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Home My WebLink AboutBPW Meeting Minutes 06-05-24Board of Public Works and Safety Meeting Minutes Wednesday, June 5, 2024 – 10:00 a.m. Council Chambers City Hall, One Civic Square MEETING CALLED TO ORDER Board Member Campbell called the meeting to order at 10:01 AM. MEMBERS PRESENT Board Members Laura Campbell, and Alan Potasnik. Also present are City Clerk Jacob Quinn and Jessica Dieckman. MINUTES Minutes from the June 5, 2024, Regular Meeting. Board Member Potasnik moved to approve. Board Member Campbell seconded. Minutes approved 2-0. BID OPENING AND AWARD Bid Opening for AV-Improvements; Board Member Potasnik opened the bid, and Board Member Potasnik read them aloud: Contractor Bid Alternate Bid American Sound $482,424.71 $65,420.66 CTI $503,559.00 $66,115.00 Avi Systems $481,834.00 $52,907.00 Force $495,693.96 $56,957.44 Bid Opening for Test Production Well; Board Member Potasnik opened the bid, and Board Member Potasnik read them aloud: Contractor Bid National Water Services, LLC $284,482.00 TABLED ITEMS Request for Restricted Parking Spaces; Tre on Main-41 N. Rangeline Road; Justin Harbin, Tier One Valet TABLED ON 05-01-24 REMAINS TABLED Request for Secondary Plat; 520 N Rangeline; J.D. Hall, PS TABLED ON 05-15-24. Board Member Potasnik moved to take the request from the table. Board Member Campbell seconded. Approved 2-0. Board Member Potasnik moved to approve. Board Member Campbell seconded. Request approved 2-0 DocuSign Envelope ID: D262EEFA-43B2-4AED-B587-BEBC57A602E0 CONTRACTS Request for Purchase of Professional Services; American Structurepoint, Inc; ($64,920.00); Keystone MSE Wall Repairs; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Purchase of Goods and Services; Hood’s Gardens, Inc.; ($154,264.75); Flowers; Additional Services Amendment; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Purchase of Goods and Services; Retro-Tech Systems; ($25,001.00); Carmel Utility and Street Solar Array Installation; Change Order #1; Board Member Potasnik moved to approve. Board Member Campbell seconded. Change Order was approved 2-0. Request for Agreement between City of Carmel and Vendor; Gaylor Electric, Inc.; ($605,443.00); Water Treatment Plant Backup Generator Installation; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Agreement between City of Carmel and Vendor; TSW Utility Solutions, Inc.; ($249,000.00); Industrial Drive Water Main Replacement; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Civic Square Gazebo/Lawn; Special Request to use Electricity and Fountain Restrooms; Yoga and Meditation; June 22, 2024; 7:00 AM to 1:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Midtown Plaza; Carmel Runners Club Fall Training Kickoff; July 6, 2024; 7:00 AM to 11:00 AM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Midtown Plaza; Special Request to Use Electricity; Pop Up Fitness Class Taught by Pure Barre Carmel; July 13, 2024; 8:00 AM to 11:00 AM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Civic Square Gazebo/Lawn; Special Request to Use Fountain Restroom; Wedding Ceremony; July 27, 2024; 2:00 PM to 5:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use/Close City Streets; Kingswood Neighborhood HOA Neighborhood Party; August 10, 2024; 10:00 AM to 10:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Monon & Main Plaza and City Streets; Special Request to Use Electricity; Artmobilia Collector and Enthusiast Cars Event; September 7, 2024; 6:00 AM to 11:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Civic Square Gazebo/Lawn; Special Request to Use Electricity and Fountain Restrooms; International Dance Festival; September 8, 2024; 11:00 AM to 10:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. DocuSign Envelope ID: D262EEFA-43B2-4AED-B587-BEBC57A602E0 Request to Use Midtown Plaza; Special Request to Use Electricity; Chinese Mooncake Festival; September 21, 2024; 8:00 AM to 10:30 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Midtown Plaza and City Streets; Special Request to Use Electricity; Carmel International Arts Festival; September 27 through 29, 2024; 4:00 PM to 9:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Carter Green and City Streets; Special Request to Use Electricity and James Building Restrooms; 2025 Carmel Marathon Weekend; April 19, 2025; 4:00 AM to 5:00 PM; TABLED Board Member Potasnik moved to table this request. Board Member Campbell seconded. Tabling approved 2-0. Request to Reserve Parking Spaces on the North Side of the Palladium on City Center Drive; Parking for James Taylor Band RV; June 9 through June 11, 2024; 6:00 AM to 6:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request to Use Midtown Plaza; Outdoor Workout for Shred415; June 19th and July 17, 2024; 5:00 PM to 8:00 PM; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. OTHER Request for Open Pavement Cut and Street Closure; 210 Stubbs Way; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Street and Sidewalk Closure, Open Pavement Cut; 14575 James Dean Drive; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Sidewalk Closure; 2 West Main Street; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Lane Restriction; 4005 W. 141ST STREET; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Open Pavement Cut and Lane Restriction; 1701 E 116th Street; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Open Pavement Cut and Lane Restriction; 13715 Towne Road; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Open Pavement Cut and Lane Restriction; 817 Oswego Road; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Open Pavement Cut and Lane Restriction; 13141 West Road; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Open Pavement Cut and Lane Restriction; River Road and Macalister Trace; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. DocuSign Envelope ID: D262EEFA-43B2-4AED-B587-BEBC57A602E0 Request for Driveway Width Waiver; 13777 Hazel Dell Pkwy; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01; 31 Supply Street; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Stormwater Technical Standards Waiver; 11303 Ditch Road; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. Request for Secondary Plat; Robbins Subdivision; Board Member Potasnik moved to approve. Board Member Campbell seconded. Request was approved 2-0. ADD-ONS Board Member Potasnik moved to add one add-on item to the agenda. Member Campbell seconded. Approved 2-0. Request to Use Monon & Main Plaza; Meet Me on Main; June 8, 2024; 2:00 PM through 8:00 PM; Melissa Hopson, Marketing and Community Relations, briefly speaks; we will have five city booths on the plaza for our Meet Me on Main Event this Saturday. Board Member Potasnik moved to approve. Board Member Campbell seconded. The request was approved 2-0. ADJOURNMENT Board Member Campbell adjourned the meeting at 10:21 AM. APPROVED: ____________________________________ Jacob Quinn – City Clerk _____________________________________ Mayor Sue Finkam ATTEST: __________________________________ Jacob Quinn – City Clerk DocuSign Envelope ID: D262EEFA-43B2-4AED-B587-BEBC57A602E0