee to pay for event expenses EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Don Carr Tuxedo Brothers City Carmel State / Province / Region IN Postal / Zip Code 46074 Country United States Street Address Address Line 2 Main Street Gu i l f o r d R d Mo n o n P a t h 3r d A v e S W Gradle Dr City Center Dr. START FINISH Gluhwein Gallop 5K December 14, 2024 9:00 AM Start 1 2 3 Map by: Tuxedo Brothers, Inc. Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. For-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Tuxedo Brothers Name of Organization/Applicant Signature of Authorized Agent/Applicant Donald Carr / president Printed Name and Title (If applicable) Phone Number (Required) Address of Organization/Applicant 3/6/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. Please click here to request the Council Chambers or Caucus Room. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other Carmel Elementary School Parking Lot    Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: City Services Needed 2. STREET(S) REQUESTED: 10630 Westfield Blvd Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Cones* Standard Cones* Event Use/Purpose: Description of Event: Event Date Start*Event Date End* If multiple dates, please list Agreement must be signed with Carmel Street Department before delivery/pickup Standard Cones Tall Skinny Cones Barricades (used to close roads)Crowd-Control Gates Please note the number of Standard Cones needed 100 5. EVENT DETAILS Bike Carmel Family Fun Ride Provide a brief description of event Families will meet in the parking lot of Carmel Elementary School. The parking lot will be transformed into a fun bike "rodeo" for kids to navigate. Vendors will provide free caricature drawings, CFD and CPD are invited to join to educate kids. After the rodeo, Coach Matt from Rollfast will lead a casual family ride through the neighborhood behind the school. After the family ride, an optional ride to the Farmers Market will be lead by Coach Matt. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 5/11/2024 8/10/2024 Saturdays of: May 11, June 8, July 13, Aug 10 Set-Up Time:*Tear Down Time:* Event Start time:*Event End time:* Rehearsal Number of People Expected:* Fees? Vendors Vendors Present* 7:00:00 AM 12:00:00 PM 9:00:00 AM 12:00:00 PM NA 100 Will a Fee be charged for this event? If yes, please describe below. Yes No EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. 10x10 Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Bounce House N/A Other Bike Carmel will have tents, no Vendor tents. Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A Approximently how many vendors will be present? 3 6. CONTACT INFORMATION: Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. Matt Tanner Rollfast City Carmel State / Province / Region IN Postal / Zip Code 46280 Country United States Street Address Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Matt Tanner Name of Organization/Applicant Signature of Authorized Agent/Applicant Matt Tanner, Founder Printed Name and Title (If applicable) (Required) Carmel IN 46280 Address of Organization/Applicant 2/26/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. Please click here to request the Council Chambers or Caucus Room. Please click here to request the Carter Green or East Patio. Facility(s) 1. CITY FACILITY(S) REQUESTED: Civic Square Fountain Area Civic Square Gazebo / Lawn Japanese Garden Monon & Main Plaza Midtown Plaza (Events must be free and open to the public. We are unable to accommodate public movie requests.) Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza is not available for use) Sophia Square Other Carmel Elementary School (Outdoor Basketball Court)    Neighborhood Name/Streets to be closed Upload Map Type of Closure: Further Info for type of closure Requests: City Services Needed 2. STREET(S) REQUESTED: n/a Include addresses as appropriate An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Electricity Fountain Restroom - Fountain/Gazebo Reflecting Pool Restrooms N/A Other 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Event Use/Purpose: Description of Event: Event Date Start*Event Date End* If multiple dates, please list Set-Up Time:* Event Start time:* Rehearsal Number of People Expected:* Fees? Fees (cont'd) 5. EVENT DETAILS Bike Carmel Learn2Ride Provide a brief description of event Bike Carmel Learn2Ride is a program to teach children (and adults!) to ride on two wheels on their bicycle. More at www.rollfast.us/learn2ride Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 5/11/2024 7/31/2024 5/11, 5/28, 5/30, 6/4, 6/6, 6/8, 6/12, 6/13, 6/18, 6/19, 6/20, 6/26, 6/27, 7/2, 7/3, 7/10, 7/11, 7/13, 7/16, 7/17, 7/18, 7/24, 7/25, 7/30, 7/31 12:00:00 PM 1:00:00 PM Tear Down Time:* 3:30:00 PM Event End time:* 3:00:00 PM NA 5 Will a Fee be charged for this event? If yes, please describe below. Yes No Purpose of fee Fees are paid to the City and passed through to Rollfast for consulting time EVENT SET UP: Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. 10x10 Bike Carmel Tent Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600) Vendors Contact Person* Email * Phone Number:* Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Bounce House N/A Other Bike Carmel Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Vendors Present Food Served (May be subject to Hamilton County Health Department Inspection) Alcohol Served (Please see Section R under “General Terms and Conditions” in the Special Event/Facility Use Policy) N/A 6. CONTACT INFORMATION: Matt Tanner Rollfast City Carmel State / Province / Region IN Postal / Zip Code 46280 Country United States Street Address Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previously granted request to use a City facility for any lawful reason. DISCLAIMER: Page 1 of 2 Revised 11-01-2022 Not for Profit: (Documentation may be required) For Profit: CARMEL CLAY SCHOOLS 5201 E. Main Street Carmel, IN 46033 FACILITY USE AGREEMENT School you are requesting use of: ______________________________________________________________________ Address of Your Organization:______________________________________________________ Name of Your Organization:_______________________________________(hereinafter referred to as the User(s)) and the Carmel Clay Schools (hereinafter referred to as the School), agree to allow the following described room(s) or facility(ies): (Areas with * are required) Add additional page to request chairs/tables or other set up needs. Attach additional page to request chairs, tables or other set up needs. Description of this event: Number of people attending:________________ Fee charged to attendees:________________ CONDITIONS: 1.The User(s) to pay fees as assessed. An invoice will be issued upon receipt of application by the Business Office.The fees must be paid on or before the given payment date as identified on the invoice. Prepayment is required.Additional charges will be invoiced for use beyond the requested time. The facility will not be reserved untilpayment has been received by the Business Office.2.The User(s) must take out and maintain current throughout the term of this agreement general liability and umbrellaliability insurance with a reputable insurer, having an A.M Best rating of A –, VII or better, in which (a) the School isindemnified in an amount totaling not less than $2 million per occurrence for any claims whatsoever (including injuryto persons or damage to property) arising out of the use of the School premises by the User(s); (b) the School must benamed as an Additional Insured on all policies on a primary and non-contributory basis; (c) a waiver of subrogationis provided in favor of the school and its insurers; and (d) a certificate of insurance evidencing the required coveragemust be produced to the School upon application for the facilities and also prior to any renewals if the facility is stillbeing utilized during that time3.The User(s) will use only those areas of the building specified above.4.Use of school technology, internet and equipment with the exception of a basic microphone and podium is not available for use by outside groups.5.Access to the building will not be granted prior to the agreed upon times. * DATES of USE.. (For extended use, please attach complete schedule) * Day of Week (M-T-W-Th-F) * Time of Access to Building * Time of Vacate * Performance Time(s) if applicable Check all requested areas for each day they are to be used by User(s) subject to the following terms and conditions which are agreed to by the respective parties. Cafeteria: (CHS – main or freshman) Kitchen Gymnasium Auditorium Stage LGI Other meeting room: (please specify) Non-meeting room: (please specify) DATE DATE DATE DATE DATE 2024 Carmel Elementary School Carmel, IN, 46280 Rollfast / Bike Carmel A: 150 B: 5 A: $0 B: $100 A: Family Fun Ride is a free bicycle event for families held on Saturdays in the parking lot at the school. B: Learn2Ride is a workshop teaching children to ride bikes on two wheels held in the basketball court area. Attached Page 2 of 2 6.User(s) must supervise their participants/attendees; children must not be left unattended.7.Furniture and equipment moved during use of the premises must be replaced, the premises must be left in a clean andtidy condition, proper care will be taken of the premises during use and the User(s) will be responsible for anydamage.8.Access to stage facilities will not be granted without the presence of the Auditorium Director.9.No food or drink is permitted in the Auditorium, Stage or Gymnasium Areas at any time.10.The User(s) may not hang or erect advertising banners, flags or signs.11.The use of tobacco or alcohol is prohibited on school property.12.The User(s) agrees that no hazardous materials, including but not limited to flammable materials or liquids, fireworks,pyrotechnic devices, explosives, poisonous materials or plants, strong acids or caustics, or dangerous animals will be brought onto the premises or used in any way while occupying any portion of any School owned property.13.The User(s) agree that no amusement rides or attractions, including but not limited to trampolines of any type,enclosed or air supported structures of any type, climbing walls, climbing ropes, firearms or shooting activity, bowand arrow shooting activity or equipment or devices related thereto will be brought onto the premises or used in anyway while occupying any portion of any School owned property.14.The User(s) must give written notice to the School of any accident resulting in bodily injury or damage to property ofthe School or others occurring on School premises or in any way connected with the use of School premises within 24hours of the accident. The notice must include details of the time, place and circumstances of the names andaddresses of any person(s) witnessing the accident.15.The School reserves the right to terminate the agreement immediately by notice in writing, at its absolute discretion ifthis agreement is violated by the User(s) (or the servants, agents or invitees of the User(s) ).16.The User(s) are to observe the following extra conditions: In addition, the User(s) undertakes and agrees to indemnify and hold harmless the Carmel Clay Schools, Board of School Trustees, Board elected and appointed officials, administrators, principals, teachers and all other school employees, volunteers or representatives, and all persons and bodies corporate acting for or on behalf of them, against all liability, claims, demands, actions, suits, damages, proceedings, costs and expenses (including reasonable attorney fees) whatsoever (including injury to persons and damage to property) for which they may be or become liable directly or indirectly arising out of the use of School premises by the User(s) (or the servants, agents, or invitees of the User(s)), and for such further sums in excess of those contained in any insurance policy procured by User(s) relating to the use of the School premises for such amounts as may not be payable under any such insurance policy. *Conditions accepted on behalf of Users by: ___________________________________________________________ Signature of Authorized Representative Required *Printed Name:_________________________________________________ Date:__________________________ Authorized Representative *Organization Address _________________________________________________________ *Contact Person:__________________________________________ *Telephone:________________ Printed Name if different than above named person. Contact Work Number *Contact Email:_____________________ *Telephone:________________ Contact Home or Cell Phone Number Current Certificate of Insurance attached (Expiration Date:_______________) Auditorium Director working this event ______________________________________________ Name or N/A School Administrator_____________________________________________ Date:_______________ Signature APPROVED by District _______________________________________________Date:______________ Associate Superintendent OFFICE USE ONLY *REQUIRED Matt Tanner 2/28/2024 Carmel, IN, 46280 Matt Tanner / Dates and Times of Events: Family Fun Ride Dates: 5/11, 6/8, 7/13, 8/10 Family Fun Ride Time: 7am to 12pm Learn2Ride Dates: 5/11, 5/28, 5/30, 6/4, 6/6, 6/8, 6/12, 6/13, 6/18, 6/19, 6/20, 6/26, 6/27, 7/2, 7/3, 7/10, 7/11, 7/13, 7/16, 7/17, 7/18, 7/24, 7/25, 7/30, 7/31 Learn2Ride Times: 12pm to 3pm More info on the events at: http://www.rollfast.us/bikecarmel/ Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation* Special Event/Facility Use Policy* * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Matt Tanner Name of Organization/Applicant Signature of Authorized Agent/Applicant Matt Tanner Printed Name and Title (If applicable) Phone Number (Required) Carmel IN 46280 Address of Organization/Applicant 2/26/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information CARTER GREEN SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. FACILITY* Neighborhood Name/Streets to be closed 1. CITY FACILITY REQUESTED: Mark all that apply CARTER GREEN (area between Palladium & James Building) PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts) 2. STREET(S) REQUESTED: Include addresses as appropriate UPLOAD MAP Type of Closure: Further Info for type of closure REQUESTS: CITY SERVICES NEEDED: Event Use/Purpose: Description of Event: Event Date Start Event Date End If multiple dates, please list An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Mark all that apply ELECTRICITY JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply N/A Other 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other Stage 5. EVENT DETAILS: To celebrate the Carmel US Olympic Trialist and the Carmel High School Swim Program Provide a brief description of event Recognize the swimmers and coaches from the Carmel Swim Club and Carmel High School program. Speakers will present and there will be food trucks for attendees. Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 5/10/2024 5/10/2024 Cones for no parking signs on north side of Carter Green - 15-20 cones No parking Friday, May 10 in parking spots on the north side of Carter Green Set-Up time AM/PM* Tear Down Time AM/PM* Event Start time: AM/PM* Event end time: AM/PM* Rehearsal Number of People Expected: Fees? 12:00:00 PM 8:00:00 PM 5:00:00 PM 7:00:00 PM NA 400 Will a Fee be charged for this event? If yes, please describe below. YES NO EVENT SET UP: Mark all that apply Stage City Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571- 2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: VENDORS: Mark all that apply Vendors Contact Person Email Phone Number: Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previsously granted request to use a City facility for any lawful reason. VENDORS PRESENT FOOD SERVED (May be subject to Hamilton County Health Department inspection.) ALCOHOL SERVED - Please see Section R under “General Terms and Conditions” in the Public Use Policy. N/A 6. CONTACT INFORMATION: Meg Gates Osborne Meg@Megpromo.com 3175907522 3175907522 The City of Carmel City Carmel State / Province / Region IN Postal / Zip Code 46280 Country United States Street Address 1 Civic Square Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation * Special Event/Facility Use Policy * * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. The City of Carmel Name of Organization/Applicant Signature of Authorized Agent/Applicant Meg Gates Osborne Printed Name and Title (If applicable) 317-590-7522 Phone Number (Required) 1 Civic Square Carmel IN 46032 Address of Organization/Applicant 2/28/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ CITY OF CARMEL, INDIANA Information CARTER GREEN SPECIAL EVENT / FACILITY USE REQUEST FORM Please reference the City of Carmel Special Event/Facility Use Policy * Must be at least 18 years of age to complete this form. FACILITY* Neighborhood Name/Streets to be closed 1. CITY FACILITY REQUESTED: Mark all that apply CARTER GREEN (area between Palladium & James Building) PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts) 2. STREET(S) REQUESTED: Carter Green Loop closer (Closed using ground entrance bollards) Include addresses as appropriate UPLOAD MAP Type of Closure: Further Info for type of closure REQUESTS: CITY SERVICES NEEDED: Event Use/Purpose: Description of Event: Event Date Start Event Date End If multiple dates, please list Set-Up time An easy to read, color map of the area is required with submission. Rolling closure Total closure Lane restrictions - explain below Other - explain below N/A Explain lane restrictions needed and other needed below: 3. SPECIAL REQUESTS: Mark all that apply ELECTRICITY JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply N/A Other 4. CITY SERVICES NEEDED: Mark all that apply Cones/Barricades (signed agreement required) Detour/Traffic Redirection Signs (signed agreement required) Emergency Medical Services (EMS) (Extra fees may apply) Extra Patrol During Event (when available) Traffic Control (Extra fees may apply) On-site Security (Assigned off-duty CPD officers, extra fees will apply) No Parking Signs (Pick up at Carmel Police Department) Trash Trailer ($150 fee may be applied for use) N/A Other 5. EVENT DETAILS: Civic Theatre Guild Annual Fundraiser Annual Fundraiser for the Civic Theatre Guild - Karaoke in amphitheater, food/drink vendors Attach additional pages if needed-SEE BELOW ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT 9/13/2024 9/13/2024 10:00:00 AM/PM* Tear Down Time AM/PM* Event Start time: AM/PM* Event end time: AM/PM* Rehearsal Number of People Expected: Fees? Fees (cont'd) AM 11:00:00 PM 6:00:00 PM 10:00:00 PM NA 300 Will a Fee be charged for this event? If yes, please describe below. YES NO Purpose of fee Ticketed event to raise funds for the Civic Theater Guild EVENT SET UP: Mark all that apply Stage Size of Stage Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368). Otherwise, you may use the vendor of your choice. Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571- 2600) Bounce House N/A Other Name of Merchants(s) doing the setup Phone Number of Merchant(s) doing set up: Vendors Vendors Present* Contact Person Email Phone Number: Cell Number: Name/Organization: Address Organization Type:* Residency A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must be received prior to application review or processing. Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032) VENDORS: Mark all that apply VENDORS PRESENT FOOD SERVED (May be subject to Hamilton County Health Department inspection.) ALCOHOL SERVED - Please see Section R under “General Terms and Conditions” in the Public Use Policy. N/A Approximently how many vendors will be present? 5-6 vendors 6. CONTACT INFORMATION: David Brock Civic Theatre Guild City Carmel State / Province / Region Indiana Postal / Zip Code 46032 Country United States Street Address 3 Carter Green Address Line 2 Non-Profit Organization Is the Organization based within the City of Carmel city limits? Yes No SECURITY DEPOSIT AND FEE: DISCLAIMER: The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use request and/or revoke any previsously granted request to use a City facility for any lawful reason. Acknowledgement and Agreement Mayor's Office ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any damage, repair or clean-up costs incurred by the City as a result of my use of a City facility. I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors, officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our use of the City-owned facility and/or property. Age Confirmation * Special Event/Facility Use Policy * * * GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT I confirm that I am 18 years of age or older. By selecting this box, I hereby acknowledge that I have read and fully understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by all the terms and conditions set forth therein. Civic Theatre Guild Name of Organization/Applicant Signature of Authorized Agent/Applicant David Brock, Guild Member Printed Name and Title (If applicable) Phone Number (Required) 3 Carter Green Carmel, IN 46032 Address of Organization/Applicant 3/14/2024 Date City of Carmel Use Only Approved this ______day of _______________, 20 CITY OF CARMEL, INDIANA By and Through its Board of Public Works and Safety ___________________________________ Sue Finkam, Presiding Officer Date: ______________________________ ___________________________________ Laura Campbell, Member Date: ______________________________ ___________________________________ Alan Potasnik, Member Date: ______________________________ ATTEST: _____________________ Jacob Quinn, City Clerk ________________ Date Special Conditions:__________________________________________________________________ SH E E T : FP 1 Michael W. Hill, SET NICET Level IV Cert. #107194 FIR E PR O T E C T I O N SIT E P L A N MEDICAL DRIVE MEDICAL COURT EA S T C A R M E L D R I V E EX I S T I N G B U I L D I N G NO E X T E R I O R M O D I F I C A T I O N S SQ U A R E F O O T A G E : 1 4 , 3 0 0 S F EXECUTIVE DR PA R K I N G L O T PA R K I N G L O T PARKING LOT PARKING LOT GR A S S A R E A SI D E W A L K GR A S S A R E A GR A S S A R E A GR A S S A R E A GRASS AREA GRASS AREA GRASS AREA GRASS AREA GRASS AREA GRASS AREA 8''S T L 8''S T L 8'' S T L 8''S T L 8''S T L 8''S T L 8''S T L 8''S T L 8''S T L 8''S T L ST ST ST ST ST ST S T ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST ST WW GSGSGSGSGS GS W W W W W W W W W W W W W W W W W T T T W W W W W W W W W W W W OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE OE GSGS 4''PE4''PE4''PE 8''S T L 8''S T L 8''S T L 8''S T L 8''S T L 8''S T L 8''S T L 8''S T L 8''S T L 8''S T L 2''PE 2''P E 2''P E 2'' P E GS 37' 66 3 ' BORE EX I S T I N G 8 " S T L EX I S T I N G 8 " S T L EX I S T I N G 8 " S T L 4'X 4 ' X 4 ' C U T 16 4 0 W M a i n S t NO B L E S V I L L E 60 -- - - 54 NE CA R M E L IN HA M I L T O N 18 7 - 1 5 1 39 . 9 7 8 5 4 0 -8 6 . 1 7 6 3 1 0 CH A D M I L L E R 4/ 1 7 / 2 0 2 4 -- - - 11 1 6 1 7 6 8 9 11 x Un l e s s n o t e d , a l l p l a s t i c p i p e ma t e r i a l i s A S T M D 2 5 1 3 MD P E 2 7 0 8 O R H D P E 4 7 1 0 x Un l e s s n o t e d , a l l s t e e l p i p e ma t e r i a l i s A P I 5 L X 5 2 . LE G E N D DW G T I T L E : DW G N U M B E R : of SA P N U M B E R : RE V I S I O N D A T E : DA T E : DE S I G N E R : LO N G I T U D E : LA T I T U D E GIS G R I D : CO U N T Y : ST A T E : CIT Y : OP E R A T I N G C E N T E R : DIV I S I O N : SY S T E M N O P : SY S T E M M A O P : PR O P O S E D M A O P : CO M P L E T I O N D A T E : IN S E R V I C E D A T E : PR O J E C T S T A R T D A T E : IN S P E C T O R : CR E W L E A D E R : CO N T R A C T O R : Kno w w h a t ' s bel o w . bef o r e y o u d i g . Cal l R GS GS GS GS 99999999 99999999 = PROPOSED GAS MAIN = PROPOSED GAS SERVICE = RETIRED GAS = EXISTING GAS MAIN = EXISTING GAS SERVICE = GAS VALVE = CRITICAL GAS VALVE # SSSTWOEUEFOT = EASEMENT LINE = ROW = FIBER OPTIC = U.G. ELECTRIC LINE = WATER MAIN = STORM LINE = SANITARY LINE PE R M I T D W G JAVA HOUSE- SIDEWALK CLOSURE FOR PRESSURE WASHING Ow n e r : S a m S c h m i d t F o u n d a t i o n db a C o n q u e r P a r a l y s i s N o w Ow n e r : F i v e S e a s o n s S p o r t s C o u n t r y C l u b of I n d i a n a p o l i s , L L C AD L S D P S U B M I T T A L PLOT DATE: 11/22/2023 3:15 PM PLOT SCALE: 1:2.5849 EDIT DATE: 11/21/2023 EDITED BY: JSLAVALK DRAWING FILE: P:\2023\01607\D. Drawings\Civil\Construction Documents\2023.01607.CE.C200.SP.dwg Pr o j e c t N u m b e r CE R T I F I E D B Y IS S U A N C E I N D E X DA T E : PR O J E C T P H A S E : 11 / 2 1 / 2 0 2 3 20 2 3 . 0 1 6 0 7 Dr i v e n N e u r o Re c o v e r y C e n t e r 13 0 0 E a s t 9 6 t h S t r e e t , In d i a n a p o l i s , I N 4 6 2 4 0 RE V I S I O N S C H E D U L E NO . D E S C R I P T I O N D A T E AP P R O V A L P E N D I N G NO T F O R C O N S T R U C T I O N IN S U B M I T T I N G B I D S I N R E L I A N C E O N TH E S E P L A N S T H E C O N T R A C T O R AS S U M E S A L L R I S K S O F A D D I T I O N A L CO S T S O F R E V I S I O N S D U E T O RE Q U I R E M E N T S O F T H E O W N E R O R GO V E R N M E N T A L A U T H O R I T I E S A N D MA T E R I A L R E V I S I O N S I N T H E C O U R S E O F CO M P L E T I N G T H E F I N A L D E S I G N . KE Y N O T E S SI T E L E G E N D C2 0 0 OV E R A L L S I T E P L A N SI T E D A T A T A B L E RE L O C A T E P O L E 2 5 ' WE S T (R E - C O N F I G U R E CO N S T R U C T I O N T O TA N G E N T CO N S T R U C T I O N ) PO L E R E L O C A T I O N T O TH E E A S T C A U S E S P: 1 6 8 - - / 3 0 T O F A I L LO A D I N G . RP L P O L E W I T H L A R G E R CL A S S P O L E IN S T N E W 5 0 ' C L A S S 1 DE A D - E N D P O L E (S L A C K S P A N S O U T H ) ** W I L L L O C A T E G A S LIN E S & S H I F T P O L E LO C A T I O N ACC O R D I N G L Y * * RE - C O N F I G U R E CO N S T R U C T I O N O F P O L E EX I S T I N G P O L E P A S S E S LO A D I N G . O N L Y RE P L A C E M E N T E Q U I P M E N T ON P O L E N E C E S S A R Y The parties executing this Agreement represent and warrant that they are authorized to enter into and execute this Agreement for and on behalf of the party which they represent. 9. The foregoing preambles, recitations and definitions are made a part hereof as though such were fully set forth herein. 1. The City consents to the Encroachment for only so long as (i) the Encroachment exists; and (ii) Owner complies with all of the terms and provisions of this Agreement. NOW, THEREFORE, for and in consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the sufficiency and receipt of which are hereby acknowledged, the parties mutually promise, agree and covenant as follows: Owner covenants and agrees not to extend, increase, modify, alter, landscape, reconfigure or otherwise change the Site Improvement from what is depicted on Exhibit B, and to maintain the Site Improvement in good condition and repair. 2. 3. 4.Owner agrees that City shall have the right to remove any portion of the Site Improvement as City deems necessary, in City's sole discretion, to install, protect and/or repair any utility lines, sewer lines or drainage ditches located in the Easement, or for any other lawful purpose, and that, should the City take such action, the City shall incur no obligation to repair, replace or reimburse Owner for the cost of any damages thereby caused to the Site Improvment, the Lot, or to Owner Owner agrees and acknowledges that the City’s consent to encroach upon the Easement, as provided in this instrument, regards the City’s Easement interests only, and does not constitute permission or authority for the Owner to otherwise enter on, in, under, over, or upon the property interests of any other person without that person’s consent even if such property interests are also located within the Easement. Owner agrees to indemnify and hold harmless City, its officers, officials, members, employees, invitees, licensees and agents, from and against any and all losses, liabilities, damages, claims, judgments, attorney fees and costs arising from any bodily injury and/or death, and from any destruction or damage to any property or improvements, located on the Lot, or otherwise, and/or for any failure of proper disclosure pursuant to Paragraph 12 hereof, which results directly or indirectly from any act of Owner, its employees, contractors and/or agents in, on, under, across or to the Easement. Owner agrees to reimburse City for any and all costs and expenses incurred by City to replace or repair any damage to the Easement and any improvements located therein caused by the installation, construction, maintenance and/or operation of the Site Improvement. The parties agree that the terms of this Agreement shall be binding upon and inure to the benefit of their respective heirs, administrators, successors and assigns. 5. 6. 7. 8. This Agreement shall be effective as of the date on which it is last executed by a party hereto.10. "CITY" CITY OF CARMEL, INDIANA, BY AND THROUGH ITS BOARD OF PUBLIC WORKS AND SAFETY BY: Sue Finkam, Presiding Officer Laura Campbell, Member Alan Potasnik, Member Jacob Quinn, Clerk Date: Date: Date:Date: STATE OF INDIANA COUNTY OF HAMILTON ) ) SS: ) Before me, a Notary Public in and for said County and State, personally appeared SUE FINKAM, LAURA CAMPBELL and ALAN POTASNIK, by me known, and by me known to be the Members of the City of Carmel Board of Public Works and Safety, and Jacob Quinn, Clerk of THE CITY OF CARMEL, who acknowledged the execution of the foregoing “CONSENT TO ENCROACH” on behalf of the City of Carmel, Indiana. Witness my hand and Notarial Seal this _____ day of ______________, 20__. NOTARY PUBLICMy Commission Expires: Printed Name My County of Residence: This instrument was prepared by Sergey Grechukhin, Esquire, Transactions Chief, One Civic Square, Carmel, Indiana 46032. I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security Number in this document, unless required by law. Sergey Grechukhin, Esquire Exhibit A Re: Valet Parking Plan Tre on Main 10 E Main St Carmel, IN 46032 To Whom It May Concern: We are seeking approval for a valet parking lane to serve the guests of Tre on Main. Map attached showing the proposed plan. Requested days and hours are: Tuesday – Thursday 4:45pm – 10pm, and Friday – Saturday 4:45pm – 11pm. In addition to any signage the city would install, we propose adding our own sign at the beginning of the valet lane, stating “No stopping or parking in this area”. Extra signage and proper training should allow us to keep traPic flowing. If traPic were to begin to back up towards Main Street, our team would be trained to instruct guests to circle the block and come back to the lane when it’s clear to pull in. Sincerely, Jus$n Harbin Tier 1 Valet | Carmel, IN P: 317.443.8144 E: jharbin@>er1valet.com W: >er1valet.com PREMISES LEASE THIS PREMISES LEASE (the "Lease") is made and entered into as of this ____ day of April, 2024, by and between 861 North Range Line Road, LLC ("Landlord"), an Indiana Limited Liability Company, and the City of Carmel, Indiana, by and through its Board of Public Works and Safety ("Tenant"). Landlord and Tenant are referred to herein individually as a “Party” and together as the “Parties.” RECITALS A. Landlord is the owner of real estate consisting of approximately 3.86 acres, more or less, improvements and other facilities located at and commonly known as 861 North Range Line Road, Carmel, Hamilton County, Indiana 46032. Such real estate contains two (2) buildings of approximately 9,840 sq feet surrounded by a fence and manual entry gate (the real property and all improvements contained thereon are collectively referred to as the “Leased Premises”). The Leased Premises are more particularly described and depicted on Exhibit A, which is attached hereto and incorporated herein by this reference. B. Tenant desires to lease the Leased Premises from Landlord for its Street Department’s storage and operational needs, and any other purposes will require the prior written consent of Landlord (“Lease Purpose”). C. Tenant has fully inspected the Leased Premises and accepts the same in their current “as is” condition and Tenant has determined that the Leased Premises are acceptable for their intended Lease Purpose and Tenant understands and agrees that any intended modifications of or additions to the Leased Premises will require the prior written consent of the Landlord. D. Landlord is willing to lease the Leased Premises to Tenant for the Lease Purpose and Tenant is willing to lease the Leased Premises under the terms and conditions hereinafter set forth. NOW, THEREFORE, in consideration of the foregoing and the mutual covenants, agreements and conditions as set forth in this Lease, the parties covenant and agree as follows: AGREEMENT 1. Recital Paragraphs - Incorporation by Reference. The foregoing recitals are hereby incorporated herein by reference and are made a part of this Lease. 2. Conditions Precedent to Lease. This Lease and the obligations of each party hereunder are expressly subject to the following conditions precedent: (i) Any current occupants/tenants of the Leased Premises terminate any current leases they may have related to the Leased Premises and fully vacate the premises and both buildings currently located on the Leased Premises; (ii) All existing buildings and other permanent or semi-permanent structures on the Leased Premises have been inspected and are suitable for the Lease Purpose; (iii) Any other encumbrances, liens, delinquencies, outstanding property taxes, and known hazards at or associated with the Leased Premises have been removed, resolved and/or eliminated. 3. Commencement Date. This Lease shall commence on May 1, 2024 (“Commencement Date”). The Commencement Date is subject to all necessary government approvals and may be modified if such approvals are obtained before or after May 1, 2024. If the Tenant takes possession of the Leased Premises the foregoing condition of “all necessary government approvals” shall be waived and will not be a basis for terminating the Lease. 4. Lease of Premises and Term. Landlord does hereby lease to Tenant all of the Landlord’s right, title and interest in and to the Leased Premises, together with all rights, privileges, easements and appurtenances thereunto belonging, unto the Tenant, beginning on the Commencement Date for a period of ten (10) years (the "Term") unless extended or terminated sooner as provided herein. 5. Lease Renewal. At the expiration of the Term, Tenant may elect to renew this Lease for an additional five (5) year term (“Additional Term”), provided; however, that Tenant is not in default of the Lease and written notice of Tenant’s election to renew the term of this Lease is delivered to Landlord at least three (3) months prior to the expiration of the Lease’s original Term. The Additional Term shall be subject to the mutually acceptable negotiation of a new rental rate and new holdover terms, but subject to the same terms and conditions contained herein unless otherwise agreed in writing by Landlord and Tenant. 6. Early Termination. Tenant may terminate this Lease prior to expiration of the Term by providing Landlord 90-day written notice. Tenant shall pay an early-termination fee of Thirty Thousand Dollars ($30,000.00) if the remainder of the Term exceed six months. 7. Right of First Refusal. (a) If Landlord; during the Term or Additional Term, elects to sby ell all or any portion of the Leased Premises, so long as Tenant is not in default of the terms and conditions of this Lease, Tenant shall have the right of first refusal to meet any bona fide offer of sale from a third party on the same terms and conditions of that offer, including but not limited to the price and date for close of escrow, provided Tenant is not then in default under this Lease. The “first right of refusal” is being granted herein for and in consideration of the non-refundable payment of the sum of Ten Thousand Dollars ($10,000.00). Upon receipt of an acceptable bona fide third-party offer for purchase of the Leased Premises, Landlord shall notify Tenant in writing of the offer and its terms and conditions. Tenant, within thirty (30) days after the date of Landlord’s notice to Tenant, shall notify Landlord in writing whether or not Tenant agrees to purchase the Leased Premises on the same terms and conditions as contained in the third-party offer. A failure by Tenant to give Landlord any written notification within the prescribed time period shall be deemed notice to Landlord that Tenant does not elect to purchase the Leased Premises. If Tenant fails to timely elect to purchase the Leased Premises or elects not to purchase the Leased Premises, the “first right of refusal” shall immediately terminate and Landlord shall be free to sell the premises or portion thereof to that third-party in accordance with the terms and conditions of the third-party offer; provided, however, that any material change in such terms and conditions shall be deemed a new offer triggering this right of refusal. (b) The right of first refusal granted to Tenant under this Lease is for the Tenant only and Tenant shall have no right to sell, assign or transfer the right of first refusal either separately from or together with a transfer of Tenant’s leasehold interest. 8. Permitted Use. Tenant shall use the Leased Premises for the Lease Purpose set forth above (the “Permitted Use”). 9. Rent. The initial annual rent for the first five (5) years of the term of this Lease (the "Initial Rent") to be paid by Tenant to Landlord under this Lease is One Hundred Eighty Thousand Dollars ($180,000.00) per year, payable in equal monthly payments of Fifteen Thousand Dollars ($15,000.00) which shall be due on the first (1st) day, beginning May 1, 2024 or immediately after Tenant obtains all necessary governmental approvals, and each consecutive month thereafter through April 30, 2029. Such Initial Rent shall be paid in advance, at the address set forth in this Lease for mailing notices to Landlord, or at any other place or places that Landlord may, from time to time, designate by written notice given to Tenant. After the first five (5) years of this Lease, the Tenant’s Initial Rent shall be increased on May 1, 2029, the commencement of the sixth (6th) year, and on May 1st of each successive year thereafter, including any Additional Term years, by an annual rent increase of Five Thousand Five Hundred Dollars ($5,500.00) as follows: YEAR ANNUAL RENT AMOUNT MONTHLY RENT 6 $185,500.00 $15,458.33 7 $191,000.00 $15,916.67 8 $196,500.00 $16,375.00 9 $202,000.00 $16,833.33 10 $207,500.00 $17,291.67 10. Security Deposit. As Tenant is a governmental entity, a security deposit is not required under this Lease. Landlord agrees to accept the financial consideration for the “first right of refusal” in lieu of a Security Deposit. 11. Improvements. Tenant, at its sole expense, may make any necessary improvements and install any necessary fixtures that are not inconsistent with the Lease Purposes and Permitted Use; provided, however, the Landlord first approves the improvement in writing, which consent shall not be unreasonably withheld, and it being acknowledged and understood that any approved improvement will become part of and remain with the Leased Premises upon termination of the Lease. Tenant shall also seek Landlord’s consent for any proposed structural alterations to the existing improvements, including the buildings, and Landlord shall not unreasonably withhold or postpone the grant of such consent. Any permanent improvements or fixtures will be owned and remain in the name of the Tenant during the term of this Lease, provided that, upon the expiration or earlier termination of this Lease, title to such improvements and fixtures will automatically pass to, vest in and belong to Landlord without further action on the part of either party and without cost or charge to Landlord, unless Landlord directs the Tenant to remove any such improvement in which case the Tenant shall remove the improvement and return the Leased Premises to its original condition at Tenant’s sole cost and expense. 12. Control and Management of the Leased Premises. Upon the commencement of the Lease, the Tenant shall control and manage the Leased Premises and, except as specified herein, will be responsible for maintaining the Leased Premises. Tenant shall keep the Leased Premises reasonably clean, sanitary, safe, and free from refuse at all times during the Lease. Any and all repairs and replacements required by this section shall be made promptly by Tenant, at its sole cost and expense, as required and shall be of quality and workmanship comparable to that existing at the Leased Premises on the date hereof and shall comply with all applicable laws, regulations, and ordinances of any governmental authority with jurisdiction. 13. Maintenance of the Buildings, Improvements and Roof. Landlord, at its sole expense, shall maintain and repair the exteriors of the buildings including, and limited to, foundation, exterior walls, and roofs. Tenant, at its sole cost and expense shall maintain and repair the interiors of the building, as well as, the perimeter fencing and gate at the Leased Premises, heating and cooling, electrical, plumbing and other systems on the Leased Premises. Such maintenance and repair shall comply with all applicable laws, regulations, and ordinances of any governmental authority with jurisdiction. Tenant shall also pay at its own expense, all repairs, maintenance, and alterations of Tenant-installed fixtures or improvements. In the event Landlord fails to maintain the exteriors of the buildings including, and limited to, foundation, exterior walls, and roofs, Tenant shall give Landlord notice to do such acts as are reasonably required to so maintain the exteriors of the buildings including, and limited to, foundation, exterior walls, and roofs of Leased Premises. In the event Landlord fails to promptly commence such work and diligently prosecute it to completion, then Tenant shall have the right to do such acts and expend such funds at the expense of Landlord as are reasonably required to perform such work; provided, however, that any such work by the Tenant or its general contractor or its subcontractor(s) shall perform such work in a good, workmanlike manner. Notwithstanding Landlord’s maintenance and repair obligations under this paragraph, Tenant shall repair, at its sole expense, any damage that it causes to the Leased Premises not considered normal wear and tear, as well as any and all damage to the Leased Premises resulting from the acts and omissions of the Tenant. Tenant further agrees to repair any damage to the Leased Premises caused by or in connection with the removal of any articles of personal property, business or trade fixtures, machinery, equipment, cabinetwork, furniture, or permanent improvements or additions, all at Tenant’s sole costs and expense. 14. Assignment. The Lease shall be assignable in its entirety by Tenant subject to the prior written consent of the Landlord, which consent shall not be unreasonably withheld. 15. Insurance by Tenant. Tenant shall, at its own cost and expense, maintain during the entire term of this Lease and any extended term of this Lease, public liability, workers compensation and property damage, insuring both Tenant and its employees against bodily injury, property damage, personal injury, or other loss or liability that might arise in connection with Tenant’s occupation and use of the Leased Premises under this Lease. For any damage to the Leased Premises caused by a peril covered by insurance required under this Lease to be carried and maintained by Tenant, the proceeds shall be paid directly to the Tenant for the purpose of making the necessary repairs to the Premises. 16. Insurance by Landlord. Landlord will maintain with insurers authorized to do business in the State of Indiana: (i) fire insurance and insurance with respect to risks from time to time included under the standard extended coverage endorsement, including vandalism and malicious mischief, in amounts sufficient to prevent Landlord and Tenant from becoming co-insurers of any loss, but in any event not less than the then full insurable value of all structures and improvements located at the Leased Premises as determined from time to time by the insurer or insurers; and (ii) comprehensive general public liability insurance against claims for bodily injury, death or property damage arising out of the use or occupancy of the Leased Premises by Tenant in a combined single limit of not less than $1,000,000. 17. Indemnification and Hold Harmless Clause. (a) Except as otherwise provided herein, Tenant shall indemnify and hold Landlord free and harmless from any and all liability, claims, loss, damages, or expenses, arising by reason of the death or injury of any person, including any person who is an employee or agent of Tenant, or by reason of damage to or destruction of any property, including property owned by Tenant or any person who is an employee or agent of Tenant, caused or allegedly caused by: (1) any cause whatsoever while that person or property is in or on the Leased Premises or in any way connected with the Leased Premises or with any improvements or personal property on the Leased Premises; (2) some act or omission on the Leased Premises of Tenant or any person in, on, or about the Leased Premises with the permission and consent of Tenant; or (3) any matter connected with Tenant’s occupation and use of the Premises. (b) Notwithstanding Section 18(a) above, Tenant shall be under no duty to indemnify and hold Landlord harmless from any liability, claims, or damages arising because of Landlord’s failure to make any repairs required by this Lease to be made by Landlord or because of any negligence or willful acts of misconduct by Landlord or by any person who is an agent or employee of Landlord acting in the course and scope of its agency or employment. Landlord agrees to indemnify, defend, protect, and hold Tenant free and harmless from and against any liability, claims, or damages arising from or in connection with Landlord’s failure to make any repairs required by this Lease to be made by Landlord or because of any negligence or willful acts of misconduct by Landlord or by any person who is an agent or employee of Landlord acting in the course and scope of its agency or employment. 18. Duty to Restore Damaged Leased Premises. If the Leased Premises should be damaged by fire or other unintentional cause to such an extent that the cost of repair and restoration would be less than $100,000.00, the Landlord will promptly commence and complete restoration of the Leased Premises. If the Tenant is not able to fully use the Leased Premises during repair and restoration, the Rent obligations will be prorated to reflect the portion of the Leased Premises usable, or fully abated if fully unusable, until restoration is complete and Tenant is able to resume its operations at the Leased Premises. 19. Destruction. If the improvements located on Leased Premises should be completely destroyed by no fault of Tenant, Tenant may terminate this Lease without penalties or fees. So long as the grounds remain suitable for “storage” on the Leased Premises, the Lease may not be terminated, but the monthly rent will be reasonably adjusted to take into consideration the Tenant’s limited use of the Leased Premises. 20. Property Taxes. Landlord shall be responsible for all assessed or levied property taxes for the Leased Premises. Landlord shall pay such assessed taxes in a timely manner and shall not allow any liens to be placed on the Leased Premises. 21. Intentionally Omitted. 22. Utilities. Tenant shall pay all utility charges incurred for its receipt of the following: gas, electricity, water, telephone service, garbage or refuse service, and other public utilities to the Leased Premises during the term of this Lease. 23. Surrender of Leased Premises. On expiration of the Initial or Additional Term of this Lease, or on earlier termination of this Lease, Tenant shall surrender the Leased Premises, all buildings or improvements on the Leased Premises, and all things appurtenant to the Leased Premises, to Landlord in substantially the same condition as exists on the date of this Lease, reasonable wear and tear excepted. 24. Holdover. In the event Tenant remains in possession of the Leased Premises after the expiration of the Initial Term, without an extension in the form of a written amendment for an Additional Term signed by the Landlord and Tenant as provided for herein or without the execution of a new Lease, Tenant shall be deemed to be occupying the Leased Premises as a Tenant from month-to-month, the same of which shall not exceed four (4) consecutive months, and shall be subject to all other conditions, provisions and obligations of this Lease, including but not limited to the payment of rent as follows: HOLDOVER ANNUAL MONTHLY MONTH RENT AMOUNT RENT 1 $218,500.00 $18,208.33 2 $18,208.33 3 $18,208.33 4 $18,208.33 If Tenant remains in possession of the Leased Premises after expiration or termination pursuant to this Section, Tenant shall be required to vacate the Leased Premises ninety (90) days after the receipt of a written notice from the Landlord to so vacate. 25. Default. Default by Tenant. Any of the following occurrences, conditions, or acts shall constitute an “Event of Default” under this Lease: (a) If Tenant defaults when making payment when due of any Rent as specified herein, and the default continues for fifteen (15) days after the Landlord gives written notice to Tenant specifying and demanding that it be cured; or (b) Tenant defaults in the observance or performance of any other provision of this Lease, and the default continues for thirty (30) days after the Landlord has given written notice to Tenant specifying the default and demanding that it be cured. However, if the default cannot be cured by the payment of money or cannot with due diligence be wholly cured within such thirty (30) day period, Tenant may have any longer period that is necessary to cure the default, subject to Landlord’s prior written approval, which approval shall not be unreasonably withheld, so long as Tenant proceeds promptly to cure it within that period, prosecutes the cure to completion with due diligence, and advises the Landlord from time to time, of the actions that Tenant is taking and the progress being made. 26. Default by Landlord. The following occurrences, conditions, or acts shall constitute an “Event of Landlord Default” under this Lease: Landlord’s default in the observance or performance of any provision of this Lease, and the default continues for sixty (60) days after the Tenant has given written notice to Landlord specifying the default and demanding that it be cured. However, if the default cannot be cured by the payment of money or cannot with due diligence be wholly cured within such sixty (60) day period, Landlord may have any longer period that is necessary to cure the default, so long as Landlord proceeds promptly to cure it within that period, prosecutes the cure to completion with due diligence, and advises the Tenant from time to time of the actions that Tenant is taking and the progress being made. 27. Remedies of Landlord. If there is any Event of Default under this Lease, the Landlord may, at its option, in addition to any other remedy or right it has hereunder or by law: (a) Maintain the Lease in full force and effect and recover the rent and other monetary charges as they become due without terminating Tenant’s right to possession irrespective of whether Tenant shall have abandoned the Leased Premises. In the event Landlord elects not to terminate the Lease, Landlord shall have the right to attempt to re-let the Leased Premises at such rent and upon such conditions and for such a term, and to do all acts necessary to maintain or preserve the Leased Premises as Landlord deems reasonable and necessary without being deemed to have elected to terminate the Lease, including removal of all persons and property from the Leased Premises. In the event any such re-letting occurs, this Lease shall terminate automatically upon the new tenant taking possession of the Premises. Notwithstanding that Landlord fails to elect to terminate the Lease initially, Landlord at any time during the term of this Lease may elect to terminate this Lease by virtue of such previous default of Tenant. (b) Terminate the Lease at any time upon the date specified in a notice to Tenant, in which case Tenant shall surrender possession of the Leased Premises. In such event Landlord shall be entitled to recover from Tenant all reasonable damages incurred by Landlord by reason of Tenant’s default, including but not limited to unpaid rent, utilities and all other expenses which are the obligation of the Tenant under this lease; physical damages to the Leased Premises, reasonable attorney’s fee and the costs and expenses of any litigation that may be required to enforce the terms of the Lease . 28. Remedies of the Tenant. If there is any Event of Landlord Default under this Lease, Tenant may terminate the Lease at any time upon the date specified in a written notice to the Landlord specifying such Default and failure by Landlord in such thirty (30) day period to cure such Event of Landlord Default without any penalties or early termination fees. In such an event, Tenant shall surrender possession of the Leased Premises within a reasonable time required to find a suitable space to relocate. 29. Notice. All notices or other communications required to be given under this Lease will be given in writing and will be deemed to have been duly given on the date delivered, if delivered personally, or the next business day, if delivered to a nationally recognized overnight courier service, or sent via certified U.S. Mail return receipt requested as follows: t: City of Carmel: Department of Law 1 Civic Square Carmel, IN 46032 Attention: Corporation Counsel Notice to Landlord: Carla Runyon-Fazekas 5275 Sue Drive Carmel, IN 46033 Either Party hereto may, upon notice to the other Party, designate any additional or different addresses to which subsequent notices or communications will be sent. 30. Relationship of Parties. Nothing in this Lease creates a partnership or joint venture between the Parties, it being the express intention that the relationship of Landlord and Tenant under this Lease will at all times during the Term be that of Landlord and Tenant. 31. Quiet Enjoyment. If Tenant shall perform all of its covenants, agreements and obligations under this Lease, Tenant shall at all times during the term and any extensions thereof have the peaceable and quiet enjoyment of the Leased Premises without hindrance from Landlord or any parties lawfully claiming under Landlord. 32. Further Assurances. Landlord and Tenant will, upon the request of the other Party, duly execute and deliver, or cause to be executed and delivered, such further instruments, and will perform or cause to be performed such further acts, as may be reasonably necessary or proper to carry out the provisions and purposes of this Lease. 33. Non-Appropriation of Funds. Notwithstanding anything to the contrary contained herein, if the City of Carmel’s legislative body fails to appropriate funds for this Lease in 2025 and/or subsequent budgets, Tenant, upon provision of ninety (90) days’ notice to Landlord, may terminate this Lease without any penalties. 34. Headings. The headings of this Lease are for convenience of reference only and in no way define, limit or describe the scope or intent of this Lease. 35. Governing Law and Jurisdiction. This Lease will be governed by and construed in accordance with the laws of the State of Indiana. All legal actions relating to this Lease must be filed in the Circuit or Superior Courts in Hamilton County, Indiana. 36. Entire Agreement. This Lease constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes any prior oral or written agreement. 37. Representations and Warranties. The Parties hereto represent and warrant that they are authorized to enter into this Lease and that the person(s) executing this Lease have the authority to bind the Party which they represent. 38. Modification. This Lease may only be modified by written amendment executed by both Parties hereto, or their successors in interest. Signature Page to Follow IN WITNESS WHEREOF, the parties hereto have made and executed this Lease as follows: LANDLORD: 861 North Range Line Road, LLC By:______________________________ Printed:___________________________ Date:_____________________________ Title:_____________________________ TENANT: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: _______________________ Sue Finkam, Presiding Officer Laura Campbell, Member Alan Potasnik, Member Date: ATTEST: Jacob Quinn, Clerk Date: EXHIBIT A Leased Premises Description EXHIBIT “A”