HomeMy WebLinkAboutGrants Avenue, LLC/MAC/$4,500/Grant Writing Services/Addendum to Proposal and Agreement APPROVED
By Allison Lynch-McGrath at 11:12 am,Jun 10,2024
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ADDENDUM TO PROPOSAL AND AGREEMENT
This Addendum is entered into by and between the City of Carmel, Indiana by and through its
Marketing and Community Relations Department (the '`City") and Grants Avenue LLC, an entity
authorized to do business in the State of Indiana("the Vendor").
The purpose of this Addendum is to add and clarify certain terms and conditions set forth in the
attached Letter of Agreement prepared by the Vendor (collectively the "Agreement"). Any inconsistency,
conflict, or ambiguity between this Addendum and the Agreement shall be resolved by giving precedence
and effect to this Addendum.
1. ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Addendum and agrees that its
execution of same constitutes its acceptance of all of the Addendum's terms and conditions.
2. TIME AND PERFORMANCE:
This Addendum and the Agreement shall become effective as of the last date on which a party
hereto executes same ("Effective Date"), and both parties shall thereafter perform their obligations
hereunder in a timely manner or as specified in the Agreement. Time is of the essence of this
Addendum and the Agreement.
3. NON-DISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, Vendors and sub-
Vendors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of
any Goods and Services provided under the Agreement with respect to their hire, tenure, terms,
conditions and privileges of employment and any other matter related to their employment or
subcontracting, because of race, religion, color, sex, handicap, national origin, ancestry, age, or
disabled veteran status.
4. PAYMENT TERMS:
Upon receipt of the invoice as outlined in the Agreement, the City shall pay Vendor for such
services within thirty-five (35) days after the date of City's receipt of Vendor's invoice detailing
same, so long as and to the extent such services are not disputed, are in conformance with the
specifications set forth in the Agreement and Vendor has otherwise performed and satisfied all the
terms and conditions of this Addendum and the Agreement. All payment and any late payments
fees shall be pursuant to Indiana Prompt Payment Statute; Ind. Code § 5-17-5- et al.
5. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any
such lien is filed and Vendor fails to remove such lien within ten (10) days after the filing thereof,
by payment or bonding, City shall have the right to pay such lien or obtain such bond, all at
Vendor's sole cost and expense
6. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is
incorporated herein by this reference (the "Indiana E-Verify Law"), Vendor is required to enroll in
and verify the work eligibility status of its newly-hired employees using the E-Verify program,
affirming that it is enrolled and participating in the E-Verify program and does not knowingly
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employ unauthorized aliens. Vendor shall provide the City with documentation indicating that it
has enrolled and is participating in the E-Verify program. Should Vendor subcontract for the
performance of any work under and pursuant to this Agreement, it shall fully comply with the
Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any subcontractor
violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if no
timely cure is performed, terminate this Agreement in accordance with either the provisions hereof
or those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply
should the E-Verify program cease to exist.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL, INDIANA Grants Avenue LLC
by and through Marketing and
Communications Department
By: By:
Rebecca Cali, Director Authorized Signature
6/10/2024
Date: Anne Dailey
Printed Name
Partner
Title
FID/TIN: 81 -3306047
Date: 6/6/2024
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Letter of Agreement for Grant Project Services:
City of Carmel
Carmel, IN
June 6, 2024
Green
fivenne
GRANT$ & M ❑ RE
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Letter of Agreement - Grant Project Services
City of Carmel
Grants Avenue LLC (Consultant)
Introduction
This Agreement governs work Grants Avenue LLC (dba Green Avenue) will
perform for the City of Carmel, Carmel, Indiana.
Scope of work
From June 6, 2024, through June 12, 2024, Consultant anticipates:
• Meet virtually with key leadership/staff to discuss specific project goals,
vision and to obtain key material and text required to expedite project;
• Develop initial drafts of NEH Digital Projects for the Public and application
for the City of Carmel's review and feedback;
• Make appropriate modifications to draft after receiving written feedback
from the City of Carmel (documents will be transmitted via Google unless
otherwise stipulated);
• Obtain all attachments and required documents needed from the City of
Carmel (via email); Grants Avenue, LLC will add forms and attachments
and will be responsible for submitting no later than June 12, 2024.
Personnel
Leigh Evans will serve as lead consultant and will advise with consulting team
partners as needed. All other associates recommended for work on this project
are subject to the City of Carmel prior approval.
Client Responsibilities
The City of Carmel staff and/or volunteer leadership will be available to supply
additional information as necessary and appropriate; review drafts and advise
consultant of changes promptly due to the tight deadline; and shall inform
Consultant of new or modified information in a timely manner.
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Term
Grants Avenue LLC will begin working on June 6, 2024, pending receipt of
signed agreement. Work will end by July 12, 2024. The contract may be revised
and extended if the City of Carmel is satisfied with Grants Avenue LLC's work.
Fees:
The Consultant anticipates working for approximately 40 hours during the project
time period for the rate of $4,500.
Expenses:
Billed separately and at cost; usually includes courier service, document
copying/processing, travel if it exceeds 100 miles round trip and other
pre-approved expenses.
Payment
A $4,500 payment should be made within 10 days of receipt of the June 12, 2024
invoice. A late fee of five percent will be charged for any payments received more
than 15 days past the invoice date.
Rights and conditions:
Terms of this proposal are valid until July 12, 2024.
At no time will Grants Avenue LLC act as a paid solicitor for the City of Carmel.
At no time will Grants Avenue LLC have custody of contributions designated for
the City of Carmel.
Either party may terminate the Agreement with or without due cause upon 3
(three) days written notice. If a project has been agreed upon prior to the date of
notification, 70% of the project fee will be due to Grants Avenue LLC. Any direct
expenses shall be reimbursed as of the date of transaction.
Neither party to this Agreement shall be responsible for the negligent act,
omissions, or commissions of the directors, trustees, officers, employees, agents
or volunteers of the other party.
The City of Carmel, its successors and assigns, agree to indemnify and hold
harmless Grants Avenue, LLC, its successors and assigns, from any claims,
costs and expenses arising from or attributable to any act or omissions of the
agents, contractors or employees of the City of Carmel in performing its
obligations under this Agreement.
Grants Avenue LLC, its successors and assigns, agree to indemnify and hold
harmless the City of Carmel, its successors and assigns, from any claims, costs
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and expenses arising from or attributable to any act or omissions of the agents,
contractors or employees of Grants Avenue LLC in performing its obligations
under this Agreement.
Grants Avenue LLC will act as an independent contractor in the performance of
its duties under this Agreement.
All material produced during the project is the sole and confidential property of
the City of Carmel. Grants Avenue, LLC may retain confidential copies of the
material related to this project in its office records, but shall not use, reproduce,
or distribute such materials to any third party without the expressed written
consent of the City of Carmel.
Grants Avenue LLC
Date
City of Carmel
Date
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coINDIANA RETAIL TAX EXEMPT Page 1 of 1
City of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 111299
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
6/6/2024 377862 GRANT WRITING SERVICES
GRANTS AVENUE LLC COMMUNITY RELATIONS
VENDOR 998 S. 9TH STREET SHIP 1 CIVIC SQ
TO Carmel, IN 46032-
NOBLESVILLE, IN 46060-
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
87931
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1203 Fund: 101 General Fund
Account: 43-590.03
1 Each GRANT WRITING SERVICES $4,500.00 $4,500.00
Sub Total $4,500.00
c.71COF
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Send Invoice To: ���i� �
COMMUNITY RELATIONS 1
1 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT $4,500.00
SHIPPING INSTRUCTIONS *A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
*SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
*C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Rebecca Carl
TITLE Director
CONTROL NO. 1 11299