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Home My WebLink AboutBPW Meeting Minutes 05-01-24Board of Public Works and Safety Meeting Minutes Wednesday, May 1, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Mayor Finkam called the meeting to order at 10:02 AM. MINUTES Minutes from the April 17, 2024, Regular Meeting. Board Member Campbell moved to approve. Board Member Potasnik seconded. Minutes were approved 3-0. BID OPENING AND AWARD Bid Award for Water Treatment Plant Backup Generator Installation; John Duffy, Director of Utilities, recommended awarding the quote to Gaylor Electric, Inc, for $605,443.00, as they were the lowest bidder and most responsive. Board Member Campbell moved to award the bid to Gaylor Electric, Inc. for $605,443.00. Board Member Potasnik seconded. Award approved 3-0. Bid Opening for 22-ENG-06 Intersection Improvement-Pennsylvania Street Roundabout; Board Member Potasnik opened the bid, and Board Member Potasnik read them aloud: Contractor Bid Calumet Civil Contractors, Inc. $1,925,000.00 E&B Paving, LLC $1,922,995.14 Morphey Construction $2,643,000.00 Reith-Riley Construction, Inc. $2,192,293.46 Bid Opening for Industrial Drive Water Main Replacement Project; Board Member Potasnik opened the bid, and Board Member Potasnik read them aloud: Contractor Bid TPI Utility Construction $255,450.00 GTECH Construction $381,232.44 TSW Utility Solutions Inc. $249,000.00 Kindred Excavating Group, LLC $421,932.00 Daystar Directional Drilling, Inc. $363,942.66 Wilhelm Construction $397,000.00 DocuSign Envelope ID: B1E63796-FCA8-4090-B681-8EB8F6EA6363 CONTRACTS Request for Purchase of Goods and Services; Rampart USA Corp.; ($109,042.50); Ballistic Helmets; Chief Drake Sterling, Carmel Police Department, briefly speaks; the department requests Ballistic Helmets for officers. This came from a donation, so they will be paid out of the Gift Fund. Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; Tyr Tactical; ($101,465.00); Rifle Plate Carriers; Chief Drake Sterling, Carmel Police Department, briefly speaks; this is coming out of the Gift Fund, which came from a generous donation. . Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Agreement for Professional Services; American Structurepoint, Inc; (96,000.00); 106th Street Bridge Over Keystone Parkway Collision Damage; Crystal Edmonson, Street Department, briefly speaks; the bridge on 106th Street and Keystone was damaged in late February. American Structurepoint is working with us on the design and repairs. We should be reimbursed by insurance for this job but will not be reimbursed until the construction is complete. Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Purchase of Goods and Services; Barth Electric Co., Inc; ($15,138.00); 3-STR-09 Tarkington Lighting; Change Order #1; Crystal Edmonson, Street Department, briefly speaks; we will update the lighting. This change order is to add data cables which will improve network security, and insolation of the main breaker panel for increased safety for future work. Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; 5km Road Race Benefiting the Trinity Free Clinic; September 28, 2024; 6:00 AM to 10:30 AM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request to Use/Close City Streets; 13th Annual Bolt for the Heart Thanksgiving Family 5k Walk/Run; November 28, 2024; 5:00 AM to 12:00 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request to Use/Close City Streets; Gluhwein Gallop; December 14, 2024; 8:00 AM to 10:00 AM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request to Use/Close City Streets; Bike Carmel Family Fun Ride; May 11, June 7, July 13, and August 10, 2024; 7:00 AM to 12:00 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request to Use/Close City Streets; Bike Carmel Learn2Ride; May 11, 28, 30, June 4, 6, 8, 12, 13, 18, 19, 20, 26, 27, and July 2, 3, 10, 11, 13, 16, 17, 18, 24, 25, 30, 31, 2024; 12:00 PM to 3:30 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request to Use Carter Green; Special Request to Use Electricity and James Building Restrooms; Celebration of the Carmel US Olympic Trialist and the Carmel High School Swim Program; May 10, 2024; 12:00 PM to 8:00 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. DocuSign Envelope ID: B1E63796-FCA8-4090-B681-8EB8F6EA6363 Request to Use Carter Green and Close City Streets; Special Request to Use Electricity and James Building Restrooms; Civic Theatre Guild Annual Fundraiser; September 13, 2024; 10:00 AM to 11:00 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. OTHER Request for Open Pavement Cut and Lane Restriction; 313 Carmel Drive; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Open Pavement Cut and Sidewalk Restriction; 1640 W Main Street; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Sidewalk Restrictions; 145 W Elm-Java House; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Waiver of BPW Resolution No. 04-28-17-01; 1300 E 96TH Street; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Waiver of BPW Resolution No. 04-28-17-01; 155 Harrowgate Drive; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Consent to Encroach; 11780 Keaton Drive; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Secondary Plat; Bedford Falls; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; TABLED Board Member Campbell expresses concerns about having restricted parking starting at 4:45 pm during rush hour traffic. She would like to check the agreement with Anthonys Chophouse further. Sergrey Grechukin, Corporation Counsel, also discusses looking into this further for the board by talking to Tre and the Department of Engineering about putting certain terms into the agreement. Board Member Campbell agrees and would like to table this request. She is concerned about blocking traffic during rush hour and wants to ensure this plan will flow properly without disrupting traffic. Board Member Campbell moved to table this request. Board Member Potasnik seconded. Tabling approved 3-0. Request for Grant of Perpetual Stormwater Quality Management Easement; Edge of West Carmel; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. Request for Acknowledgment of Economic Interest; 2023; Alan J Potasnik; Board Member Campbell moved to acknowledge. Board Member Potasnik seconded. Acknowledgment approved 3-0 DocuSign Envelope ID: B1E63796-FCA8-4090-B681-8EB8F6EA6363 PUBLIC HEARING Proposed Lease of Certain Real Property Owned by 861 North Rangeline Road, Carmel, IN LLC; Property is Located at 861 North Rangeline Road, Carmel, IN; Sergey Grechukin, Corporation Counsel, briefly speak; the main uses for this location is for storage for multiple departments. The street department has been looking for space to rent for quite some time. The lease costs $180,000 per year, monthly installments of $15,000, and a 10-year lease with a potential extension of 5 years. We negotiated the rent so the cost would not increase for the first 5 years. At year six, it will incrementally go up by $5,500. The property has a fence and electric gate, so it is well-secured. We did confirm with a realtor that the price was fair for the location. Mayor Finkam opened the public hearing at 10:32 and asked if anyone would like to speak. Shortly after, no one came forward to speak on this matter, so the hearing was closed. Board Member Campbell moved to approve. Board Member Potasnik seconded. Request was approved 3-0. ADD-ONS ADJOURNMENT Mayor Finkam adjourned the meeting at 10:33 AM APPROVED: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Mayor Sue Finkam ATTEST: __________________________________ Jacob Quinn – City Clerk DocuSign Envelope ID: B1E63796-FCA8-4090-B681-8EB8F6EA6363