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HomeMy WebLinkAboutCorrespondencePlan Review - Review Comments Report Project Name: PZ-2024-00093 V Coleman Pool Retaining Wall Variance Workflow Started: 5/28/2024 11:30:10 AM Report Generated: 06/27/2024 09:06 AM REF #CYCLE REVIEWED BY TYPE FILENAME DISCUSSION STATUS 1 1 Planning & Zoning Angie Conn 6/4/24 9:22 AM Comment Please respond in writing to the preliminary review comments listed at the bottom of the 05/28 docket no. assignment email, and please do that before noon Friday, June 14. For your convenience, they are listed again, below: a) Please make checks payable to City of Carmel if you are paying via check. b) Provide a copy of the Official List of Adjacent Property Owners from the Hamilton County Auditors Office. (Make sure to check Carmel BZA on their form.) c) *The Current in Carmel only prints on Tuesdays, and their filing deadline is usually 14 days prior to their printing date. Please submit your Microsoft Word file of the legal ad to them before Noon, Fri., May 31 so that it prints on time. Their contact info is 317-489-4444 or legals@youarecurrent.com. (Please refer to the Handout for a template of wording to use for the legal ad and the mailings the Notice of Public Hearing.) d) The mailings/notices to the neighbors should be done by first class mail with Certificate of Mailing (not Certified Mail). (Please provide us with the certificate of mailings for the file on or before Noon, Wed., June 19.) e) Please provide the filled out & notarized Placement of Public Notice Sign Placement Affidavit form (found in Handout) once the sign is placed. f) Please provide the filled out & notarized Petitioners Affidavit of Notice of Public Hearing form (found in Handout). g) Please provide the filled out Notice of the Public Hearing form/template (found in Handout). h) Please provide proof of notice, such as Publishers Affidavit from the newspaper, once you receive them. i) Please make sure to list out your practical difficulties and hardships associated with having to comply with the zoning ordinance. j) Additional review comments (if any) will be issued through ProjectDox, our online electronic plan review software. Responded by: Samantha Schutt - 6/19/24 12:45 PM submitted everything via email on Friday 6/14 Resolved 2 1 Planning & Zoning Angie Conn 6/4/24 9:24 AM Comment Please also seek approvals from the Carmel Engineering Dept. and the Hamilton County Surveyor's Office for encroachment of material within the 10-ft wide DU&SE (drainage utility and sewer easement) that runs along the east/rear of the lot. You can contact Jarrod Huff at jhuff@carmel.in.gov and Sam Clark at samuel.clark@hamiltoncounty.in.gov to get that conversation started. Reviewer Response: Angie Conn - 6/25/24 8:55 AM Approvals from the Carmel Engineering Dept. and the Hamilton County Surveyor's Office are a condition of the BZA variance approval. ---------------------------------------------------------- Responded by: Samantha Schutt - 6/19/24 12:45 PM Contacted these departments on Wednesday 6/19 UnResolved REVIEW COMMENTS lVima J I Sammi Schutt <pjelawncare.sammi@gmail.com> Inquiry for 12737 Parsons Gate Samuel Clark <Samuel.Clark@hamiltoncounty.in.gov> Tue, Jun 25, 2024 at 12:11 PM To: Sammi Schutt <pjelawncare.sammi@gmail.com>, "Huff, Jarrod" <jhuff@carmel.in.gov> Hi Sammi. This particular parcel has no county regulated drainage easements on it so you would not need any approval from us. Thanks From: Sammi Schutt <pjelawncare.sammi@gmail.com> Sent: Monday, June 24, 2024 11:03 AM To: Huff, Jarrod <jhuff@carmel.in.gov> Cc: Samuel Clark <Samuel.Clark@hamiltoncounty.in.gov> Subject: Re: Inquiry for 12737 Parsons Gate CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hey Jarrod - only put the homeowner's information on the application. Is there a way you are able to update it so my information is listed for the contractor, that way I receive any notifications? Thank you! On Mon, Jun 24, 2024 at 11:01 AM Sammi Schutt <pjelawncare.sammi@gmail.com> wrote: Hello - The consent to encroach application has been applied for, and I have provided all of the same documentation as I sent to you all. Is it possible to get this approved prior to the BZA hearing. Samuel, can you advise on the drainage portion that the BZA needs? Thank you, Sammi On Mon, Jun 24, 2024 at 9:01 AM Huff, Jarrod <jhuff@carmel.in.gov> wrote: Thanks for the information! took a second glance at it and you are certainly right about the 10-ft DU&SE. I didn't see it labeled that way on the drawings. We will need to do a Consent to Encroach for the private improvement within the easement. Our department would support the encroachment. You can apply for the Consent to Encroach by following the attached instructions. However, you will also need to receive approval from the Hamilton County Drainage Board, which Sam may be able to assist with. Please let me know if you have any questions, Jarrod Huff, P.E. Staff Engineer Engineering Department One Civic Square Carmel IN, 46032 Office: 317-571-2441 Direct: 317-571-2309 Email: Jhuff@carmel.in.gov c. i i " Lin What's Happening in Carmel? From: Sammi Schutt <pjelawncare.sammi@gmail. com> Sent: Monday, June 24, 2024 8:44 AM To: Huff, Jarrod <jhuff@carmel.in.gov> Cc: Clark, Samuel <Samuel.Clark@hamiltoncounty.in.gov> Subject: Re: Inquiry for 12737 Parsons Gate Hello - We are not doing synthetic turf! That is what it is called out for originally, but we are installing Sod instead. Thank you, Sammi On Mon, Jun 24, 2024 at 8:28 AM Huff, Jarrod <jhuff@carmel.in.gov> wrote: Good morning, The alley easement along the back of the property is more for the benefit of the subdivision/HOA, so since they approved your encroachment then we would also support it. One question, the ARB for the subdivision did not approve synthetic turf and asked for it to be sod. Are you able to provide a site plan with the updated landscaping or any other approval from the HOA saying they support the synthetic turf? Thanks! Jarrod Huff, P.E. Staff Engineer Engineering Department One Civic Square Carmel IN, 46032 Office: 317-571-2441 Direct: 317-571-2309 Email: Jhuff@carmel.in.gov Link What's Happening in Carmel? From: Sammi Schutt <pjelawncare.sammi@gmail.com> Sent: Monday, June 24, 2024 7:08 AM To: Huff, Jarrod <jhuff@carmel.in.gov>; Clark, Samuel <Samuel.Clark@hamiltoncounty.in.gov> Subject: Re: Inquiry for 12737 Parsons Gate Good Morning - I wanted to follow up on this as the BZA meeting is this evening. Thank you! Sammi On Wed, Jun 19, 2024 at 12:51 PM Sammi Schutt <pjelawncare.sammi@gmail.com> wrote: Good Afternoon - am reaching out to you all per the request of the Planning Department for the Coleman Residence located at 12737 Parsons Gate. We have a BZA hearing on Monday 6/24 (docket no. PZ-2024-00093 V) for a development standards variance approval for their pool and patio retaining wall. The Planning Department advised me that I needed to seek approvals from the Carmel Engineering Department and the Hamilton County Surveyor's Office for encroachment of materials in the 10' wide drainage utility and sewer easement (DU&SE) that runs along the east/rear of the lot. have attached all relevant documents to this email which includes the following: 1. Info Packet: Packet for HO 06-24-24 (in.gov) 2. BZA Department Report (page 10 is for our variance) 3. Plot Plan 4. Building Plan 5. Building Plan Overlaid Plot Plan 6. ARB Approval letter 7. Pool Elevation plan Please let me know if you need anything else for this consideration. Thank you, Sammi Sammi Schutt Business Administrator PJE Lawn Care & Landscaping LLC 317.201.8872 Sammi Schutt Business Administrator PJE Lawn Care & Landscaping LLC 317.201.8872 Sammi Schutt Business Administrator PJE Lawn Care & Landscaping LLC 317.201.8872 Sammi Schutt Business Administrator PJE Lawn Care & Landscaping LLC 317.201.8872 Sammi Schutt Business Administrator PJE Lawn Care & Landscaping LLC 317.201.8872 The information in this email may contain confidential information and is intended solely for the attention and use of the named addressee(s). It must not be disclosed to any person(s) without authorization. If you are not the intended recipient, or a person responsible for delivering it to the intended recipient, you are not authorized to, and must not disclose, copy, distribute, or retain this message or any part of it. If you have received this communication in error, please notify the sender immediately. I'Vi ma J I Sammi Schutt <pjelawncare.sammi@gmail.com> Inquiry for 12737 Parsons Gate 7 messages Sammi Schutt <pjelawncare.sammi@gmail.com> Wed, Jun 19, 2024 at 12:51 PM To: "Huff, Jarrod" <jhuff@carmel.in.gov>, "Clark, Samuel" <Samuel.Clark@hamiltoncounty.in.gov> Good Afternoon - I am reaching out to you all per the request of the Planning Department for the Coleman Residence located at 12737 Parsons Gate. We have a BZA hearing on Monday 6/24 (docket no. PZ-2024-00093 V) for a development standards variance approval for their pool and patio retaining wall. The Planning Department advised me that I needed to seek approvals from the Carmel Engineering Department and the Hamilton County Surveyor's Office for encroachment of materials in the 10' wide drainage utility and sewer easement (DU&SE) that runs along the east/rear of the lot. have attached all relevant documents to this email which includes the following: 1. Info Packet: Packet for HO 06-24-24 (in.gov) 2. BZA Department Report (page 10 is for our variance) 3. Plot Plan 4. Building Plan 5. Building Plan Overlaid Plot Plan 6. ARB Approval letter 7. Pool Elevation plan Please let me know if you need anything else for this consideration. Thank you, Sammi Sammi Schutt Business Administrator PJE Lawn Care & Landscaping LLC 317.201.8872 6 attachments BZA Dept Report 06-24-2024.pdf 332K Lot 303 Plot Plan-Coleman.pdf 213K Coleman Elevation Plan.pdf 1017K 2024-01-17 Coleman_sp-rev-24x36.pdf 986K .� 2024-03-19 Coleman_pb-24x36.pdf 1560K Coleman ARB Approval.pdf 2706K Sammi Schutt <pjelawncare.sammi@gmail.com> Mon, Jun 24, 2024 at 7:08 AM To: "Huff, Jarrod" <jhuff@carmel.in.gov>, "Clark, Samuel" <Samuel.Clark@hamiltoncounty.in.gov> Good Morning - wanted to follow up on this as the BZA meeting is this evening. Thank you! Sammi [Quoted text hidden] Huff, Jarrod <jhuff@carmel.in.gov> Mon, Jun 24, 2024 at 8:28 AM To: Sammi Schutt <pjelawncare.sammi@gmail.com>, "Clark, Samuel" <Samuel.Clark@hamiltoncounty.in.gov> Good morning, The alley easement along the back of the property is more for the benefit of the subdivision/HOA, so since they approved your encroachment then we would also support it. One question, the ARB for the subdivision did not approve synthetic turf and asked for it to be sod. Are you able to provide a site plan with the updated landscaping or any other approval from the HOA saying they support the synthetic turf? Thanks! Jarrod Huff, P.E. Staff Engineer Engineering Department One Civic Square Carmel IN, 46032 Office: 317-571-2441 Direct: 317-571-2309 Email: Jhuff@carmel.in.gov `F � � Link What's Happening in Carmel? [Quoted text hidden] Sammi Schutt <pjelawncare.sammi@gmail.com> Mon, Jun 24, 2024 at 8:43 AM To: "Huff, Jarrod" <jhuff@carmel.in.gov> Cc: "Clark, Samuel" <Samuel.Clark@hamiltoncounty.in.gov> Hello - We are not doing synthetic turf! That is what it is called out for originally, but we are installing Sod instead. Thank you, Sammi [Quoted text hidden] Huff, Jarrod <jhuff@carmel.in.gov> Mon, Jun 24, 2024 at 9:01 AM To: Sammi Schutt <pjelawncare.sammi@gmail.com> Cc: "Clark, Samuel" <Samuel.Clark@hamiltoncounty.in.gov> Thanks for the information! took a second glance at it and you are certainly right about the 10-ft DU&SE. I didn't see it labeled that way on the drawings. We will need to do a Consent to Encroach for the private improvement within the easement. Our department would support the encroachment. You can apply for the Consent to Encroach by following the attached instructions. However, you will also need to receive approval from the Hamilton County Drainage Board, which Sam may be able to assist with. Please let me know if you have any questions, [Quoted text hidden] Consent to Encroach —Online Submission Guide.pdf 124K Sammi Schutt <pjelawncare.sammi@gmail.com> Mon, Jun 24, 2024 at 11:01 AM To: "Huff, Jarrod" <jhuff@carmel.in.gov> Cc: "Clark, Samuel" <Samuel.Clark@hamiltoncounty.in.gov> Hello - The consent to encroach application has been applied for, and I have provided all of the same documentation as I sent to you all. Is it possible to get this approved prior to the BZA hearing. Samuel, can you advise on the drainage portion that the BZA needs? Thank you, Sammi [Quoted text hidden] Sammi Schutt <pjelawncare.sammi@gmail.com> Mon, Jun 24, 2024 at 11:03 AM To: "Huff, Jarrod" <jhuff@carmel.in.gov> Cc: "Clark, Samuel" <Samuel.Clark@hamiltoncounty.in.gov> Hey Jarrod - only put the homeowner's information on the application. Is there a way you are able to update it so my information is listed for the contractor, that way I receive any notifications? Thank you! Sammi [Quoted text hidden]