HomeMy WebLinkAboutPaperless Packet for BPW Meeting 05-15-24Board of Public Works and Safety Meeting
Agenda
Wednesday, May 15, 2024 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1.MINUTES
a.Minutes from the May 01, 2024, Regular Meeting
2.BID OPENING AND AWARD
a.Bid Award for 22-ENG-06 Intersection Improvement-Pennsylvania Street
Roundabout; Jeremy Kashman, Director of Engineering
b.Bid Award for Industrial Drive Water Main Replacement Project; John Duffy, Utilities
Director
3.TABLED ITEMS
a.Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin
Harbin, Tier One Valet TABLED ON 05-01-2024
4.CONTRACTS
a.Request for Agreement between City of Carmel and Vendor; Indiana Health, Inc.;
Renewal to the Affiliation Agreement; Chief Dave Haboush, Carmel Fire Department
b.Request for Agreement between City of Carmel and Vendor; Tandem Mobility, LLC;
($95,000.00); Bike Share Program; Amendment No 2; Mike Hollibaugh, Department of
Community Services
c.Request for Purchase of Goods and Services; E&B Paving, LLC; ($1,922.995.14); 22-
ENG-06 Intersection Improvement-Pennsylvania Street Roundabout; Jeremy Kashman,
Director of Engineeringd.Request for Utility Reimbursement Agreement between City of Carmel and Vendor; Duke Energy; ($160,006.84); 18- ENG-03-3RD Ave SW; Jeremy Kashman, Director of Engineering
e.Request for Agreement between City of Carmel and Business Associate; ARC Document Solutions, LLC; HIPAA Business Associate Agreement; Lisa Hartz, Director of Human Resourcesf.Request for Agreement between City of Carmel and Business Associate; Virgin Pulse; Second Amendment to the Application Service Provider Agreement; Lisa Hartz,
Director of Human Resources
g.Request for Purchase of Goods and Services; Smock Fansler Corp; ($19,700.17);24-STR-01 Vault Installation; Change Order #1; Matt Higginbotham, Street Commissioner
h. Request for Agreement for Professional Services; Tank Industry Consultants, Inc.; ($50,000.00); Rehabilitation of the Plant 5 Clearwell Aeration and Standpipe in Carmel; Additional Services Amendment; John Duffy, Utilities Director
5. REQUEST TO USE CITY STREETS/PROPERTY
a. Request to Use Civic Square Gazebo/Lawn; Wedding; June 20, 2024; 10:00 AM to
6:00 PM; Jennifer Nelson
b. Request to Use City Streets; The Carmel 5K for Haiti; July 27, 2024; 4:00 AM to
12:00 PM; Jeff Hines, Carmel 5k for Haiti
c. Request to Use Midtown Plaza and Close City Streets; Brews on the Boulevard;
August 3, 2024; 8:00 AM to 12:00 AM; Sondra Schwieterman, City of Carmel
d. Request to Use Civic Square Gazebo/Lawn; Special Request to Use Electricity and
Fountain Restrooms; GHDT Gala; August 17, 2024; 4:00 PM to 9:00 PM; Tuhina
Chakrabarti, Gregory Hancock Dance Theatre
e. Request to Use/Close City Streets; Carmel High School 2024 Homecoming Parade;
September 20, 2024; 12:45 PM to 1:30 PM; Amy Skeens-Benton, Carmel High School
f. Request to Use Monon & Main Plaza and City Streets; Special Request to Use
Electricity; Brain Aneurysm Awareness Event; September 21, 2024; 9:00 AM to 12:00
PM; Stephanie Irwin, Goodman Campbell Brain and Spine
g. Request to Use/Close City Streets; International Association of Firefighters, Block
Party; May 21, 2024; 2:00 PM to 12:00 AM; Joel Heavner, Carmel Fire Department
h. Request to Amend Approval to Use Midtown Plaza; Amending Event Start Time;
(Originally Approved by the Board on 04-17-24) Global Running Day; June 5, 2024;
2:00 PM to 10:00 PM; Sherri Hunt, The Runners Forum
i. Request to Use Civic Square Gazebo/Lawn and City Streets; Special Request to Use
Fountain Restrooms; One Mile Peace Walk to Raise Awareness for Gun Violence;
June 7, 2024; 6:00 PM to 9:00 PM; Marcia Molenda, Moms Demand Action
j. Request to Use/Close City Streets; Supercars over Keystone; June 8, 2024; 1:00 PM to
8:00 PM; Meg, Osborne, Artomobilia
6. OTHER
a. Request for Waiver of BPW Resolution No. 04-28-17-01; 4427 E 116th Street; Duke
Energy
b. Request for Waiver of BPW Resolution No. 04-28-17-01; Transmission Line
Maintenance; Duke Energy
c. Request for Open Pavement Cut and Lane Restriction; 313 Carmel Drive; Centerpoint
Energy
d. Request for Lane Restriction; 1701 E 116th Street; S-Mart Real Estate
e. Request for Lane Restriction; Veterans Way; CSU, Inc.
f. Request for Lane Restriction and Sidewalk Closure; Proscenium; Sign Craft
g. Request for Lane Restriction; Rohrer Road Path Conflict Analysis; Duke Energy
h. Request for Open Pavement Cut and Lane Restriction; 690 Pro Med Lane; CEC, Inc.
i. Request for Road Closure; Cherry Tree Road- Bridge Replacement; Hamilton County
Highway Department
j. Request for Secondary Plat; The Edge of West Carmel; CEC, Inc.
k. Request for Secondary Plat; 520 N Rangeline; J.D. Hall, PS
l. Resolution BPW 05-15-24-01; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($190,000.00); Actors of Theatre of Indiana, Inc;
Mayor Sue Finkam
m. Resolution BPW 05-15-24-02; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($1,500.00); The Bigger Picture Film Group;
Mayor Sue Finkam
n. Resolution BPW 05-15-24-03; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($200,000.00); Booth Tarkington Civic Theatre;
Mayor Sue Finkam
o. Resolution BPW 05-15-24-04; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($85,000.00); The Cat Ltd.; Mayor Sue Finkam
p. Resolution BPW 05-15-24-05; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($4,500.00); The Carmel Arts Council; Mayor Sue
Finkam
q. Resolution BPW 05-15-24-06; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($3,500.00); Carmel Clay Historical Society, Inc.;
Mayor Sue Finkam
r. Resolution BPW 05-15-24-07; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($12,500.00); Carmel Community Players, Inc;
Mayor Sue Finkam
s. Resolution BPW 05-15-24-08; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($20,000.00); Carmel Jazz Festival; Mayor Sue
Finkam
t. Resolution BPW 05-15-24-09; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($18,500.00); Carmel Klavier, Inc; Mayor Sue
Finkam
u. Resolution BPW 05-15-24-11; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($265,000.00); Carmel Symphony Orchestra, Inc.;
Mayor Sue Finkam
v. Resolution BPW 05-15-24-12; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($22,500.00); Central Indiana Dance Ensemble;
Mayor Sue Finkam
w. Resolution BPW 05-15-24-13; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($200,000.00); The Great American Songbook
Foundation; Mayor Sue Finkam
x. Resolution BPW 05-15-24-14; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($95,000.00); Gregory Hancock Dance Theatre;
Mayor Sue Finkam
y. Resolution BPW 05-15-24-15; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($30,000.00); Indiana Artisan; Mayor Sue Finkam
z.Resolution BPW 05-15-24-16; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($3,500.00); Indiana Association of Chinese
Americans; Mayor Sue Finkam
aa. Resolution BPW 05-15-24-17; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($26,000.00); Indiana Ballet Conservatory, Inc.;
Mayor Sue Finkam
bb. Resolution BPW 05-15-24-18; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($40,000.00); Indiana Wind Symphony; Mayor Sue
Finkam
cc.Resolution BPW 05-15-24-19; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($5,000.00); International Talent Academy; Mayor
Sue Finkam
dd.Resolution BPW 05-15-24-20; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($5,000.00); Janus Developmental Services, Inc.;
Mayor Sue Finkam
ee. Resolution BPW 05-15-24-21; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($3,500.00); Lantern Islamic Theater Company;
Mayor Sue Finkam
ff. Resolution BPW 05-15-24-22; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($1,500.00); M3 Theatre Camp; Mayor Sue Finkam
gg. Resolution BPW 05-15-24-23; A Resolution of the City of Carmel Board of Public
Works Acknowledging Arts Grant; ($3,000.00); Museum of Miniature Houses &
Other Collections; Mayor Sue Finkam
hh. Resolution BPW 05-15-24-24; A Resolution of the Board of Public Works and Safety
of the City of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and
Badge to Dwight D. Frost; 29 years of Meritorious Service; Chief Drake Sterling,
Carmel Police Department
7.ADD-ONS
8.ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, May 1, 2024 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5 6 7 MEETING CALLED TO ORDER 8 9
Mayor Finkam called the meeting to order at 10:02 AM. 10 11
12 MINUTES 13
14
Minutes from the April 17, 2024, Regular Meeting. Board Member Campbell moved to approve. Board 15
Member Potasnik seconded. Minutes were approved 3-0. 16
17 BID OPENING AND AWARD 18 19
Bid Award for Water Treatment Plant Backup Generator Installation; John Duffy, Director of 20
Utilities, recommended awarding the quote to Gaylor Electric, Inc, for $605,443.00, as they were the 21
lowest bidder and most responsive. Board Member Campbell moved to award the bid to Gaylor 22
Electric, Inc. for $605,443.00. Board Member Potasnik seconded. Award approved 3-0. 23
24
Bid Opening for 22-ENG-06 Intersection Improvement-Pennsylvania Street Roundabout; 25
Board Member Potasnik opened the bid, and Board Member Potasnik read them aloud: 26
27
Contractor Bid 28
Calumet Civil Contractors, Inc. $1,925,000.00 29
E&B Paving, LLC $1,922,995.14 30
Morphey Construction $2,643,000.00 31
Reith-Riley Construction, Inc. $2,192,293.46 32
33
Bid Opening for Industrial Drive Water Main Replacement Project; 34
Board Member Potasnik opened the bid, and Board Member Potasnik read them aloud: 35
36
Contractor Bid 37
TPI Utility Construction $255,450.00 38
GTECH Construction $381,232.44 39
TSW Utility Solutions Inc. $249,000.00 40
Kindred Excavating Group, LLC $421,932.00 41
Daystar Directional Drilling, Inc. $363,942.66 42
Wilhelm Construction $397,000.00 43
44
45
46 CONTRACTS 47
Request for Purchase of Goods and Services; Rampart USA Corp.; ($109,042.50); Ballistic Helmets; 48
Chief Drake Sterling, Carmel Police Department, briefly speaks; the department requests Ballistic 49 Helmets for officers. This came from a donation, so they will be paid out of the Gift Fund. Board Member 50 Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 51
52
Request for Purchase of Goods and Services; Tyr Tactical; ($101,465.00); Rifle Plate Carriers; Chief 53
Drake Sterling, Carmel Police Department, briefly speaks; this is coming out of the Gift Fund, which 54 came from a generous donation. . Board Member Campbell moved to approve. Board Member Potasnik 55 seconded. Request approved 3-0. 56
57
Request for Agreement for Professional Services; American Structurepoint, Inc; (96,000.00); 106th 58
Street Bridge Over Keystone Parkway Collision Damage; Crystal Edmonson, Street Department, briefly 59 speaks; the bridge on 106th Street and Keystone was damaged in late February. American Structurepoint 60 is working with us on the design and repairs. We should be reimbursed by insurance for this job but will 61
not be reimbursed until the construction is complete. Board Member Campbell moved to approve. Board 62
Member Potasnik seconded. Request approved 3-0. 63
64 Request for Purchase of Goods and Services; Barth Electric Co., Inc; ($15,138.00); 3-STR-09 65 Tarkington Lighting; Change Order #1; Crystal Edmonson, Street Department, briefly speaks; we will 66
update the lighting. This change order is to add data cables which will improve network security, and 67
insolation of the main breaker panel for increased safety for future work. Board Member Campbell 68
moved to approve. Board Member Potasnik seconded. Request approved 3-0. 69 70 REQUEST TO USE CITY STREETS/PROPERTY 71
72
Request to Use/Close City Streets; 5km Road Race Benefiting the Trinity Free Clinic; September 28, 73 2024; 6:00 AM to 10:30 AM; Board Member Campbell moved to approve. Board Member Potasnik 74
seconded. Request approved 3-0. 75
76
Request to Use/Close City Streets; 13th Annual Bolt for the Heart Thanksgiving Family 5k Walk/Run; 77
November 28, 2024; 5:00 AM to 12:00 PM; Board Member Campbell moved to approve. Board Member 78 Potasnik seconded. Request approved 3-0. 79 80
Request to Use/Close City Streets; Gluhwein Gallop; December 14, 2024; 8:00 AM to 10:00 AM; Board 81
Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 82 83
Request to Use/Close City Streets; Bike Carmel Family Fun Ride; May 11, June 7, July 13, and August 84 10, 2024; 7:00 AM to 12:00 PM; Board Member Campbell moved to approve. Board Member Potasnik 85 seconded. Request approved 3-0. 86
87
Request to Use/Close City Streets; Bike Carmel Learn2Ride; May 11, 28, 30, June 4, 6, 8, 12, 13, 18, 88 19, 20, 26, 27, and July 2, 3, 10, 11, 13, 16, 17, 18, 24, 25, 30, 31, 2024; 12:00 PM to 3:30 PM; Board 89 Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 90 91
Request to Use Carter Green; Special Request to Use Electricity and James Building Restrooms; 92
Celebration of the Carmel US Olympic Trialist and the Carmel High School Swim Program; May 10, 93
2024; 12:00 PM to 8:00 PM; Board Member Campbell moved to approve. Board Member Potasnik 94 seconded. Request approved 3-0. 95
96
Request to Use Carter Green and Close City Streets; Special Request to Use Electricity and James 97 Building Restrooms; Civic Theatre Guild Annual Fundraiser; September 13, 2024; 10:00 AM to 11:00 98 PM; Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 99
3-0. 100
101 OTHER 102
103
Request for Open Pavement Cut and Lane Restriction; 313 Carmel Drive; Board Member Campbell 104 moved to approve. Board Member Potasnik seconded. Request approved 3-0. 105
106
Request for Open Pavement Cut and Sidewalk Restriction; 1640 W Main Street; Board Member 107
Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 108 109
Request for Sidewalk Restrictions; 145 W Elm-Java House; Board Member Campbell moved to approve. 110 Board Member Potasnik seconded. Request approved 3-0. 111
112
Request for Waiver of BPW Resolution No. 04-28-17-01; 1300 E 96TH Street; Board Member Campbell 113
moved to approve. Board Member Potasnik seconded. Request approved 3-0. 114
115
Request for Waiver of BPW Resolution No. 04-28-17-01; 155 Harrowgate Drive; Board Member 116 Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 117
118
Request for Consent to Encroach; 11780 Keaton Drive; Board Member Campbell moved to approve. 119
Board Member Potasnik seconded. Request approved 3-0. 120
121
Request for Secondary Plat; Bedford Falls; Board Member Campbell moved to approve. Board Member 122 Potasnik seconded. Request approved 3-0. 123 124
Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; TABLED Board Member 125
Campbell expresses concerns about having restricted parking starting at 4:45 pm during rush hour 126
traffic. She would like to check the agreement with Anthonys Chophouse further. Sergrey Grechukin, 127
Corporation Counsel, also discusses looking into this further for the board by talking to Tre and the 128
Department of Engineering about putting certain terms into the agreement. Board Member Campbell 129
agrees and would like to table this request. She is concerned about blocking traffic during rush hour 130
and wants to ensure this plan will flow properly without disrupting traffic. Board Member Campbell 131
moved to table this request. Board Member Potasnik seconded. Tabling approved 3-0. 132
133
Request for Grant of Perpetual Stormwater Quality Management Easement; Edge of West Carmel; 134
Board Member Campbell moved to approve. Board Member Potasnik seconded. Request approved 3-0. 135
136
Request for Acknowledgment of Economic Interest; 2023; Alan J Potasnik; Board Member Campbell 137
moved to acknowledge. Board Member Potasnik seconded. Acknowledgment approved 3-0 138 139 140 141
142
143
PUBLIC HEARING 144
Proposed Lease of Certain Real Property Owned by 861 North Rangeline Road, Carmel, IN LLC; 145 Property is Located at 861 North Rangeline Road, Carmel, IN; Sergey Grechukin, Corporation 146 Counsel, briefly speak; the main uses for this location is for storage for multiple departments. The 147 street department has been looking for space to rent for quite some time. The lease costs $180,000 per 148
year, monthly installments of $15,000, and a 10-year lease with a potential extension of 5 years. We 149
negotiated the rent so the cost would not increase for the first 5 years. At year six, it will incrementally 150 go up by $5,500. The property has a fence and electric gate, so it is well-secured. We did confirm with 151 a realtor that the price was fair for the location. 152 153
Mayor Finkam opened the public hearing at 10:32 and asked if anyone would like to speak. Shortly 154
after, no one came forward to speak on this matter, so the hearing was closed. 155 156 Board Member Campbell moved to approve. Board Member Potasnik seconded. Request was 157 approved 3-0. 158 159 ADD-ONS 160
161
ADJOURNMENT 162
163 Mayor Finkam adjourned the meeting at 10:33 AM 164 165
166 167
APPROVED: ____________________________________ 168 Jacob Quinn – City Clerk 169 170
171
_____________________________________ 172 Mayor Sue Finkam 173 174 175
ATTEST: 176
__________________________________ 177
Jacob Quinn – City Clerk 178 179
Re: Valet Parking Plan
Tre on Main
10 E Main St
Carmel, IN 46032
To Whom It May Concern:
We are seeking approval for a valet parking lane to serve the guests of Tre on Main. Map
attached showing the proposed plan. Requested days and hours are: Tuesday – Thursday
4:45pm – 10pm, and Friday – Saturday 4:45pm – 11pm.
In addition to any signage the city would install, we propose adding our own sign at the
beginning of the valet lane, stating “No stopping or parking in this area”. Extra signage and
proper training should allow us to keep traPic flowing. If traPic were to begin to back up
towards Main Street, our team would be trained to instruct guests to circle the block and
come back to the lane when it’s clear to pull in.
Sincerely,
Jus$n Harbin
Tier 1 Valet | Carmel, IN
P: 317.443.8144
E: jharbin@>er1valet.com
W: >er1valet.com
RENEWAL TOTHEAFFILIATION AGREEMENT
Thisdocument serves asaRenewal totheAffiliation Agreement (originalcommencement date
ofJuly1, 2023, andoriginal termination dateofJune30, 2024) between IndianaUniversity
Health, Inc. andCity ofCarmel, anIndianamunicipalcorporation, byandthrough itsBoardof
PublicWorksandSafety (City). Oncesignedbyallparties, thetermination dateoftheaffiliation
agreement (original agreement plusanyandalladdendums/amendments/renewal letters
previously signed) willbeJune30, 2025.
CITY OF CARMEL, INDIANA
ByandThrough itsBoardofPublicWorks andSafety
By:Date:
SueFinkam, Presiding Officer
By:Date:
LauraCampbell, Member
By:Date:
AlanPotasnik, Member
By:Date:
JacobQuinn, Clerk
INDIANA UNIVERSITY HEALTH, INC.
IUHealth
2-21-2024By:Date:
GregStrine, MA, RN
ExecutiveDirectorofAcademic Affairs
IUHealthInc. Renewal Letter Template – 1.16.2024
Page1of1
CzKpoPcfsmboefsbu3;63qn-Pdu28-3134AMENDMENTOFAGREEMENT
Thisdocumentservesasanamendment (“Amendment”)oftheAffiliationAgreement (original
commencementdateofJuly1, 2023, andoriginalterminationdateofJune30, 2024) (the “Affiliation
Agreement”) betweenIndianaUniversityHealth, Inc. andCityofCarmel, anIndianamunicipal
corporation, byandthroughitsBoardofPublicWorksandSafety (“City”).
ThePartiesdesiretoamendtheAffiliationAgreementtoupdatecertainresponsibilities assetforthherein.
1.Definitions. CapitalizedtermsusedinthisAmendmentbutnotdefinedinthisAmendment willhave
themeaningsassignedtothemintheAffiliationAgreement.
2.SectionIIISchoolResponsibilities- Section (III)(H)(3) oftheAffiliationAgreementisdeletedand
replacedwiththefollowing:
Receivethefollowingvaccinations: measles, mumps, rubella, varicella, tetanus, diphtheria,
pertussis, andHepatitisB (orHepatitisBvaccinationdeclinationformonfile) orshowsappropriate
antibodytiter. Annualinfluenzavaccinationisalsorequiredunlessanexceptionisgrantedbased
onmedicalorreligiousgrounds. AnexceptiontotheinfluenzavaccinationgrantedbySchoolmust
besubmittedasrequestedbyIUHealthinadvanceofthefirstdayofthestudent’srotationatanIU
HealthFacility.
StudentsarestronglyrecommendedtobefullyvaccinatedagainstCOVID-19. IUHealthisrequired
totrackCOVID-19vaccinationrates, andallvaccinatedindividualsinIUHealthfacilitiesareasked
tosubmitdocumentation usingtheonlineformprovidedbyIUHealth.”
3.SectionIIISchoolResponsibilities- Section (III)(H)(4)oftheAffiliationAgreementisdeletedand
replacedwiththefollowing:
ScreennegativeforactiveTBwithin12monthsofstartingtheinitialIUHealthrotation. The
studentmustalsosubmitaTBquestionnaire completedwithin90dayspriortoinitialIUHealth
rotation, regardlessofthetestingprotocolfollowed.
a. IfastudentdenieshistoryofapositiveIGRAtestorapreviousreactiontoTST,
proceedwithdesiredmethodoftesting.
IfIGRAbloodtestingisbeingusedforthestudentwithin12monthsofclinical
rotation, withtheTBquestionnairebeingcompletedwithin90dayspriortothe
startoftherotation, thestudenthasmettheTBscreeningrequirementsiftheIGRA
isnegative.
IfTSTisbeingusedbythestudent, a2-stepTBskintestisrequiredwithinthelast
yearwiththeTBquestionnairebeingcompletedwithin90dayspriortothestart
oftherotation.
IfthereisnoTBskintestwithinthelast12months, Step1mustbedonebefore
thestartoftherotationandStep2willbedone2-4weekslaterorrequirementmay
IUHealthInc. – Amendment LetterTemplate – 09.25.2023
Page1of3
becompletedwithIGRAtest. Thestudentmaybeclearedpriortoreceivingthe
ndst2stepaslongasthe1Stepisnegative.
Adocumentedtestwithinthelast12monthswillbeacceptedasStep1TST. If
Step1TSTisacceptablethenStep2TSTorIGRAwillbedonebeforetherotation
starts.
b. IfastudenthasareliablehistoryofpositiveTST:
AbaselineIGRAmustbedrawn.
IfbaselineIGRAorreliablehistoryofIGRAispositiveabaselinechestx-raywill
berequired. Apostconversionchestx-rayfilmwithinthepast2yearswillbe
acceptedororderedasabaselineunlessthestudentwillberotatingthroughHome
CareorHospice, inwhichcasethechestfilmsmustbewithinthepast12months.
ThestudentshouldconsultwiththeirPrimaryCarePhysician (PCP) forany
questionsconcerningsymptoms.
IfstudenthasahistoryofapositiveTSTorIGRAanannualquestionnaireis
requiredunlessTBTreatmenthasbeencompleted.”
4. NoOtherModifications. ExceptasotherwisesetforthinthisAmendment, allotherprovisionsofthe
AffiliationAgreementshallremainunchanged.
5. EffectiveAmendment. ThechangesdescribedhereinshallcommenceonOctober1, 2023. TheParties
agreethatthisAmendmenthasbeendulypreparedandexecutedinaccordancewiththetermsofthe
AffiliationAgreementandwillbeconsideredpartoftheAffiliationAgreement oncesignedbyall
Parties.
CITYOFCARMEL, INDIANA
Byandthrough itsBoardofPublicWorksandSafety
BY:
JamesBrainard, Presiding Officer
Date:
MaryAnn Burke, Member
Date:
LoriS. Watson, Member
Date:
ATTEST:
SueWolfgang, Clerk
Date:
IUHealth Inc. – Amendment Letter Template – 09.25.2023
Page 2of3
INDIANA UNIVERSITY HEALTH, INC.
By: Date
GregStrineMA, RN
ExecutiveDirector
OfficeofAcademic Affairs
IUHealth
IUHealth Inc. – Amendment Letter Template – 09.25.2023
Page 3of3
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E&BPaving, LLC
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #111215
Contract NotToExceed $1,922,995.14
thereof.
3.3 Final Payment. Final payment, constituting theentire unpaid balance ofthe Contract Price, including
anyretainage, shall bepaid byCity toContractor within ninety-one (91) days after ithasbecome due
and payable. Final payment toContractor shallnotbecome dueand payable until and unless all
Goods andServices are delivered, and allWork fortheProject isotherwise fully completed and
performed inaccordance with theContract Documents and issatisfactory toandapproved byCity.
3.4 Effect ofFinal Payment. The making offinalpayment shall constitute awaiver ofClaims byCity
except those arising from:
a. Liens, claims, security interests orencumbrances arising outoftheContract andunsettled;
b. Failure ofthe Work tocomply withthe requirements oftheContract Documents;
c. Terms ofspecial warranties required bytheContract Documents;
d. Claims previously made inwriting andremaining unsettled asofthedate offinalpayment;
e. Claims byCityattributable todefective work orprior corrective work, appearing after final
inspection;
f. Failure ofthe Work tocomply withthe requirements oftheContract Documents;
g. Cityclaims and other rights arising under theterms ofanygeneral orspecial warranties,
guarantees ormaintenance bonds specified bytheContract Documents orarising
thereunder; and
h. City claims andotherrights with respect toContractor’sandSurety’scontinuing obligations
under theContract andtheContract Document.
3.5 Acceptance byContractor ofanysum tendered by Cityasfinal payment shall constitute awaiver of
allclaims by Contractor withrespect tothisAgreement, except those claims authorized bythis
Agreement, previously made inwriting and submitted inatimely manner, and specifically identified
and reserved byContractor asunresolved intheapplication for finalpayment.
4. CONTRACT DOCUMENTS:
4.1 Scope ofWork. Contractor agrees toprovide alllabor, goods, material, shipping, receiving,
supervision, services, supplies, machinery, equipment, storage and any necessary rigging as
required fortheProject assetforth inthe attached Exhibit “A” andanyreferences, addenda and/or
attachments thereto, Project Manual (ifapplicable), CityofCarmel General Conditions, Cityof
Carmel Supplementary Conditions, andallapplicable Drawings andSpecifications (collectively
Contract Documents”), allofsuch Contract Documents are fully incorporated herein. Contractor
acknowledges thatallreferenced Contract Documents areapartofthisAgreement.
4.2 Contractor Site andDocument Review. Contractor acknowledges that ithashad anadequate
opportunity toexamine sufficiently toitssatisfaction thesite oftheWork andtoreview and/orobtain
copies oftheContract Documents andtobecome fullyfamiliar withthem, and that itshallnot be
excused from anyconditions existing and detectable atthe site oranyprovisions set forth inthe
Contract Documents due toanylack ofknowledge orunderstanding ofthe existence orcontents
thereof atthetimeofexecuting thisAgreement. Contractor acknowledges theContract Documents
tobesuitable for Contractor’sWork and sufficient for their intended purpose, andagrees toperform
theWork and tocomplete thesame fortheContract Price and within theProject timeline, infulland
strictaccordance with theContract Documents and toCity’ssatisfaction, and thatitwillperform the
Work so asnot toviolate any term, covenant orcondition ofthe Contract Documents orapplicable
codes and laws.
2
E&BPaving, LLC
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #111215
Contract NotToExceed $1,922,995.14
4.3 AllDrawings, Specifications andother items defined herein asContract Documents that have been
prepared forthe Project and furnished toContractor byoronbehalf ofCityorother third party are
without any representation or warranty bytheCity astothe acceptability, accuracy orsuitability
thereof fortheWork. Citymakes norepresentation orwarranty toContractor concerning the
acceptability, accuracy orcompleteness oftheContract Documents orother information anddata
prepared bypersons other thanCity, and accordingly, City shall have noliability toContractor with
respect toanypatent orlatent defects, deficiencies, errors andomissions therein.
4.4 Contractor represents thatithasreviewed the Contract Documents, visited thesite and provided City
with written notice ofanyconcerns ornecessary clarifications resulting fromthese reviews and
investigations priortosubmitting itsproposal orbidtoCityandexecuting thisAgreement. Contractor
waives therighttorequest andincrease inthe Contract Priceorextension oftheProject completion
deadline asaresult ofitsfailure toraisesuch concerns orclarifications with City.
4.5 Intent oftheContract Documents. The Contract Documents shall be deemed toinclude andrequire
allitems andaspects oflabor, material, equipment, services and transportation incidental toor
necessary fortheproper and efficient execution and completion oftheWork as itrelates tothe
Project. The Contract Documents are complementary, andwhat isrequired by any onedocument
shall beasbinding asifrequired byall. Work notspecifically covered intheContract Documents or
which issubject toquestion andinterpretation because ofconflicts, duplications orambiguities may,
atCity'soption, berequired of Contractor ifitisconsistent therewith and isreasonably inferable
therefrom asbeing necessary toproduce the results intended bythisAgreement. Assuch, anypart
ofthe Work shown onDrawings butnotspecifically mentioned intheSpecifications orviceversa
shall beconsidered aspartofthe Work, thesame asthough included inboth.
4.6 Shop Drawings and Submittals. Contractor shall submit shop drawings, product data, samples and
similar submittals required bytheContract Documents with reasonable promptness and insuch
sequence astocause nodelayintheWork orintheactivities ofothercontractors orsubcontractors.
IfContractor shall make changes indesign, including dimensional changes, either through shop
drawings oractual field work, itshall accept the responsibility forthe structural and functional
adequacy ofsuch changes and their acceptance byCity orProject’sarchitect. Any structural or
functional inadequacies which maydevelop because ofsuch changes shall beremedied by
Contractor unless such change isspecifically included inachange order.
4.7 Taxes. Asapublic, municipal entity, theCity ofCarmel, and its various departments, areexempt
fromsales and compensating use taxes onalltangible personal property (materials, equipment and
components) pursuant tothelawoftheState ofIndiana. Contractor shall notinclude any charges
representing suchtaxes on anyinvoices hereunder. Contractor shall beresponsible forallfranchise
fees andtaxes ofany kind whatsoever.
5. WARRANTY:
5.1 Inaddition toallwarranties required byContract Documents, Contractor expressly warrants thatthe
Goods and Services/theWork covered bythis Agreement willconform tothose certain
specifications, descriptions and/orquotations regarding same aswereprovided toContractor byCity
and/orby Contractor toand accepted byCity, allofwhich documents areincorporated herein by
reference, and thattheGoods andServices/the Work will be delivered and/orperformed inatimely,
goodand workmanlike manner andfreefrom defect. Contractor acknowledges thatitknows ofCity’s
intended use andexpressly warrants that theGoods andServices provided toCity pursuant tothis
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E&BPaving, LLC
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #111215
Contract NotToExceed $1,922,995.14
Agreement havebeen selected by Contractor based upon City’sstated useandarefitand sufficient
fortheirparticular purpose.
5.2 Further, Contractor warrants toCitythatmaterials and equipment furnished under theContract
Documents willbe ofthebestquality andnew unless theContract Documents require orpermit
otherwise. The performance oftheWork shall not limit, voidorotherwise compromise ordiminish
anyequipment ormanufacturer warranty thatistobeissued under theContract Documents. Goods,
Work, materials, orequipment not conforming tothese requirements may beconsidered defective.
Contractor’swarranty excludes remedy fordamage ordefect caused byabuse, alterations tothe
Work notexecuted byContractor, improper orinsufficient maintenance, improper operation, or
normal wear andtear and normal usage. Ifrequired bythe City, theContractor shall furnish
satisfactory evidence astothekind andquality ofmaterials and equipment.
5.3 Contractor shall, atitssole expense, promptly andproperly repair, replace orotherwise correct any
Work thatis (i) rejected byCityorArchitect, or (ii) known, observed ordiscovered atanytimeby
Contractor, City orArchitect tobedefective orfailing toconform tothe Contract Documents andshall
payCity forallexpenses incurred inany delay caused byremedying defective orotherwise
nonconforming Work.
5.4 Ifwithin two (2) years afterfinal completion oftheProject, orsuch longer period asestablished with
respect toContractor’sobligations under the Contract Documents, theWork oranyportion thereof is
found tobenotinaccordance with the requirements oftheContract Documents, Contractor shall
correct itpromptly afterreceipt ofwritten notice from City todoso. Contractor’sobligations under this
Section shall survive completion and acceptance oftheWork and Project and termination ofthe
Agreement.
5.5 Any and allwarranties whichareavailable onany material orequipment orother service which is
partoftheWork willbeprovided toCity atnoadditional cost. Upon completion oftheWork,
Contractor shall assign toCityall warranties obtained orobtainable byContractor from
manufacturers andsuppliers ofequipment andmaterials incorporated into theWork bywritten
instrument ofassignment inaformacceptable toCity. Contractor shall furnish City with copies ofall
warranties, guarantees, operating manuals relative toequipment installed, and acomplete set of
reproducible drawings withallfield changes noted onthem relating totheimprovements constructed
under theContract. Theassignment ofsuchmanufacturer andsupplier warranties shall not relieve
Contractor ofany ofits ownwarranty obligations under this Article, whichshall remain infullforce
and effect.
5.6 Notwithstanding anything tothe contrary contained inContract Documents with respect to
warranties, itisunderstood andagreed thatthe foregoing warranties and guarantees shall notaffect,
limitorimpair City'srightagainst Contractor with regard tolatent defects intheWork which donot
appear within theapplicable warranty period following acceptance ofthe Work and which could not,
bytheexercise ofreasonable care and duediligence, beascertained ordiscovered byCitywithin
suchwarranty period. Contractor shall beand remain liable and responsible tocorrect and cure any
such latent defects which arereported toContractor byCityinwriting within ninety (90) days after
such latent defect first appears orcould, bytheexercise ofreasonable care andduediligence, be
ascertained or discovered byCity. City’swarranty rights and remedies with respect tolatent defects
shall remain infull force and effect andforthe same duration as withany other warranty provided in
this Article orotherwise available orprescribed bylaw.
4
E&BPaving, LLC
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #111215
Contract NotToExceed $1,922,995.14
6. TIME AND PERFORMANCE:
6.1 This Agreement shall become effective as ofthelast date onwhich aparty hereto executes same
Effective Date”), andboth parties shall thereafter perform their obligations hereunder inatimely
manner. Time isoftheessence ofthis Agreement.
6.2 Contractor shall continuously monitor the construction schedule and advise Cityonaregular basis of
thestatus ofContractor’sprogress with respect tosuch schedule atany timeCity’srepresentative
requests Contractor todoso, including the furnishing ofinformation onthe status ofshop drawings,
samples, submittals and materials, machinery orequipment which may be inthecourse of
preparation ofmanufacture.
6.3 If, intheopinion ofCity, Contractor isbehind schedule intheperformance oftheWorkorisfailing,
without cause, tomaintain progress oftheWork ortoconform tothe general progress ofallwork for
the Project, Contractor agrees that itshall, atitsown expense, perform such overtime work, use
extralabor, and undertake allother means necessary tobringtheWork back on schedule.
6.4 Ifthere are anyconflicting times ordurations foraction, submissions, notices orresponses thereto
byContractor between oramong the Contract Documents, thecontrolling timeorduration for such
action, submissions, notices orresponses thereto byContractor shall betheearlier of such times
and shorter ofsuch durations, unless Cityexpressly agrees inwriting otherwise.
7. MEANS AND METHODS:
Contractor isresponsible forthe means, methods, techniques, sequences orprocedures, and safety
precautions and programs inconnection withprovision ofGoods and Services andrelated work under the
Contract Documents. Atalltimes during performance oftheWork, Contractor shall maintain and designate
toCityadequate, experienced andcooperative supervisory personnel, including afull-time on-siteproject
manager orsuperintendent ifrequired by Contract Document orfederal, state orlocal laws, rules and
regulations. City shall not have control over orcharge of, andshallnotberesponsible for, means, methods,
techniques, sequences orprocedures, orforthesafety precautions andprograms inconnection with the
performance oftheWork byContractor andshallnot beresponsible forany omission orfailure onthepartof
theContractor toproperly perform itsobligations. Contractor shall beresponsible toCity forContractor’s
negligent acts oromissions orfailure toperform.
8. DISCLOSURE AND WARNINGS:
Ifrequested byCity, Contractor shall promptly furnish toCity, insuch form anddetail asCity may direct, alist
ofallchemicals, materials, substances and items used inorduring theprovision oftheGoods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. Atthetimeofthe delivery oftheGoods andServices provided hereunder, Contractor agrees
tofurnish toCity sufficient written warning and notice (including appropriate labels oncontainers and
packing) ofanyhazardous material utilized inorthatisapart ofthe Goods and Services.
9. PROTECTION OFWORK:
Contractor shall atitsownexpense takeallnecessary precautions toprotect thework ofother trades from
anydamage caused byContractor’soperations, and watch over, care forandprotect from damage orinjury
byanycause whatsoever, allofContractor’sWork, complete orotherwise, and allofitsmaterials, supplies,
tools, machinery and equipment atornear theProject.
5
E&BPaving, LLC
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #111215
Contract NotToExceed $1,922,995.14
10. SUBCONTRACTS:
Byappropriate agreement, written where legally required forvalidity, Contractor shall require each
subcontractor, totheextent oftheWork to beperformed bythe subcontractor, to bebound toContractor by
terms oftheContract Documents, and toassume toward Contractor alltheobligations andresponsibilities,
including theresponsibility for safety ofContractor’sWork, which Contractor, by theseContract Documents,
assumes toward City. Each subcontract agreement shall preserve andprotect therights ofCityunder the
Contract Documents with respect tothe Work tobeperformed bysubcontractor so that contracting thereof
willnotprejudice such rights, andshall allow tosubcontractor, unless specifically provided otherwise inthe
contract agreement, the benefit ofallrights, remedies and redress against Contractor that Contractor, bythe
Contract Documents, hasagainst City. Where appropriate, Contractor shall require each subcontractor to
enter intosimilar agreements withitssubcontractors.
11. LIENS:
Contractor shall notcause orpermit thefiling ofany lien on any ofCity’sproperty. In theevent any such lien
isfiled and Contractor failstoremove such lien within ten (10) daysafter thefiling thereof, bypayment or
bonding, Cityshall have theright topaysuch lienor obtain such bond, allatContractor’ssolecostand
expense.
12. DEFAULT:
Intheevent Contractor: (a) repudiates, breaches ordefaults under any oftheterms orconditions ofthis
Agreement, including Contractor’swarranties; (b) failstoprovide the Goods andServices as specified
herein; (c) failstomake progress soastoendanger timely andproper provision ofthe Goods and Services
and does notcorrect such failure orbreach within five (5) business days (orsuch shorter period oftime asis
commercially reasonable under the circumstances) after receipt ofnotice from City specifying such failure or
breach; or (d) becomes insolvent, is placed intoreceivership, makes ageneral assignment forthebenefit of
creditors ordissolves, eachsuch event constituting anevent ofdefault hereunder, Cityshall have the rightto
1) terminate allorany parts ofthisAgreement, without liability toContractor; and (2) exercise allother rights
and remedies available toCityatlaw and/orinequity.
13. INSURANCE AND INDEMNIFICATION:
13.1 Contractor shall procure and maintain infull force and effect during thetermof this Agreement, with
an insurer licensed todobusiness intheState ofIndiana, such insurance asisnecessary fortheprotection
ofCityand Contractor fromallclaims fordamages under any workers’ compensation, occupational disease
and/orunemployment compensation act; forbodily injuries including, butnotlimited to, personal injury,
sickness, disease ordeath ofortoany of Contractor’sagents, officers, employees, contractors and
subcontractors; and, forany injury toordestruction ofproperty, including, butnotlimited to, anyloss ofuse
resulting therefrom. Thecoverage amounts shall benoless than those amounts set forth inattached Exhibit
C. Contractor shall cause itsinsurers toname City asanadditional insured onallsuch insurance policies,
shallpromptly provide City, upon request, with copies ofallsuch policies, and shall provide that such
insurance policies shall not becanceled without thirty (30) days prior notice toCity. Contractor shall
indemnify andhold harmless City from andagainst any and allliabilities, claims, demands orexpenses
including, butnot limited to, reasonable attorney fees) forinjury, death and/ordamages toany person or
property arising from orinconnection withContractor’sprovision ofGoods andServices pursuant toorunder
this Agreement orContractor’suse ofCity property.
13.2 Notwithstanding any other provision ofthisAgreement tothecontrary, should anypolicy required by
theContract Documents becanceled orotherwise terminated before thecompletion of theWork hereunder,
Contractor shallexertallreasonable efforts toprocure andmaintain inforce similar insurance from insurers
6
E&BPaving, LLC
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #111215
Contract NotToExceed $1,922,995.14
satisfactory toCity and provide certificates ofsuch insurance toCity upon itswritten request. Should
Contractor failorneglect toprovide therequired insurance, orallow anyrequired coverage tolapse, City
shall havethe right, butnottheduty, toprovide such insurance anddeduct thecostthereof from anymoney
due toContractor any andallpremiums paid byCityforandonaccount ofsaid insurance. Thepolicy or
policies, and each certificate ofinsurance, shall further provide thatthe insurance willnot becancelled bythe
Insurer orthelimitsofliability reduced byendorsement prior toatleast thirty (30) days after written notice by
certified mail ofsuchcancellation orchange has been provided bytherespective insurer toCity. No less
than fourteen (14) daysprior tothe expiration, cancellation ortermination ofany suchpolicy, Contractor shall
supply City with anewandreplacement Certificate ofInsurance and Additional Insured endorsement as
proof ofrenewal oftheoriginal policy andcoverage, with suchneworreplacement policy andendorsements
inthesame manner and forthesame coverage and amounts infavor ofCity assetforth inthisParagraph.
13.3 Indemnity. Tothefullest extent permitted bylaw, Contractor shall indemnify, hold harmless and
defend City andallofitsofficers, directors and employees, fromand against allclaims, suits, demands,
causes ofaction, damages, losses, costs andexpenses, including reasonable attorney'sandContractor’s
feesand expenses, butonlytotheextent caused byContractor’snegligent performance oftheWork under
thisAgreement, oroccasioned byanybreach ornonperformance ofitsterms, provided thatanysuchclaim,
suit, demand, cause ofaction, damage, loss, cost, fees orexpense: (a) isattributable tobodily injury,
sickness, disease ordeath, orpatent infringement, orinjury toordestruction oftangible orrealproperty,
including thelossofusethereof andconsequential damages resulting therefrom, orisattributable to
damages fromeconomic harm orloss; and (b) iscaused inwhole orinpart byany negligent actoromission,
wrongful act, orotherbreach ofduty ofContractor oranyone directly orindirectly employed byitoranyone
forwhose acts itmaybeliable, regardless ofwhether such claim, suit, damage, loss, cost orexpense is
caused inpart byanyjoint, several orcomparative, butnot sole, negligent act oromission, ofCity.
13.4 The foregoing obligations ofContractor shallnotbeaffected orlimited inanyway byanyinsurance
required ofor provided to Contractor under the Agreement. The indemnification and hold harmless
obligations asprovided herein shall not negate, abridge orotherwise reduce any other right andremedy of
City orobligation ofindemnity by Contractor which would otherwise exist infavor ofCity under this
Agreement.
14. GOVERNMENT COMPLIANCE:
Contractor agrees tocomply with allfederal, state and local laws, executive orders, rules, regulations and
codes which may beapplicable toContractor’sperformance ofitsobligations under thisAgreement, andall
relevant provisions thereof areincorporated herein bythis reference. Contractor agrees toindemnify and
hold harmless City from any loss, damage and/orliability resulting from anysuch violation ofsuch laws,
orders, rules, regulations andcodes. This indemnification obligation shall survive thetermination ofthis
Agreement.
15. NONDISCRIMINATION:
Contractor represents and warrants that itand allofitsofficers, employees, agents, contractors and
subcontractors shallcomply with alllawsoftheUnited States, theState ofIndiana andCityprohibiting
discrimination against anyemployee, applicant for employment orother person intheprovision ofanyGoods
and Services provided bythisAgreement with respect totheirhire, tenure, terms, conditions andprivileges of
employment and any other matter related totheiremployment orsubcontracting, because ofrace, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/orVietnam eraveteran
status.
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E&BPaving, LLC
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #111215
Contract NotToExceed $1,922,995.14
16. E-VERIFY:
Pursuant toI.C. § 22-5-1.7etseq., asthesame may beamended from time totime, and asisincorporated
herein bythis reference (the “Indiana E-Verify Law”), Contractor isrequired toenroll inand verify thework
eligibility status ofits newly-hired employees using theE-Verify program, andtoexecute the Affidavit
attached herein asExhibit D, affirming that itisenrolled andparticipating intheE-verify program and does
not knowingly employ unauthorized aliens. Insupport oftheAffidavit, Contractor shall provide theCity
with documentation indicating that ithasenrolled and isparticipating inthe E-Verify program.
Should Contractor subcontract fortheperformance ofanywork under andpursuant tothis Agreement, it
shall fully comply with theIndiana E-Verify Law as regards each suchsubcontractor. Should theContractor
orany subcontractor violate the Indiana E-Verify law, theCitymay require acure ofsuch violation and
thereafter, ifnotimely cure isperformed, terminate this Agreement inaccordance with either the provisions
hereof orthose setforth inthe Indiana E-Verify Law. Therequirements ofthis paragraph shall notapply
should theE-Verify program cease toexist.
17. OWNERSHIP AND USE OFDOCUMENTS:
TheReports, Recommendations, Analyses, Surveys, Data, Calculations, Drawings, Schedules, Specifications
andother documents prepared oremployed byContractor during thecourse offurnishing theWork toCity
under thisAgreement shallbeand become theproperty ofthe City, whether the Project iscompleted ornot;
accordingly, such materials may beused by theCity forinformation andreference and inconnection withCity’s
involvement ontheProject. Suchitems anddocuments may alsobeused byCityforcompletion ofthe Project
orwork with respect thereto byothers ifContractor isindefault under this Agreement, inwhich case Contractor
shall provide City with reproducible copies ofsuch reports, recommendations, analyses, surveys, data,
calculations, drawings, schedules, specifications andother documents forsuchuse butshall not beobligated to
sign, certify orseal such copies. Contractor may utilize thename, images ordescriptions oftheProject inits
promotional andmarketing materials, except thatitshallnotutilize, publish oradvertise any unique ordistinctive
components ofthe design, drawings orspecifications fortheProject insuch promotional and marketing
materials without firstobtaining thewritten consent ofCity. Contractor will have noliability toCityarising from
City’suseoralteration oftheabove-referenced documents onany unrelated project.
18. NOIMPLIED WAIVER:
Thefailure of either party torequire performance bythe other ofanyprovision ofthis Agreement shall not
affect therightofsuch partytorequire such performance atany time thereafter, norshall thewaiver byany
party ofabreach ofany provision ofthis Agreement constitute awaiver ofany succeeding breach ofthe
same orany other provision hereof.
19. NON-ASSIGNMENT:
Contractor shall notassign orpledge this Agreement, whether ascollateral foraloan orotherwise, and shall
notdelegate itsobligations under this Agreement without City’sprior written consent.
20. RELATIONSHIP OFPARTIES:
The relationship oftheparties hereto shallbeasprovided forinthisAgreement, and neither Contractor nor
any ofitsofficers, employees, contractors, subcontractors and agents areemployees ofCity. The contract
price setforth herein shall bethefulland maximum compensation andmonies required ofCity tobepaid to
Contractor under orpursuant tothis Agreement.
21. GOVERNING LAW; CONFLICT RESOLUTION:
21.1 General. Cityand Contractor arefully committed toworking with eachother throughout theProject
andagree tocommunicate regularly with each otheratalltimes soastoavoid orminimize disputes
8
E&BPaving, LLC
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #111215
Contract NotToExceed $1,922,995.14
ordisagreements. Ifdisputes ordisagreements doarise, City and Contractor each commit to
resolving such disputes ordisagreements inanamicable, professional and expeditious manner so
astoavoid unnecessary losses, delays and disruptions totheWork.
Cityand Contractor shallcommence allclaims and causes ofaction, whether incontract, tort, or
otherwise, against theotherarising out oforrelated tothisAgreement within theperiod specified by
applicable law, butifnototherwise specified byapplicable law, within notmore thanten (10) years
after thedateofSubstantial Completion ofthe Work.
AllContract Documents are tobeconstrued inaccordance with andgoverned bythelaws ofthe
State ofIndiana, except foritsconflict oflaws provisions.
21.2 Litigation. Claims, disputes andother matters incontroversy arising outoforrelated tothis
Agreement, nototherwise resolved inaccordance withtheprovisions above, theparties agree that,
intheevent alawsuit isfiled hereunder, they waive theirright toajury trial, agree tofile anysuch
lawsuit inanappropriate court inHamilton County, Indiana only, andagree thatsuch court isthe
appropriate venue for and has jurisdiction oversame, andany hearing, trial orconference shall take
place inthatlocale, unless agreed tootherwise inwriting byCity and Contractor. City and Contractor
consent tothechoice oflaw, the choice ofdispute resolution designated by them, venue asprovided
herein, andtopersonal jurisdiction over each ofthem asprovided herein andwaive anyrightto
object tothe exercise ofpersonal jurisdiction bythe court andtoexclusive venue inthislocale.
Anyaward, judgment oragreement insettlement ofadispute concerning such matters and resulting
from negotiations orlitigation inwhich City andContractor are parties orparticipants shall beas
binding upon surety asthough surety were named and joined insuch proceeding, provided that
Contractor has been given areasonable opportunity tojoin, participate, assist orprovide supporting
evidence inthe presentation ofany claim, defense orother issue incontroversy thatissettled or
resolved thereby.
21.3 Continuation ofWork. Provided City continues tomake payments ofamounts notindispute, no
dispute under this Paragraph shall interfere with theprogress oftheWork, and Contractor shall
proceed withfurnishing the Work, including disputed performance, despite theexistence of, and
without awaiting theresolution of, anysuch dispute. Thefailure orrefusal ofContractor tocontinue
performing under such circumstances shallconstitute adefault under thisAgreement.
21.4 Claims Against Third Parties. Inany instance orproceeding whereby any claim, dispute orother
matter incontroversy between City and Contractor involves, arises from orgives rise toasimilar
claim, dispute orother matter incontroversy asbetween City andanother third-party, Contractor
shall furnish andpresent toCity non-privileged evidence, documentation and other information to
support itsclaim, defense orother position with respect thereto.
21.5 Waiver ofConsequential Damages. Contractor waives anyclaims against City forconsequential
damages arising out oforrelating tothisAgreement. This waiver includes damages incurred by
Contractor forprincipal office expenses, including the compensation ofpersonnel stationed there
and other components ofhome office overhead, forlosses offinancing, business andreputation, for
lossofmanagement oremployee productivity orofthe services ofsuchpersons and forlossofprofit
except anticipated profit arising directly from theWork being performed hereunder. This waiver is
applicable, without limitation, toallconsequential damages due toeither party’stermination in
9
E&BPaving, LLC
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #111215
Contract NotToExceed $1,922,995.14
accordance with this Agreement.
22. SEVERABILITY:
Ifany term ofthisAgreement isinvalid orunenforceable under any statute, regulation, ordinance, executive
order orother rule oflaw, suchterm shallbedeemed reformed ordeleted, butonly totheextent necessary to
comply with same, and theremaining provisions ofthisAgreement shall remain infullforce andeffect.
23. NOTICE:
Any notice provided for inthis Agreement will besufficient ifitisinwriting andisdelivered bypostage
prepaid U.S. certified mail, return receipt requested, tothe party tobenotified attheaddress specified
herein:
IftoCity: CityofCarmel AND CityofCarmel
Engineering Department Office ofCorporation Counsel
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
IftoContractor: E&BPaving, LLC
17042 Middletown Avenue
Noblesville, Indiana 46060
Notwithstanding theabove, notice oftermination under paragraph 19 hereinbelow shall beeffective ifgiven
orally, aslongaswritten notice isthen provided asset forth hereinabove within five (5) business days from
thedate ofsuchoral notice.
24. TERMINATION:
24.1 Notwithstanding anything tothecontrary contained inthis Agreement, City may, upon notice to
Contractor, immediately terminate thisAgreement forcause, inthe event ofadefault hereunder by
Contractor and/orifsufficient funds arenotappropriated orencumbered topay for theGoods and
Services tobeprovided hereunder. Inthe event ofsuch termination, Contractor shall beentitled to
receive onlypayment fortheundisputed invoice amount representing conforming Goods and
Services delivered asofthe date oftermination, except thatsuch payment amount shallnot exceed
theContract Price amount ineffect atthe time oftermination, unless the parties have previously
agreed inwriting toagreater amount.
24.2 Citymay terminate thisAgreement atanytimeupon thirty (30) days prior notice toContractor. Inthe
event ofsuch termination, Contractor shallbeentitled toreceive onlypayment forthe undisputed
invoice amount ofconforming Goods andServices delivered asofthedate oftermination, except
thatsuch payment amount shall not exceed theContract Price amount ineffect atthetime of
termination, unless theparties have previously agreed inwriting toagreater amount.
25. REPRESENTATIONS AND AUTHORITY TO EXECUTE:
Theparties represent and warrant that theyareauthorized toenterinto this Agreement andthatthe persons
executing this Agreement havethe authority tobindtheparty which they represent.
10
E&BPaving, LLC
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #111215
Contract NotToExceed $1,922,995.14
26. FINAL COMPLETION AND CLOSEOUT:
Inaddition toany requirements forfinal completion and closeout listed inGeneral and Supplementary
Conditions, asacondition offinal payment andContract closeout, Contractor certifies orshall submit toCity
thefollowing:
a. Contractor certifies that payrolls, billsformaterials and equipment, and other indebtedness
connected with theWork, forwhich CityorCity’sproperty might beresponsible orencumbered,
lessamounts withheld bytheCity) have been paid orotherwise satisfied;
b. Anyapplicable Contractor guarantees andwarranties;
c. Acertificate evidencing thatinsurance required bytheContract Documents toremain inforce
after final payment iscurrently ineffect;
d. Consent ofsurety, ifany, tofinal payment;
e. As-constructed record copyoftheContract Documents marked toindicate field changes and
selections made during construction;
f. Ifapplicable, allmanufacturer’swarranties, product data, testing and/orinspection results or
reports, and maintenance andoperations manuals;
g. Ifrequired byCity, other data establishing payment orsatisfaction ofobligations, such as
receipts, orreleases andwaivers ofliens, claims, security interests, orencumbrances, arising
outoftheContract, totheextent and insuch form asmay bedesignated byCity;
h. Anyother submittals required bythe Contract Documents; and
i. Satisfactory evidence that any claims orliens filedhave beendischarged orsatisfied. Ifan
architect, aconsultant, orasubcontractor, orother person orentity providing services orwork
fortheContractor, refuses tofurnish arelease orwaiver required byCity, theContractor may
furnish abond satisfactory totheCitytoindemnify City against such liens, claims, security
interests, orencumbrances. Ifsuch liens, claims, security interests, orencumbrances remains
unsatisfied after payments aremade, the Contractor shall refund toCity allmoney that City may
becompelled topayindischarging such liens, claims, security interests, orencumbrances,
including allcosts and reasonable attorney’sfees.
27. TERM:
Unless otherwise terminated inaccordance with thetermination provisions under Contract Documents
hereinabove, this Agreement shall beineffect from theEffective Date through satisfactory completion ofthe
Work and delivery ofallGoods andServices according totheestablished schedule.
28. HEADINGS:
Allheading and sections ofthis Agreement areinserted forconvenience onlyand donotform apartofthis
Agreement norlimit, expand orotherwise alterthe meaning ofany provision hereof.
29. BINDING EFFECT:
The parties, and their respective officers, officials, agents, partners, successors, assigns andlegal
representatives, are bound totheother with respect toallofthecovenants, terms, warranties and obligations
set forth inAgreement.
30. NOTHIRD PARTY BENEFICIARIES:
This Agreement gives norights orbenefits toanyone other than Cityand Contractor.
31. DEBARMENT AND SUSPENSION:
31.1 The Contractor certifies byentering intothisAgreement that neither itnoritsprincipals nor any of its
11
E&BPaving, LLC
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #111215
Contract NotToExceed $1,922,995.14
subcontractors arepresently debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily
excluded fromentering into this Agreement byanyfederal agency orbyanydepartment, agency orpolitical
subdivision ofthe State ofIndiana. The term “principal” forpurposes ofthisAgreement means anofficer,
director, owner, partner, key employee orother person with primary management orsupervisory
responsibilities, oraperson who has acritical influence onorsubstantive control over the operations ofthe
Contractor.
31.2 TheContractor certifies thatithasverified thestate andfederal suspension and debarment status
forallsubcontractors receiving funds under this Agreement and shallbesolely responsible forany
recoupment, penalties orcosts that might arise from useofasuspended ordebarred subcontractor. The
Contractor shall immediately notify theCity ifany subcontractor becomes debarred orsuspended, andshall,
attheCity’srequest, take allsteps required bytheCity toterminate itscontractual relationship with the
subcontractor forwork tobeperformed under thisAgreement.
32. PRIOR WORK:
Inthe event that Contractor has delivered anyGoods and Services and/orperformed any oftheWork under
this Agreement prior tothe date ofthisAgreement, pursuant toanauthorization toproceed orverbal directive
issued byCity toContractor oraletterofintent orverbal understanding entered into byand between Cityand
Contractor, thisAgreement andalloftheterms andconditions thereof, including the payment obligations of
Cityforsuch prior deliveries and/orperformance, shall govern such priordeliveries and/orperformance tothe
same extent asthough they were performed ordelivered after thedate hereof, andany amounts that were
earned byContractor and paid byCity toContractor, orearned byContractor and still tobepaid byCity to
Contractor, forsuch other previously delivered Goods andServices orperformed Work, shallbeapplied asa
credit against Contractor’soverall compensation under this Agreement.
33. RIGHT TO ATTORNEY FEES:
Inthe event City employs attorneys orincurs otherexpenses itmay deem necessary toprotect orenforce its
rights under theAgreement where Contractor isindefault orbreach oftheAgreement, orCityotherwise is
required toundertake performance ofContractor’sobligations hereunder because ofContractor’sfailure or
refusal toperform, Contractor agrees topay theattorney fees, costs and expenses soincurred byCity.
Furthermore, wherever intheAgreement Contractor agrees topayexpenses incurred byCity such expenses
shall include, but are notlimited to, attorney fees incurred byCity.
34. DRUG FREE WORK SITE:
Contractor anditsemployees shall comply withallprovisions ofthe Drug Free Workplace Act of1988 as
amended. Theunlawful manufacture, distribution, dispensation, possession oruseofacontrolled substance
intheworkplace isprohibited. Contractor isresponsible forthedevelopment implementation, administration
and enforcement ofaformal substance abuse policy (“Substance Abuse Policy”) which, as, aminimum,
meets the standards set forth bythe City.
35. COMPLIANCE WITH IND. CODE § 5-16-13:
Totheextent that thisProject andAgreement issubject totherequirements ofIndiana Code § 5-16-13et
seq., which areincorporated byreference asiffully restated herein, Contractor shallcomply with all
applicable requirements setforththerein.
36. ACCESS TOPUBLIC RECORDS ACT:
Contractor understands andagrees that any “public record”, asthat term isdefined inIndiana Code 5-14-3-
2(m), asamended, that isrelated to the subject matter ofthe Contract, whether the same isinthe
12
E&BPaving, LLC
Engineering Department - 2024
Appropriation #2200 044-628.712022BondFund; P.O. #111215
Contract NotToExceed $1,922,995.14
possession or control ofContractor orCity, shall besubject torelease under and pursuant tothe provisions
ofIndiana’sAccess toPublic Records Act, ascodified inIndiana Code 5-14-3-1, etseq., asamended.
37. COMPETING LAWS:
As between inconsistent provisions among Federal, Stateandlocal laws, Contractor should generally comply
withthe more stringent requirement, unless aFederal law, rule orregulation requires thatthe affected
Federal provision be observed, notwithstanding theexistence ofamore stringent applicable State orlocal
requirement.
38. IRAN CERTIFICATION:
Pursuant toI.C. § 5-22-16.5, theContractor shallcertify that, insigning thisAgreement, itdoes notengage in
investment activities within the Country ofIran.
39. ADVICE OFCOUNSEL:
Theparties warrant thattheyhave read thisAgreement and understand it, have hadtheopportunity toobtain
legal advice and assistance of counsel throughout thenegotiation ofthisAgreement, andenter intosame
freely, voluntarily, andwithout anyduress, undue influence orcoercion.
40. ENTIRE AGREEMENT:
ThisAgreement, together with anyexhibits attached hereto orreferenced herein, constitutes the entire
agreement between Contractor andCitywith respect tothesubject matter hereof, and supersedes allprior
oral orwritten representations andagreements regarding same. Notwithstanding any other term orcondition
setforth herein, butsubject toparagraph 16hereof, totheextent any term orcondition contained inany
exhibit attached tothisAgreement orinanydocument referenced herein conflicts withanyterm orcondition
contained inthisAgreement, the term orcondition contained in thisAgreement shall govern andprevail.
ThisAgreement mayonly bemodified bywritten amendment executed byboth parties hereto, ortheir
successors ininterest.
13
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $1,000,000 each employee
Bodily Injury by Accident/Disease: $1,000,000 each accident
Bodily Injury by Accident/Disease: $1,000,000 policy limit
Commercial General Liability:
General Aggregate Limit (other than
Products/Completed Operations): $6,000,000
Products/Completed Operations: $5,000,000
Personal & Advertising Injury
Each Occurrence Limit: $5,000,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Injury and Property Damage: $5,000, 000 each occurrence
Umbrella Excess Liability
If a commercial umbrella liability policy is used to satisfy the minimum limits of liability
requirements, the combined limits must equal these minimum limits of liability.
CzBmmjtpoMzodi.NdHsbuibu9;68bn-Nbz17-3135
ExhibitA
UTILITYREIMBURSEMENT AGREEMENT
OHRoadToUGRoad--CostDifference\] \[Multi-Use\]
CityofCarmel -Project)
Revised2-27-20)
THIS UTILITY REIMBURSEMENT AGREEMENT ,ismadeand
entered into this day of , 2024, byand
betweenDukeEnergy Indiana, LLC, anIndiana limited liability company DEI"),
and theCity ofCarmel, Indiana).Hereinafter, DEIandCarmel maybe
individually referred to
WITNESSETH:
WHEREAS,CarmelandDEIenteredintothatcertainProvisionalUtilityRelocation
April15th, 2020, acopy ofwhich
isattachedheretoandincorporatedhereinas Exhibit1, pursuanttowhichtheParties
reacheda provisionalagreement relatingtotheallocationof costs forrelocatingcertain
electricfacilitiesformulti-useimprovementprojectsand/orfromabovegroundto
underground facilities withrespect tothose Projects defined inthePURCPA; and.
WHEREAS, DEIhasconstructed andnowoperates andmaintains certainoverhead
rdelectricfacilitiesuponand/oralong3AveSWinHamilton County, Carmel allofwhich
WHEREAS,CarmelhasrequestedthatDEIrelocatetheUtilityFacilitiestoan
underground relocation areaacquired byCarmel, asdepicted or 2
and
WHEREAS,theParties havedetermined thattheRelocation Area issuitable, and
DEIiswilling torelocate theUtility Facilities totheRelocation Area; provided thatCarmel
reimburses DEIforthedifference between actual costs incurred byDEItorelocate the
UtilityFacilities inanundergroundmanner andtheestimated costofrelocating theUtility
Facility Facilities inanoverheadmanneasset forth inthe PURCPA
WHEREAS,Carmelis willingtoreimburse DEIfor such present andfuture costsin
accordance withthetermsofthePURCPA incorporated herein;
NOW, THEREFORE, forandinconsideration ofthemutual promises from, toand
between DEI andCarmel, hereinafter contained, DEIandCarmel doherebyagree toand
witheach other, asfollows:
SECTION I. DEIwillrelocate theUtilityFacilities tosaidRelocation Areainamanner,
preliminary estimated Disputed Costs fortheProject isasfollows $320,013.68(the
SECTION II. Subject tothetermsand conditions specified inSections IIofthe
PURCPA, Carmel shallreimburse DEIfortheactualcostsincurred byDEItoperform the
Projectinaccordance withthefollowing schedule: (i) aftertheexecutionofthisAgreement
DEIshall invoice Carmelforand CarmelshallpayDEI, inadvance, fiftypercent (50%) of
theEstimated Disputed Costswithinthirty (30) daysafter theEffective Date ofthis
Agreement; (ii) theremaining 50% oftheEstimated (orifcomplete, theFinal) Disputed
Costs shallbedueandpayable as setforthinthePURCPA, withinonehundred andeighty
180)daysafterCarmelhasreceived writtennoticefromDEIintheformofaninvoice that
DEIhasCommenced Work; and (iii) uponcompletion oftheProject(a) Iftheactual
Incremental Costsincurredby DEItoperform theProjectexceed theEstimated Disputed
Costs,Carmelshall paytheadditional amountdue inaccordance with Section II. (I) ofthe
PURCPA. Allinvoices shallinclude supporting documentation tosubstantiate theclaim.
Suchsupporting documentation shallinclude, butshallnotbelimitedto, copiesofmaterial
invoices, time sheets, vendor and/orcontractor invoices andothersuchdocuments as
maybedeemed necessary byCarmelto supportsuchinvoice.
2
SECTION III. DEIshallnotstarttheProjectuntilthefollowing hasoccurred:
a) written notice hasbeengiven toDEIbyCarmelthat (i) theProjecthasbeenauthorized
andfunds areavailable toreimburse DEI, and (ii) allnecessary public roadrightofway
hasbeen acquired fortheProject,
b) Carmel hasdenoted the publicroad rightofwayline inthearea ofthe Project, by
staked survey atnotmore than100-footintervals withstation markings,
c) Carmel hastrimmed/removed allvegetation awayfromthepublicroadrightofwayin
theareaoftheProject, asreasonably determined byDEI, and
d) Carmel andDEIhave executedthisAgreement.
SECTION IV. DEIshall notdiscriminate against anyemployee orapplicant for
employment, intheperformance ofthisAgreement, withrespect tohire, tenure, terms,
conditions orprivileges ofemployment oranymatterdirectlyorindirectly related to
employment because ofrace, color, religion, national originorancestry. Breach ofthis
covenant may beregarded asamaterial breach ofthisAgreement.
SECTION V. DEIshall indemnify andholdharmless Carmel fromandagainst any
andalllegalliabilities andotherexpenses, claims, costs, losses, suits orjudgments for
damages, orinjuries toordeath ofpersons ordamage toordestruction ofpropertyarising
outoftheProject (hereafter "Claim"); provided, however, that whereCarmelisnegligent
orengages inintentional misconduct withrespect tothe occurrence oroccurrences giving
risetotheClaim, DEIshallhavenodutytoindemnify andholdharmless Carmel.
INWITNESS WHEREOF, thePartieshereto havecaused thisAgreement tobe
executed bythrough theirdulyauthorized representatives, effective thedatefirstabove
written.
3
DUKE ENERGY INDIANA, LLC
Signature
LeadEngineering Technologist
Title
April12, 2024
Date
4
ApprovedandAdoptedthis dayof ,20.
CITYOFCARMEL,INDIANA
ByandthroughitsBoardofPublicWorksandSafety
BY:
SueFinkam,PresidingOfficer
Date:
LauraCampbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
JacobQuinn,Clerk
Date:
Exhibit1
Exhibit 2
Exhibit2
Exhibit3
Host: http://entdukerpt.duke-Report LastRefreshed on: CU Estimateenergy.com/ReportServer 05/15/202314:11JobCostSummary
Sorted by: Site, Employee Name
98195000JOBEstimateRequest:Request Type:
TD-INWorkSite:
45205637WP CITY OF CARMEL @3RDAVEMasterWO:
AUTUMN DRTO2NDST) RIADEstimateVersion:80Estimate Type:COSTONLY
05/15/202302:06:40 PMMAXADMINEstimatedOn:At:By:
InternalExternalTotal
Labor Hours
Labor Hours - OnSite:1479.351479.35
Labor Hours - OffSite:000
Total Labor Hours:1479.3501479.35
Labor Cost:171037.120171037.12Costs
Services Cost:9883598835
Tools Cost:000
Total Labor, Services, & Tools Cost:171037.1298835269872.12
NewMaterial Cost:193710.510193710.51
Less Salvage:00
Total Material Cost:193710.510193710.51
Total Overheads:152421.25
Total Gross Cost:616003.88
LessApplied Contributions:0
PlusCIAC Cost:97943.72
Total NetCost:616003.88
PlusTotalDeferred Cost:0
Total Estimated Cost (UG):713947.60
Total Estimated Cost (OH):393933.92
UGTotal minus OHTotal: 320013.68
ShowReport Criteria
05/15/2023 14:11 Informational UseOnly Page 1of1
CzBmmjtpoMzodi.NdHsbuibu2;15qn-Nbz17-3135
5/3/2024
CzBmmjtpoMzodi.NdHsbuibu22;55bn-Bqs41-3135
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Departments' recommendation for approval:
ENG: yes CPD: yes
Streets: yes CFD: yesMAC: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Date
End*
5. EVENT DETAILS
Provide a brief description of event
My fiancé‘s father was diagnosed with stage four lung cancer and won’t make it to
our wedding so we plan to have a small family only wedding.
-17 guests or less
-10x10 tent for cake
-guest chairs
6/20/2024
Tear Down Time:*
6:00:00 PM
Event End
time:*
5:00:00 PM
NA
12
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Event Use/Purpose:
Description of Event:
Event Date Start *
6/20/2024
If multiple dates,
please list
Set-Up Time:*
10:00:00 AM
Event Start
time:*
2:00:00 PM
Rehearsal
Number of People
Expected:*
Fees?
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Intimate Wedding Ceremony
Guest Chairs
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Jennifer Nelson
Jennifer Nelson
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
Street Address
Address Line 2
Individual
Is the requestor a citizen of the City of Carmel?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Jennifer Nelson
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Jennifer Nelson
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
6/20/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Departments' recommendation for approval: ENG: yes CPD: yesStreets: yes CFD: yesMAC: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
No streets are to be closed. Race participants are instructed to yield to all traffic
they encounter. We utilize cones from the Carmel Street department to designate
the race path and also post a volunteer at every turn and intersection to ensure
participants stay on the course.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
5K MAP.docx 40.92KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event Use/Purpose:
Description of Event:
Event Date Start*Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
The Carmel 5K for Haiti is an annual walk/run that raises money for St. Elizabeth
Seton's Haiti Ministry
Provide a brief description of event
The Carmel 5K for Haiti is an annual walk/run that raises money for St. Elizabeth
Seton's Haiti Ministry. We typically have between 200-300 runners/walkers that
participate. The course begins and ends at St. Elizabeth Seton and winds through
The Woodlands and Woodland Springs neighborhoods. Post race snacks and
beverages are served to finishers. Once the official race has concluded, there is a
brief awards ceremony followed by a Kid's Fun Run that takes place in the St
Elizabeth Seton parking lot.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
7/27/2024 7/27/2024
4:00:00 AM 12:00:00 PM
8:00:00 AM 10:00:00 AM
NA
350
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Fees (cont'd)
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Purpose of fee
Standard registration fee to cover costs of
race
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Jeff Hines
Carmel 5k for Haiti
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46033
Country
United States
Street Address
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Carmel 5k for Haiti / Jeff Hines
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Jeff Hines, Race Director
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
4/23/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other Monon Blvd, north and south lanes.
Departments' recommendation for approval:
ENG: yes CPD: yesStreets: yes CFD: yesMAC: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Monon Blvd S. from 1st St SW to Walnut St.
Monon Blvd N. from Walnut St. to Happy Dog Alley
Elm St. from Veterans Way to exit of Railyard Apts.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Brews on the Blvd Detour Map.pdf 166.36KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Cones*
Barricades*
Crowd-Control
Gates *
Event Use/Purpose:
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
8? for street closures
Please note the number of Crowd-Control Gates needed
10? for stage drop
zone
5. EVENT DETAILS
Brews on the Boulevard - Indiana Beer sampling event with food and beverage
vendors
Description of Event:
Event Date Start*Event Date
End*
If multiple dates,
please list
Set-Up Time:*
Event Start
time:*
Rehearsal
Number of People
Expected:*
Fees?
Provide a brief description of event
Brews on the Boulevard returns to Midtown Carmel Saturday, August 3 from 5 p.m. -
9 p.m. Brought to you by the City of Carmel Brews & Barrels Trail and Allied
Solutions. Enjoy samples from breweries throughout the state. All ages are welcome
to attend!
Brews on the Boulevard includes food vendors, live entertainment and more - open
to the public. For more information about our Brews & Barrels Trail, visit our website
at CarmelBrewsAndBarrels.com.
Sampling Tickets are $30 and include a souvenir tasting glass and program. Sample
selections at each brewery booth with the opportunity to purchase items from your
favorites.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
8/3/2024
8:00:00 AM
3:00:00 PM
8/3/2024
Tear Down Time:*
12:00:00 AM
Event End
time:*
10:00:00 PM
NA
5,000
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
City stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
1 10x20, the rest will be 10x10
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Vendors
Vendors Present*
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
Bounce House
N/A
Other
TBD
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximently how many vendors will be present?
25
6. CONTACT INFORMATION:
Sondra Schwieterman
Sondra_schwieterman@outlook.com
3176578263
3176578263
City of Carmel
City
Carmel
State / Province / Region
Indiana
Postal / Zip Code
46032
Country
United States
Street Address
1 Civic Square
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
Main StreetBrews on the Boulevard– Suggested Detour Map
Saturday, Aug. 3, 2024
Roads close at 8 a.m.
St
a
g
e
1st Street SW
Residential
Exit Only
3rd Ave Closed
for
Construction Road
Closed
Elm
Road
Closed
Ve
t
e
r
a
n
s
W
a
y
Walnut
Elm
W Main Street
Midtown
Plaza
Mo
n
o
n
B
l
v
d
Road
Closed
Ra
n
g
e
L
i
n
e
R
d
Happy Dog Alley
Road
Closed
Ve
t
e
r
a
n
s
W
a
y
Road
Closed
W. Main St.
Ra
n
g
e
L
i
n
e
R
d
3rd
Av
e
S
W
Mo
n
o
n
Bl
v
d
Road
Closed
City Center Dr. E. 126th St.
2nd Street SW
Key:
Suggested Detour Route
Festival Footprint
Road Closures
Road open to traffic
Road open to one way traffic
Notes:
•Stage located on Elm in crosswalk
between Merchants and Garden
Table. Does not block Monon.
•Vendors are up on sidewalk areas
and there is enough room for
emergency vehicles to get thru the
entire footprint.
Midtown
N. Parking
Garage
Parking
Garage
Underground
Garage
Midtown
S.
Parking
Garage
Parking
Garage
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
City of Carmel/Sondra Schwieterman
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Sondra Schwieterman, Event Planner
Printed Name and Title (If applicable)
3176578263
Phone Number (Required)
1 Civic Square
Carmel, IN 46032
Address of Organization/Applicant
2/28/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Departments' recommendation for approval: ENG: yes CPD: yesStreets: yes CFD: yesMAC: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Use/Purpose:
Description of Event:
Event Date Start*Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Fees (cont'd)
5. EVENT DETAILS
GHDT Gala
Provide a brief description of event
Gregory Hancock Dance Theatre (GHDT) Board of Directors would like to host a
fund raising gala in honor of Mr. Gregory Hancock.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
8/17/2024 8/17/2024
4:00:00 PM 9:00:00 PM
6:00:00 PM 9:00:00 PM
NA
70
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Purpose of fee
Fund raising
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
3174036865
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Tuhina Chakrabarti
Gregory Hancock Dance Theatre
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46033
Country
United States
Street Address
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
GHDT
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Tuhina Chakrabarti
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
4/29/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Departments' recommendation for approval:
ENG: yes CPD: yes
Streets: yes CFD: yes
MAC: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
The parade will begin at the front circle of Carmel High School and go west on Main
Street and will end at the Monon Trail intersection with Main Street. Parade
participants will walk back to CHS using 1st Street NW to Richland Ave.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
2024 CHS Parade Route.pdf 563.33KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event Use/Purpose:
Description of Event:
Event Date Start*Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Carmel High School 2024 Homecoming Parade
Provide a brief description of event
The parade will consist of CHS students walking, fire trucks, less than 5 decorated
cars and 1 school truck pulling a trailer.
Attach additional pages if needed-SEE BELOW
2024 CHS Parade Route.pdf 563.33KB
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/20/2024 9/20/2024
12:45:00 PM 1:30:00 PM
1:00:00 PM 1:30:00 PM
NA
100
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Amy Skeens-Benton
Carmel High School
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
USA
Street Address
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Carmel High School
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Amy Skeens-Benton, Assistant Principal
Printed Name and Title (If applicable)
Phone Number (Required)
Carmel, IN 46032
Address of Organization/Applicant
4/24/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Departments' recommendation for approval:
ENG: yes CPD: yes
Streets: yes CFD: yesMAC: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
N/A
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Monon Main Plaza Map.pdf 463.4KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event Use/Purpose:
Description of Event:
Event Date Start*Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Brain Aneurysm Awareness event. In honor of Brain Aneurysm Awareness month in
September, we will be hosting a butterfly release on Saturday September, 21, 2024
at 10:00am.
Provide a brief description of event
Our hope is to honor our brain aneurysm survivor patients and their
loved ones, as well as spread awareness about ruptured aneurysm symptoms and
treatments. This is a very significant event for aneurysm survivors and their families,
and for all individuals who have impacted their recovery. We think the Monon & Main
Plaza area would be a great location for the event. We will have a few physicians
speak as well as a featured patient and their family members, and then release a
grouping of butterflies. This is a free event and open to the public!
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/21/2024 9/21/2024
9:00:00 AM 12:00:00 PM
10:00:00 AM 11:30:00 AM
NA
50
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
10 x 10
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Stephanie Irwin; Jennifer Rhea
Name of Merchants(s) doing the setup
3174453410
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Stephanie Irwin
Goodman Campbell Brain and Spine
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
Address Line 2
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Goodman Campbell Brain and Spine
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Stephanie Irwin, Marketing Manager
Printed Name and Title (If applicable)
Phone Number (Required)
Carmel, IN 46032
Address of Organization/Applicant
4/24/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other Carmel Fire HQ Museum Bay
Departments' recommendation for approval: ENG: yes CPD: yes
Streets: yes CFD: yes
MAC: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Veterans Way to be closed from Phelps Way (or 3rd St SW) to the entrance of the
Design Center. Essentially the stretch of Veterans Way in front of the CFD HQ
building.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
CFD IAFF Event Map.PNG 2.24MB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
Block party for IAFF Conference at CFD HQ Building. Block party will be in the bays
of the CFD HQ building, and spill over into the street along Veterans Way.
Phelps Way and Design Center Entrance can remain open but no access to
Veterans Way in front of CFD HQ on this stretch of Veterans Way.
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Cones*
Barricades*
Tall Skinny Cones*
Event Use/Purpose:
Description of Event:
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
3-7
Please note the number of Tall Skinny Cones needed
6-12?
5. EVENT DETAILS
International Association of Firefighters - Indiana conference. Block Party
Provide a brief description of event
International Association of Firefighters to have a block party in front of the CFD HQ
building during annual conference. Event will take place in the bays of CFD HQ
building but will spill over into the stretch of Veterans Way in front of CFD HQ.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
Event Date Start*Event Date
End*
If multiple dates,please list
Set-Up Time:*
Event Start
time:*
Rehearsal
Rehearsal Date:
Rehearsal Start:
Number of People
Expected:*
Fees?
5/21/2024
2:00:00 PM
3:00:00 PM
NA
Rehearsal Start Time:
5/21/2024
Tear Down Time:*
12:00:00 AM
Event End
time:*
11:00:00 PM
Rehearsal End:
Rehearsal End Time:
200
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Joel Heavner
jheavner@carmel.in.gov
13174317594
Carmel Fire Department
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
210 Veterans Way
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Joel Heavner
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Printed Name and Title (If applicable)
3174317594
Phone Number (Required)
Address of Organization/Applicant
4/22/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Departments' recommendation for approval: ENG: yes CPD: yesStreets: yes CFD: yes
MAC: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Date
End*
5. EVENT DETAILS
Global Running Day event put on by The Runners Forum
Provide a brief description of event
Group run starting from Midtown with food serviced after. Run would take place on
the Monon and have no need for streets to be shut down.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
6/5/2024
Tear Down Time:*
10:00:00 PM
Event End
time:*
8:00:00 PM
NA
65
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Event Use/Purpose:
Description of Event:
Event Date Start *
6/5/2024
If multiple dates,
please list
Set-Up Time:*
2:00:00 PM
Event Start
time:*
4:00:00 PM
Rehearsal
Number of People
Expected:*
Fees?
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
10x10 tent
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
State / Province / Region
Indiana
Country
United States
Sherri Hunt
The Runners Forum
Street Address
Address Line 2
City
Carmel
Postal / Zip Code
46032
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
The Runners Forum
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Conor Naughton, Manager The Runners
Forum
Printed Name and Title (If applicable)
Phone Number (Required)
Carmel Indiana, 46032
Address of Organization/Applicant
3/25/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Departments' recommendation for approval: ENG: yes CPD: yesStreets: yes CFD: yes
MAC: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
N/A
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Use/Purpose:
Description of Event:
Event Date Start*Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Rehearsal Date:
Rehearsal Start:Rehearsal End:
Number of People
Expected:*
Fees?
5. EVENT DETAILS
In recognition of Wear Orange, an annual campaign to raise awareness of gun
violence we are holding a one mile peace walk
Provide a brief description of event
Once mile peace walk along the Monon Trail starting and ending at the Civic Square Gazebo with a short program of speakersAttach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
6/7/2024 6/7/2024
6:00:00 PM 9:00:00 PM
7:00:00 PM 9:00:00 PM
NA
Rehearsal Start Time:Rehearsal End Time:
100
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Marcia Molenda
Moms Demand Action
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46033-3965
Country
US
Street Address
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Everytown for Gun Safety Support Fund
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Sam Lucius Regional Field Coordinator
Printed Name and Title (If applicable)
Phone Number (Required)
10163
Address of Organization/Applicant
4/24/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other 136th Street over pass
$
3
%
Departments' recommendation for approval: CPD: does not recommend approval of road closure at a major roundabout due to public safety concerns. CFD: does not recommend approval of road closure at a
major roundabout due to public safety concerns. MAC: Agrees with CPD and CFD.
ENG: Agrees with CPD and CFD.Streets: Agrees with CPD and CFD.
Parks: No opinion due to the event not affecting Parks.
NeighborhoodName/Streets to beclosed
Upload Map
Type of Closure:
Further Info for typeof closure
Requests:
2. STREET(S) REQUESTED:
The road rally will finish (Eastbound) on 136th Street and participants will drive
through the round-a-bout and begin parking along the Southbound Keystone Off-
ramp (green) and then move clockwise around the round-a- bout as parking fills up.
Carmel PD will be located on the West and East ends of the round-a-bout to
manage traffic as needed.
While finishing the rally, participants will have the opportunity to park
around the round-a-bout or continue to the Southbound on-ramp to Keystone
Avenue to completely exit/leave the event. However, once participants are in place,
they will be asked to remain in place until the end of the event.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
The road rally will finish (Eastbound) on 136th Street and participants will drive
through the round-a-bout and begin parking along the Southbound Keystone Off-
ramp (green) and then move clockwise around the round-a- bout as parking fills up.
Carmel PD will be located on the West and East ends of the round-a-bout to
manage traffic as needed.
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Cones*
Barricades*
Standard Cones*
No Parking Signs *
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
NOT SURE YET
Please note the number of Standard Cones needed
40
Please note the number of NO PARKING SIGNS needed
40
5. EVENT DETAILS
Event Use/Purpose:
Description of Event:
Event Date Start*Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
The road rally will finish (Eastbound) on 136th Street and participants will drive
through the round-a-bout and begin parking along the Southbound Keystone Off-
ramp (green) and then move clockwise around the round-a- bout as parking fills up.
Carmel PD will be located on the West and East ends of the round-a-bout to
manage traffic as needed.
While finishing the rally, participants will have the opportunity to park
around the round-a-bout or continue to the Southbound on-ramp to Keystone
Avenue to completely exit/leave the event. However, once participants are in place,
they will be asked to remain in place until the end of the event.
Provide a brief description of event
The road rally will finish (Eastbound) on 136th Street and participants will drive
through the round-a-bout and begin parking along the Southbound Keystone Off-
ramp (green) and then move clockwise around the round-a- bout as parking fills up.
Carmel PD will be located on the West and East ends of the round-a-bout to
manage traffic as needed.
While finishing the rally, participants will have the opportunity to park
around the round-a-bout or continue to the Southbound on-ramp to Keystone
Avenue to completely exit/leave the event. However, once participants are in place,
they will be asked to remain in place until the end of the event.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
6/8/2024 6/8/2024
1:00:00 PM 8:00:00 PM
4:00:00 PM 7:00:00 PM
NA
500
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Meg Gates Osborne
Meg@Megpromo.com
3175907522
3175907522
Artomobilia
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
1 Civic Square
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
City of Carmel - Artomobilia
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Meg Gates Osborne
Printed Name and Title (If applicable)
3175907522
Phone Number (Required)
1 Civic Square
Carmel, IN 46032
Address of Organization/Applicant
2/28/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
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Grace Dr
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App. PL
App. PL
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App. P
L
App. PL
25' SEWER &UTILITY ESMT
VAR. WIDTHD&UE
20' D&
U
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20' D&
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12
"
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853.12
852.25
851.20
849.74
848.93
848.73
848.75
848.76
848.90
849.30
849.85
849.32
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848.13
Ex
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1"=
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1"=
5
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MATCH LINE -24+75 "P"
90
%
PL
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33+91
30+00
31+00
32+00
33+00
+16, 1', PP w/Riser +16, 1', pp shots
+26, 1', Guy Wire
+52, 2', Water Valve +52, 3', water valve +50, 3', Fire Hyd.
+68, 12', Sign (Stop)
+16, 3', San. M.H.
+02, 6', Gas Vavle
+03, 8', Gas Vavle
+01, 2', Tele Box
+98, 2', PP w/Riser
+08, 8', 12" Con.
+98, 9', 12" Con.
+29, 5', 9" Dec.
+22, 10', 12" Con.
+35, 13', 9" Con.
+45, 13', 12" Dec.
+70, 6', 3" Con.
+77, 10', 1" Dec.
+72, 15', 9" Stump
+63, 16', 12" Dec.
+31, 20', 48" Bush +31, 24', 48" Bush +30, 27', 48" Bush
+08, 6', 6" Dec.
+31, 7', 3" Con.
+37, 6', 3" Con.
+47, 6', 3" Con.
+58, 5', 3" Con.+62, 5', Water Valve +62, 7', Fire Hyd.+68, 7', 3" Con.
+87, 8', F/O Box
+81, 11', 144" Bush
+69, 10', PP w/Riser +73, 13', 12" Con.
+58, 15', 12" Dec.+52, 15', 9" Stump
+43, 15', 6" Dec.
+34, 14', 12" Dec.
+24, 14', 9" Dec.+17, 14', 12" Dec.
+88, 25', 12" Con.
+86, 39', 12" Dec.
+95, 15',Sign (30 MPH)
+59, 6',Water Valve +61, 8',Water Valve
+35, 1',Irr. Valve
+47, 6',Sign
+60, 7',Rnd. Inlet
+52, 5',3" Con.
+67, 35',Detector
+76, 46',Storm M.H.
+85, 51',Mag Nail Set
+76, 55',Signal Pole
+81, 83',Traf. M.H.
+67, 93',60" Bush +65, 106',Tele Box
+68, 103',F/O Box
+71, 95',60" Bush
Cedar Lake Ct
W 146th St
Ro
h
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(a
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p
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)
(g
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a
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(gr
a
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(g
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(g
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(grass)
(grass)
(conc)
(conc)
(conc)
(co
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c
)
(gr
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)
(c
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c
)
(gr
a
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(conc)
(grass)
(bushes)
(asph)
(asph)
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App. Exist. R/W
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App PL
App PL
15" San.15" San.
36" Pipe
30" Pipe
36
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48"
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+00, 8', Sign
+26, 19', 18" Bush +25, 23', 18" Bush +26, 25', 12" Bush
+24, 25', 12" Bush
+86, 6', Guy Wire
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EXIS
T
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B
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41 P
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RESOLUTION NO. BPW 05-15-24-01
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;36qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-02
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-03
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-04
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-05
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-06
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-07
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-08
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-09
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-11
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-12
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-13
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-14
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-15
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-16
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-17
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;26qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-18
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;33qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-19
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-20
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu21;41bn-Nbz19-3135
RESOLUTION NO. BPW 05-15-24-21
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
EXHIBIT G
RESOLUTION NO. BPW 05-15-24-22
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135
RESOLUTION NO. BPW 05-15-24-23
RESOLUTION OFTHE CITY OFCARMEL BOARD OFPUBLIC WORKS ANDSAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant toIndiana Code36-1-4-7, theCityofCarmel, Indiana (“City”), isauthorized toenter
into contracts; and
WHEREAS, pursuant toIndiana Code36-4-5-3, theCity’smayormayenterintocontracts onbehalf ofthe
City; and
WHEREAS, pursuant toherauthority underIndiana law, theCity’smayor, theHonorable SueFinkam, has
caused tobesigned theArtsGrant attached hereto asExhibit A (the “Contract”); and
WHEREAS, Mayor Finkam nowwishes topresent thecontract totheCity’sBoardofPublic Worksand
Safetyforittobepublicly acknowledged, filedintheClerk’sOffice, andmadeavailable tothepublic forreview.
NOW, THEREFORE, BEITRESOLVED bytheCityofCarmel Board ofPublic Works andSafety as
follows:
1. Theforegoing Recitals areincorporated herein bythisreference.
2. Thereceipt oftheContract ishereby acknowledged.
3. TheContract shallbepromptly filedintheoffice oftheClerk andthereafter madeavailable tothepublic
forreview.
SORESOLVED this dayof , 2024.
CITY OFCARMEL, INDIANA
Byand through itsBoardofPublic WorksandSafety
BY:
SueFinkam, Presiding Officer
Date:
Laura Campbell, Member
Date:
AlanPotasnik, Member
Date:
ATTEST:
Jacob Quinn, Clerk
Date:
CzBmmjtpoMzodi.NdHsbuibu4;34qn-Nbz18-3135