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HomeMy WebLinkAboutAVI Systems, Inc./IT/$47,882.62/IT Products and Services/ASA #25/7/24 Retail Sales Agreement Reference Number: 1248216 Date: April19, 2024 Prepared For: CityofCarmelCity ofCarmel -Mayor'sVideoConferenceRoom Attn: Todd LuckoskiProject: ProjectNumber: Prepared By: RickStreb Phone: AVISystemsInc. Email: rick.streb@avisystems.com1256Washington St, Columbus, IN 47201 Phone: (800)742-5036 Fax: INVOICE TOSITE Attn: ToddLuckoskiAttn: ToddLuckoski CityofCarmelCity ofCarmel -Carmel SteA 10701NCollege Ave10701 NCollege Ave Carmel, IN 46280 SteA Carmel, IN 46280 Phone: Email: tluckoski@carmel.in.govPhone: CustomerNumber: COC0106 Email: tluckoski@carmel.in.gov COMMENTS PRODUCTS AND SERVICES SUMMARY Equipment$28,969.40 Integration$17,616.22 PROSupport$0.00 Shipping & Handling$1,297.00 Tax$0.00 47,882.62GrandTotal Unlessotherwisespecified.Thepricesquotedreflectadiscount foracashpayment (i.e., check, wiretransfer) madebyCustomerin fullwithinthetimestatedforpaymentoneachinvoice.Discountonlyappliestonewitemsincludedontheinvoice, andonlyappliesif thebalanceontheinvoiceispaidinfull. Allreturnedequipmentissubjecttoarestockingcharge.Thepricesarevalidfor15daysandmaybelockedinbysigningthisRetail SalesAgreement. Overdue balancesaresubjecttoafinancechargeof1.5% permonth, orinterestatthehighestratepermittedbyapplicablelaw.Inthe eventAVImustpursuecollectionofunpaidinvoices, CustomeragreestopayallofAVI'scostsofcollection, includingits attorneys' fees. INVOICING AND PAYMENT TERMS CustomerandAVIhaveagreedonthepaymentmethod of ACH. Paymentmustberemittedbystatedmethod. Totheextent Customerseekstouseofanypaymentmethodsotherthanstated, andthatpaymentmethodresultsinanincreasedtransactioncost toAVI, thenewpaymentmustbeapprovedinwriting, andtheCustomershallberesponsibleforpayingtheincreasedtransactioncost toAVIassociatedwiththechangeinpaymentmethod. Paymentsshallbemade30daysfrominvoicedate.Solongastheinvoicehas beensentandtheCustomer'spaymentismadewithinthetermsworkwillcontinue. AVIusesprogressbilling, andinvoicesforequipment andservicesallocatedtothecontractonamonthlybasis. Unlessotherwise specified, allitemsquoted (goodsandservices) aswellasapplicableoutofpocketexpenses (permits, licenses, shipping, etc.) are invoiced insummary (includingapplicablesalestaxesdueforeachcategoryofinvoiceditems). Printed on April 19, 2024Page 1of71248216 Customer istomakepaymentstothefollowing "Remitto" address: AVISystems POBox842607 KansasCity, MO64184-2607 Customer mustmakeallpaymentsintheformofbankwiretransfersorelectronicfundstransfersthroughanautomated clearinghouse withelectronicremittancedetail, inaccordancewiththepaymentinstructionsAVISystemsprovidesonitsinvoicetoCustomer. Amonthlysummaryofdetailedequipmentreceivedisavailable uponrequest. Equipmentreceivedmaybedifferentthanequipment billedbasedonagreedbillingmethod. TAXES AND DELIVERY UnlessstatedotherwiseintheProductsandServicesSummaryabove, AVIwilladdandincludeallapplicable taxes, permitfees, licensefees, anddeliverychargestotheamount ofeachinvoice. Taxeswillbecalculated accordingtothestatelaw(s) inwhichthe product(s) and/orservice(s) areprovided. UnlessCustomerprovidesavalidtaxexemptioncertificateforanytaxexemption(s) claimed, AVIshallinvoiceforandcollectallapplicabletaxesinaccordancewithstatelaw(s), andCustomerwillberesponsiblefor seekingataxcredit/refundfromtheapplicabletaxingauthority. AGREEMENT TO QUOTE AND DOCUMENTS CONSTITUTING YOUR CONTRACT WITH AVI Customerherebyaccepts theabovequoteforgoodsand/orservicesfromAVI. WhendulyexecutedandreturnedtoAVI, AVI'sCredit DepartmentwillcheckCustomer'screditandapprovetheterms.AfterapprovalbyAVI'sCreditDepartmentandsignaturebyAVI, this RetailSalesAgreementwill, togetherwiththeAVIGeneralTerms & Conditions (whichcanbefoundat http://www.avisystems.com/TermsofSale) formabindingagreementbetweenCustomer andAVI. (ThisRetailSalesAgreementand theAVIGeneralTerms & ConditionsofSale (theT&Cs) arereferredtocollectivelyastheAgreement). Ifnotdefined inthis Agreement, allcapitalizedtermsshallhavethemeaninggiventothemintheT&Cs. Should AVI'sCreditDepartment determineatany pointpriortoAVIcommencingworkthatCustomer'screditisnotadequate, orshoulditotherwise disapproveofthecommercialterms, AVIreservestherighttoterminatetheAgreementwithoutcauseandwithoutpenaltytoAVI. AGREED AND ACCEPTED BY AVI Systems, Inc. CompanyCompany Signature Signature PrintedName PrintedName DateDate CONFIDENTIAL INFORMATION Thecompanylistedinthe "PreparedFor" linehasrequestedthisconfidentialpricequotation, andshallbedeemed "Confidential Information" asthattermisdefined intheT&Cs. Thisinformationanddocumentisconfidential andisintendedsolelyfortheprivate useofthecustomeridentified above. Customeragreesitwillnotdisseminatecopiesofthisquotetoanythirdpartywithouttheprior writtenconsentofAVI. Sharingacopyofthisquote, oranyportionoftheAgreementwithanycompetitorofAVIisaviolationofthis confidentialityprovision. Ifyouarenottheintendedrecipientofthisquote (i.e., thecustomer), youarenotproperly inpossessionof thisdocumentandyoushouldimmediatelydestroyallcopiesofit. Printed on April 19, 2024 Page 2 of7 1248216 PRODUCTS AND SERVICES DETAIL PRODUCTS: Model # MfgDescriptionQty PriceExtended FW75BZ35LSONY75IN BRAVIA 4KHDR PROFESSIONAL 1$2,448.00$2,448.00 DISPLAY AS3LDP7 CHIEF LOWDENSITYWALL MOUNTWITHPDU1$824.25$824.25 AM-3200-WF CRESTROAirMediaReceiver3200withWi-FiNetwork 1$1,581.25$1,581.25 N Connectivity AM-TX3-100CRESTROAirMedia Series3 ConnectAdaptor 1$500.00$500.00 N AM-TX3-100-CRADLECRESTROTabletop CradleforuptofourAM-TX3-100 1$100.00$100.00 NAdaptors TSW-1070-B-S CRESTRO10.1in. WallMountTouchScreen, BlackSmooth1$2,117.50$2,117.50 N TSW-UMB-70CRESTROUniversal MountingBracketforTSW-70Series1$27.50$27.50 N DM-NVX-360CRESTRODM NVX4K604:4:4HDRNetworkAV 2$1,423.75$2,847.50 NEncoder/Decoder CEN-ODT-C-POECRESTRODual-TechnologyOccupancySensor, PoE, 2,0001$343.75$343.75 N SqFt UC-C100-TCRESTROCrestron FlexVideoConference SystemIntegrator1$3,208.75$3,208.75 N KitforMicrosoftTeamsRooms NC-110QSC110 Horizontal FieldofView, ePTZnetwork 2$1,087.50$2,175.00 camera, PoE, includesmounting bracketfor monitorandsu I/OUSBBRIDGEQSCQ-SYSPoEbridgingendpointforAV-to-USB 1$1,563.75$1,563.75 Bridging. DeliversdriverlessUSB2.0connection. Includes MXA920W-SSHURE920 CeilingArray, White, Square, 24in 1$3,741.81$3,741.81 A910-HCMSHUREHard CeilingMountforMXA910 1$217.31$217.31 NL-C4-WH QSC4" Full-range, low-profileceiling-mountnetwork 6$400.50$2,403.00 loudspeaker, PoE/PoE+ powered. IncludesC-ring and CBL-8K-HD-3CRESTROCertified HDMI2.1Cable, 48Gbps, 3ft (0.9m) 2$37.50$75.00 N CBL-8K-HD-1.5CRESTROCertified HDMI 2.1Cable, 48Gbps, 1.5ft (0.5m) 2$31.25$62.50 N V-C6A-RJ-BK-03COVIDCat 6a, RJ45toRJ45, Black Jacket, 3ft4$3.45$13.80 V-C6A-RJ-BK-05COVIDCat 6a, RJ45toRJ45, Black Jacket, 5ft2$4.31$8.62 USB3-AB-03COVIDUSB 3.2 (Gen1) Cable, A-MaletoB-Male, 3ft2$5.02$10.04 USB-AB-03COVIDUSB 2.0Cable, A-MaletoB-Male, 3ft1$2.60$2.60 V-C6A-RJ-BK-07COVIDCat 6a, RJ45toRJ45, Black Jacket, 7ft2$5.61$11.22 CBL-8K-HD-9CRESTROCertified HDMI2.1Cable, 48Gbps, 9ft (2.7m) 1$56.25$56.25 N FW65BZ35LSONY65IN BRAVIA4KHDRPROFESSIONAL 1$1,620.00$1,620.00 DISPLAY AS3LDP7 CHIEF TEMPOFPWALLMOUNTSYSTEM, PDU 1$825.00$825.00 BUNDLE TS-1070-W-S CRESTRO10.1in. TabletopTouchScreen, WhiteSmooth 1$2,185.00$2,185.00 N Printed on April 19, 2024 Page 3 of7 1248216 Sub-Total: INTEGRATRION$17,616.22 Sub-Total: $28,969.40 Total: $46,585.62 Printed on April 19, 2024 Page 4 of7 1248216 SERVICES TO BE PROVIDED INTEGRATION SERVICES INTEGRATION SCOPEOFWORK A. SUMMARY: B. SYSTEMDESCRIPTION: MAYOR’SCONFERENCEROOMVIDEOCONFERENCING VIDEOCONFERENCINGANDPRESENTATION SYSTEM A75” Displaywillbewallmountedatthefrontoftheroomforcontent viewingfromaninstalledIPdecoderbehindthedisplay. AnIPencoderwillbeinstalled attheOFEtabletoprovidealocalBYODHDMIconnection. Aclientprovidedpassthroughwill beutilizedfortheinstalledHDMIcable. Awirelessscreensharingdevicewillbeprovidedforwirelesscontentsharinginthe room. Anaudiosoundbarwillbeinstalledbelowthedisplayforprogramaudiointhespace. One (1) NativeTeamsvideo conferencingsystemwillbeinstalledbehindthedisplayconnectedtotwo (2) wallmountedcamerasintheroom. Awall mountedtouchpanel, Tabletoptouchpanel, andoccupancysensorwillbeinstalledtoprovidecontrolofthecontentselection andprogramaudiocontrol. Displays: o One (1) 75” DisplaywillbeinstalledatthefrontoftheroomforsharingcontentfromanAVISystemsprovidedIP Decoder. SourceDevices: o One (1) HDMIConnectionatthetable o WirelessScreenSharingwithwirelessdongle. Audio: o Six (6) IPspeakers willbeinstalledinthedrywallceilingforprogramaudiocoverageofthespace. o One (1) CeilingmountedmicrophonearraywillbeinstalledinthedrywallceilingusingtheprovidedHardceiling mountforaudiopickupinthespace. o TheOFEQSYSCorewillbeutilizedtomanaged theaudioandcamerasintheroom. Cameras o One (1) WallmountedNC-110camerawillbeinstalledatthefrontoftheroom. o One (1) WallmountedNC-110camerawillbeinstalledatthebackoftheroom. Controls: o One (1) Black, 10” Colortouchpanelwillbewallmountedtocontroltheroom. o One (1) BlackTabletopTouchpanelwillbeinstalledattheOFETable o One (1) occupancysensorwillbeinstalledintheceilingoftheroomandconfiguredtotriggertheroomasneeded. EquipmentLocation: o Equipmentwillbeinstalled behindthedisplay, undertheOFEtable, andintheceiling. Clienttoprovide POE+ powereddatadropsatthefollowinglocations: o One (1) AtTouchPanel. o One (1) AtOccupancySensor. o Two (2) AtOFETable. o Three (3) AtDisplayLocation. o Seven (7) inceilingforspeakersandmicrophone. AnadditionalSony65” display, Mount, andTS-1070-W-Stouchpanelhavebeenaddedtothisquotewhichtheclientwill installintheMayor’soffice. Noinstallationorprogramming serviceshavebeenincluded inthecost. C. EXCLUSIONS: Thefollowing workisnotincludedinourScopeofWork: POE+ Datadropsforallequipment Allconduits, highvoltage, wiringpanels, breakers, relays, boxes, receptacles, etc. Concretesawcuttingand/orcoredrilling Firewall, ceiling, roof, andfloorpenetration Necessarygypsumboardreplacementand/orrepair NecessaryceilingtileorT-barmodifications, replacements, and/orrepair Structuralsupportofequipment *AVISystems isnotresponsibleforbuilding-relatedvibrations Installationoftheceiling-mounted projectionscreen Allmillwork (moldings, trim, cutouts, etc.) PatchingandPainting Permits (unlessspecificallyprovidedforandidentifiedwithinthecontract) Unlessotherwisestated, thepricinginthisagreementdoesnotinclude prevailingwageorunionlabor Unlessspecificallynoted, liftsandscaffoldingarenotincluded D. CONSTRUCTION CONSIDERATIONS: Printed on April 19, 2024 Page 5 of7 1248216 Inordertoaccomplishtheoutlinedgoalsofthisproject, theCustomerwillberesponsibleforcontractingwithanoutsideentitytomake thenecessarymodificationstothespaceasdirectedbyAVISystems. Thecostsassociatedwiththesemodificationsarenotincludedin thisproposal. E. NOTICE: THISSCOPEOFWORKISDELIVEREDONTHEBASISOFTHEFOLLOWINGASSUMPTIONS: Theroom(s) match(es) thedrawingsprovided. SitepreparationbytheCustomer andtheircontractors includeelectricalanddataplacementperAVISystemsspecification. SitepreparationwillbeverifiedbyAVISystemsprojectmanagerorrepresentativebeforetheschedulingoftheinstallation. All workareasshouldbecleananddustfreepriortothebeginningoftheon-siteintegration ofelectronic equipment. Customercommunication ofreadiness willbeconsideredaccurateandexecutablebyAVISystemsprojectmanager. IntheeventofanyarrivaltothesitethatAVISystemsisnotabletoexecute workefficientlyanddefinablyprogress, the Customerwillbecharged afeetoreimburseAVISystemsforalllosttimeandinefficiencies. Atthistime, theCustomerwillbe presented withaContract ChangeOrderandwill/mayhaltworkuntilacceptancebytheCustomerandreschedulingofthe integrationeffortisagreedupon. ReschedulingandredeploymentofAVISystemstechniciansduetounacceptablesitepreparation maycausescheduling delaysofupto10business days. Thereisreadyaccesstothebuilding/facilityandtheroom(s) forequipmentandmaterials. Thereissecurestorageforequipmentduringamulti-dayintegration. IfCustomerfurnishedequipmentandexistingcablingaretobeused, AVISystemsassumesthattheseitemsareingood workingconditionatthistimeandwillintegrate intothedesignedsolution. Anyrepair, replacement, and/orconfigurationof theseitemsthatmaybenecessarywillbemadeatanadditionalcost. AllNetworkconfigurations, includingIPaddresses, aretobeprovided, operationalandfunctionalbeforeAVISystems integrationbegins. AVISystemswillnotberesponsiblefortestingtheLANconnections. CableorSatellitedropsmustbeinplacewithconverter boxesoperationalbeforethecompletionofintegration. Anydelay resultinginextraworkcausedbythelatearrivaloftheseitemswillresultinachangeorderfortimeandmaterials. Documentreview/feedbackondrawings/correspondence willbecompletedbytheCustomerwithintwobusinessdays (unless otherwisenoted). ThedocumentedChange Controlprocesswillbeusedtothemaximumextentpossible – theCustomer willhaveanassigned personwiththeauthoritytocommunicate/approveprojectFieldDirectedChangeOrdersandContractChange Orders (see Appendix). Indeveloping acomprehensive proposalforequipmentandintegrationservices, AVISystems’ SalesRepresentatives and Engineeringteamsmustmakesomeassumptionsregardingthephysicalconstructionofyourfacility, theavailability of technicalinfrastructure, andsiteconditionsforinstallation. Ifanyoftheconditionswehaveindicatedinthesitesurveyformare incorrect orhavechangedforyourprojectorprojectsite, pleaseletyourSalesrepresentativeknowassoonaspossible. Conditionsofthesitefoundduringtheintegrationeffort, whicharedifferentfromthosedocumented, mayaffectthepriceofthe systemsolution, integration, orservices. Toensurethatyouhaveanaccurateproposalbasedonyourfacilityandspecificto theconditionsofyourproject, pleasereviewallprojectdocumentationcarefully. F. INTEGRATION PROJECTMANAGEMENT PROCESSES AVISystemswillfollowafoundationalprojectmanagementprocess whichmayincludethefollowingactions/deliverables (basedonthe size/complexity/durationoftheintegrationproject): SiteSurvey – performedpriortoRetailSalesAgreementandattached ProjectWelcome Notice – emaileduponreceiptofPurchaseOrder ProjectKick-Offmeeting withCustomerRepresentative(s) – eitherbyphoneorin-person ProjectStatusreviews – informalorformal – eitherbyphoneorinperson (basedonthesize/complexity/durationofthe project) ProjectChangeControl –comprisedofFieldDirectedChangeOrderand/orContractChangeOrdersubmittals (seeAppendix) NoticeofSubstantialCompletion (seeAppendix) –atCustomerwalk-through –priortoServiceTransition G. KNOWLEDGE TRANSFER (TRAINING) Thisisgearedspecificallytowardstheend-user / operator. Thepurposeofthisknowledgetransferistoprovideoperatorswiththe necessaryknowledgetoconfidentlyandcomfortablyoperateallaspectsoftheintegratedsystem. Areascoveredincludethefollowing: Equipmentandsystemoverview Equipmentoperationandfunction Equipmentstart-up, stopandshutdown Equipmentautomaticandmanualoperation Discussionanddocumentation relatingtocontrolsystemoperation Discussionanddocumentation relatingtothesystemprocessoranditscontrol applications PoweringupandpoweringdowntheAVsystemviathecontrolsystem Manualoperationofdisplaysystems, audiosystems, andallotherrelatedcomponents Use/operationofpatchpanels, whenandwheretobeused Whomtocallwhenhelpisrequired H. AVISYSTEMSINTEGRATION SERVICESRESPONSIBILITIES AVISystemswillprovideservices/workfortheprojectasdescribedaboveintheScopeofWorkorpertheattachedseparateScopeof Workdocumentdetailingthescopeofworktobeperformed. Provideequipment, materials, andserviceitemsperthecontractproductsandservicesdetail. Providesystemsequipmentintegrationandsupervisoryresponsibility fortheequipmentintegration. Providesystemsconfiguration, checkout, andtesting. Printed on April 19, 2024 Page 6 of 7 1248216 Provideprojecttimelineschedules. Providenecessaryinformation, asrequested, totheownerorotherpartiesinvolvedwiththisprojecttoensurethatproperAC electricalpowerandcablewaysand/orconduitsareprovidedtoproperly integratetheequipmentwithinthefacilities. Providemanufacturer-suppliedequipmentdocumentation. Providefinaldocumentationand “asbuilt” systemdrawings (CAD) -ifpurchased. Providesystemtrainingfollowingintegrationtothedesignated projectleaderorteam. I. CUSTOMERINTEGRATION SERVICESRESPONSIBILITIES Providefortheconstructionormodification ofthefacilitiesforsoundproofing, lighting, electrical, HVAC, structuralsupportof equipment, anddecoratingasappropriate. Includesinstallationofanyceiling-mounted projectionscreen. Providefortheordering, provisioning, installation, wiring, andverificationofanyDataNetwork (LAN, WAN, T1, ISDN, etc.) and TelephoneLine (AnalogorDigital) equipment andservicespriortoon-siteintegration. Provideallnecessarycablewaysand/orconduitsrequiredtofacilitateAVsystemswiring. Provideallnecessaryconduits, wiring, anddevicesfortechnicalpowertotheAVsystemsequipment. Provide reasonableaccessofAVISystemspersonneltothefacilities duringperiodsofintegration, testing,andtraining, includingoffhoursandweekends. Provideasecureareatohouseallintegrationmaterialsandequipment. Provideaprojectleaderwhowillbeavailableforconsultationandmeetings. Providetimelyreviewandapprovalofalldocumentation (TechnicalReports, Drawings, Contracts, etc.). Printed on April 19, 2024 Page 7 of 7 1248216