HomeMy WebLinkAbout06.05.23 CC Paperless Packet1
COMMON COUNCIL
MEETING AGENDA
MONDAY, JUNE 5, 2023 – 6:00 P.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
1. CALL TO ORDER
2. AGENDA APPROVAL
3. INVOCATION
4. PLEDGE OF ALLEGIANCE
5. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS
6. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL
7. COUNCIL AND MAYORAL COMMENTS/OBSERVATIONS
8. CONSENT AGENDA
a. Approval of Minutes
1. May 15, 2023 Regular Meeting
2. May 15, 2023 Executive Session
b. Claims
1. Payroll $3,446,338.65
2. General Claims $4,133,995.49
9. ACTION ON MAYORAL VETOES
10. COMMITTEE REPORTS
a. Finance, Utilities and Rules Committee
b. Land Use and Special Studies Committee
c. All reports designated by the Chair to qualify for placement under this category.
11. OTHER REPORTS – (at the first meeting of the month specified below):
a. Carmel Redevelopment Commission (Monthly)
b. Carmel Historic Preservation Commission (Quarterly – January, April, July, October)
2
c. Audit Committee (Bi-annual – May, October)
d. Redevelopment Authority (Bi-annual – April, October)
e. Carmel Cable and Telecommunications Commission (Bi-annual – April, October)
f. Economic Development Commission (Bi-annual – February, August)
g. Library Board (Annual – February)
h. Ethics Board (Annual – February)
i. Public Art Committee (Annual – August)
j. Parks Department (Quarterly – February, May, August, November)
k. All reports designated by the Chair to qualify for placement under this category.
12. OLD BUSINESS
13. PUBLIC HEARINGS
14. NEW BUSINESS
15. AGENDA ADD-ON ITEMS
16. OTHER BUSINESS
a. City Council Appointments
1. Carmel Audit Committee (two-year term); One appointment.
b. Property Abatements/Compliance with Statement of Benefits – Deadline was May 15,
2023:
1. Progressive Insurance Company (fka Protective Insurance Company/Baldwin & Lyons)
2. Midcontinent Independent System Operator, Inc (MISO)
3. Schlage Lock Company, LLC
4. Braun Corporation
5. ZP Investments, LLC and Zotec Partners, LLC
6. Atapco Carmel, Inc.
17. ANNOUNCEMENTS
18. ADJOURNMENT
1
1
COMMON COUNCIL 2
MEETING MINUTES 3
MONDAY, MAY 15, 2023 – 6:00 P.M. 4
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE 5
6
7
MEETING CALLED TO ORDER 8
9
Council President Jeff Worrell; Council Members: Laura Campbell, Kevin D. Rider, Anthony Green, 10
Adam Aasen, Timothy Hannon, Miles Nelson, Teresa Ayers and Deputy Clerk Jacob Quinn were present. 11
12
Councilor Sue Finkam was not present. 13
14
Council President Worrell called the meeting to order at 6:02 p.m. 15
16
AGENDA APPROVAL 17
18
Councilor Rider moved to add-on an Interlocal Agreement with Hamilton County to the agenda. There 19
was no objection. The amended agenda was approved unanimously. 20
21
INVOCATION 22
23
Pastor Shaun Shelby, Ebenezer Church, delivered the Invocation 24
25
Councilor Campbell led the Pledge of Allegiance. 26
27
RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS 28
29
Councilor Worrell led the swearing-in of new Carmel Police officers. 30
31
- Officer Andrea Ruiz - Officer Carnisa Laster 32
- Officer Mary Potvin - Officer Brandon Trimarco 33
- Officer Nathaniel Wilson - Officer Hayden Lohrey 34
35
RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL 36
37
There were none. 38
39
COUNCIL AND MAYORAL COMMENTS/OBSERVATIONS 40
41
There were none. 42
43
CONSENT AGENDA 44
45
2
Councilor Rider moved to approve the consent agenda. Councilor Campbell seconded. There was no 46
Council discussion. Council President Worrell called for the vote. The motion was approved 8-0. 47
48
a. Approval of Minutes 49
50
1. April 17, 2023 Regular Meeting 51
2. May 3, 2023 Special Meeting 52
53
b. Claims 54
55
1. Payroll $3,463,847.64 56
2. General Claims $1,052,200.25 57
3. Retirement $106,146.00 58
4. Wire Transfers $10,338,550.19 59
60
ACTION ON MAYORAL VETOES 61
62
There were none. 63
64
COMMITTEE REPORTS 65
66
Council President Worrell reported that the Finance, Utilities and Rules Committee had met and he stated 67
he would report on those when they appear on the agenda. 68
69
Councilor Campbell stated that the Land Use and Special Studies had not met. 70
71
OLD BUSINESS 72
73
Councilor President Worrell announced Resolution CC-03-06-23-01: A Resolution of the Common 74
Council of the City of Carmel, Indiana, Approving Certain Matters in Connection with the Old Town 75
Economic Development Area (1933 Allocation Area). Council President Worrell reported that the item is 76
returning from the Finance, Utilities and Rules Committee with a positive 4-0 recommendation. Councilor 77
Rider moved to approved Resolution CC-03-06-23-01. Councilor Hannon seconded. There was no 78
Council discussion. Council President Worrell called for the vote. Resolution CC-03-06-23-01 was 79
approved 8-0 80
81
Councilor President Worrell announced Resolution CC-04-17-23-01: A Resolution of the Common 82
Council of the City of Carmel, Indiana, Approving an Intergovernmental Transfer of Property. Council 83
President Worrell reported that the item is returning from the Finance, Utilities and Rules Committee with 84
a 4-0 negative recommendation. He reported that since the time the resolution was introduced, FEMA has 85
offered money to Sullivan and the City of Carmel should establish a policy to handle these items in the 86
future. Councilor Rider moved to approve Resolution CC-04-17-23-01. Councilor Hannon seconded. 87
There was no Council discussion. Resolution CC-04-17-23-01 was defeated 1-7 (Nelson voted in favor). 88
89
PUBLIC HEARINGS 90
91
NEW BUSINESS 92
93
Councilor President Worrell announced the First Reading of Ordinance D-2669-23; An Ordinance of the 94
Common Council of the City of Carmel, Indiana, Amending City Code Chapter 8, Article 3, Section 8-20. 95
3
Councilor Campbell moved to introduce the item into business. Councilor Green seconded. Council 96
President Hannon introduced the item to Council. Councilor Rider moved to suspend the rules and act on 97
this tonight. Councilor Campbell seconded. There was no Council discussion. Council President Worrell 98
called for the vote. The motion was approved 8-0. Councilor Rider moved to approve Ordinance D-2669-99
23. Councilor Campbell seconded. There was no Council discussion. Council President Worrell called for 100
the vote. Ordinance D-2669-23 was approved 8-0. 101
102
AGENDA ADD-ON ITEMS 103
104
105
Interlocal Agreement with Hamilton County; An Interlocal Agreement Concerning a One-Time 106
Distribution of Public Safety Income Tax Proceeds. Councilor Rider moved to introduce the item into 107
business. Councilor Campbell seconded. Councilor Rider introduced the item to Council. Councilor Rider 108
moved to approve. Councilor Campbell seconded. There was no Council discussion. Council President 109
Worrell called for the vote. The Interlocal Agreement was approved unanimously. 110
111
OTHER BUSINESS 112
113
a. City Council Appointments 114
115
1. Carmel Audit Committee (two-year term); One appointment. 116
117
ADJOURNMENT 118
119
Council President Worrell adjourned the meeting at 6:27 p.m. 120
121
Respectfully submitted, 122
123
____________________________________ 124
Sue Wolfgang, Clerk 125
126
Approved, 127
128
129
____________________________________ 130
Jeff Worrell, Council President 131
ATTEST: 132
133
134
__________________________________ 135
Sue Wolfgang, Clerk 136
137
COMMON COUNCIL
MEETING MINUTES
EXECUTIVE SESSION
MONDAY, May 15, 2023 – 5:00 P.M.
CAUCUS ROOM/CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Council President Jeff Worrell; Council Members: Kevin Rider, Laura Campbell, Tony Green,
Teresa Ayers, Adam Aasen, and Tim Hannon were present. Also present was Jon Oberlander,
Corporation Counsel.
There was a quorum present and the meeting was called to order at 5:03 p.m.
DISCUSSION
1. Pending and threatened litigation were discussed.
ADJOURNMENT
1. The meeting was adjourned at 5:35 p.m.
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 1
CITY COUNCIL JUNE 2023 REPORT
REPORTING ON APRIL 2023 FINANCES
MAY 2023 ACTIVITIES
STRATEGIC HIGHLIGHTS
Construction progressing on the following projects:
o Hamilton West in City Center
o Mélange
o The Signature
o First on Main
o Magnolia
o The Muse (The Corner)
o The Wren
o The Windsor
o Republic Airways (Hamilton Crossing)
o Proscenium II
RFQ for Palladium PA System
Award Palladium Lighting contract
Closed on 200 City Center Dr (Salon 01) & 311 W Main St
FINANCIAL SNAPSHOT
April Beginning Balance $ 6,436,866
April Revenues $ 214,602
April Transfers $ 20,016
April Expenditures $ 157,840
April ending Balance Without Reserve Funds $ 6,513,644
Supplemental Reserve Fund $ 3,523,150
City Center Bond Reserve $ 326,046
Midtown Bond Reserve $ 601,587
Midtown West Bond Reserve $ 373,177
April Balance With Reserve Funds $ 11,337,606
FINANCIAL STATEMENT
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 2
Financial Statement
APRIL MONTH-END FINANCIAL BALANCE
Ending Balance without
Restricted Funds
$ 6,513,644
Ending Balance with
Restricted Funds
$ 11,337,606
SUMMARY OF CASH
For the Month Ending April 2023
DESCRIPTION ACTUAL
MONTHLY
PROJECTION VARIANCE
Cash Balance 4/1/23
1101 Cash $ 4,148,064.74 $ 4,148,064.74 -
1110 TIF $ 2,288,801.56 $ 2,228,801.56 -
Total Cash $ 6,436,866.30 $ 6,436,866.30 -
Receipts
1101 Cash $ 214,602.36 $ 106,728.36 $ 107,874.00
1110 TIF $ - - -
Developer Payments - - -
Transfers to Reserves (TIF) - - -
Transfers to Reserves (non-TIF) $ 20,016.00 $ 27,870.00 $ (7,854.00)
Transfer to SRF - - -
Total Receipts $ 234,618.36 $ 134,598.36 $ 100,020.00
Disbursements
1101 Cash $ 35,025.76 $ 9,102.75 $ (25,923.01)
1110 TIF $ 122,814.46 $ 298,570.98 $ 175,756.52
Total Disbursements $ 157,840.22 $ 307,673.73 $ 149,833.51
1101 Cash $ 4,347,657.34 $ 4,273,560.35 $ 74,096.99
1110 TIF $ 2,165,987.10 $ 1,990,230.58 $ 175,756.52
Cash Balance 4/30/23 $ 6,513,644.44 $ 6,263,790.93 $ 249,853.51
Total Usable Funds $ 6,513,644.44 $ 6,263,790.93 $ 249,853.51
$0.00
$1,000,000.00
$2,000,000.00
$3,000,000.00
$4,000,000.00
$5,000,000.00
$6,000,000.00
$7,000,000.00
APRIL
MONTH END BALANCE
Actual Budget Variance
FINANCIAL STATEMENT
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 3
FUND BALANCES AND OUTSTANDING RECEIVABLES
As of month-end April 2023
RESTRICTED FUNDS
Supplemental Reserve Fund $3,523,150
City Center Bond Reserve $326,046
Midtown Bond Reserve $601,587
Midtown West Bond Reserve $373,177
Sub-total: $4,823,962
UNRESTRICTED FUNDS
TIF $2,165,987
Non TIF $4,347,657
Sub-total: $6,436,866
Total Funds $11,337,606
OUTSTANDING RECEIVABLES
Initial Energy Consumption Fee for The Mezz $692,822
TOTAL OUTSTANDING RECEIVABLES $692,822
STATEMENT OF CHANGES IN EQUITY
MONTH END: APRIL 2023
DESCRIPTION REVENUE EXPENSES
Total Receipts (TIF) $ -
Total Receipts (Non-TIF) $ 214,602.36
Expenditures (TIF) $ 122,814.46
Expenditures (Non-TIF) $ 35,025.76
FINANCIAL UPDATE
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 4
Financial Update
TIF REVENUE AND DEBT
Estimated 2023 TIF revenue and PIATT payments available for CRC use is $33,219,625.
$0
$10,000,000
$20,000,000
$30,000,000
$40,000,000
20
1
7
20
1
8
20
1
9
20
2
0
20
2
1
20
2
2
TIF Revenue
Debt Service
DEBT PAYMENTS
Month Payment
June 2023 $16,076,705
December 2023 $16,071,526
PROJECT UPDATES
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 5
Project Updates
CITY CENTER
Developer Partner: Pedcor Companies
Allocation Area: City Center
Use: Mixed-Use
Project Summary: Mixed Use development, multiple buildings
Figure 1 City Center Master Plan, provided by Pedcor City Center Development Company
PROJECT UPDATES
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 6
1) Project Status – (changes noted below.)
CRC Contract Amounts:
City Center Bond: $ 16,214,875.00
2016 TIF Bond: $ 2,598,314.00 (5th Floor of Park East garage)
Site Construction Contract Amounts: $1,442,962 – Smock Fansler, contractor - Complete
Veterans Way Extension Project Amounts: $3,403,000 – Hagerman, contractor – Complete
Parcel 73 Site work: $149,600 – Smock Fansler, contractor
PROJECT USE PROJECT
DATES
DESIGN RENDERINGS PROVIDED BY PEDCOR
Veterans
Way
Garage
A five-story parking
structure with 735
parking spaces
Open to the public on
9/22/17
Completed
in
May 2017
Contract
Amt.
$13,954,68
3
Baldwin/
Chambers
A four-story building,
of approximately
64,000 square feet,
which will include
luxury apartments and
commercial retail/
office space.
Approx. 26
Apartments
Hagerman is the
contractor.
Completed
in June
2018
Pedcor
Office 5
A two-story building,
of approximately
20,000 square feet,
which will include
office space.
Start: Fall
2015
Completed
Q4 2017
Tenants have moved into the new building
PROJECT UPDATES
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 7
Kent A three-story building,
of approximately
111,000 square feet of
luxury apartments.
Site drawings were
approved by the CRC
Architectural
Committee.
Start:
Summer
2018
Complete:
June 2021
Site Construction – Start: Spring 2018
Site Work Awarded – Spring 2018
Building Construction – Start: Summer 2018
Building Complete June 2021
- Pool and Site work is still under construction
Hamilton
(Park East
commerci
al/reside
ntial
buildings
Hamilton East: 5
ground floor
residential two-story
townhomes; 7,954 SF
of ground floor
commercial space
Hamilton West: 13,992
SF of ground floor
commercial space
Start:
Summer
2018
Hamilton East - Construction commenced: Summer 2018,
completed Summer 2019
Hamilton West – Construction commenced: Summer 2020, currently under construction
Playfair
and
Holland
A five-story building,
of approximately
178,000 square feet,
which will include 112
luxury apartments and
commercial
retail/office space.
Start:
September
2019
Approx.
112
Apartment
s
Currently under construction.
Windsor A four-story building,
of approximately
64,000 square feet.
Start:
Summer
2022
Wren A six-story building of
approximately
157,000 square feet,
which will include
luxury apartments and
commercial
office/retail space.
Start:
Summer
2020
Construction started Summer 2020
PROJECT UPDATES
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 8
Note: All completion dates indicated above are per the Completion Guaranties executed between the CRC and Pedcor.
Should Pedcor miss these dates they are obligated to cover the debt obligations.
2) Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
3) CRC Commitments
An overview of commitments has been uploaded to the CRC website.
Most significantly, the CRC committed to publicly bid a four-story parking garage with not less than
620 parking spaces which has been completed and is available for public use. The CRC also
commits to coordinate any significant site plan changes requested by Pedcor with City Council.
PROJECT UPDATES
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 9
PROSCENIUM
1) Developer Partner(s): Novo Development
Group
2) Economic Development Area: 126th Street
3) Project Summary: Mixed-use development,
multiple buildings.
1) 197 Apartments; 22 for-sale condos
2) Approx. 140,000 SF of office and retail
space
3) Approx. 450 parking spaces (public and
private)
Total project budget: $60,000,000
4) Anticipated Project Schedule
Design Start 2016
Construction Start 2018
Construction Complete (tentative) 2022
5) Construction Milestones: Construction is ongoing.
6) Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
7) CRC Commitments
No commitments by the CRC have been made.
The City will be relocating and burying Duke Energy’s transmission line and completing road
improvements adjacent to the development.
September 2022
September 2022
PROJECT UPDATES
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 10
MELANGE
1)Developer Partner(s): Onyx + East
2)Economic Development Area: Firehouse
3)Project Summary: 45 for-sale townhomes
and approximately 12 for-sale flats
4)Total project budget: $30,000,000
5)Anticipated Project Schedule
TIF Request 2020
Construction Start May 2021
6)Construction Milestones: Construction is
underway.
7)CRC Commitments
CRC contributed land to the development of this project, relocated the CFD generator, and is funding
infrastructure, road work, and utility relocations with TIF.
8)Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
Rendering
April 2023 April 2023
PROJECT UPDATES
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 11
CIVIC SQUARE GARAGE
1) CRC Design-Build Project
2)Economic Development Area: Carmel City
Center/Carmel City Center Amendment
3)Project Summary:
- 303-space parking garage
- 255 spaces will be open to the public
- 48 spaces are reserved for owner-occupied condos
that will line the west and north sides of the garage (to
be developed as part of a future CRC project)
4)Total project budget: $9,700,000
5)Anticipated Project Schedule
Construction Start January 2022
Construction End Mid 2022
6)Construction Milestones: Garage is now open for
public use.
7)CRC Commitments
The CRC will be involved with development and construction of the parking garage
8)Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
September 2022 Rendering
March 2023
PROJECT UPDATES
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 12
FIRST ON MAIN
1)Developer Partner(s): Lauth Group, Inc.
2)Economic Development Area: Lot One
3)Project Summary:
- 310-space public parking garage
- Four-story, 73,000 SF Class-A office building with first floor restaurant space and a private rooftop terrace
- 8 condominiums
- 35 apartments
- Community gathering plaza featuring the City’s Rotary Clock
4)Total project budget: $35,000,000
5)Anticipated Project Schedule
Construction Start Fall 2021
Construction End Late summer 2023
6)Construction Milestones: Construction is underway.
7)CRC Commitments
CRC contributed the land for this development. Future commercial taxes from the project (TIF) are being
used to fund infrastructure improvements that may include the garage, utility relocations, and roadway
improvements.
8)Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
Rendering April 2023
PROJECT UPDATES
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 13
THE SIGNATURE
1)Developer Partner(s): Tegethoff Development and Great Lakes Capital
2)Economic Development Area: Main and Old Meridian
3)Project Summary:
- 8 owner-occupied flats/condos
- 295 luxury apartments
- 15k sf of office/retail
- 374 structured parking spaces
- Dedication of land for future street
4)Total project budget: $78,000,000
5)Anticipated Project Schedule
Construction Start November 2021
Construction End
6)Construction Milestones: Construction is underway.
7)CRC Commitments:
Future commercial taxes from the project (TIF) are being used to fund infrastructure improvements that
may include the garage, utility relocations, and roadway improvements.
8)Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
Rendering April 2023
PROJECT UPDATES
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 14
MAGNOLIA
1)Developer Partner(s): Old Town Companies
2)Economic Development Area: Magnolia
3)Project Summary: Multi-phase development that will include
six condominium buildings with five units per building, for a
total of 30 for-sale condos, and future multi-family residential
on the corner of City Center Drive and Rangeline Road.
4)Total project budget:
5)Anticipated Project Schedule
Construction Start Fall 2021
Construction End
6)Construction Milestones: Construction is underway.
7)CRC Commitments: CRC contributed the land for the development of this project.
8)Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
Rendering
April 2023
April 2023
PROJECT UPDATES
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 15
THE MUSE
1)Developer Partner(s): Kite Reality Group
2)Economic Development Area: The Corner
3)Project Summary: mixed-use project consisting of 278 apartments, 25,000 square feet of office/retail
space, and a free 364-space public parking garage
4)Total project budget: $69,000,000
5)Anticipated Project Schedule
Construction Start Late 2021
Construction End
6)Construction Milestones: Construction is underway.
7)CRC Commitments
Future commercial taxes from the project (TIF) are being used to construct the public parking garage,
utility relocations, and streetscape improvements.
8)Council and/or CRC Action Items
Rendering April 2023
PROJECT UPDATES
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 16
HAMILTON CROSSING
1)Developer Partner(s): Kite Reality Group and Pure Development, Inc.
2)Economic Development Area: Amended 126th Street
3)Project Summary: New home of Republic Airways. 105,000 square-foot training facility with 20
classrooms, 94 workstations, two cabin trainers, and eight flight simulators. The hotel adjacent to the
training center will be expanded to 274 rooms. 1,900 jobs brought/created with Republic alone.
4)Total project budget: $200,000,000 investment for Phase 1 and II
5)Anticipated Project Schedule
Construction Start Fall 2021
Construction End Early 2023
6)Construction Milestones: Construction is underway.
7)CRC Commitments
Future commercial taxes from the project (TIF) are being used to fund infrastructure improvements that
may include the garage, utility relocations, and roadway improvements.
8)Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
Rendering
PROJECT UPDATES
May 25, 2023 CRC Report for June 5, 2023, City Council Meeting P a g e | 17
PROSCENIUM II
1) Developer Partner(s): Novo Development Group
2) Economic Development Area: Amended 126th Street
3) Project Summary: Mixed-use development
i. 120 parking spaces
ii. 48 Apartments; 7 for-sale condos
iii. Approx. 15,000 SF of office and retail space
iv. Approx. Total project budget: $18,000,000
4) Anticipated Project Schedule
Design Start 2021
Construction Start 2022
Construction Complete (tentative)
5) Construction Milestones: Site work is underway.
6) Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
7) CRC Commitments
No commitments by the CRC have been made.
Respectfully submitted,
Henry Mestetsky
Executive Director
Carmel Redevelopment Commission/Department
May 25, 2023
Prepared for City Council and the Redevelopment Commission
-End Report-
Rendering May 2023