HomeMy WebLinkAboutPaperless Packet for BPW Meeting 06-05-24Board of Public Works and Safety Meeting
Agenda
Wednesday, June 5, 2024 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the May 15, 2024, Regular Meeting
2. BID OPENING AND AWARD
a. Bid Opening for AV-Improvements; Timothy Renick, Information and Communication
Systems
b. Bid Opening for Test Production Well; John Duffy, Utilities Director
3. TABLED ITEMS
a. Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin
Harbin, Tier One Valet TABLED ON 05-01-24
b. Request for Secondary Plat; 520 N Rangeline; J.D. Hall, PS TABLED ON 05-15-24
4. CONTRACTS
a. Request for Purchase of Professional Services; American Structurepoint, Inc; ($64,920.00); Keystone MSE Wall Repairs; Additional Services Amendment; Matt Higginbotham, Street Commissioner b. Request for Purchase of Goods and Services; Hood’s Gardens, Inc.; ($154,264.75);
Flowers; Additional Services Amendment; Matt Higginbotham, Street Commissioner
c. Request for Purchase of Goods and Services; Retro-Tech Systems; ($25,001.00); Carmel Utility and Street Solar Array Installation; Change Order #1; John Duffy, Director of Utilities d. Request for Agreement between City of Carmel and Vendor; Gaylor Electric, Inc.; ($605,443.00); Water Treatment Plant Backup Generator Installation; John Duffy,
Director of Utilities e. Request for Agreement between City of Carmel and Vendor; TSW Utility Solutions, Inc.; ($249,000.00); Industrial Drive Water Main Replacement; John Duffy, Director of Utilities
5. REQUEST TO USE CITY STREETS/PROPERTY
a. Request to Use Civic Square Gazebo/Lawn; Special Request to use Electricity and
Fountain Restrooms; Yoga and Meditation; June 22, 2024; 7:00 AM to 1:00 PM;
Parool Patel, Patanjali Yoga 21
b. Request to Use Midtown Plaza; Carmel Runners Club Fall Training Kickoff; July 6,
2024; 7:00 AM to 11:00 AM; Gabby Behr, Carmel Runners Club
c. Request to Use Midtown Plaza; Special Request to Use Electricity; Pop Up Fitness
Class Taught by Pure Barre Carmel; July 13, 2024; 8:00 AM to 11:00 AM; Libby
Twer, Pure Barre Carmel
d. Request to Use Civic Square Gazebo/Lawn; Special Request to Use Fountain
Restroom; Wedding Ceremony; July 27, 2024; 2:00 PM to 5:00 PM; Hannah Coyle
e. Request to Use/Close City Streets; Kingswood Neighborhood HOA Neighborhood
Party; August 10, 2024; 10:00 AM to 10:00 PM; Tessa Polizzi, Kingswood HOA
f. Request to Use Monon & Main Plaza and City Streets; Special Request to Use
Electricity; Artmobilia Collector and Enthusiast Cars Event; September 7, 2024; 6:00
AM to 11:00 PM; John Leonard, Artmobilia, Inc.
g. Request to Use Civic Square Gazebo/Lawn; Special Request to Use Electricity and
Fountain Restrooms; International Dance Festival; September 8, 2024; 11:00 AM to
10:00 PM; Parool Patel, Garba at Gazebo
h. Request to Use Midtown Plaza; Special Request to Use Electricity; Chinese Mooncake
Festival; September 21, 2024; 8:00 AM to 10:30 PM; Melissa Hopson, City of Carmel
i. Request to Use Midtown Plaza and City Streets; Special Request to Use Electricity;
Carmel International Arts Festival; September 27 through 29, 2024; 4:00 PM to 9:00
PM; Meg Osborne, Carmel International Arts Festival
j. Request to Use Carter Green and City Streets; Special Request to Use Electricity and
James Building Restrooms; 2025 Carmel Marathon Weekend; April 19, 2025; 4:00
AM to 5:00 PM; Jay Drruba; Full Circle Events
k. Request to Reserve Parking Spaces on the North Side of the Palladium on City Center
Drive; Parking for James Taylor Band RV; June 9 through June 11, 2024; 6:00 AM to
6:00 PM; Austin Campagna, Hotel Carmichael
l. Request to Use Midtown Plaza; Outdoor Workout for Shred415; June 19th and July
17, 2024; 5:00 PM to 8:00 PM; Jen Wilkins, Shred415
6. OTHER
a. Request for Open Pavement Cut and Street Closure; 210 Stubbs Way; Austin
Williams, G & R Excavating
b. Request for Street and Sidewalk Closure, Open Pavement Cut; 14575 James Dean
Drive; Rick Ellis, Weihe Engineers
c. Request for Sidewalk Closure; 2 West Main Street; North Hill Realty
d. Request for Lane Restriction; 4005 W. 141ST STREET; Duke Energy
e. Request for Open Pavement Cut and Lane Restriction; 1701 E 116th Street;
Centerpoint Energy
f. Request for Open Pavement Cut and Lane Restriction; 13715 Towne Road;
Centerpoint Energy
g. Request for Open Pavement Cut and Lane Restriction; 817 Oswego Road; Gravelie
Excavating
h. Request for Open Pavement Cut and Lane Restriction; 13141 West Road; Centerpoint
Energy
i. Request for Open Pavement Cut and Lane Restriction; River Road and Macalister
Trace; BSM Groups
j. Request for Driveway Width Waiver; 13777 Hazel Dell Pkwy; Ashton Fritz
k. Request for Waiver of BPW Resolution No. 04-28-17-01; 31 Supply Street; Duke
Energy
l. Request for Stormwater Technical Standards Waiver; 11303 Ditch Road; Darrell
Edwards, Weihe Engineers
m. Request for Secondary Plat; Robbins Subdivision; Andy Cash
7. ADD-ONS
8. ADJOURNMENT
Board of Public Works and Safety Meeting 1
Agenda 2
Wednesday, May 15, 2024 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5 6 7 MEETING CALLED TO ORDER 8 9
Board Member Campbell called the meeting to order at 10:01 AM 10
11 MEMBERS PRESENT 12
13 Board Members Laura Campbell, and Alan Potasnik. Also present are City Clerk Jacob Quinn and 14 Jessica Dieckman. 15
16 MINUTES 17 18
Minutes from the May 01, 2024, Regular Meeting. Board Member Potasnik moved to approve. Board 19 Member Campbell seconded. Minutes approved 2-0. 20 21 BID OPENING AND AWARD 22
23
Bid Award for 22-ENG-06 Intersection Improvement-Pennsylvania Street Roundabout; Chris Ogg, 24
Assistant City Engineer, recommended awarding the quote to E&B Paving, LLC, for $1,922,995.14 as 25
they were the lowest bid and most responsive. Board Member Potasnik moved to approve. Board 26 Member Campbell seconded. Award approved 2-0. 27 28
Bid Award for Industrial Drive Water Main Replacement Project; John Duffy, Utilities Director, 29
recommended awarding the quote to TSW Utility Solutions, Inc., for $249,000.00, as they were the 30
lowest bid and most responsive. Board Member Potasnik moved to approve. Board Member Campbell 31 seconded. Award approved 2-0. 32 33
TABLED ITEMS 34
Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin Harbin, Tier One 35
Valet; TABLED ON 05-01-2024. REMAINS TABLED 36
37 CONTRACTS 38
Request for Agreement between City of Carmel and Vendor; Indiana Health, Inc.; Renewal to the 39
Affiliation Agreement; Andrew Young, EMS Division Chief, briefly speaks; this is a yearly renewal to 40
allow our EMT students to have clinicals at the IU Health facilities. Board Member Potasnik moved to 41
approve. Board Member Campbell seconded. Request was approved 2-0. 42
Request for Agreement between City of Carmel and Vendor; Tandem Mobility, LLC; ($95,000.00); 43
Bike Share Program; Amendment No 2; Mike Hollibaugh, Department of Community Services, briefly 44
speaks; this is the regular update for this agreement. Board Member Potasnik moved to approve. 45
Board Member Campbell seconded. Request was approved 2-0. 46
Request for Purchase of Goods and Services; E&B Paving, LLC; ($1,922.995.14); 22-ENG-06 47
Intersection Improvement-Pennsylvania Street Roundabout; Board Member Potasnik moved to 48
approve. Board Member Campbell seconded. Request was approved 2-0. 49
Request for Utility Reimbursement Agreement between City of Carmel and Vendor; Duke Energy; 50
($160,006.84); 18- ENG-03-3RD Ave SW; Chris Ogg, Assistant Director of Engineering, briefly speaks; 51
this is one of a number of agreements we have with Duke due to ongoing lawsuit with them for burial 52
utilities. We are paying half of the upfront cost to start the project. Board Member Potasnik moved to 53
approve. Board Member Campbell seconded. Request was approved 2-0. 54
Request for Agreement between City of Carmel and Business Associate; ARC Document Solutions, 55
LLC; HIPAA Business Associate Agreement; Lisa Hartz, Director of Human Resources, briefly speaks; 56
we are electronizing employee records and need to make sure HIPAA information is protected and 57
handled properly. Board Member Potasnik moved to approve. Board Member Campbell seconded. 58
Request was approved 2-0. 59
Request for Agreement between City of Carmel and Business Associate; Virgin Pulse; Second 60
Amendment to the Application Service Provider Agreement; Board Member Potasnik moved to 61
approve. Board Member Campbell seconded. Request was approved 2-0. 62
Request for Purchase of Goods and Services; Smock Fansler Corp; ($19,700.17); 24-STR-01 Vault 63
Installation; Change Order #1; Crystal Edmonson, Street Department, briefly speaks; this change 64
order is to add a perforated pipe, add stone, and install multiple pipes to hook to the vault. Board 65
Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. 66
Request for Agreement for Professional Services; Tank Industry Consultants, Inc.; ($50,000.00); 67
Rehabilitation of the Plant 5 Clearwell Aeration and Standpipe in Carmel; Additional Services 68
Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request 69
was approved 2-0. 70
71 REQUEST TO USE CITY STREETS/PROPERTY 72
73
Request to Use Civic Square Gazebo/Lawn; Wedding; June 20, 2024; 10:00 AM to 6:00 PM; Board 74
Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. 75
76
Request to Use City Streets; The Carmel 5K for Haiti; July 27, 2024; 4:00 AM to 12:00 PM; Board 77
Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. 78
79
Request to Use Midtown Plaza and Close City Streets; Brews on the Boulevard; August 3, 2024; 8:00 80
AM to 12:00 AM; Board Member Potasnik moved to approve. Board Member Campbell seconded. 81
Request was approved 2-0. 82
83
Request to Use Civic Square Gazebo/Lawn; Special Request to Use Electricity and Fountain 84 Restrooms; GHDT Gala; August 17, 2024; 4:00 PM to 9:00 PM; Board Member Potasnik moved to 85 approve. Board Member Campbell seconded. Request was approved 2-0. 86
87
Request to Use/Close City Streets; Carmel High School 2024 Homecoming Parade; September 20, 88
2024; 12:45 PM to 1:30 PM; Board Member Potasnik moved to approve. Board Member Campbell 89
seconded. Request was approved 2-0. 90
91
Request to Use Monon & Main Plaza and City Streets; Special Request to Use Electricity; Brain 92 Aneurysm Awareness Event; September 21, 2024; 9:00 AM to 12:00 PM; Board Member Potasnik 93
moved to approve. Board Member Campbell seconded. Request was approved 2-0. 94
95
Request to Use/Close City Streets; International Association of Firefighters, Block Party; May 21, 96
2024; 2:00 PM to 12:00 AM; Board Member Potasnik moved to approve. Board Member Campbell 97
seconded. Request was approved 2-0. 98
99
Request to Amend Approval to Use Midtown Plaza; Amending Event Start Time; (Originally Approved 100
by the Board on 04-17-24) Global Running Day; June 5, 2024; 2:00 PM to 10:00 PM; Board Member 101
Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. 102 103
Request to Use Civic Square Gazebo/Lawn and City Streets; Special Request to Use Fountain 104
Restrooms; One Mile Peace Walk to Raise Awareness for Gun Violence; June 7, 2024; 6:00 PM to 105
9:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request 106
was approved 2-0. 107
108
Request to Use/Close City Streets; Supercars over Keystone; June 8, 2024; 1:00 PM to 8:00 PM; Joel 109
Heavner, Planning and Communication Division Chief, briefly speaks; in coordination with the police 110 department and public safety, we did not move forward with approval with this request. The closure of 111 this road was not in the best interest of public safety. Board Member Potasnik moved to deny. Board 112
Member Campbell seconded. Request was denied 2-0. 113 114 OTHER 115 116
Request for Waiver of BPW Resolution No. 04-28-17-01; 4427 E 116th Street; Board Member Potasnik 117
moved to approve. Board Member Campbell seconded. Request was approved 2-0. 118 119
Request for Waiver of BPW Resolution No. 04-28-17-01; Transmission Line Maintenance; Board 120 Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. 121
122
Request for Open Pavement Cut and Lane Restriction; 313 Carmel Drive; Board Member Potasnik 123
moved to approve. Board Member Campbell seconded. Request was approved 2-0. 124
125
Request for Lane Restriction; 1701 E 116th Street; Board Member Potasnik moved to approve. Board 126 Member Campbell seconded. Request was approved 2-0. 127 128
Request for Lane Restriction; Veterans Way; Board Member Potasnik moved to approve. Board 129
Member Campbell seconded. Request was approved 2-0. 130 131
Request for Lane Restriction and Sidewalk Closure; Proscenium; Board Member Potasnik moved to 132 approve. Board Member Campbell seconded. Request was approved 2-0. 133 134
Request for Lane Restriction; Rohrer Road Path Conflict Analysis; Board Member Potasnik moved to 135
approve. Board Member Campbell seconded. Request was approved 2-0. 136 137
Request for Open Pavement Cut and Lane Restriction; 690 Pro Med Lane; Board Member Potasnik 138 moved to approve. Board Member Campbell seconded. Request was approved 2-0. 139 140
Request for Road Closure; Cherry Tree Road- Bridge Replacement; Board Member Potasnik moved to 141
approve. Board Member Campbell seconded. Request was approved 2-0. 142 143
Request for Secondary Plat; The Edge of West Carmel; Board Member Potasnik moved to approve. 144 Board Member Campbell seconded. Request was approved 2-0. 145 146
Request for Secondary Plat; 520 N Rangeline; TABLED Board Member Potasnik moved to table this 147
request. Board Member Campbell seconded. Tabling approved 2-0. 148
149
Resolution BPW 05-15-24-01; A Resolution of the City of Carmel Board of Public Works 150
Acknowledging Arts Grant; ($190,000.00); Actors of Theatre of Indiana, Inc; . Board Member 151
Potasnik moved to approve. Board Member Campbell seconded. Resolution approved 2-0. 152
153
Resolution BPW 05-15-24-02; A Resolution of the City of Carmel Board of Public Works 154
Acknowledging Arts Grant; ($1,500.00); The Bigger Picture Film Group; Board Member Potasnik 155
moved to approve. Board Member Campbell seconded. Resolution approved 2-0. 156
157
Resolution BPW 05-15-24-03; A Resolution of the City of Carmel Board of Public Works 158
Acknowledging Arts Grant; ($200,000.00); Booth Tarkington Civic Theatre; Board Member Potasnik 159
moved to approve. Board Member Campbell seconded. Resolution approved 2-0. 160
161
Resolution BPW 05-15-24-04; A Resolution of the City of Carmel Board of Public Works 162
Acknowledging Arts Grant; ($85,000.00); The Cat Ltd.; . Board Member Potasnik moved to approve. 163
Board Member Campbell seconded. Resolution approved 2-0. 164
165
Resolution BPW 05-15-24-05; A Resolution of the City of Carmel Board of Public Works 166
Acknowledging Arts Grant; ($4,500.00); The Carmel Arts Council; Board Member Potasnik moved to 167
approve. Board Member Campbell seconded. Resolution approved 2-0. 168
169
Resolution BPW 05-15-24-06; A Resolution of the City of Carmel Board of Public Works 170
Acknowledging Arts Grant; ($3,500.00); Carmel Clay Historical Society, Inc.; Board Member 171
Potasnik moved to approve. Board Member Campbell seconded. Resolution approved 2-0. 172
173
Resolution BPW 05-15-24-07; A Resolution of the City of Carmel Board of Public Works 174
Acknowledging Arts Grant; ($12,500.00); Carmel Community Players, Inc; Board Member Potasnik 175
moved to approve. Board Member Campbell seconded. Resolution approved 2-0. 176
Resolution BPW 05-15-24-08; A Resolution of the City of Carmel Board of Public Works 177
Acknowledging Arts Grant; ($20,000.00); Carmel Jazz Festival; Board Member Potasnik moved to 178
approve. Board Member Campbell seconded. Resolution approved 2-0. 179
180
Resolution BPW 05-15-24-09; A Resolution of the City of Carmel Board of Public Works 181
Acknowledging Arts Grant; ($18,500.00); Carmel Klavier, Inc; Board Member Potasnik moved to 182
approve. Board Member Campbell seconded. Resolution approved 2-0. 183
184
Resolution BPW 05-15-24-11; A Resolution of the City of Carmel Board of Public Works 185
Acknowledging Arts Grant; ($265,000.00); Carmel Symphony Orchestra, Inc.; Board Member 186
Potasnik moved to approve. Board Member Campbell seconded. Resolution approved 2-0. 187
188
Resolution BPW 05-15-24-12; A Resolution of the City of Carmel Board of Public Works 189
Acknowledging Arts Grant; ($22,500.00); Central Indiana Dance Ensemble; Board Member Potasnik 190
moved to approve. Board Member Campbell seconded. Resolution approved 2-0. 191
192
Resolution BPW 05-15-24-13; A Resolution of the City of Carmel Board of Public Works 193
Acknowledging Arts Grant; ($200,000.00); The Great American Songbook Foundation; Board 194
Member Potasnik moved to approve. Board Member Campbell seconded. Resolution approved 2-0. 195
196
Resolution BPW 05-15-24-14; A Resolution of the City of Carmel Board of Public Works 197
Acknowledging Arts Grant; ($95,000.00); Gregory Hancock Dance Theatre; Board Member Potasnik 198
moved to approve. Board Member Campbell seconded. Resolution approved 2-0. 199
200
Resolution BPW 05-15-24-15; A Resolution of the City of Carmel Board of Public Works 201
Acknowledging Arts Grant; ($30,000.00); Indiana Artisan; Board Member Potasnik moved to 202
approve. Board Member Campbell seconded. Resolution approved 2-0. 203
204
Resolution BPW 05-15-24-16; A Resolution of the City of Carmel Board of Public Works 205
Acknowledging Arts Grant; ($3,500.00); Indiana Association of Chinese Americans; Board Member 206
Potasnik moved to approve. Board Member Campbell seconded. Resolution approved 2-0. 207
208
Resolution BPW 05-15-24-17; A Resolution of the City of Carmel Board of Public Works 209
Acknowledging Arts Grant; ($26,000.00); Indiana Ballet Conservatory, Inc.; Board Member Potasnik 210
moved to approve. Board Member Campbell seconded. Resolution approved 2-0. 211
212
Resolution BPW 05-15-24-18; A Resolution of the City of Carmel Board of Public Works 213
Acknowledging Arts Grant; ($40,000.00); Indiana Wind Symphony; Board Member Potasnik moved to 214
approve. Board Member Campbell seconded. Resolution approved 2-0. 215
216
Resolution BPW 05-15-24-19; A Resolution of the City of Carmel Board of Public Works 217
Acknowledging Arts Grant; ($5,000.00); International Talent Academy; Board Member Potasnik 218
moved to approve. Board Member Campbell seconded. Resolution approved 2-0. 219
220
Resolution BPW 05-15-24-20; A Resolution of the City of Carmel Board of Public Works 221
Acknowledging Arts Grant; ($5,000.00); Janus Developmental Services, Inc.; Board Member Potasnik 222
moved to approve. Board Member Campbell seconded. Resolution approved 2-0. 223
224
Resolution BPW 05-15-24-21; A Resolution of the City of Carmel Board of Public Works 225
Acknowledging Arts Grant; ($3,500.00); Lantern Islamic Theater Company; Board Member Potasnik 226
moved to approve. Board Member Campbell seconded. Resolution approved 2-0. 227
228
Resolution BPW 05-15-24-22; A Resolution of the City of Carmel Board of Public Works 229
Acknowledging Arts Grant; ($1,500.00); M3 Theatre Camp; Board Member Potasnik moved to 230
approve. Board Member Campbell seconded. Resolution approved 2-0. 231
232
Resolution BPW 05-15-24-23; A Resolution of the City of Carmel Board of Public Works 233
Acknowledging Arts Grant; ($3,000.00); Museum of Miniature Houses & Other Collections; Board 234
Member Potasnik moved to approve. Board Member Campbell seconded. Resolution approved 2-0. 235
236
Resolution BPW 05-15-24-24; A Resolution of the Board of Public Works and Safety of the City of 237
Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge to Dwight D. Frost; 29 238
years of Meritorious Service; Board Member Potasnik moved to approve. Board Member Campbell 239
seconded. Resolution approved 2-0. 240
241 ADD-ONS 242
243
Request for Agreement for Professional Services; First Person, Inc., ($79,500.00); Sergey 244
Grechukhin, Corporation Corporation Counsel, briefly speaks; Department of Human Resources 245
respectfully requests to add the agreement for various services related to the evaluation of City’s 246 employees’ organization structure (job description, titles, organizational charts, salary data, etc) and 247 corresponding benefits structure relative to other similarly-situated municipalities. Board Member 248
Potasnik moved to add an item to the agenda. Member Campbell seconded. Approved 2-0. Board 249
Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. 250
251 252 ADJOURNMENT 253 254
Board Member Campbell adjourned the meeting at 10:21 AM. 255 256
Re: Valet Parking Plan
Tre on Main
10 E Main St
Carmel, IN 46032
To Whom It May Concern:
We are seeking approval for a valet parking lane to serve the guests of Tre on Main. Map
attached showing the proposed plan. Requested days and hours are: Tuesday – Thursday
4:45pm – 10pm, and Friday – Saturday 4:45pm – 11pm.
In addition to any signage the city would install, we propose adding our own sign at the
beginning of the valet lane, stating “No stopping or parking in this area”. Extra signage and
proper training should allow us to keep traPic flowing. If traPic were to begin to back up
towards Main Street, our team would be trained to instruct guests to circle the block and
come back to the lane when it’s clear to pull in.
Sincerely,
Jus$n Harbin
Tier 1 Valet | Carmel, IN
P: 317.443.8144
E: jharbin@>er1valet.com
W: >er1valet.com
CzBmmjtpoMzodi.NdHsbuibu:;12bn-Nbz32-3135
April30, 2024
Mr. MattHigginbotham
CarmelCityStreetCommissioner
st3400W. 131Street
Carmel, Indiana46032
Attn: RyanMurt
thRe: 106Street overKeystoneAvenue
Retaining Wall Repairs
Carmel DriveoverKeystone Avenue
Retaining WallRepairs
DearMr. Higginbotham,
OnbehalfofAmerican Structurepoint, Inc., Iampleased tosubmitthisproposal fortheabove
referenced RepairDesignand biddingservices.
Theprofessional serviceswillinclude asitevisit (mostly completed) tovisuallyassessand
document thedamage, design andplans, andbiddingservices fortheretaining wallandbridge
railingrepairservices.
th106StreetandCarmelDriveRetaining WallScopeItems:
CarmelDrive (SWCorner)
FieldInspection andMeasurements (Completed)
Remove andReplace Retaining WallCoping
Masonry CoatNewReplacedCoping
SawCutBridgeRailing, justtheendtoreplace damaged portion
Masonry CoatRailing Section
NoNeedtoFixCracked Sidewalk (PerFieldInstruction)
Complete Engineering Details forWallandBridge RailingRehabilitations
Complete Maintenance-of-TrafficDetails
Complete EstimateforRepair
2023.03213
Mr. MattHigginbotham
April30, 2024
Page2
th106Street (NE, SWandSECorners)
FieldInspection andMeasurements (Completed forallbutSECorner)
Remove andReplace PortionsofRetaining Wall Coping
Masonry CoatNew ReplacedCoping
Complete Engineering Details forWallRehabilitation
Complete Maintenance-of-Traffic Details
Complete Estimate forRepair
ContractItems
Complete Special Provisions
Complete Contract BidDocuments
Possible Pre-Bidmeeting?
Construction Questions
Uponreceiving notice toproceed fromtheCityofCarmel,American Structurepoint will commence with
thedesignandplans, andbidding servicesfora totallump-sumfeeof $64,920.Invoiceswillbeforwarded
totheCityofCarmelonamonthlybasis inaccordance withourcurrent on-callcontract.
Welookforwardtoworking withtheCityofCarmelonthisproject.Ifyoushouldhaveanyquestions,
pleasedonothesitatetocontactmeat (317)547-5580.
Verytrulyyours,
American Structurepoint, Inc.
MikeMcBride
VicePresident
MTM:dad
Attachment
2023.03213
I.ItemsExcluded
A.Permitting
B.GeotechnicalServices
C.Stormwater DetentionDesign / BMPDesign
D.PavementDesign
E.LightingDesign
F.CrossSections
G.FieldCheckMeetingwithUtilities
H.Coloredsiterenderingsandmodeling
I.Irrigationdrawings/design
J.Hardscapedrawings/detaileddrawingsforstreetscapeamenitiesincludingbenches, wastebins,
treegrates, decorativelighting, oranyotherpedestrianamenities
K.UtilityCoordination
L.Non-Destructivetesting, loadrating, orotherstructuralanalysis
4/30/2024 Page1of1 2023.03213
AMERICAN STRUCTUREPOINT, INC.
TRANSPORTATION GROUP
2024STANDARD HOURLY RATESSCHEDULE
Standard Hourly Rates aresubjecttoannual reviewandadjustment. Hourly ratesforservicesineffect
fromJan1, 2024, toDec31, 2024are:
0BEMPLOYEE CLASSIFICATION HOURLY RATE
Principal $425
Project Manager$325
SeniorEngineer $250
Project Engineer $205
StaffEngineer $150
SeniorPlanner $200
ProjectPlanner $185
StaffPlanner $105
Senior Environmental Specialist $290
Environmental Specialist $180
StaffScientist $115
SeniorDesigner $285
Designer $225
Senior Technician $205
Technician$135
Researcher$160
SeniorRegistered LandSurveyor $270
Registered LandSurveyor $215
StaffLand Surveyor $145
SeniorSurvey CrewChief $215
SurveyCrewChief$160
Survey CrewMember (1) $110
ResidentProject Representative$205
Construction Inspector $145
InternsandCo-ops $85
Landscape Architect $165
Ratesfortheseclassifications aresubject toovertime premium ofanadditional 0.18xhourlyrate.
stRatesshallbeescalatedattherateof5% peryearandwillbeapplicable onJan1ofeachyear.
REIMBURSABLEEXPENSES
Reimbursable expenses include directexpenses incurred byAmerican Structurepoint, Inc., orour
consultants intheperformance ofworkwhich isdirectlyrelated totheproject. These expenses arein
addition tocompensation forBasicandSupplemental services. Reimbursable expenses willbeinvoiced
at1.1timesourdirectcosts. Theseexpenses include, butarenotlimited to, thefollowing:
Renderings, models, orcoloredelevations
Governmental agencyreview orpermit fees
Reproduction ofdocuments forgovernmental agencyreview, bidding, orconstruction
Reimbursable expenses chargedtousbysubconsultants
Airline tickets, carrental, mileage, andperdiemexpenses forout-of-towntravel
Couriersandovernight deliveries, including FedEx, UPS, orsimilarcarriers
Thefollowing expenses, ifincurred intheprocess ofproviding professional services included inbasic
services, areincluded inthefeenoted andarenotconsidered reimbursable expenses:
Printing forin-housepurposesandprogress meetings
Plottingexpenses
Computercharges
Postageandhandling
Page1of1INDIANARETAILTAXEXEMPT
PURCHASEORDERNUMBERCERTIFICATENO. 0031201550020CityofCarmelFEDERALEXCISETAXEXEMPT 111183
35-6000972 THIS NUMBER MUST APPEAR ONINVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA46032-2584 SHIPPING LABELS AND ANYCORRESPONDENCEFORMAPPROVEDBYSTATEBOARDOFACCOUNTSFORCITYOFCARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
5/3/202400350562
AMERICAN STRUCTURE POINT, INC StreetDepartment
VENDORSHIP9025RIVERRD 3400 W. 131st Street
TOSUITE200 Carmel, IN 46074-
INDIANAPOLIS, IN 46240 - MattHigginbotham(317) 733-2001
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
87050
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 22012201Motor Vehicle Highway FND
Account: 43-509.00
1EachKeystone MSE Wall Repairs$64,920.00$64,920.00
SubTotal 64,920.00
SendInvoiceTo:
Street Department
3400 W. 131st Street
Carmel, IN 46074-
317) 733-2001 PLEASEINVOICEINDUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
64,920.00PAYMENT
A/PVOUCHER CANNOT BEAPPROVED FORPAYMENT UNLESS THEP.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORNSHIPPREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE ISANUNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAYFOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ONALL SHIPPING LABEL
THIS ORDER ISSUED INCOMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDEREDBYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. LeeHigginbotham
TITLE Commissioner
CONTROL NO. 111183 CONTROLLER
CzTfshfzHsfdivlijobu4;62qn-Nbz26-3135
1/2/2024
HOODS GARDENS INC
NOBLESVILLE, IN 46060 -
110732
11644 GREENFIELD AVENUE
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
Street Department
3400 W. 131st Street
Carmel, IN 46074-
317) 733-2001
353541
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
Matt Higginbotham
83743
2201Department:2201Fund:Motor Vehicle Highway FND
42-390.34Account:
Flowers1 $154,264.75 $154,264.75Each
154,264.75SubTotal
154,264.75
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 110732
ORDERED BY
TITLE
CONTROLLER
Street Department
3400 W. 131st Street
Carmel, IN 46074-
Lee Higginbotham
317) 733-2001
Commissioner
CzTfshfzHsfdivlijobu5;27qn-Nbz28-3135
David Pierce - Chief Sales Officer
May6, 2024
CONSTRUCTION AGREEMENT
CzTfshfzHsfdivlijobu2;34qn-Nbz3:-3135CITYOFCARMEL
INDUSTRIAL DRIVE WATER MAINREPLACEMENT
thThisAgreementistobeeffectivethe5day of June ,2024
between City ofCarmel, Carmel, Indiana
hereinafter calledOwner)
and TSW Utility Solutions, Inc.
hereinafter calledContractor)
OWNER andCONTRACTOR, inconsideration ofthemutual covenants hereinafter setforth, agree as
follows:
ARTICLE 1WORK
1.1Contractorshall complete allWork asspecified orindicated intheContract Documents andas
authorized bytheOwner. TheWork includes:
1.1.1.Provide alllabor, materials, andequipment, toinstallapproximately 630linear feetofwater
mainthrough open-cutinstallation anddirectional drilling, miscellaneous repair work
including pavementrepair andcurbrestoration, and allrelated Work asshown intheBid
Documents.
1.2The Project forwhich work istobeperformed under theContract Documents isgenerally
described as: Industrial Drive Water MainReplacement Project.
ARTICLE 2OWNER
2.1TheProject isbeing administered bytheCity ofCarmel Utilities, Carmel,Indiana. TheUtilities
hasfinaldecision making authority forallsignificant matters andissues related totheProject.
ARTICLE 3ENGINEER
3.1TheProject hasbeen designed by American Structurepoint, Inc., 9025RiverRoad, Suite200,
Indianapolis, Indiana 46240.
ARTICLE 4CONTRACT TIME
4.1The successful Bidder ofthe work shall substantially complete theWork, insixty(60)calendar
daysafterbeing givenNotice toProceed. Thesuccessful Bidder oftheWork shall subsequently
complete theremaining partsoftheWorks, including cleanup, restoration, andanypunch list
items within30 calendar daysafter certification ofsubstantial completion.
4.2Liquidated Damages. Owner andContractor recognize that timeisoftheessence ofthis
Agreement andthatOwnerwill suffer financial lossiftheWork isnotcompleted withinthetime
specified inParagraph 4.1. Theyalsorecognize thedelays, expense, anddifficulties involved in
proving inlegalorarbitration proceedings theactual losssuffered byOwnerif theWork isnot
completed ontime. Accordingly, instead ofrequiring anysuchproof, Owner andContractor
CONSTRUCTION AGREEMENT
2023.02371 Industrial Drive Water Main Replacement Project 005215 -1
agree thatasliquidated damages fordelay (butnotapenalty) Contractor shallpayOwner One
Thousand Dollars andNoCents ($1,000) perdayforeachcalendar dayofdelay until theWork is
satisfactorily completed, foreach phaseoftheContract asspecified inParagraph 4.1.
ARTICLE 5 CONTRACT PRICE
5.1 TheOwner shall paytheContractor forperformance oftheWork inaccordance withtheContract
Documents intheamounts thatfollow, subject toadjustment under theContract:
A. For allUnit PriceWork, anamount equal tothesum oftheextended prices (established for
each separately identified itemofUnitPrice Work bymultiplying theunitpricetimesthe
actual quantity ofthatitem).
B. TotalofUnitPriceWork (subject tofinal UnitPrice adjustment) $ 249,000.00.
ITEM UNIT TOTAL
NO. DESCRIPTION UNITS QTY. COST COST
0001 MOBILIZATION AND LS 1 $ 12,300.00 $ 12,300.00
DEMOBILIZATION
0002 CONSTRUCTION LS 1 $ 5,550.00 $ 5,550.00
ENGINEERING
0003 MAINTENANCE OFTRAFFIC LS 1 $ 15,450.00 $ 15,450.00
0004 EROSION AND SEDIMENT LS 1 $ 7,000.00 $ 7,000.00
CONTROL
0005 8INDUCTILE IRONWATER LF 29 $ 377.00 $ 10,933.00
MAIN, OPEN CUT
INSTALLATION
0006 12INDUCTILE IRON WATER LF 154 $ 308.00 $ 47,432.00
MAIN, OPEN CUT
INSTALLATION
0007 12INHDPE WATER MAIN, LF 449 $ 174.00 $ 78,126.00
DIRECTIONAL DRILLED
0008 FIRE HYRANT ASSEMBLY EACH 1 $ 10,250.00 $ 10,250.00
0009 8INGATE VALVE AND EACH 2 $ 2,000.00 $ 4,000.00
VALVE BOX
0010 12INGATE VALVE AND EACH 1 $ 3,400.00 $ 3,400.00
VALVE BOX
0011 8INPIPEABANDON LF 675 $ 33.00 $ 22,275.00
0012 3/4IN COPPER WATER 31 LF $ 198.00 $ 6,138.00
SERVICE
0013 1INCOPPER WATER SERVICE 27 LF $ 233.00 $ 6,291.00
0014 PAVEMENT REPAIR SYS 220 $ 65.00 $ 14,300.00
0015 CURBRESTORATION LF 70 $ 60.50 $ 4,235.00
0016 SEEDING RESTORATION SYS 120 $ 11.00 $ 1,320.00
TotalofallExtended Prices forUnitPriceWork (subjecttofinal adjustment basedonactual (INFIGURES)
quantities)
Two Hundred FortyNineThousand Dollars & Zero Cents $ 249,000.00
CONSTRUCTION AGREEMENT
2023.02371 Industrial DriveWaterMainReplacement Project 005215 - 2
ARTICLE 6 PAYMENT PROCEDURES
6.1 Contractor shallsubmit Applications forPayment to forreview and
recommendation. Applications forPayment willbeprocessed byOwner.
6.2 Progress Payments: Retainage. Owner shallmakeprogress payment onaccount oftheContract
thPriceonthebasisofContractoronoraboutthe30dayofeach
month duringperformance oftheWork asprovided inParagraph 6.2.1below. Allprogress
payments willbeonthebasis oftheprogress ofthe workmeasured bytheschedule ofvalues.
6.2.1 PriortoSubstantial Completion, progress payments willbemade inanamount equal tothe
percentage indicated belowbut, ineachcase, lesstheaggregate ofpayments previously
madeandlesssuchamounts asOwner maydetermine orOwnermaywithhold, including,
butnotlimitedtoliquidated damages, inaccordance with Paragraph 14.02oftheGeneral
Conditions.
a. 90percent ofWork completed (withthebalance beingretainage). IftheWork has been 50
percent completed asdetermined by , andifthecharacter and
progress oftheWorkhavebeen foundtobesatisfactory by Owner and
Representative, then aslong asthecharacter andprogress oftheWorkremain satisfactory
toOwner and , therewillbenoadditional retainage; and
b. 90percent ofcostofmaterials andequipment notincorporated intheWork (with the
balance being retainage.
6.2.2 Upon Substantial Completion, Owner shallpayanamount sufficient toincrease total
payments toContractor to100percent oftheWork completed, less suchamounts as
shalldetermine inaccordance withParagraph 14.02.B.5ofthe
General Conditions and less200 percent of estimate ofthevalueofWork tobe
completed orcorrected asshown onthetentative listofitemstobecompleted orcorrected
prepared by andattached totheCertificate ofSubstantial
Completion.
6.3 Final Payment. Uponfinal completion andacceptance ofthe Workinaccordance withParagraph
14.07oftheGeneral Conditions, Owner shallpaytheremainder oftheContract Price as
recommended by asprovided insaidParagraph 14.07 oftheGeneral
Conditions.
ARTICLE 7 INTEREST
7.1 Allmoneys notpaidwhendue hereunder shall bearinterest attherateof0% perannum.
ARTICLE 8 S
8.1 Inorder toinduce Owner toenterintothisAgreement, Contractor makes thefollowing
representations.
8.1.1 Contractor isfamiliar withthenature, content, andextent oftheContract Documents, work
locality, andalllocal conditions, and federal, state, andlocal laws, ordinances, rules, and
regulations thatinanymanner mayaffectcost, progress, orperformance oftheWork.
CONSTRUCTION AGREEMENT
2023.02371 Industrial DriveWaterMainReplacement Project 005215 - 3
8.1.2 Contractor hascorrelated the results ofallsuchobservations, examinations, investigations,
tests, reports, anddatawiththeterms andconditions oftheContract Documents including:
1) reports ofexplorations andtestsofsubsurface conditions atorcontiguous totheSite
andalldrawings ofphysical conditions relating toexisting surface orsubsurface structures
attheSite (except Underground Facilities), ifany, that have beenidentified inParagraph
SC-4.02oftheSupplementary Conditions ascontaining reliable "technical data," and (2)
reports anddrawings ofHazardous Environmental Conditions, ifany, attheSitethathave
been identified inParagraph SC-4.06oftheSupplementary Conditions ascontaining
reliable "technical data.
8.1.3 Basedontheinformation andobservations referred toinParagraph 8.1.2above, Contractor
doesnotconsider thatfurther examinations, investigations, explorations, tests, studies, or
dataarenecessary fortheperformance oftheWork attheContract Price, within the
Contract Times, andinaccordance with theothertermsandconditions oftheContract
Documents.
8.1.4 Contractor isaware ofthegeneral nature ofwork tobeperformed byOwnerandothersat
theSitethatrelates totheWorkasindicated intheContract Documents.
8.1.5 Contractor hasgiven Owner writtennotice ofallconflicts, errors, ordiscrepancies thathave
beendiscovered intheContract Documents andthewritten resolution thereof byOwneris
acceptable toContractor.
8.1.6 TheContract Documents aregenerally sufficient toindicate andconveyunderstanding of
alltermsandconditions forperformance andfurnishing oftheWork.
ARTICLE 9 CONTRACT DOCUMENTS
9.1 TheContract Documents that comprise theentireContract between Owner and Contractor are
madeaparthereof asisattached tothisContract andconsist ofthefollowing.
9.1.1 ThisAgreement
9.1.2 Performance Bond
9.1.3 Payment Bond
9.1.4 BidBondorCertified Check
9.1.5 General Conditions
9.1.6 Supplementary Conditions
9.1.7 Specifications aslistedinthetable ofcontents oftheProject Manual.
9.1.8 Drawings consisting of52sheets.
9.1.9 Addenda:
a. No. 1, datedApril 10, 2024.
b. No. 2, datedApril 19, 2024.
CONSTRUCTION AGREEMENT
2023.02371 Industrial DriveWaterMainReplacement Project 005215 - 4
9.1.10 Exhibits totheContract (enumerated asfollows):
a. Notice ofAward
b. sBidincluding List of Subcontractors, E-Verify Affidavit, NoIranian
Investment certification, ListofEquipment and
Work Form96 including Non-Collusion Affidavit, andAmerican IronandSteel (AIS)
Certification.
c. Documents submitted byContractor priortoNotice ofAward.
9.1.11 The following which maybedelivered orissuedonorafter theEffective Dateofthe
Agreement andarenotattached hereto:
a. Notice toProceed
b. Any Modifications, including Work Change Directives orChange Orders, dulydelivered
afterexecution ofContract.
9.2 Thedocuments listed inParagraph 9.1.areattached tothis Agreement (except asexpressly noted
otherwise above).
9.3 TherearenoContract Documents other thanthoselisted above inthisArticle 9.
9.4 TheContract Documents mayonly beamended, modified, orsupplemented asprovided in
Paragraph 3.04oftheGeneral Conditions.
ARTICLE 10 MISCELLANEOUS
10.1 Terms used inthisContract thataredefined inArticle 1oftheGeneral Conditions shallhavethe
meanings indicated intheGeneral Conditions unless modified intheSupplemental Conditions.
10.2 Noassignment byapartyhereto ofanyrightsunder orinterests intheContract Documents will
bebinding onanother partyhereto without thewritten consent ofthepartysought tobebound;
andspecifically, butwithout limitation, moneys that maybecome dueandmoneys thataredue
may notbeassigned without suchconsent (except totheextentthattheeffect ofthisrestriction
maybelimited bylaw), andunless specifically stated tothecontrary inanywrittenconsent toan
assignment. Noassignment will releaseordischarge theassignor fromany duty orresponsibility
under theContract Documents.
10.3 Owner and Contractor each bind themselves, theirpartners, successors, assigns, andlegal
representatives totheotherparty hereto, theirpartners, successors, assigns, andlegal
representatives inrespect toallcovenants, contracts, andobligations contained intheContract
Documents.
10.4 Davis-BaconActandRelated Acts
1) Minimum Wages
a. Alllaborers and mechanics employed orworking upon thesiteofthework willbepaid
unconditionally and notlessoften thanonce aweek, andwithout subsequent deduction or
rebate onanyaccount (except such payroll deductions asarepermitted byregulations
issuedbytheSecretary ofLaborunder theCopeland Act (29CFR part3)), thefullamount
CONSTRUCTION AGREEMENT
2023.02371 Industrial DriveWaterMainReplacement Project 005215 - 5
ofwagesandbona fidefringebenefits (orcashequivalents thereof) dueattimeofpayment
computed atratesnotlessthanthosecontained inthewage determination oftheSecretary
ofLaborwhich isattached hereto and madeaparthereof, regardless ofanycontractual
relationship which maybealleged toexistbetween thecontractor andsuch laborers and
mechanics.
b. Contributions made orcostsreasonably anticipated forbona fidefringe benefits under
section 1(b)(2) oftheDavis-Bacon Actonbehalf oflaborers ormechanics are
considered wages paidtosuch laborers ormechanics, subject totheprovisions of
paragraph (1)(iv) ofthissection; also, regular contributions madeorcosts incurred for
more thanaweekly period (butnotlessoftenthanquarterly) under plans, funds, or
programs whichcover theparticular weekly period, aredeemed tobeconstructively
made orincurred during suchweekly period. Such laborers andmechanics shall be
paidtheappropriate wagerateandfringebenefits onthewage determination forthe
classification ofworkactually performed, without regard toskill, except asprovided in
Section (4). Laborers ormechanics performing work inmorethanoneclassification
maybecompensated attherate specified foreach classification forthetimeactually
worked therein: Provided, thattheemployer'spayroll records accurately setforththe
timespent ineachclassification inwhich workisperformed. Thewage determination
including anyadditional classification andwage rates conformed under paragraph
1)(ii) ofthissection) andtheDavis- Bacon poster (WH-1321) shall beposted atall
times bythecontractor anditssubcontractors atthesiteofthework inaprominent and
accessible place where itcanbeeasily seen bytheworkers.
c. TheCity ofCarmel Utilities, onbehalf ofEPA, shall require thatanyclass of
laborers ormechanics, including helpers, which isnotlisted inthewage
determination andwhichistobeemployed underthecontract shall beclassified in
conformance with thewagedetermination.
d. TheEPAaward official shall approve anadditional classification andwage rate
andfringe benefits therefore onlywhen thefollowing criteriahavebeen met:
Thework tobeperformed bytheclassification requested isnotperformed
byaclassification inthewage determination; and
Theclassification isutilized inthearea bytheconstruction industry; and
Theproposed wage rate, including anybonafidefringe benefits,
bearsareasonable relationship tothewagerates contained inthe
wagedetermination.
e. Ifthecontractor andthelaborers andmechanics tobeemployed intheclassification (if
known), ortheirrepresentatives, andtheCityofCarmel Utilities agree onthe
classification andwage rate (including theamount designated forfringe benefits where
appropriate), areportoftheaction taken shallbesentbythe CityofCarmel Utilities to
theState award official. The State award official willtransmit thereport, tothe
Administrator oftheWageandHourDivision, Employment Standards Administration,
U.S. Department ofLabor, Washington, DC20210. TheAdministrator, oranauthorized
representative, willapprove, modify, ordisapprove everyadditional classification action
within 30days ofreceipt andsoadvisetheState awardofficial orwillnotifytheState
awardofficial within the30-day periodthatadditional timeisnecessary.
CONSTRUCTION AGREEMENT
2023.02371 Industrial DriveWaterMainReplacement Project 005215 - 6
f. Intheevent thecontractor, thelaborers ormechanics tobeemployed inthe
classification ortheir representatives, andtheandtheCity ofCarmel Utilities donot
agreeontheproposed classification andwage rate (including theamount designated for
fringebenefits, where appropriate), theaward official shallreferthequestions,
including theviewsofallinterested parties andtherecommendation oftheStateaward
official, totheAdministrator fordetermination. TheAdministrator, oranauthorized
representative, willissueadetermination within 30days ofreceipt andsoadvise the
contracting officer orwillnotify thecontracting officer within the30-day period that
additional timeisnecessary.
g. Thewage rate (including fringe benefits where appropriate) determined pursuant to
paragraphs (1)(ii)(B) or (C) ofthissection, shall bepaid toallworkers performing
workintheclassification underthis contract from thefirst dayonwhichworkis
performed intheclassification.
Whenever theminimum wage rate prescribed inthecontract foraclassoflaborers or
mechanics includes afringe benefit which isnotexpressed asanhourly rate, the
contractor shall either paythebenefit asstated inthewagedetermination orshallpay
another bonafidefringe benefit oranhourly cash equivalent thereof.
h. Ifthecontractor does notmake payments toatrustee orother thirdperson, the
contractor mayconsider aspartofthewages ofanylaborer ormechanic theamount of
anycosts reasonably anticipated inproviding bona fidefringe benefits underaplan or
program, provided, that theSecretary ofLabor hasfound, uponthewritten request of
thecontractor, thattheapplicable standards oftheDavis-Bacon Acthavebeen met. The
Secretary ofLabor may require thecontractor tosetaside inaseparate account assetfor
themeeting ofobligations under theplanorprogram.
2) Withholding
a. TheCityofCarmel Utilities, shall upon written request oftheEPA Award Official or
anauthorized representative oftheDepartment ofLabor, withhold orcause tobe
withheld from thecontractor under this contract oranyother Federal contract withthe
sameprime contractor, oranyother federally-assisted contract subject toDavis-Bacon
prevailing wage requirements, which isheldbythesameprimecontractor, somuch of
theaccrued payments oradvances asmaybeconsidered necessary topay laborers and
mechanics, including apprentices, trainees, andhelpers, employed bythecontractor or
anysubcontractor thefullamount ofwages required bythecontract. Intheevent of
failure topayanylaborer ormechanic, including anyapprentice, trainee, orhelper,
employed orworking onthesiteofthework, allorpart ofthewages required bythe
contract, the (Agency) may, afterwritten notice tothecontractor, sponsor, applicant, or
owner, takesuch action asmay benecessary tocausethesuspension ofanyfurther
payment, advance, orguarantee offundsuntil suchviolations haveceased.
3) Payrolls andbasicrecords.
a. Payrolls andbasic records relating thereto shall bemaintained bythecontractor during the
course oftheworkandpreserved foraperiod ofthree years thereafter foralllaborers and
mechanics working atthesiteofthework. Suchrecords shallcontain thename, address,
CONSTRUCTION AGREEMENT
2023.02371 Industrial DriveWaterMainReplacement Project 005215 - 7
and social security number ofeachsuchworker, hisorhercorrect classification, hourly
rates ofwages paid (including ratesofcontributions orcostsanticipated forbonafidefringe
benefits orcashequivalents thereof ofthetypes described insection1(b)(2)(B) ofthe
Davis-Bacon Act), daily andweekly number ofhoursworked, deductions made andactual
wages paid. Whenever theSecretary ofLabor hasfoundunder 29CFR5.5(a)(1)(iv) that
thewages ofanylaborer ormechanic include theamount ofany costs reasonably
anticipated inproviding benefits underaplanorprogram described insection 1(b)(2)(B) of
theDavis-Bacon Act, thecontractor shallmaintain records whichshow thatthe
commitment toprovide suchbenefits isenforceable, thattheplanorprogram isfinancially
responsible, andthattheplanorprogram hasbeencommunicated inwriting tothelaborers
ormechanics affected, andrecords which show thecostsanticipated ortheactual cost
incurred inproviding suchbenefits. Contractors employing apprentices ortrainees under
approved programs shallmaintain written evidence oftheregistration ofapprenticeship
programs and certification oftrainee programs, theregistration oftheapprentices and
trainees, andtheratios andwage ratesprescribed intheapplicable programs.
b. Thecontractor shallsubmit weekly, foreachweekinwhich anycontract work is
performed, acopy ofallpayrolls tothe CityofCarmel Utilities, thatis, theentity that
receives thesub- grant orloanfrom theState capitalization grantrecipient. Such
documentation shallbeavailable onrequest oftheStaterecipient orEPA. Astoeach
payroll copyreceived, theCityofCarmel Utilities shallprovide written confirmation in
aform satisfactory totheStateindicating whether ornottheproject isincompliance
withtherequirements of29CFR5.5(a)(1) basedonthemostrecent payroll copiesfor
thespecified week. Thepayrolls shall setoutaccurately andcompletely allofthe
information required tobemaintained under 29CFR5.5(a)(3)(i), except thatfullsocial
security numbers andhome addresses shallnotbeincluded ontheweekly payrolls.
Instead thepayrolls shall onlyneed toinclude anindividually identifying number for
each employee (e.g., thelastfourdigitsoftheemployee'ssocialsecurity number). The
required weekly payroll information maybesubmitted inanyformdesired. Optional
Form WH-347isavailable forthispurpose from theWageandHour Division Website
athttps://www.dol.gov/agencies/whd/forms/wh347 oritssuccessor site. The prime
contractor isresponsible forthesubmission ofcopies ofpayrolls byallsubcontractors.
Contractors and subcontractors shall maintain thefull social security number and
current address ofeach covered worker, and shallprovide themuponrequest totheCity
ofCarmel Utilities fortransmission totheState orEPA ifrequested byEPA, theState,
thecontractor, ortheWage andHourDivision oftheDepartment ofLabor forpurposes
ofaninvestigation orauditofcompliance withprevailing wage requirements. Itisnota
violation ofthissection foraprime contractor torequire asubcontractor toprovide
addresses andsocial security numbers totheprime contractor foritsown records,
without weekly submission totheCity ofCarmel Utilities.
c. Eachpayroll submitted shallbeaccompanied bya "Statement ofCompliance," signed
bythecontractor orsubcontractor orhisorheragent whopays orsupervises the
payment ofthepersons employed under thecontract andshall certify thefollowing:
d. That thepayroll forthepayroll period contains theinformation required tobeprovided
under § 5.5(a)(3)(ii) ofRegulations, 29CFR part5, theappropriate information isbeing
maintained under § 5.5 (a)(3)(i) ofRegulations, 29CFRpart5, andthatsuchinformation
iscorrect andcomplete;
CONSTRUCTION AGREEMENT
2023.02371 Industrial DriveWaterMainReplacement Project 005215 - 8
e. That eachlaborer ormechanic (including eachhelper, apprentice, andtrainee) employed on
thecontract duringthepayroll period has beenpaidthefullweekly wages earned, without
rebate, eitherdirectly orindirectly, andthatnodeductions havebeenmade either directly or
indirectly from thefullwages earned, other thanpermissible deductions assetforth in
Regulations, 29CFRpart3; and
f. That eachlaborer ormechanic hasbeen paidnot less thantheapplicable wage rates and
fringe benefits orcashequivalents fortheclassification ofwork performed, asspecified in
theapplicable wagedetermination incorporated into thecontract.
g. Theweekly submission ofaproperly executed certification setforth onthereverse
sideofOptional Form WH-347 shall satisfy therequirement forsubmission ofthe
Statement ofCompliance" required byparagraph (3)(ii)(B) ofthissection.
h. Thefalsification ofany oftheabove certifications may subject thecontractor or
subcontractor tocivilorcriminal prosecution under section 1001 oftitle18and
section 231oftitle31oftheUnited States Code.
i. Thecontractor orsubcontractor shallmaketherecords required under paragraph
3)(i) ofthissection available forinspection, copying, ortranscription byauthorized
representatives oftheState, EPAortheDepartment ofLabor, andshallpermit such
representatives tointerview employees during working hours onthejob. Ifthe
contractor orsubcontractor fails tosubmit therequired records ortomakethem
available, theFederal agency orState may, afterwritten notice tothecontractor,
sponsor, applicant, orowner, takesuchaction asmaybenecessary tocausethe
suspension ofanyfurther payment, advance, orguarantee offunds. Furthermore,
failure tosubmittherequired records uponrequest ortomakesuch records available
may begrounds fordebarment action pursuant toCity ofCarmel Utilities.
4) Apprentices and trainees.
a. Apprentices. Apprentices willbepermitted toworkatlessthanthepredetermined rate
forthework they performed whentheyareemployed pursuant toandindividually
registered inabona fideapprenticeship program registered withtheU.S. Department of
Labor, Employment andTraining Administration, Office ofApprenticeship Training,
Employer andLabor Services, orwithaState Apprenticeship Agency recognized bythe
Office, orifapersonisemployed inhisorherfirst90days ofprobationary employment
asanapprentice insuchanapprenticeship program, who isnot individually registered in
theprogram, butwho hasbeencertified bytheOffice ofApprenticeship Training,
Employer and LaborServices oraState Apprenticeship Agency (where appropriate) to
beeligible forprobationary employment asanapprentice. Theallowable ratio of
apprentices tojourneymen onthejobsiteinanycraftclassification shall not begreater
thantheratio permitted tothecontractor astotheentire workforceundertheregistered
program. Anyworker listed onapayroll atanapprentice wagerate, who isnotregistered
orotherwise employed asstated above, shall bepaidnot lessthantheapplicable wage
rateonthewage determination fortheclassification ofworkactually performed. In
addition, anyapprentice performing workonthejobsiteinexcess oftheratiopermitted
under theregistered program shall bepaidnotless than theapplicable wage rate onthe
CONSTRUCTION AGREEMENT
2023.02371 Industrial DriveWaterMainReplacement Project 005215 - 9
wage determination fortheworkactually performed. Where acontractor isperforming
construction onaproject inalocality other than that inwhich itsprogram isregistered,
theratios andwage rates (expressed inpercentages ofthejourneyman'shourly rate)
specified inthecontractor orsubcontractor'sregistered program shallbeobserved.
Every apprentice must bepaid atnotlessthantherate specified intheregistered program
fortheapprentice'slevelofprogress, expressed asapercentage ofthejourneymen hourly
ratespecified intheapplicable wagedetermination. Apprentices shallbepaidfringe
benefits inaccordance withtheprovisions oftheapprenticeship program. Ifthe
apprenticeship program does notspecify fringe benefits, apprentices mustbepaidthefull
amount offringe benefits listed onthewage determination fortheapplicable
classification. IftheAdministrator determines that adifferent practice prevails forthe
applicable apprentice classification, fringes shall bepaidinaccordance with that
determination. Intheevent theOfficeofApprenticeship Training, Employer andLabor
Services, oraState Apprenticeship Agency recognized bytheOffice, withdraws approval
ofanapprenticeship program, thecontractor will nolonger bepermitted toutilize
apprentices atlessthan theapplicable predetermined rateforthework performed untilan
acceptable program isapproved.
b. Trainees. Except asprovided in29CFR5.16, trainees willnotbepermitted towork at
lessthanthepredetermined rateforthework performed unless theyareemployed
pursuant toandindividually registered inaprogram which hasreceived prior approval,
evidenced byformal certification bytheU.S. Department ofLabor, Employment and
Training Administration. Theratio oftrainees tojourneymen onthejobsiteshall notbe
greater than permitted undertheplanapproved by theEmployment andTraining
Administration. Every trainee must bepaidatnotless than theratespecified inthe
approved program forthetrainee'slevel ofprogress, expressed asapercentage ofthe
journeyman hourly ratespecified intheapplicable wage determination. Trainees shallbe
paid fringe benefits inaccordance with theprovisions ofthetrainee program. Ifthe
traineeprogram does notmention fringe benefits, trainees shall bepaidthefullamount of
fringe benefits listed onthewage determination unless theAdministrator oftheWage
andHourDivision determines thatthereisanapprenticeship program associated withthe
corresponding journeyman wage rateonthewagedetermination which provides forless
thanfullfringe benefits forapprentices. Anyemployee listedonthepayroll atatrainee
ratewhoisnotregistered andparticipating inatraining planapproved bythe
Employment and Training Administration shall bepaidnotless thantheapplicable wage
rateonthewagedetermination fortheclassification of workactually performed. In
addition, anytrainee performing workonthejobsiteinexcess oftheratiopermitted
under theregistered program shall bepaidnotless than theapplicable wage rate onthe
wagedetermination fortheworkactually performed. Intheevent theEmployment and
Training Administration withdraws approval ofatraining program, thecontractor willno
longer bepermitted toutilizetrainees atless than theapplicable predetermined ratefor
theworkperformed untilanacceptable program isapproved.
c. Equal employment opportunity. The utilization ofapprentices, trainees andjourneymen
under thispartshallbeinconformity with the equal employment opportunity
requirements ofExecutive Order 11246, asamended, and29CFRpart30.
5) Compliance withCopeland Actrequirements. Thecontractor shallcomply with
therequirements of29CFRpart 3, which areincorporated byreference inthis
contract.
CONSTRUCTION AGREEMENT
2023.02371 Industrial DriveWaterMainReplacement Project 005215 - 10
6) Subcontracts. Thecontractor orsubcontractor shall insertinanysubcontracts theclauses
contained in29CFR 5.5(a)(1) through (10) andsuch other clauses asthegoverning federal
agency may byappropriate instructions require, and alsoaclause requiring the
subcontractors toinclude theseclauses inanylower tiersubcontracts. Theprimecontractor
shallberesponsible forthecompliance byanysubcontractor orlowertiersubcontractor
withallthecontract clauses in29CFR5.5.
7) Contract termination: debarment. Abreach ofthecontract clauses in29CFR 5.5maybe
grounds fortermination ofthecontract, andfordebarment asacontractor anda
subcontractor asprovided in29CFR 5.12.
8) Compliance withDavis-Bacon andRelated Actrequirements. Allrulings and interpretations
oftheDavis-Bacon and Related Acts contained in29 CFRparts 1, 3, and5are herein
incorporated byreference inthiscontract.
9) Disputes concerning labor standards. Disputes arising outofthelabor standards provisions
ofthiscontract shallnotbesubject tothegeneral disputes clause ofthiscontract. Such
disputes shall beresolved inaccordance withtheprocedures ofthe Department ofLabor
setforth in29CFRparts 5, 6, and7. Disputes within themeaning ofthisclause include
disputes between thecontractor (oranyofitssubcontractors) and Subrecipient(s), State,
EPA, theU.S. Department ofLabor, ortheemployees ortheirrepresentatives.
10) Certification ofeligibility.
a. Byentering intothiscontract, thecontractor certifies that neither it (norheorshe) nor
anyperson orfirm whohasaninterest inthecontractor'sfirmisaperson orfirm
ineligible tobeawarded Government contracts byvirtueofsection 3(a) oftheDavis-
Bacon Actor29CFR 5.12(a)(1).
b. Nopartofthiscontract shall besubcontracted toanyperson orfirmineligible foraward
ofaGovernment contract byvirtue ofsection 3(a) oftheDavis-Bacon Actor29CFR
5.12(a)(1).
c. The penalty formaking false statements isprescribed intheU.S. Criminal Code, 18
U.S.C. 1001.
11) Overtime requirements. Nocontractor orsubcontractor contracting forany partofthe
contract workwhich mayrequire orinvolve theemployment oflaborers, mechanics,
watchmen andguards shallrequire orpermit any such laborer, mechanic, watchman or
guard inanyworkweek inwhichheorsheisemployed onsuchwork toworkinexcess of
forty hoursinsuchworkweek unless suchlaborer, mechanic, watchman orguardreceives
compensation ataratenotlessthanoneandone-halftimes thebasic rateofpayforallhours
worked inexcess offorty hoursinsuchworkweek.
CONSTRUCTION AGREEMENT
2023.02371 Industrial DriveWaterMainReplacement Project 005215 - 11
12) Violation; liability forunpaid wages; liquidated damages. Intheeventofany violation
oftheclause setforthintheabove paragraph (11) ofthissection thecontractor andany
subcontractor responsible therefor shall beliable fortheunpaid wages. Inaddition, such
contractor andsubcontractor shallbeliable totheUnited States (inthecaseofworkdone
under contract fortheDistrict ofColumbia oraterritory, tosuchDistrict ortosuch
territory), forliquidated damages. Such liquidated damages shall becomputed with respect
toeachindividual laborer, mechanic, watchman orguard employed inviolation ofthe
clause setforthintheabove paragraph (11) ofthissection, inthesumof $10foreach
calendar dayonwhich suchindividual was required orpermitted towork inexcess ofthe
standard workweek offortyhourswithout payment oftheovertime wagesrequired bythe
clausesetforthintheaboveparagraph (11) ofthissection.
13) Withholding forunpaid wages andliquidated damages. TheCityofCarmel Utilities,
upon written request oftheEPAAward Official oranauthorized representative ofthe
Department ofLabor, shallwithhold orcause tobewithheld, fromanymoneys payable on
account ofworkperformed bythecontractor orsubcontractor underanysuch contract or
anyotherFederal contract withthesame prime contractor, oranyotherfederally-assisted
contract subject totheContract Work HoursandSafetyStandards Act, which isheldby
thesame prime contractor, suchsumsasmaybedetermined tobenecessary tosatisfy any
liabilities ofsuch contractor orsubcontractor forunpaid wagesand liquidated damages as
provided intheclause setforthintheaboveparagraph (12) ofthissection.
14) Subcontracts. Thecontractor orsubcontractor shall insertinanysubcontracts the
clauses setforth inparagraphs (11) through (14) ofthissection andalsoaclause requiring
thesubcontractors toinclude theseclauses inanylower tiersubcontracts. Theprime
contractor shall beresponsible forcompliance byanysubcontractor orlower tier
subcontractor withtheclauses setforth inparagraphs (11) through (14) ofthissection.
a. Inaddition totheclauses contained inparagraph (13), above, inanycontract subject
onlytotheContract WorkHours andSafety Standards Actand nottoanyoftheother
statutes citedin29CFR5.1, the CityofCarmel Utilities shall insertaclause requiring
thatthecontractor orsubcontractor shall maintain payrolls andbasicpayroll records
during thecourse ofthework andshallpreserve themforaperiod ofthree yearsfrom
thecompletion ofthecontract foralllaborers, mechanics, watchmen andguards
working onthecontract. Suchrecords shallcontain thename andaddress ofeach such
employee, socialsecurity number, correct classifications, hourly rates ofwages paid,
dailyandweekly number ofhours worked, deductions made, andactual wages paid.
Further, theCity ofCarmel Utilities shallinsert inanysuch contract aclause providing
thattherecords tobemaintained under this paragraph shallbemade available bythe
contractor orsubcontractor forinspection, copying, ortranscription byauthorized
representatives oftheCityofCarmel andtheDepartment ofLabor, andthecontractor or
subcontractor willpermit suchrepresentatives tointerview employees during working
hoursonthejob.
10.5 Davis-BaconWage/Fringe Benefit Certification
1) Everycontractor and subcontractor furnishing workontheProject shall complete a
Wage/Fringe Benefit Certification ontheform available from theIndiana Finance Authority
andsubmit thiscertification tothe LaborStandards Administrator priortocommencing work
CONSTRUCTION AGREEMENT
2023.02371 Industrial DriveWaterMainReplacement Project 005215 - 12
ontheProject.
2) TheContractor shall require thesubstance ofthisprovision tobeincluded inallcontracts with
subcontractors.
10.6 Suspension andDebarment
1) Contractor shallfully comply withSubpart Cof2CFR Part180and 2CFRPart1532,
isresponsible forfurther requiring theinclusion ofasimilar termorcondition inany
subsequent lower tiercovered transactions. Contractor mayaccess theExcluded Parties List
System atwww.epls.gov. Thisterm andcondition supersedes EPA Form 5700-49,
10.7 American IronandSteel
1) TheContractor hereby acknowledges toandforthebenefit oftheCityofCarmel Utilities
thatitunderstands thework, goods andservices underthisAgreement arebeingfunded with
monies containing
supplemented fromtime totimebyfederal rules andguidance) thatrequires alloftheiron
thisAgreement. TheContractor herebyrepresents andwarrants toand forthebenefit ofthe
Owner, andagrees, that (a) theContractor hasreviewed andunderstands theAmerican Iron
andSteelRequirements, (b) alloftheiron andsteelproducts usedintheprojectasprovided
bythe Contractor under thisAgreement will beand/orhavebeenproduced intheUnited
States inamanner thatcomplies with theAmerican IronandSteelRequirements and (c) the
Contractor willprovide anyfurther certification orassurance ofcompliance withthis
paragraph asmay berequested bytheOwner. Notwithstanding any other provision ofthis
Agreement, anyfailuretocomplywith this paragraph bytheContractor shall permit the
Owner torecover asdamages against theContractor (andtheContractor shallindemnify and
holdtheOwner harmless against) anyloss, expense orcost (including without limitation
ARTICLE 11 SAFETY
11.1 Contractor shallberesponsible forthesafety ofitsemployees atalltimes andshallprovide all
equipment toensuretheir safety. Contractor shallensuretheenforcement ofallapplicable safety
rules, regulations, ordinances, andlaws, whether federal, state, union local, orOwner. Contractor
shallholdharmless andindemnify Owner, CityofCarmel, Engineer,
during performance oftheWork from, for, and against anyclaim ofany person intort, contract,
orotherwise arising outofajob-related injury, whether physical orotherwise.
CONSTRUCTION AGREEMENT
2023.02371 Industrial DriveWaterMainReplacement Project 005215 - 13
DOCUMENT005380 – PERFORMANCE BOND
AnysingularreferencetoContractor, Surety, Owner,orotherpartyshallbeconsideredpluralwhereapplicable.
CONTRACTOR(NameandAddress): SURETY (Name, andAddressofPrincipalPlaceofBusiness):
TSWUtilitySolutions, Inc. MerchantsBondingCompany (Mutual)
3120WestMorrisStreet6700Westown Parkway
Indianapolis, IN46241 WestDesMines, IA50266
OWNER(NameandAddress):
CityofCarmelUtilities
30WestMainStreet, Suite200
Carmel, IN46032
CONTRACT
EffectiveDateofAgreement:June5, 2024
TwoHundredFortyNineThousandand
Amount: No/100Dollars ($249,000.00)
Description (NameandLocation): IndustrialDriveWaterMainReplacement
Engineer’sProjectNo.2023.02371
BOND
BondNumber:100331326
Date (NotearlierthanEffectiveDateof
Agreement):June5, 2024
Amount: TwoHundredFortyNineThousandandNo/100Dollars ($249,000.00)
Modifications tothisBondForm: None
SuretyandContractor, intendingtobelegallyboundhereby, subjecttothetermssetforthbelow, doeachcausethis
PerformanceBondtobedulyexecutedbyanauthorizedofficer, agent, orrepresentative.
CONTRACTOR ASPRINCIPAL SURETY
TSWUtilitySolutions, Inc. (Seal)MerchantsBondingCompany (Mutual)(Seal)
Contractor'sNameandCorporateSealSurety’sNameandCorporateSeal
By: By:
Signature Signature (AttachPowerofAttorney)
RobertL. Sherfick
PrintName PrintName
Attorney-in-Fact
Title Title
Attest: Attest:
Signature Signature
KatiePikula, Secretary
Title Title
PERFORMANCEBOND 005380 - 1
2023.02371 –Industrial Drive Water Main Replacement Project
Note: Provideexecutionbyadditionalparties, suchasjointventurers, ifnecessary.
ContractorandSurety, jointlyandseverally, bindthemselves, theirheirs, executors, administrators, successors, and
assignstoOwnerfortheperformanceoftheContract, whichisincorporatedhereinbyreference.
1.IfContractorperformstheContract, SuretyandContractor havenoobligationunderthisBond, exceptto
participateinconferencesasprovidedinParagraph2.1.
2.IfthereisnoOwnerDefault, Surety’sobligationunderthisBondshallariseafter:
2.1OwnerhasnotifiedContractorandSurety, attheaddressesdescribedinParagraph9below, thatOwner
isconsideringdeclaringaContractorDefaultandhasrequestedandattemptedtoarrangeaconference
withContractorandSuretytobeheldnotlaterthan15daysafterreceiptofsuchnoticetodiscussmethods
ofperformingtheContract. IfOwner, Contractor, andSuretyagree, Contractorshallbealloweda
reasonabletimetoperformtheContract, butsuchanagreementshallnotwaiveOwner’sright, ifany,
subsequentlytodeclareaContractorDefault; and
2.2OwnerhasdeclaredaContractorDefaultandformallyterminatedContractor’srighttocompletethe
Contract. SuchContractorDefaultshallnotbedeclaredearlierthan20daysafterContractorandSurety
havereceivednoticeasprovidedinParagraph2.1; and
2.3OwnerhasagreedtopaytheBalanceoftheContractPriceto:
1. SuretyinaccordancewiththetermsoftheContract; or
2. AnothercontractorselectedpursuanttoParagraph3.3toperformtheContract.
3.WhenOwnerhassatisfiedtheconditionsofParagraph2, Suretyshallpromptly, andatSurety’sexpense, take
oneofthefollowingactions:
3.1ArrangeforContractor, withconsentofOwner, toperformandcompletetheContract; or
3.2UndertaketoperformandcompletetheContractitself, throughitsagentsorthroughindependent
contractors; or
3.3ObtainbidsornegotiatedproposalsfromqualifiedcontractorsacceptabletoOwnerforacontractfor
performanceandcompletionoftheContract, arrangeforacontracttobepreparedforexecutionbyOwner
andcontractorselectedwithOwner’sconcurrence, tobesecuredwithperformance andpaymentbonds
executedbyaqualifiedsuretyequivalenttothebondsissuedontheContract, andpaytoOwnerthe
amountofdamagesasdescribedinParagraph5inexcessoftheBalanceoftheContractPriceincurred
byOwnerresultingfromContractorDefault; or
3.4Waiveitsrighttoperformandcomplete, arrangeforcompletion, orobtainanewcontractor, andwith
reasonablepromptnessunderthecircumstances:
1. Afterinvestigation, determinetheamountforwhichitmaybeliabletoOwnerand, assoonas
practicableaftertheamountisdetermined, tenderpaymenttherefortoOwner; or
2. DenyliabilityinwholeorinpartandnotifyOwnercitingreasonstherefor.
4.IfSuretydoesnotproceedasprovidedinParagraph3withreasonablepromptness, Suretyshallbedeemedto
beindefaultonthisBond15daysafterreceiptofanadditionalwrittennoticefromOwnertoSuretydemanding
thatSuretyperformitsobligationsunderthisBond, andOwnershallbeentitledtoenforceanyremedyavailableto
Owner. IfSuretyproceedsasprovidedinParagraph3.4, andOwnerrefusesthepaymenttenderedorSuretyhas
deniedliability, inwholeorinpart, withoutfurthernoticeOwnershallbeentitledtoenforceanyremedyavailable
toOwner.
5.AfterOwnerhasterminatedContractor’srighttocompletetheContract, andifSuretyelectstoactunder
Paragraph3.1, 3.2, or3.3above, thentheresponsibilitiesofSuretytoOwnershallnotbegreaterthanthoseof
ContractorundertheContract, andtheresponsibilitiesofOwnertoSuretyshallnotbegreaterthanthoseofOwner
undertheContract. TothelimitoftheamountofthisBond, butsubjecttocommitmentbyOwneroftheBalanceof
theContractPricetomitigation ofcostsanddamagesontheContract, Suretyisobligatedwithoutduplicationfor:
PERFORMANCEBOND 005380 - 2
2023.02371 –Industrial Drive Water Main Replacement Project
5.1TheresponsibilitiesofContractorforcorrectionofdefectiveWorkandcompletionoftheContract;
5.2Additionallegal, designprofessional, anddelaycostsresultingfromContractor’sDefault, andresulting
fromtheactionsoforfailuretoactofSuretyunderParagraph3; and
5.3Liquidateddamages, orifnoliquidateddamagesarespecifiedintheContract, actualdamagescausedby
delayedperformance ornon-performance ofContractor.
6.SuretyshallnotbeliabletoOwnerorothersforobligationsofContractorthatareunrelatedtotheContract, and
theBalanceoftheContractPriceshallnotbereducedorsetoffonaccountofanysuchunrelatedobligations. No
rightofactionshallaccrueonthisBondtoanypersonorentityotherthanOwneroritsheirs, executors,
administrators, orsuccessors.
7.Suretyherebywaivesnoticeofanychange, includingchangesoftime, toContractortorelatedsubcontracts,
purchaseorders, andotherobligations.
8.Anyproceeding, legalorequitable, underthisBondmaybeinstitutedinanycourtofcompetentjurisdictionin
thelocationinwhichtheWorkorpartoftheWorkislocated, andshallbeinstitutedwithintwoyearsafter
ContractorDefaultorwithintwoyearsafterContractorceasedworkingorwithintwoyearsafterSuretyrefusesor
failstoperformitsobligations underthisBond, whicheveroccursfirst. Iftheprovisions ofthisparagraph arevoid
orprohibitedbylaw, theminimumperiodoflimitationavailabletosuretiesasadefenseinthejurisdictionofthe
suitshallbeapplicable.
9.NoticetoSurety, Owner, orContractorshallbemailedordeliveredtotheaddressshownonthesignaturepage.
10.WhenthisBondhasbeenfurnishedtocomplywithastatutoryrequirementinthelocationwheretheContract
wastobeperformed, anyprovisioninthisBondconflictingwithsaidstatutoryrequirement shallbedeemeddeleted
herefromandprovisionsconforming tosuchstatutoryrequirementshallbedeemedincorporatedherein. Theintent
isthatthisBondshallbeconstruedasastatutorybondandnotasacommonlawbond.
11.Definitions.
11.1BalanceoftheContractPrice: ThetotalamountpayablebyOwnertoContractorundertheContractafter
allproperadjustmentshavebeenmade, includingallowancetoContractorofanyamountsreceivedorto
bereceivedbyOwnerinsettlementofinsuranceorotherClaimsfordamagestowhichContractoris
entitled, reducedbyallvalidandproperpaymentsmadetooronbehalfofContractor undertheContract.
11.2Contract: TheagreementbetweenOwnerandContractoridentifiedonthesignaturepage, includingall
ContractDocumentsandchangesthereto.
11.3ContractorDefault: FailureofContractor, whichhasneitherbeenremediednorwaived, toperformor
otherwisetocomplywiththetermsoftheContract.
11.4OwnerDefault: FailureofOwner, whichhasneitherbeenremediednorwaived, topayContractoras
requiredbytheContractortoperformandcompleteorotherwisecomplywiththeothertermsthereof.
FORINFORMATIONONLY – (Name, AddressandTelephone)
SuretyAgencyorBroker:
Owner’sRepresentative:
PERFORMANCEBOND 005380 - 3
2023.02371 –Industrial Drive Water Main Replacement Project
NFSDIBOUT!CPOEJOH!DPNQBOZ!)NVUVBM*!
ADDENDUM TOBOND
ThisAddendum isinreference tothebond(s) towhich itisattached.
Merchants Bonding Company (Mutual) deems thedigitalorelectronic image of
below affixed tothebond(s) tothesameextentasifaraised corporate seal was
physically stamped orimpressed uponthebond(s). Thedigital orelectronic sealbelow shall havethesame
forceandeffect asthough manually fixedtothebond(s).
Alltermsofthebond(s) remainthesame.
Signed andeffective March 23, 2020.
MERCHANTS BONDING COMPANY (MUTUAL)
By:_______________________________________
Larry Taylor, President
POWEROFATTORNEY
JasonDMcEldowney; JohnWHannonIII; KatiePikula; RobertLSherfick
11thSeptember 2023
MERCHANTSBONDINGCOMPANY (MUTUAL)
MERCHANTSNATIONALBONDING, INC.
President
202311thSeptember
NotaryPublic
5th2024June
Secretary
DOCUMENT005385 – PAYMENTBOND
AnysingularreferencetoContractor, Surety, Owner, orotherpartyshallbeconsideredpluralwhereapplicable.
CONTRACTOR(NameandAddress): SURETY (Name,andAddressofPrincipalPlaceofBusiness):
TSWUtilitySolutions, Inc. MerchantsBondingCompany (Mutual)
3120WestMorrisStreet 6700WestownParkway
Indianapolis, IN46241 WestDesMoines, IA50266
OWNER:
CityofCarmelUtilities
30WestMainStreet, Suite200
Carmel, IN46032
CONTRACT
EffectiveDateofAgreement: June5, 2024
Amount: TwoHundredFortyNineThousandandNo/100Dollars ($249,000.00)
Description (NameandLocation): IndustrialDriveWaterMainReplacement
Engineer’sProjectNo: 2023.02371
BOND
BondNumber: 100331326
Date (NotearlierthanEffectiveDateof
Agreement): June5, 2024
Amount: TwoHundredFortyNineThousandandNo/100Dollars ($249,000.00)
Modifications tothisBondForm: None
SuretyandContractor, intendingtobelegallyboundhereby, subjecttothetermssetforthbelow, doeachcausethis
PaymentBondtobedulyexecutedbyanauthorizedofficer, agent, orrepresentative.
CONTRACTOR ASPRINCIPAL SURETY
TSWUtilitySolutions, Inc. (Seal) MerchantsBondingCompany (Mutual)(Seal)
Contractor'sNameandCorporateSeal Surety’sNameandCorporateSeal
By: By:
Signature Signature (AttachPowerofAttorney)
RobertL. Sherfick
PrintName PrintName
Attorney-in-Fact
Title Title
Attest: Attest:
Signature Signature
KatiePikula, Secretary
Title Title
Note: Provideexecutionbyadditionalparties, suchasjointventurers, ifnecessary.
PAYMENTBOND
2023.02371 – Industrial Drive Water Main Replacement Project 005385 - 1
1.ContractorandSurety, jointlyandseverally, bindthemselves, theirheirs, executors, administrators, successors,
andassignstoOwnertopayforlabor, materials, andequipmentfurnishedbyClaimantsforuseintheperformance
oftheContract, whichisincorporatedhereinbyreference.
2.WithrespecttoOwner, thisobligationshallbenullandvoidifContractor:
2.1Promptlymakespayment, directlyorindirectly, forallsumsdueClaimants, and
2.2Defends, indemnifies, andholdsharmlessOwnerfromallclaims, demands, liens, orsuitsallegingnon-
paymentbyContractor byanypersonorentitywhofurnishedlabor, materials, orequipmentforusein
theperformanceoftheContract, providedOwnerhaspromptlynotifiedContractorandSurety (atthe
addressesdescribedinParagraph12) ofanyclaims, demands, liens, orsuitsandtendereddefenseofsuch
claims, demands, liens, orsuitstoContractorandSurety, andprovidedthereisnoOwnerDefault.
3.WithrespecttoClaimants, thisobligationshallbenullandvoidifContractorpromptlymakespayment, directly
orindirectly, forallsumsdue.
4.SuretyshallhavenoobligationtoClaimantsunderthisBonduntil:
4.1ClaimantswhoareemployedbyorhaveadirectcontractwithContractorhavegivennoticetoSurety (at
theaddressdescribedinParagraph12) andsentacopy, ornoticethereof, toOwner, statingthataclaim
isbeingmadeunderthisBondand, withsubstantialaccuracy, theamountoftheclaim.
4.2ClaimantswhodonothaveadirectcontractwithContractor:
1. HavefurnishedwrittennoticetoContractorandsentacopy, ornoticethereof, toOwner, within90
daysafterhavinglastperformedlabororlastfurnishedmaterialsorequipmentincludedintheclaim
stating, withsubstantialaccuracy, theamountoftheclaimandthenameofthepartytowhomthe
materialsorequipmentwerefurnishedorsupplied, orforwhomthelaborwasdoneorperformed; and
2. HaveeitherreceivedarejectioninwholeorinpartfromContractor, ornotreceivedwithin30daysof
furnishingtheabovenoticeanycommunicationfromContractorbywhichContractorhadindicatedthe
claimwillbepaiddirectlyorindirectly; and
3. Nothavingbeenpaidwithintheabove30days, havesentawrittennoticetoSurety (attheaddress
describedinParagraph12) andsentacopy, ornoticethereof, toOwner, statingthataclaimisbeing
madeunderthisBondandenclosingacopyofthepreviouswrittennoticefurnishedtoContractor.
5.IfanoticebyaClaimantrequiredbyParagraph4isprovidedbyOwnertoContractorortoSurety, thatis
sufficientcompliance.
6.WhenaClaimanthassatisfiedtheconditionsofParagraph4, theSuretyshallpromptlyandatSurety’sexpense
takethefollowingactions:
6.1SendananswertothatClaimant, withacopytoOwner, within45daysafterreceiptoftheclaim, stating
theamountsthatareundisputedandthebasisforchallenginganyamountsthataredisputed.
6.2Payorarrangeforpaymentofanyundisputedamounts.
7.Surety’stotalobligationshallnotexceedtheamountofthisBond, andtheamountofthisBondshallbecredited
foranypaymentsmadeingoodfaithbySurety.
8.AmountsowedbyOwnertoContractorundertheContractshallbeusedfortheperformance oftheContract
andtosatisfyclaims, ifany, underanyperformancebond. ByContractorfurnishingandOwneracceptingthisBond,
theyagreethatallfundsearnedbyContractorintheperformanceoftheContractarededicatedtosatisfyobligations
ofContractorandSuretyunderthisBond, subjecttoOwner’sprioritytousethefundsforthecompletionofthe
Work.
9.SuretyshallnotbeliabletoOwner, Claimants, orothersforobligationsofContractorthatareunrelatedtothe
Contract. OwnershallnotbeliableforpaymentofanycostsorexpensesofanyClaimantunderthisBond, andshall
haveunderthisBondnoobligationstomakepaymentsto, givenoticesonbehalfof, orotherwisehaveobligations
PAYMENTBOND
2023.02371 – Industrial Drive Water Main Replacement Project 005385 - 2
toClaimantsunderthisBond.
10.Suretyherebywaivesnoticeofanychange, includingchangesoftime, totheContractortorelatedsubcontracts,
purchaseorders, andotherobligations.
11.NosuitoractionshallbecommencedbyaClaimantunderthisBondotherthaninacourtofcompetent
jurisdictioninthelocationinwhichtheWorkorpartoftheWorkislocatedoraftertheexpirationofoneyearfrom
thedate (1) onwhichtheClaimantgavethenoticerequiredbyParagraph4.1orParagraph4.2.3, or (2) onwhich
thelastlabororservicewasperformedbyanyoneorthelastmaterialsorequipmentwerefurnishedbyanyone
undertheContract, whicheverof (1) or (2) firstoccurs. Iftheprovisionsofthisparagrapharevoidorprohibitedby
law, theminimumperiodoflimitationavailabletosuretiesasadefenseinthejurisdiction ofthesuitshallbe
applicable.
12.NoticetoSurety, Owner, orContractorshallbemailedordeliveredtotheaddressesshownonthesignature
page. ActualreceiptofnoticebySurety, Owner, orContractor, howeveraccomplished, shallbesufficient
complianceasofthedatereceivedattheaddressshownonthesignaturepage.
13.WhenthisBondhasbeenfurnishedtocomplywithastatutoryrequirementinthelocationwheretheContract
wastobeperformed, anyprovisioninthisBondconflictingwithsaidstatutoryrequirement shallbedeemeddeleted
herefromandprovisionsconformingtosuchstatutoryrequirementshallbedeemedincorporatedherein. Theintent
isthatthisBondshallbeconstruedasastatutoryBondandnotasacommonlawbond.
14.UponrequestofanypersonorentityappearingtobeapotentialbeneficiaryofthisBond, Contractorshall
promptlyfurnishacopyofthisBondorshallpermitacopytobemade.
15.Definitions
15.1Claimant: AnindividualorentityhavingadirectcontractwithContractor, orwithafirst-tier
subcontractor ofContractor, tofurnishlabor, materials, orequipmentforuseintheperformanceofthe
Contract. TheintentofthisBondshallbetoincludewithoutlimitationintheterms “labor, materialsor
equipment” thatpartofwater, gas, power, light, heat, oil, gasoline, telephoneservice, orrentalequipment
usedintheContract, architectural andengineeringservicesrequiredforperformanceofthe Workof
ContractorandContractor’ssubcontractors, andallotheritemsforwhichamechanic’slienmaybe
assertedinthejurisdictionwherethelabor, materials, orequipmentwerefurnished.
15.2Contract: TheagreementbetweenOwnerandContractoridentifiedonthesignaturepage, includingall
ContractDocumentsandchangesthereto.
15.3OwnerDefault: FailureofOwner, whichhasneitherbeenremediednorwaived, topayContractoras
requiredbytheContract, ortoperformandcompleteorotherwisecomplywiththeothertermsthereof.
FORINFORMATION ONLY –(Name, Address, andTelephone)
SuretyAgencyorBroker:
Owner’sRepresentative:
PAYMENTBOND
2023.02371 – Industrial Drive Water Main Replacement Project 005385 - 3
NFSDIBOUT!CPOEJOH!DPNQBOZ!)NVUVBM*!
ADDENDUM TOBOND
ThisAddendum isinreference tothebond(s) towhich itisattached.
Merchants Bonding Company (Mutual) deems thedigitalorelectronic image of
below affixed tothebond(s) tothesameextentasifaraised corporate seal was
physically stamped orimpressed uponthebond(s). Thedigital orelectronic sealbelow shall havethesame
forceandeffect asthough manually fixedtothebond(s).
Alltermsofthebond(s) remainthesame.
Signed andeffective March 23, 2020.
MERCHANTS BONDING COMPANY (MUTUAL)
By:_______________________________________
Larry Taylor, President
POWEROFATTORNEY
JasonDMcEldowney; JohnWHannonIII; KatiePikula; RobertLSherfick
11thSeptember 2023
MERCHANTSBONDINGCOMPANY (MUTUAL)
MERCHANTSNATIONALBONDING, INC.
President
202311thSeptember
NotaryPublic
5th2024June
Secretary
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation for approval: CFD: yes MAC: yes CPD: yes Streets: yesENG: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
None
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Use/Purpose:
Description of Event:
Event Date Start*
Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
5. EVENT DETAILS
Yoga and meditation
Provide a brief description of event
Yoga and meditation
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
6/22/2024 6/22/2024
7:00:00 AM 1:00:00 PM
10:00:00 AM 12:00:00 PM
NA
100
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
0
Name of Merchants(s) doing the setup
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Parool Patel
Patanjali Yoga 21
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46033
Country
United States
Street Address
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Patanjali Yoga 21
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Parool Patel
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
5/20/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation for approval:
CFD: yes MAC: yes CPD: yes Streets: yes
ENG: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Use/Purpose:
Description of Event:
Event Date Start*
Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
5. EVENT DETAILS
Carmel Runners Club Fall Training Kickoff
Provide a brief description of event
Carmel Runners Club is a non-profit club promoting fitness and wellness in Carmel.
We offer a free training program for Monumental Marathon every year, and we kick
off this program with a group run and walk from Midtown Plaza. We have done this
event the last two years with great success and plan to replicate it in 2024. This
would be on Saturday 7/6 from 7-11am. We will set up tents with coffee and snacks
for runners. Runners and walkers will congregate beforehand in the plaza then run
on the Monon. Participants will socialize in the plaza afterwards. We will also use
this time to celebrate our 2024 scholarship recipients from Hamilton county schools.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
7/6/2024 7/6/2024
7:00:00 AM 11:00:00 AM
7:45:00 AM 10:30:00 AM
NA
80
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
10x10
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Gabby Behr
Carmel Runners Club
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46033
Country
USA
Street Address
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Carmel Runners Club/Gabby Behr
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Gabby Behr, Club President
Printed Name and Title (If applicable)
Phone Number (Required)
Carmel IN, 46033
Address of Organization/Applicant
5/13/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation for approval: CFD: yes MAC: yes
CPD: yes Streets: yesENG: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
No closures needed
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Use/Purpose:
Description of Event:
Event Date Start*
Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
5. EVENT DETAILS
Pop Up Fitness Class taught by Pure Bare Carmel
Provide a brief description of event
We will lead a Pure Barre fitness class in the green space. It will be free and open to
the public. The teacher will lead the class over the microphone and music will be
played during class. We have a microphone and speaker we will bring to setup.
Participants will bring a mat to workout on.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
7/13/2024 7/13/2024
8:00:00 AM 11:00:00 AM
9:00:00 AM 10:00:00 AM
NA
50
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Libby Twer
carmelgm@purebarre.com
3178161261
2398505201
Pure Barre Carmel
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
Street Address
726 Adams Street, Suite 130
Address Line 2
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Pure Barre Carmel
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Libby Twer, General Manager, Pure Barre
Carmel
Printed Name and Title (If applicable)
2398505201
Phone Number (Required)
726 Adams Street, Suite 130
Carmel, IN 46032
Address of Organization/Applicant
5/14/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation for approval: CFD: yes MAC: yes
CPD: yes Streets: yesENG: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Use/Purpose:
Description of Event:
Event Date Start*
Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
5. EVENT DETAILS
Small wedding ceremony
Provide a brief description of event
We will be having a small ceremony at the gazebo with 20-30 guests. We will be
renting chairs for the event.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
7/27/2024 7/27/2024
2:00:00 PM 5:00:00 PM
3:00:00 PM 4:00:00 PM
NA
30
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Hannah Coyle
City
Richmond
State / Province / Region
Indiana
Postal / Zip Code
47374
Country
United States
Street Address
Address Line 2
Individual
Is the requestor a citizen of the City of Carmel?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Hannah Coyle
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Hannah Coyle
Printed Name and Title (If applicable)
Phone Number (Required)
Address of Organization/Applicant
7/27/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other Westwood cul de sac in Kingsood
Department Recommendation for approval: CFD: yes MAC: yes CPD: yes Streets: yes
ENG: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Kingswood Neighborhood
Westwood Drive, the western cul de sac closed East to Bradbury Place
5011, 5005, 4999, 5002, 5008, 5014 Westwood Drive
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
image003.png 259.62KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
Kingswood HOA Neighborhood Party
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Event Use/Purpose:
Description of Event:
Event Date Start*Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
5. EVENT DETAILS
Kingswood HOA Neighborhood Party
Provide a brief description of event
Kingswood HOA will rent tables and chairs, hire a DJ, purchased catered food, etc.
for a neighborhood party.
Food will be purchases from Chipotle, City BBQ or similar.
A temporary event beer and wine permit will be obtained.
See attached email informing residents on the cul de sac. Additional notices will be
sent out to all Kingswood residents.
Attach additional pages if needed-SEE BELOW
Gmail - Kingswood Neighborhood Party Saturday,
August 10th.pdf 327.53KB
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
8/10/2024 8/10/2024
10:00:00 AM 10:00:00 PM
5:00:00 PM 9:00:00 PM
NA
100
Fees?
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
DJ TBD
Name of Merchants(s) doing the setup
3176077369
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Tessa Polizzi
on behalf of Kingswood HOA
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46033
Country
United States
Street Address
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Kingswood HOA
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Tessa Polizzi
Printed Name and Title (If applicable)
Phone Number (Required)
0234
Address of Organization/Applicant
5/16/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
If multiple dates,
please list
Set-Up Time: *
6:00:00AM
Event Start
time:*
11:00:00AM
Rehearsal
Rehearsal Date:
Rehearsal Start:
Rehearsal Start Time:
Number of People
Expected:*
Fees?
EVENT SET UP:
VENDORS:
NA
25,000
Tear Down Time: *
11:00:00 PM
Event End
time:*
5:00:00 PM
Rehearsal End:
Rehearsal End Time:
Will a Fee be charged for this event? If yes, please describe below.
Yes
•No
•Stage
16 X 24
Size of Stage
•Tent(s) -If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
TBD
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation for approval: CFD: yes MAC: yes
CPD: yes Streets: yesENG: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Use/Purpose:
Description of Event:
Event Date Start*
Event Date
End*
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Number of People
Expected:*
Fees?
5. EVENT DETAILS
International Dance Festival
Provide a brief description of event
Dance, Music and food.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/8/2024 9/8/2024
11:00:00 AM 10:00:00 PM
4:00:00 PM 8:00:00 PM
NA
200
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Vendors
Vendors Present*
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximently how many vendors will be present?
5
6. CONTACT INFORMATION:
Parool Patel
Garba at Gazebo
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46033
Country
United States
Street Address
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Parool Patel
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Parool Patel
Printed Name and Title (If applicable)
Phone Number (Required)
Carmel. IN 46033
Address of Organization/Applicant
5/20/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation for approval:
CFD: yes MAC: yes CPD: yes Streets: yes
ENG: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Midtown request for Barricades on Elm Street at corner of Monon Blvd and corner of
Veteran's Way.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Mooncake BPW Map 9212024.png 162.13KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Cones*
Barricades*
No Parking Signs *
Event Use/Purpose:
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
15 ORANGE
BARRICADES
Please note the number of NO PARKING SIGNS needed
10
5. EVENT DETAILS
Chinese Mooncake Festival - Chinese harvest celebration and city run event.
Description of Event:
Event Date Start*Event Date
End*
If multiple dates,
please list
Set-Up Time:*
Event Start
time:*
Rehearsal
Rehearsal Date:
Rehearsal Start:
Number of People
Expected:*
Fees?
Provide a brief description of event
This two-hour Chinese tradition and cultural event centers on Midtown Plaza and will
begin with a (6:30 p.m. 10-minute procession/ parade starting on the plaza that will
move north on Monon blvd right on First to Rangeline, north to Main Street and back
down Monon blvd as indicated on the attached map. After that, there will be a
performance on stage at Midtown Plaza with several other performances and a
dance course. There will be mooncakes available to eat at the end of the
performance. The event ends at 8:30 p.m.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/21/2024
8:00:00 AM
6:30:00 PM
NA
Rehearsal Start Time:
9/21/2024
Tear Down Time:*
10:30:00 PM
Event End
time:*
8:30:00 PM
Rehearsal End:
Rehearsal End Time:
2,500
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
24x24
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
10x10
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Vendors
Vendors Present*
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximently how many vendors will be present?
3
6. CONTACT INFORMATION:
State / Province / Region
Indiana
Country
United States
Melissa Hopson
mhopson@carmel.in.gov
3176194187
City of Carmel
Street Address
1 Civic Square
Address Line 2
City
Carmel
Postal / Zip Code
46032
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Melissa Hopson / City of Carmel
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Melissa Hopson Project Manager City of
Carmel
Printed Name and Title (If applicable)
3176194187
Phone Number (Required)
Address of Organization/Applicant
5/16/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other Main Street and Range Line
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
Friday September 27 -- 4:00 pm through Sunday September 29 - 9:00 pm
Main Street - East of 3rd Ave SW to just west of 1st Ave NE
Range Line - south of 2nd St NE to just north of 4th St NE
FREE Community Street Party on Saturday evening with live band.
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
CIAF Overall Map as of 09-19-23 4c tiles.pdf 5.48MB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
Complete closure - Barricades at all entries
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Cones*
Barricades*
Crowd-Control
Gates *
Standard Cones*
No Parking Signs *
Event Use/Purpose:
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
20
Please note the number of Crowd-Control Gates needed
20
Please note the number of Standard Cones needed
350
Please note the number of NO PARKING SIGNS needed
350
5. EVENT DETAILS
Friday September 27 -- 4:00 pm through Sunday September 29 - 9:00 pm
130 plus juried artists from United State with vendors, and stages of entertainment
Description of Event:
Event Date Start*Event Date
End*
If multiple dates,
please list
Set-Up Time:*
Event Start
time:*
Rehearsal
Number of People
Expected:*
Fees?
Provide a brief description of event
Carmel International Arts Festival
Friday September 27 -- 4:00 pm through Sunday September 29 - 9:00 pm
130 plus juried artists from United State with vendors, and stages of entertainment
Vendors
Wine Garden
Celebrate Cultural Diversity
Sister City
3 Stage of Entertainment
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
9/27/2024 9/29/2024
Set-up September 27 4:00 pm
Saturday September 28 - 11:00 am - 11:00 pm
Sunday September 29 - 11:00 am - 5:00 pm
4:00:00 PM
11:00:00 AM
Tear Down Time:*
9:00:00 PM
Event End
time:*
5:00:00 PM
NA
30,000
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
City Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
10 x 10
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Vendors
Vendors Present*
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
Bounce House
N/A
Other
Party Time
Name of Merchants(s) doing the setup
3175362022
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
Approximently how many vendors will be present?
20
6. CONTACT INFORMATION:
Meg Gates Osborne
meg@megpromo.com
3175907522
3175907522
Carmel Internationa Arts Festival
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46062
Country
United States
Street Address
PO Box 778
Address Line 2
Non-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
DISCLAIMER:
Page 1 of 7
Page 2 of 7
Page 3 of 7
Page 4 of 7
Page 5 of 7
Page 6 of 7
Page 7 of 7
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Carmel International Arts Festival
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Meg Gates Osborne
Printed Name and Title (If applicable)
3175907522
Phone Number (Required)
PO Box 778
Carmel, IN 46062
Address of Organization/Applicant
3/10/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
CARTER GREEN
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
FACILITY*
Neighborhood
Name/Streets to be
closed
1. CITY FACILITY REQUESTED:
Mark all that apply
CARTER GREEN (area between Palladium & James Building)
PALLADIUM EAST PATIO (on the Campus of the Center for the Performing Arts)
2. STREET(S) REQUESTED:
Various - see route maps attached
Include addresses as appropriate
Department Recommendation for approval: CFD: yes MAC: yes
CPD: See memo (attached) Streets: yesENG: yes Parks: yes
UPLOAD MAP
Type of Closure:
Further Info for type
of closure
REQUESTS:
CITY SERVICES
NEEDED:
Cones *
Barricades *
Crowd-Control
Gates*
Standard Cones*
An easy to read, color map of the area is required with submission.
Carmel Marathon and Half Course Map -
MASTER.pdf 5.29MB
5k course map.jpg 121.13KB
10k course map.jpg 64.6KB
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
Rolling closures consistent with event procedure in prior years
3. SPECIAL REQUESTS:
Mark all that apply
ELECTRICITY
JAMES BUILDING RESTROOMS (CARTER GREEN) *Extra fees apply
N/A
Other
4. CITY SERVICES NEEDED:
Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Barricades needed
Final # TBD
Please note the number of Crowd-Control Gates needed
Final # TBD
Please note the number of Standard Cones needed
Final # TBD
No Parking Signs *
Event Use/Purpose:
Description of
Event:
Event Date Start Event Date End
If multiple dates,
please list
Set-Up time
AM/PM*
Tear Down Time
AM/PM*
Event Start
time:
Please note the number of NO PARKING SIGNS needed
80
5. EVENT DETAILS:
2025 Carmel Marathon Weekend
Provide a brief description of event
The Carmel Marathon Weekend attracts visitors from over 45 states and several
countries.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
4/19/2025 4/19/2025
4:00:00
AM
5:00:00
PM
8:00:00
AM/PM*
Event end time:
AM/PM*
Rehearsal
Number of People
Expected:
Fees?
Fees (cont'd)
AM
3:00:00
PM
NA
7,000
Will a Fee be charged for this event? If yes, please describe below.
YES
NO
Purpose of fee
Fee for runners; the event is free and open to
spectators
EVENT SET UP:
Mark all that apply
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
30x20, 30x30, 10x10
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-
2600)
Bounce House
N/A
Other
Party Time Rentals
Name of Merchants(s) doing the setup
8124935525
Phone Number of Merchant(s) doing set up:
VENDORS:
Mark all that apply
M
o
n
o
n
Start & Finish at the Palladium
Cornerof3rdAve & City CenterDr
1
2
3 4
6
8
9
10
5
22
21
20
15
16
17
19
14
Ha
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e
l
D
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l
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P
k
w
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Half Marathon& Marathon Course
Marathon Course
Mile Markers
MedicalTent
Relay Exchange
Carmel Marathon & Half Marathon Course Map
Start Time: 8:10 AM for marathon and half marathon
Mo
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G
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w
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We
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Ha g e n -B u r k e Tr
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126th St
106th St
Pe
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96th St
24
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The Palladium
Mo
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Mo
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G
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MarathonRunners Continue
HalfMarathon Finish
Ha
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R
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3r
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DETAIL OF HALF MARATHON FINISH & MARATHON CONTINUATION
City CenterDrive
MAP KEY
13
18
A
B C
H
I
J
K
L
M
P
N
O
D
G
E
F
Smokey Row Rd
12
8:15-8:30 AM
9:24-11:44 AM
10:07 AM-1:45 PM
9:30-11:59 AM
9:51 AM-1:00 PM
9:35-12:14 AM
9:46 AM-12:45 PM
9:56 AM-1:15 PM
10:02 AM-1:30 PM
9:40 AM-12:30 PM
8:20-8:46 AM
8:25-9:02 AM 8:30-9:18 AM
8:40-9:50 AM
8:45-10:06 AM
8:50-10:22 AM
8:55-10:38 AM
9:00-10:54 AM9:05-11:10 AM
8:35-9:34 AM
23
7
11
25
10:12 AM-2:00 PM 10:18 AM-2:15 PM
9:10 AM-2:29 PM
8:00 AM-2:44 PM
Vendors
Vendors Present*
Contact Person
Email
Phone Number:
Cell Number:
Name/Organization:
Address
Organization Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or
a non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city
limits must be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previsously granted request to use a City facility for any lawful reason.
VENDORS PRESENT
FOOD SERVED (May be subject to Hamilton County Health Department
inspection.)
ALCOHOL SERVED - Please see Section R under “General Terms and
Conditions” in the Public Use Policy.
N/A
Approximently how many vendors will be present?
10
6. CONTACT INFORMATION:
Jay Druba
jay@carmelmarathon.com
8124935525
8124935525
Full Circle Events
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
USA
Street Address
484 E. Carmel Drive
Address Line 2
Unit 414
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation *
Special
Event/Facility Use
Policy *
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully
understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy
and agree to be bound by all the terms and conditions set forth therein.
Full Circle Events
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Jay Druba, President
Printed Name and Title (If applicable)
8124935525
Phone Number (Required)
484 E Carmel Dr, Unit 414
Carmel, IN 46032
Address of Organization/Applicant
5/8/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
City of Carmel
Memo
To: Board of Public Works members
From: Lt. Jeffrey Horner, CPD
Date: Tuesday, May 21, 2024
Re: 2025 Carmel Marathon
We had a lot of complaints from businesses and citizens about the 2024 Marathon. It had been
limited to 5,000 participants but was raised to 7,000 in 2024. This may have been part of the
problem. Roads were more congested and restricted longer. Just something for the City Admin and BPW to consider.
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other Parking Spaces on North Side of Palladium on City Center Drive 4
Spaces.
Department Recommendation for approval:
CFD: yes MAC: yes CPD: yes Streets: yes
ENG: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
2. STREET(S) REQUESTED:
1 Carmichael Square
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
City Services Needed
Cones*
Standard Cones*
Event Use/Purpose:
Description of Event:
Event Date Start*Event Date
End*
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Agreement must be signed with Carmel Street Department before delivery/pickup
Standard Cones Tall Skinny Cones
Barricades (used to close roads)Crowd-Control Gates
Please note the number of Standard Cones needed
8
5. EVENT DETAILS
Parking for James Taylor Band to Park RV.
Provide a brief description of event
Parking for RV.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
6/9/2024 6/11/2024
If multiple dates,
please list
Set-Up Time:*Tear Down Time:*
Event Start
time:*Event End
time:*
Rehearsal
Rehearsal Date:
Rehearsal Start:Rehearsal End:
Number of People
Expected:*
Fees?
6/9, 6/10, 6/11
6:00:00 AM 6:00:00 PM
6:00:00 AM 6:00:00 PM
NA
Rehearsal Start Time:Rehearsal End Time:
1
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
3176881947
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Austin Campagna
acampagna@hotelcarmichael.com
3176881568
Hotel Carmichael
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46032
Country
United States
Street Address
1 Carmichael Square
Address Line 2
1 Carmichael Square
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Hotel Carmichael
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Austin Campagna Director of Sales
Printed Name and Title (If applicable)
3176881568
Phone Number (Required)
Address of Organization/Applicant
5/28/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
CITY OF CARMEL, INDIANA
Information
SPECIAL EVENT / FACILITY USE REQUEST FORM
Please reference the City of Carmel Special Event/Facility Use Policy
* Must be at least 18 years of age to complete this form.
Please click here to request the Council Chambers or Caucus Room.
Please click here to request the Carter Green or East Patio.
Facility(s)
1. CITY FACILITY(S) REQUESTED:
Civic Square Fountain Area
Civic Square Gazebo / Lawn
Japanese Garden
Monon & Main Plaza
Midtown Plaza (Events must be free and open to the public. We are unable to
accommodate public movie requests.)
Reflecting Pool (Please note that Veteran's Memorial Freedom Circle and Plaza
is not available for use)
Sophia Square
Other
Department Recommendation for approval:
CFD: yes MAC: yes CPD: yes Streets: yes
ENG: yes Parks: yes
Neighborhood
Name/Streets to be
closed
Upload Map
Type of Closure:
Further Info for type
of closure
Requests:
City Services Needed
2. STREET(S) REQUESTED:
None
Include addresses as appropriate
An easy to read, color map of the area is required with submission.
Rolling closure
Total closure
Lane restrictions - explain below
Other - explain below
N/A
Explain lane restrictions needed and other needed below:
3. SPECIAL REQUESTS:
Electricity
Fountain Restroom - Fountain/Gazebo
Reflecting Pool Restrooms
N/A
Other
4. CITY SERVICES NEEDED: Mark all that apply
Cones/Barricades (signed agreement required)
Detour/Traffic Redirection Signs (signed agreement required)
Emergency Medical Services (EMS) (Extra fees may apply)
Extra Patrol During Event (when available)
Traffic Control (Extra fees may apply)
On-site Security (Assigned off-duty CPD officers, extra fees will apply)
No Parking Signs (Pick up at Carmel Police Department)
Trash Trailer ($150 fee may be applied for use)
N/A
Other
Event Date
End*
5. EVENT DETAILS
Outdoor workout for Shred415
Provide a brief description of event
Free outdoor workout for our Shred415 patrons at the Midtown plaza.
Attach additional pages if needed-SEE BELOW
ADDITIONAL PAGES OF DESCRIPTION OF THE EVENT
June 19th, July 17th
7/17/2024
Tear Down Time:*
8:00:00 PM
Event End
time:*
7:00:00 PM
NA
40
Will a Fee be charged for this event? If yes, please describe below.
Yes
No
Event Use/Purpose:
Description of Event:
Event Date Start *
6/19/2024
If multiple dates,
please list
Set-Up Time:*
5:00:00 PM
Event Start
time:*
6:00:00 PM
Rehearsal
Number of People
Expected:*
Fees?
EVENT SET UP:
Stage
Size of Stage
Tent(s) – If placing a tent over the entire green space at Midtown Plaza, the
exclusive vendor for tent rental is A-Classic Party Rentals (317-251-7368).
Otherwise, you may use the vendor of your choice.
Size of Tent (s) (Tents 20 x 20 or larger require inspection by Carmel Fire Department, 317-571-2600)
Bounce House
N/A
Other
Name of Merchants(s) doing the setup
Vendors
Contact Person*
Email *
Phone Number:*
Cell Number:
Name/Organization:
Address
Organization
Type:*
Residency
A refundable Security Deposit in the amount of $100 for any applicant located or residing within Carmel city limits or a
non-refundable event fee in the amount of $150 for any applicant located or residing outside of Carmel city limits must
be received prior to application review or processing.
Payment may be made online using a credit or debit card at https://www.govpaynow.com . PLC #A0026j, calling the
Govpay call center at 1-888-604-7888 (give them PLC#) or in the form of a certified check or money order made payable
to the City of Carmel. (Mail to: Carmel City hall, Attn: Lobby Desk, 1 Civic Square, Carmel, IN 46032)
Phone Number of Merchant(s) doing set up:
VENDORS:
Vendors Present
Food Served (May be subject to Hamilton County Health Department Inspection)
Alcohol Served (Please see Section R under “General Terms and Conditions” in
the Special Event/Facility Use Policy)
N/A
6. CONTACT INFORMATION:
Jen Wilkins
indy@shred415.com
8474093215
Shred415
City
Carmel
State / Province / Region
IN
Postal / Zip Code
46205
Country
USA
Street Address
11503 Springmill Road
Address Line 2
Suite 400
For-Profit Organization
Is the Organization based within the City of Carmel city limits?
Yes
No
SECURITY DEPOSIT AND FEE:
DISCLAIMER:
The Carmel Board of Public Works and Safety reserves the right, in its sole discretion, to deny any facility use
request and/or revoke any previously granted request to use a City facility for any lawful reason.
Acknowledgement and Agreement
Mayor's Office
ACKNOWLEDGEMENT AND AGREEMENT
TO COMPLY WITH SPECIAL EVENT/FACILITY USE POLICY
I have read and understand the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to be bound by
all the terms and conditions set forth therein.
I will leave the City facility I use in the same condition that it was immediately prior to my use thereof. I agree to pay for any
damage, repair or clean-up costs incurred by the City as a result of my use of a City facility.
I hereby certify that I, and the organization I represent, if applicable, agree to be bound by the City's Special Event/Facility
Use Policy and by any addition conditions or restrictions placed upon my/our use of a City facility by the Board. I
understand that the Board has the right to deny, alter or revoke my request for the use of a City facility for any lawful
reason. I and/or my organization also agree to indemnify and hold harmless the City of Carmel and all of its directors,
officers, employees, agents and affiliates from any claims of whatever nature (whether foreseeable or not) arising from or
in connection with this Application for any damages, costs or expenses incurred directly or indirectly as a result of my/our
use of the City-owned facility and/or property.
Age Confirmation*
Special
Event/Facility Use
Policy*
*
*
GO TO THE CITY OF CARMEL USE ONLY TAB AND CLICK ON SUBMIT
I confirm that I am 18 years of age or older.
By selecting this box, I hereby acknowledge that I have read and fully understand
the City of Carmel, Indiana ("City") Special Event/Facility Use Policy and agree to
be bound by all the terms and conditions set forth therein.
Shred415 / Jen Wilkins
Name of Organization/Applicant
Signature of Authorized Agent/Applicant
Jennifer Wilkins / COO
Printed Name and Title (If applicable)
8474093215
Phone Number (Required)
11503 Springmill Road
Carmel, IN 46025
Address of Organization/Applicant
5/23/2024
Date
City of Carmel Use Only
Approved this ______day of _______________, 20
CITY OF CARMEL, INDIANA
By and Through its Board of Public Works and Safety
___________________________________
Sue Finkam, Presiding Officer
Date: ______________________________
___________________________________
Laura Campbell, Member
Date: ______________________________
___________________________________
Alan Potasnik, Member
Date: ______________________________
ATTEST:
_____________________
Jacob Quinn, City Clerk
________________
Date
Special Conditions:__________________________________________________________________
Indianapolis, IN | St. Louis, MO | .www.weihe.net | (800) 452-6408 Allan H. Weihe, P.E., L.S. - Founder
December 7, 2023
Caleb Warner City of Carmel Board of Public Works and Safety One Civic Square Carmel Indiana, 46032
RE: Leo at Carmel (PZ-2023-00138 DP/ADLS) 14575 James Dean Drive
Dear Mr. Warner: Please accept this letter as a request for closure of the sidewalk on the north side of Equality Boulevard between Community Drive and James Dean Drive for the duration of the project referenced above. Also, accept this letter as a request for closure of a portion of the trail/sidewalk
along the south side of 146th Street from a point approximately 1280’ east to 700’ east of Community Drive for the construction of an entrance and partial relocation of said trail as part of the construction of the project referenced above. Also, accept this letter as a request to close and cut Larson Drive between Adalene Lane and Uniontown Drive for the installation of a storm sewer pipe needed for the project referenced above.
Should you have any further questions or requests for additional information pertaining to this request for a variance, please contact me at 317-846-6611.
Sincerely,
Rick Ellis Sr. Project Manager
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14020 Mississinewa Drive
Carmel, IN 46033
P: 317-324-8695
www.Fritz-Eng.com
May 17, 2024
Cherry Creek Farms-Lot 2
Page 1 of 1
May 17, 2024
Mr. Jeremy Cashman, City Engineer
City of Carmel
One Civic Square
Carmel, IN 46032
RE: Cherry Creek Farms-Lot 2
13879 Hazel Dell Parkway
FES Project # 2307003
Dear Mr. Cashman,
Please accept this letter related to the Cherry Creek Farms-Lot 2 project as support of the following technical
standards variance request to be placed on the next available Board of Public Works & Safety Agenda. The
following items are requested to be on the Agenda:
REQUEST: A technical variance from City of Carmel Standards, Standard Drawing 10-21A, Residential
Driveway. More specifically, the residential standard drive uses side wing tapers. The proposed drive includes
radii on each side to provide more efficient turning movements into and out of the drive from Hazel Dell Parkway
due to high level of traffic.
Included with this request are the Standard Drawing 10-21A and the proposed driveway on the Plot Plan.
Please review the above requests and let me know if any additional information is required to complete your
review and recommendation to the BPWS for approval.
Best Regards,
Fritz Engineering Services, LLC
Ashton L. Fritz, PE
Principal
Enclosures: Carmel Standard Drawing 10-21A, Cherry Creek Farms Plot Plan
CE
CW
FFE=784.5
2-STORY
RESIDENCE
3,135 SF
(FOOTPRINT)
MLAG=783.5MFPG=781.0
W W W W W W
|
|
|
|
|
X
X
X
X
X
||||
XXXXXXXX
>>>
HAZEL DELL PARKWAY
1''
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1''W
1''W
1''
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SF
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SF
SF
SF
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'
N0° 19' 39"E 193.33'
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2
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1
.
4
6
'
R/W R/W
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ESMT.
ESMT.
ESMT.
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ESMT.
781
780
779
779
781
783
783
78
1
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8
2
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SIDEWALK TRASNITIONS PER
CARMEL DETAILS AND INDOTSTANDARD DRAWINGS
E604-SDWK-01,02,03
IPIP
EX. SIDEWALK
CL
CL
CL
CL
CL
CL
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VEGETATIONTO REMAIN
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SF
SF
20' BUILDING SETBACK
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'
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EL. = 782.5
EL. = 783.5
EL. = 782.1
EL. = 782.1
EL. = 780.0
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PROJECT NO.
CHECK:DRAWN:
PLAN DATE:
DESIGN:
CLIENT:
PROJECT:
PROJECT LOCATION:
SECTION, TOWNSHIP, RANGE:
CHERRY CREEK
FARMS
RESIDENCE
MICHAEL KINNEY
13777 HAZEL DELL PARKWAY
CARMEL, IN 46033
05/04/2024
2307003
13777 HAZEL DELL PARKWAY,
CARMEL, IN 46033
HAMILTON COUNTY
SE 14, S21, T18N, R4E
SHEET NAME
SHEET NO.
14020 Mississinewa Drive
Carmel, Indiana 46033
P: 317.324.8695 F: 317.324.8717
www.Fritz-Eng.com
NMS NMS NMS
FLOOD HAZARD
STATEMENT:
THE PROJECT SITE IS LOCATED WITHIN THE FEMACOMMUNITY PANEL MAP NO. 18057C0227G WITH
AN EFFECTIVE DATE OF 11/19/2014. REVIEW OF
THE MAP INDICATES THE SITE IS LOCATED WITHIN
THE FLOOD DESIGNATION 'ZONE X' (UNSHADED),
“AREAS DETERMINED TO BE OUTSIDE THE 0.2%
ANNUAL CHANCE FLOODPLAIN”.
GENERAL NOTES:
1. FRITZ ENGINEERING SERVICES LLC. DOES NOTWARRANT THE ACCURACY OF THIS INFORMATION.
CONTRACTOR SHOULD VERIFY EXISTING CONDITIONS
PRIOR TO ANY CONSTRUCTION. ANY DISCREPANCY
FOUND ON THIS DRAWING SHOULD BE REPORTED TO
FRITZ ENGINEERING SERVICES LLC IMMEDIATELY;FAILING TO DO SO RESULTS IN THE CONTRACTOR'S
ASSUMPTION OF ALL LIABILITY.
2. BUILDER TO ENSURE POSITIVE DRAINAGE AWAY FROM
STRUCTURE(S).
3. CONTRACTOR IS RESPONSIBLE FOR FIELD VERIFY ALL
INFORMATION BEFORE STARTING CONSTRUCTION.
BUILDING FOOTPRINT SHOWN IS TO THE OUTSIDE
EDGE OF THE FOUNDATION. CONTRACTOR SHALL
VERIFY FOUNDATION PLANS ACCURACY WITH THIS
LAYOUT.
"IT'S THE
LAW"
R
Know what's
KEY NOTES:
PS PERMANENT SEEDING
SF SILT FENCE
CL EROSION CONTROL LIMITS
IP OUTLET RIP-RAP
PROTECTION
CE CONSTRUCTION ENTRANCE(USE DRIVE LOCATION)
CW CONCRETE WASHOUT
(REF. INDIANA STORM WATER QUALITY MANUAL)
XX
SF
SITE DATA:
x LOT AREA: 54,946 SF, 1.261 AC.x ZONING CLASSIFICATION = S-1xIMPERVIOUS LOT COVERAGE: 14% (7,450 SF)
(MAX COVERAGE = 35%)x FRONT SETBACK = 40 FTxSIDE SETBACK = 20 FTxREAR SETBACK = 20 FTxLAND DISTURBANCE = 23,500 SF, 0.54 AC.
NEW 3/4" WATER
METER PER
CARMEL UTILITYSTANDARDS
NEW 1" CORPSTOP TAP ON EX.12" MAIN
DEMO NOTES:
1. AN EXISTING CONCRETE FOUNDATION / PAD
AND WATER SPIGOT IS LOCATED WITHIN THE
LOT NEAR THE PROPOSED HOUSE LOCATION.
FOUNDATION AND WATER LINE TO BE
REMOVED. VERIFY LOCATION PRIOR TO
CONSTRUCTION.
TREE PRESERVATION NOTES:
1. THE CONTRACTOR SHALL PROTECT TREES AND
WOODS LINE DURING CONSTRUCTION AND ONLY
REMOVE TREES / VEGETATION AS REQUIRED FOR THE
CONSTRUCTION OF THE PROPOSE HOUSE, DRIVE, ANDGRADING BACK INTO EXISTING GRADES.
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Indianapolis, IN | St. Louis, MO |.www.weihe.net | (800) 452-6408 | Fax: (317) 843-0546
Allan H. Weihe, P.E., L.S. - Founder
May 14, 2024
Engineering Department
City of Carmel
1 Civic Square
Carmel, IN 46032
Attn: Jeremy Kashman, P.E.
Re: Docket No.: PZ -2024-00082
Variance request for Section 302.03 & 302.06
Weihe Engineers Inc. is working with the Lucas family to develop a private ballfield on their property
located at 11303 Ditch Road, Carmel, IN 46032, Indiana. The project includes the development of an
artificial turf infield, grass lawn outfield, backstop, and sideline netting and two concrete dugout pads
with canvas shade structure. On behalf of the property owners, we are respectfully requesting a variance
from the City of Carmel Stormwater Technical Standards, specifically Section 302.03 Allowable Release
Rates and Section 302.06 General Detention Basin Design Requirements, Item 10.
Due to the limited site constraints, the area of land required to store an adequate volume of stormwater
runoff to meet the 0.1 cfs/acre and 0.3 cfs/acre peak discharge rates is not feasible. The detention system
proposed will attenuate the peak discharge from the site, such that, the peak discharge rate of the
proposed conditions is less than the predeveloped under the 2-, 10-, and 100-year, 24-hour duration storm
events. This is documented in the “Stormwater Technical Report for the Lucas Family Ballfield,” dated
May 7, 2024, and submitted to the City of Carmel.
The second item is related to the detention system, that is proposed to be provided, is located on a
residential lot. The proposed detention system is a private facility, and the property owner is committed to
installing and maintaining the ballfield with the associated best management facilities. This includes
establishing the associated easements and maintenance of the detention systems, site swales, artificial turf,
and subsurface drainage systems. This is documented in the “Post-Construction Stormwater Quality BMP
Operations and Maintenance Manual for Lucas Family Ballfield,” dated May 8, 2024, and likewise
submitted to the City of Carmel.
Thank you,
Darrell A. Edwards, P.E., CFM
Project Engineer