HomeMy WebLinkAboutIndiana Arts Commission/MAC/$5,000/Grant ProgramSTATE OF INDIANA - INDIANA ARTS COMMISSION
GRANT PROGRAM
Contract #0000000000000000000083804
This GrantAgreement (this "GrantAgreement"), entered intobyandbetween Indiana Arts Commission (the
State") and CITY OFCARMEL (the "Grantee"), isexecuted pursuant totheterms and conditions setforth herein.
Inconsideration ofthose mutual undertakings and covenants, theparties agree asfollows:
1. Purpose ofthis Grant Agreement; Funding Source.
The purpose ofthisGrant Agreement istoenable theState toaward aGrant ofupto $5,000.00 (the "Grant") to
the Grantee foreligible costs oftheservices orproject (the "Project") described inExhibit A of this Grant
Agreement, which isincorporated fully herein. The funds shall beused exclusively in accordance with the
provisions contained inthis Grant Agreement and inconformance with Indiana Code § 4-23-2-3 establishing the
authority tomake thisGrant, aswell as anyrules adopted thereunder. The funds received bytheGrantee
pursuant tothisGrant Agreement shall beused only toimplement theProject or provide theservices in
conformance with this Grant Agreement andfor noother purpose.
Funding Source: Federal Funds NEA Grant # 191421-61-23, AL# 45.025
State Matching Funds State Operating Budget (62800)
State Funds General Operating Budget (13910)
2. Representations and Warranties oftheGrantee.
A. The Grantee expressly represents and warrants totheState that itisstatutorily eligible toreceive these Grant
funds andthat theinformation setforth in itsGrant Application istrue, complete, and accurate. TheGrantee
expressly agrees topromptly repay allfunds paid to itunder thisGrant Agreement should itbedetermined either
that itwas ineligible toreceive thefunds, oritmadeanymaterial misrepresentation onits grantapplication.
B. The Grantee certifies byentering intothisGrant Agreement that neither itnoritsprincipals arepresently
debarred, suspended, proposed fordebarment, declared ineligible orvoluntarily excluded from entering into this
Grant Agreement byanyfederal orstate department oragency. The term "principal" forpurposes ofthisGrant
Agreement isdefined asanofficer, director, owner, partner, key employee or other person with primary
management orsupervisory responsibilities, oraperson who hasacritical influence onorsubstantive control
over theoperations oftheGrantee.
3. Implementation ofand Reporting on theProject.
A. The Grantee shall implement andcomplete theProject inaccordance with Exhibit A and with theplans and
specifications contained initsGrant Application, which isonfile with the Stateand isincorporated by reference.
Modification oftheProject shall require prior written approval oftheState.
B. The Grantee shall submit tothe State one (1) closeout report atthecompletion of theProject. These reports
shall besubmitted viatheIndiana Arts Commission'sgrants management system and shall contain such detail of
progress orperformance onthe Project asisrequested bytheState.
4. Term.
This Grant Agreement commences onJune 01, 2024 andshall remain ineffect through April 30, 2025. Unless
otherwise provided herein, itmay beextended uponthe written agreement ofthe parties and aspermitted by
stateor federal laws governing thisGrant.
This grant period isJune1, 2024 January 30, 2025. Allgrant-related activities must take place within thegrant
period asoutlined.
5. Grant Funding.
A. The State shall fund thisGrant intheamount ofupto $5,000.00. Theapproved Project Budget issetforth as
Exhibit A ofthis GrantAgreement, attached hereto and incorporated herein. The Grantee shall not spend more
than theamount foreach line item intheProject Budget without the prior written consent oftheState, nor shall
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theProject costsfunded bythis GrantAgreement and thosefunded byany local and/or private share bechanged
ormodified without theprior written consent oftheState.
B. The disbursement ofGrant funds totheGrantee shall not bemade until alldocumentary materials required by
thisGrant Agreement have been received and approved bythe State and this Grant Agreement hasbeen fully
approved bytheState.
6. Payment ofClaims.
Grant funds willbepaid out intwo (2) payments. Payment structure and timeline willbestipulated inthe
approved grant guidelines. Payments willbeprocessed in accordance with therequirements outlined below. All
payments shall bemade thirty-five (35) days inarrears in conformance withState fiscal policies and
procedures.Asrequired byIC § 4-13-2-14.8, allpayments will bebythe direct deposit ofelectronic funds transfer
tothefinancial institution designated bytheGrantee inwriting unless aspecific waiver hasbeen obtained from
theIndiana State Comptroller.
A. The following documents must besubmitted toandapproved bytheIndiana Arts Commission before anyfunds
may bereceived under thisAgreement:
1. Grant Agreement, signed byGrantee andtheState ofIndiana;
2. Current Vendor Forms onfilewith theState ofIndiana;
3. Grant Modification Form (IfApplicable); and
4. Completed NextSteps Form
B. The firstpartial payment of thisgrant, nottoexceed seventy-five percent (75%) ofthe total grant amount in
clause 1, will bepaid when the following conditions are fulfilled tothesatisfaction oftheIndiana Arts Commission:
1. The Indiana Arts Commission hasreceived from theIndiana Department of Administration (IDOA), State
Budget Agency (SBA), and theOffice oftheAttorney General (OAG) the fully executed Grant Agreement;
2. The Grant Modification (ifapplicable), including any changes infinancial orproject information, meets with the
satisfaction oftheIndiana Arts Commission; and
3. The Grantee hasnooutstanding paperwork fromother GrantAgreements withtheIndiana Arts Commission.
C. The final payment of thisgrant, notto exceed twenty-five percent (25%) ofthetotal grant amount in clause 1,
willbepaid when thefollowing conditions arefulfilled tothesatisfaction oftheIndiana Arts Commission:
1. Allconditions forreceiving firstpayment, above, have beenmet;
2. Final Grant Report was submitted inatimely and correct manner and allinformation contained inthereport
has been reviewed andapproved bytheIndiana Arts Commission;
3. Elected Official Thank You Letters have been submitted; and
4. The Grantee hasnooutstanding paperwork fromother GrantAgreements withtheIndiana Arts Commission.
D. Ifchanges totheproject described inExhibit Aoccur, theGrantee isrequired tocontact theprogram manager
and complete aGrant Modification Form, ifdetermined applicable, before proceeding with anychanges. The
Grant Modification Form willspecify thefollowing:
1. Estimate ofhow state, local, and/orprivate funds allocated fortheproject will beexpended forproposed
activities. This report willbebased ontheactual amount ofthegrant awarded bytheState; and
2. Awritten description of thefunded project, including anychanges tothe information contained inthe
Grantee'sgrant application.
Upon completion ofaGrant Modification Form, theState andGrantee willamend this agreement accordingly.
E. The Final Report and anyGrant Modification Forms shall besubmitted totheState bytheFinal Report
deadline date as outlined in thegrant guidelines. The State hasthediscretion, and reserves theright, toNOTpay
ifanyoftheappropriate reports arenot submitted by theprovided deadline. The Statealso hasthe discretion to
request further information and/orclarification onanymodifications orfinal reporting figures anddescriptions. If
Grant funds have been advanced and are unexpended at thetime that the Final Report issubmitted, all such
unexpended Grant fundsmust bereturned totheState.
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F. Failure tosubmit aFinal GrantReport willberegarded asamaterial breach of thisAgreement, and the
Grantee may beasked toreturn allfunds issued under this Agreement and willbeconsidered ineligible toreceive
future grant funding from the Commission.
The Final Grant Report willdocument thefollowing:
1. Whether state, local, and/or private funds allocated fortheproject were expended for activities consistent with
theapproved grant application, andtheGrant Modification Form (if applicable);
2. Awritten description ofthecompleted project, including any changes ininformation contained inExhibit A
andtheGrant Modification Form; and
3. Information ontheoutcomes and results of theproject, as well asstatistical information, including, butnot
limited to, numbers ofpeople served, andgeographic area served.
7. Project Monitoring bytheState.
The State may conduct on-site oroff-sitemonitoring reviews oftheProject during theterm ofthisGrant
Agreement and foruptoninety (90) days after itexpires or isotherwise terminated. The Grantee shallextend its
fullcooperation and give fullaccess totheProject siteand torelevant documentation totheState oritsauthorized
designees forthepurpose ofdetermining, among otherthings:
1. Whether Project activities are consistent with those setforth inExhibit A, theGrant Application, and the
terms andconditions oftheGrant Agreement;
2. The actual expenditure ofstate, localand/orprivate funds expended todate ontheProject isin conformity
with theamounts foreach Budget lineitem assetforth inExhibit Aand that unpaid costs have been properly
accrued; and
3. That Grantee ismaking timely progress with theProject, and that itsproject management, financial
management and control systems, procurement systems and methods, and overall performance are in
conformance with the requirements setforth inthisGrant Agreement and arefully and accurately reflected in
Project reports submitted totheState.
8. Compliance with Audit and Reporting Requirements; Maintenance ofRecords.
A. The Grantee shall submit toanaudit offunds paid through thisGrant Agreement and shall make allbooks,
accounting records, and other documents available atallreasonable times during theterm ofthis Grant
Agreement and foraperiod ofthree (3) years after finalpayment forinspection bytheStateoritsauthorized
designee. Copies shall befurnished totheState atnocost.
B. IftheGrantee isa "subrecipient" offederal grant funds under 2C.F.R. 200.330, Grantee shall arrange fora
financial and compliance audit that complies with 2C.F.R. 200.500etseq. ifrequired by applicable provisions of2
C.F.R. 200 (Uniform Administrative Requirements, Cost Principles, andAudit Requirements).
C. Ifthe Grantee isanon-governmental unit, theGrantee shallfiletheFormE-1annual financial report required
byIC § 5-11-1-4. The E-1entityannual financial report willbeused todetermine audit requirements applicable to
non-governmental unitsunder IC § 5-11-1-9. Audits required underthissection must comply with theStateBoard
ofAccounts Uniform Compliance Guidelines forExamination ofEntities Receiving Financial Assistance from
Governmental Sources, https://www.in.gov/sboa/files/guidelines-examination-entities-receiving-financial-
assistance-government-sources.pdf. Guidelines forfiling theannual report areincluded inExhibit B(Guidelines
for Non-governmental Entities).
9. Public Acknowledgment ofIndiana Arts Commission Grant.
The Grantee agrees tocredit theIndiana Arts Commission (IAC) inallpromotion, publicity, and printed materials,
prepared inconnection with thefunded project described inExhibit A byfollowing thecrediting guidelines
provided ontheIAC website athttps://www.in.gov/arts/programs-and-services/funding/requirements-of-grant-
recipients/. Failure tocomply with thisrequirement may result inthe loss ofgrant funding.
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10. Compliance with Laws.
A. The Grantee shall comply with allapplicable federal, state, andlocallaws, rules, regulations, and ordinances,
and allprovisions required thereby tobeincluded herein are hereby incorporated byreference. The enactment or
modification ofanyapplicable state orfederal statute orthepromulgation ofrules orregulations thereunder after
execution ofthisGrant Agreement shall bereviewed bytheState and theGrantee todetermine whether the
provisions ofthisGrant Agreement require formal modification.
B. The Grantee andits agents shallabide by allethical requirements that applyto persons who haveabusiness
relationship with theState assetforth inIC § 4-2-6, etseq., IC § 4-2-7, etseq. and theregulations promulgated
thereunder. IftheGrantee has knowledge, orwould have acquired knowledge with reasonable inquiry,
that astate officer, employee, orspecial state appointee, asthose terms aredefined inIC4-2-6-1, has a
financial interest intheGrant, the Grantee shall ensure compliance with the disclosure requirements inIC
4-2-6-10.5prior totheexecution ofthis Grant Agreement. IftheGrantee isnotfamiliar with these ethical
requirements, theGrantee should referanyquestions totheIndiana State Ethics Commission, orvisit the
Inspector General'swebsite athttp://www.in.gov/ig/. IftheGrantee oritsagents violate anyapplicable ethical
standards, theState may, inits sole discretion, terminate thisGrant immediately upon notice tothe Grantee. In
addition, theGrantee may besubject topenalties under IC §§ 4-2-6, 4-2-7, 35-44.1-1-4, and under any other
applicable laws.
C. The Grantee certifies byentering intothis Grant Agreement that neither itnoritsprincipal(s) ispresently in
arrears in payment oftaxes, permit fees orother statutory, regulatory, orjudicially required payments totheState.
The Grantee agrees that anypayments currently due totheState may bewithheld from payments due to the
Grantee. Additionally, payments maybe withheld, delayed, ordenied and/or thisGrant suspended untilthe
Grantee iscurrent initspayments and hassubmitted proof ofsuch payment totheState.
D. The Grantee warrants that ithas nocurrent, pending, oroutstanding criminal, civil, orenforcement actions
initiated bytheState, and agrees that itwillimmediately notify theStateofanysuch actions. During theterm of
such actions, theGrantee agrees that theState maysuspend funding fortheProject. Ifavalid dispute exists as
totheGrantee'sliability orguilt in anyaction initiated by theState oritsagencies, and theState decides to
suspend funding to theGrantee, theGrantee may submit, inwriting, arequest forreview totheIDOA. A
determination byIDOA shall bebinding on theparties. Any disbursements that theState may delay, withhold,
deny, orapply under thissection shallnotbesubject topenalty orinterest.
E. The Grantee warrants thattheGrantee and anycontractors performing workin connection withtheProject
shall obtain and maintain allrequired permits, licenses, registrations, and approvals, and shall comply with all
health, safety, and environmental statutes, rules, orregulations intheperformance ofwork activities fortheState.
Failure todosomay bedeemed amaterial breach ofthisGrant Agreement and grounds forimmediate
termination and denial ofgrant opportunities with the State.
F. The Grantee affirms that, ifitisanentity described inICTitle 23, itisproperly registered and owes no
outstanding reports totheIndiana Secretary ofState.
G. Asrequired byIC § 5-22-3-7:
1) The Grantee and anyprincipals ofthe Grantee certify that:
A. theGrantee, except for deminimis and nonsystematic violations, hasnotviolated theterms of:
i. IC § 24-4.7 \[Telephone Solicitation OfConsumers\];
ii. IC § 24-5-12 \[Telephone Solicitations\]; or
iii. IC § 24-5-14 \[Regulation ofAutomatic Dialing Machines\];
intheprevious threehundred sixty-five (365) days, even ifIC 24-4.7ispreempted by
federal law; and
B. theGrantee willnotviolate theterms ofIC § 24-4.7fortheduration ofthisGrant Agreement, even
ifIC §24-4.7ispreempted byfederal law.
2) The Grantee and anyprincipals oftheGrantee certify that anaffiliate orprincipal oftheGrantee and any
agent acting onbehalf oftheGrantee oronbehalf ofanaffiliate orprincipal oftheGrantee, except forde
minimis andnonsystematic violations,
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A. has notviolated theterms ofIC § 24-4.7in theprevious three hundred sixty-five (365) days, even
ifIC § 24-4.7ispreempted byfederal law; and
B. willnot violate theterms ofIC § 24-4.7fortheduration of thisGrant Agreement even ifIC § 24-
4.7ispreempted by federal law.
11. Debarment and Suspension.
A. The Grantee certifies byentering intothisGrant Agreement thatitisnotpresently debarred, suspended,
proposed fordebarment, declared ineligible orvoluntarily excluded from entering intothisGrant byanyfederal
agency orbyanydepartment, agency orpolitical subdivision oftheState. The term "principal" for purposes of this
Grant Agreement means an officer, director, owner, partner, key employee orother person with primary
management orsupervisory responsibilities, oraperson who hasacritical influence onorsubstantive control
over the operations ofthe Grantee.
B. The Grantee certifies that ithasverified thesuspension and debarment status forallsubcontractors receiving
funds underthisGrant Agreement and shallbesolely responsible foranyrecoupments orpenalties thatmight
arise from non-compliance. The Grantee shall immediately notifythe Stateifany subcontractor becomes
debarred or suspended, andshall, at theState'srequest, take allsteps required by theState to terminate its
contractual relationship with thesubcontractor forwork tobeperformed under thisGrant Agreement.
12. Drug-Free Workplace Certification.
Asrequired by Executive Order No. 90-5, April 12, 1990, issued bytheGovernor ofIndiana, theGrantee hereby
covenants and agrees tomake agood faith effort toprovide andmaintain adrug-free workplace. Grantee will
give written notice totheStatewithin ten (10) days after receiving actual notice that theGrantee, oranemployee
oftheGrantee intheState ofIndiana, hasbeen convicted ofacriminal drug violation occurring inthe workplace.
False certification orviolation ofthecertification may result insanctions including, butnotlimited to, suspension of
grant payments, termination of theGrant, and/ordebarment of grantopportunities with theState of Indiana forup
tothree (3) years.
Inaddition totheprovisions oftheabove paragraphs, ifthetotal amount setforth in thisGrant Agreement isin
excess of $25,000.00, the Grantee certifies andagrees that itwillprovide adrug-free workplace by:
A. Publishing and providing toallofitsemployees astatement notifying themthat theunlawful manufacture,
distribution, dispensing, possession or useofacontrolled substance isprohibited intheGrantee'sworkplace
andspecifying the actions that willbetaken against employees for violations ofsuch prohibition; and
B. Establishing adrug-free awareness program toinform itsemployees of: (1) thedangers ofdrug abuse inthe
workplace; (2) the Grantee'spolicy ofmaintaining adrug-free workplace; (3) any available drug counseling,
rehabilitation, andemployee assistance programs; and (4) thepenalties that maybe imposed upon an
employee fordrug abuse violations occurring intheworkplace; and
C. Notifying all employees inthestatement required bysubparagraph (A) above that asacondition ofcontinued
employment theemployee will: (1) abide bytheterms ofthestatement; and (2) notify theGrantee ofany
criminal drug statute conviction for aviolation occurring intheworkplace nolater than five (5) days after such
conviction; and
D. Notifying inwriting theState withinten (10) days after receiving notice from anemployee under subdivision
C)(2) above, or otherwise receiving actual notice ofsuch conviction; and
E. Within thirty (30) days after receiving notice under subdivision (C)(2) above ofaconviction, imposing the
following sanctions orremedial measures onanyemployee who isconvicted ofdrug abuse violations
occurring inthe workplace: (1) takeappropriate personnel action against theemployee, uptoand including
termination; or (2) require suchemployee tosatisfactorily participate inadrug abuse assistance or
rehabilitation program approved forsuch purposes byafederal, state or local health, law enforcement, or
other appropriate agency; and
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F. Making agood faith effort tomaintain adrug-free workplace through theimplementation ofsubparagraphs (A)
through (E) above.
13. Employment Eligibility Verification.
Asrequired byIC § 22-5-1.7, theGrantee hereby swears or affirms underthe penalties ofperjury that:
A. The Grantee hasenrolled andisparticipating intheE-Verify program;
B. The Grantee hasprovided documentation totheState that ithasenrolled and isparticipating intheE-Verify
program;
C. The Grantee does notknowingly employ anunauthorized alien.
D. The Grantee shall require itscontractors who perform work under thisGrant Agreement tocertify to Grantee
that the contractor doesnot knowingly employ or contract with anunauthorized alien and that thecontractor
hasenrolled and isparticipating intheE-Verify program. The Grantee shall maintain thiscertification
throughout theduration oftheterm ofacontract withacontractor.
The Statemay terminate fordefault iftheGrantee fails tocure abreach ofthisprovision nolater than thirty (30)
days after being notified bytheState.
14. Funding Cancellation.
Asrequired byFinancial Management Circular 3.3andIC § 5-22-17-5, when theDirector oftheState Budget
Agency makes awritten determination that funds arenotappropriated or otherwise available to support
continuation ofperformance ofthisGrant Agreement, itshallbecanceled. Adetermination bytheDirector ofthe
State Budget Agency that fundsare notappropriated orotherwise available tosupport continuation of
performance shall befinal andconclusive.
15. Governing Law.
This Grant Agreement shall begoverned, construed, and enforced inaccordance withthe laws oftheState of
Indiana, without regard toitsconflict oflaws rules. Suit, ifany, must bebrought intheState ofIndiana.
16. Information Technology Accessibility Standards.
Any information technology related products orservices purchased, used ormaintained through thisGrant must
becompatible with theprinciples and goalscontained inthe Electronic and Information Technology Accessibility
Standards adopted bytheArchitectural andTransportation Barriers Compliance Board under Section 508of the
federal Rehabilitation Act of1973 (29U.S.C. §794d), asamended. The federal Electronic and Information
Technology Accessibility Standards canbefound at: http://www.access-board.gov/508.htm.
17. Insurance. Notapplicable.
18. Nondiscrimination.
Pursuant to theIndiana Civil Rights Law, specifically IC § 22-9-1-10, and inkeeping with thepurposes ofthe
federal Civil Rights Actof1964, theAge Discrimination inEmployment Act, and theAmericans withDisabilities
Act, the Grantee covenants that itshall notdiscriminate against anyemployee orapplicant foremployment
relating tothisGrant with respect tothehire, tenure, terms, conditions orprivileges ofemployment oranymatter
directly orindirectly related toemployment, because ofthe employee orapplicant's: race, color, national origin,
religion, sex, age, disability, ancestry, status asaveteran, orany other characteristic protected byfederal, state,
orlocal law ("Protected Characteristics"). Furthermore, Grantee certifies compliance with applicable federal laws,
regulations, and executive orders prohibiting discrimination based onthe Protected Characteristics in the
provision of services.
The Grantee understands that theState isarecipient of federal funds, andtherefore, where applicable, Grantee
and anysubcontractors shall comply with requisite affirmative action requirements, including reporting, pursuant
to41CFR Chapter 60, asamended, and Section 202 ofExecutive Order 11246 asamended byExecutive Order
13672.
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19. Notice toParties.
Whenever any notice, statement orother communication isrequired under thisGrant, itwillbesent byE-mail or
firstclass U.S. mail service to thefollowing addresses, unless otherwise specifically advised.
A. Notices totheState shall besent to:
Miah Michaelsen, Executive Director
Indiana Arts Commission
100NSenate Avenue, N505
Indianapolis, IN46204
E-mail: mmichaelsen@iac.in.gov
B. Notices totheGrantee shall besent to:
City ofCarmel A&DD c/oShela/Megan/Melissa,
City ofCarmel - Carmel Arts & Design District
One CivicSquare
Carmel, IN46032
E-mail: media@carmel.in.gov
Asrequired byIC § 4-13-2-14.8, payments totheGrantee shall bemade viaelectronic funds transfer in
accordance with instructions filed bytheGrantee withtheIndiana StateComptroller.
20. Order ofPrecedence; Incorporation byReference.
Any inconsistency orambiguity inthisGrantAgreement shall beresolved bygiving precedence inthefollowing
order: (1) requirements imposed by applicable federal orstate law, including those identified inparagraph 25,
below, (2) this Grant Agreement, (3) Exhibits prepared by theState, (4) Grant Program Guidelines; (5) theGrant
Application; (6) Grant modification form (ifapplicable), and (7) Exhibits prepared byGrantee. Alloftheforegoing
areincorporated fully herein byreference.
21. Public Record.
The Grantee acknowledges that the State willnottreat this Grant ascontaining confidential information, and will
post thisGrant Agreement onthetransparency portal asrequired byExecutive Order 05-07and IC § 5-14-3.5-2.
Use by thepublic oftheinformation contained inthis Grantshall notbeconsidered an actoftheState.
22. Termination for Breach.
A. Failure tocomplete theProject andexpend State, local, and/orprivate fundsinaccordance with thisGrant
Agreement may beconsidered amaterial breach, andshall entitle theState tosuspend grant payments, and to
suspend theGrantee'sparticipation in State grantprograms until such timeas allmaterial breaches arecuredto
theState'ssatisfaction.
B. The expenditure ofState orfederal funds other than inconformance with theProject ortheBudget may be
deemed abreach. The Grantee explicitly covenants that itshall promptly repay totheState all funds notspent in
conformance with thisGrant Agreement.
23. Termination forConvenience.
Unless prohibited by astatute orregulation relating totheaward oftheGrant, thisGrant Agreement may be
terminated, in whole orinpart, bytheState whenever, foranyreason, theState determines that such termination
isinthebest interest oftheState. Termination shall beeffected bydelivery totheGrantee ofaTermination Notice,
specifying theextent towhich such termination becomes effective. The Grantee shall becompensated for
completion oftheProject properly done priortotheeffective date oftermination. TheState willnotbeliablefor
work ontheProject performed afterthe effective date oftermination. In nocase shall total payment made tothe
Grantee exceed theoriginal grant.
24. Travel. Noexpenses for travel willbereimbursed unless specifically authorized bythisGrant.
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25. Federal and State Third-Party Contract Provisions.
Ifpartof thisGrant involves thepayment offederal funds, theGrantee and, ifapplicable, itscontractors shall
comply with thefederal requirements asoutlined intheGrant Program Guidelines and incorporated fully by
reference.
26. Provision Applicable toGrants with tax-funded State Educational Institutions: "Separateness" ofthe
Parties.
The Stateacknowledges andagrees that because oftheunique natureof StateEducational Institutions, the
duties and responsibilities of theState Educational Institution in these Standard Conditions for Grants are specific
tothedepartment orunit oftheState Educational Institution. The existence orstatusofanyonecontract orgrant
between theState and theState Educational Institution shall have no impact on theexecution or performance of
any other contract or grant and shall not form thebasis for termination of anyother contract orgrant by either
party.
IfGrantee isnotaState Educational Institution, clause 26 isnotapplicable.
27. Force Majeure.
Intheevent that either party is unable toperform anyofitsobligations under thisGrant Agreement ortoenjoy any
ofitsbenefits because ofnatural disaster ordecrees ofgovernmental bodies notthefault oftheaffected party
hereinafter referred toas a "Force Majeure Event"), theparty who hasbeen soaffected shall immediately oras
soon as isreasonably possible under the circumstances give notice tothe other party and shall doeverything
possible toresume performance. Upon receipt ofsuch notice, allobligations under thisGrant Agreement shall be
immediately suspended. Iftheperiod ofnonperformance exceeds thirty (30) days from thereceipt of notice of the
Force Majeure Event, either party may, by giving written notice, terminate thisGrant Agreement.
28. Public Manifestation.
There must beapublic manifestation ofallIndiana Arts Commission supported activities within theyear they are
supported. "Public manifestation" means theproject must result inaproduct oractivity available tothepublic.
Available" means activities must beaccessible topersons with special needs and open totheaudience,
participants, orpublic, either free orbyreasonable admission orservice charge.
29. State Boilerplate Affirmation Clause.
Iswear oraffirm under thepenalties ofperjury that Ihave notaltered, modified, changed, ordeleted theState's
standard contract clauses (ascontained inthe2022 SCM Template) inanyway except asfollows:
Modified:
1. Purpose ofthisGrantAgreement; Funding Source. -- Text Modified
3. Implementation ofandReporting ontheProject. -- Text Modified
4. Term. -- Text Added
5. Grant Funding. -- Text Modified
6. Payment ofClaims. -- Text Modified
7. Project Monitoring bytheState. -- Text Modified
17. Insurance -- NotApplicable
20. OrderofPrecedence; Incorporation byReference. -- Text Modified
21. Public Record -- Text Modified
26. Provision Applicable toGrants with tax-funded State Educational Institutions: "Separateness" oftheParties. -
Text Modified
Added:
9. Public Acknowledgment ofIAC Grant.
27. ForceMajeure.
28. Public Manifestation.
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Non-Collusion, Acceptance
The undersigned attests, subject tothe penalties forperjury, that theundersigned istheGrantee, orthatthe
undersigned is theproperly authorized representative, agent, member orofficer oftheGrantee. Further, tothe
undersigned'sknowledge, neither theundersigned noranyother member, employee, representative, agent or
officer oftheGrantee, directly orindirectly, hasentered intoorbeen offered anysum ofmoney orother
consideration fortheexecution ofthisGrant Agreement other than that which appears upon theface hereof.
Furthermore, iftheundersigned has knowledge that astate officer, employee, or special state appointee,
as those terms are defined inIC4-2-6-1, has afinancial interest intheGrant, the Grantee attests to
compliance with thedisclosure requirements inIC4-2-6-10.5.
Agreement toUse Electronic Signatures
Iagree, anditismyintent, tosign thisContract byaccessing State ofIndiana Supplier Portal using thesecure
password assigned tomeand byelectronically submitting thisContract to theState ofIndiana. Iunderstand that
mysigning andsubmitting thisContractin thisfashion isthelegal equivalent of having placed myhandwritten
signature onthesubmitted Contract andthisaffirmation. Iunderstand and agree that byelectronically signing
andsubmitting thisContract in thisfashion Iamaffirming to thetruth oftheinformation contained therein. I
understand that thisContract willnot become binding ontheState untilithasbeen approved bythe Department
ofAdministration, theState Budget Agency, and theOffice oftheAttorney General, which approvals willbe
posted ontheActive Contracts Database: https://secure.in.gov/apps/idoa/contractsearch/
InWitness Whereof, theGrantee and theState have, through their duly authorized representatives, entered into
thisGrant Agreement. The parties, having read and understood theforegoing terms ofthisGrant Agreement do,
bytheir respective signatures datedbelow agree totheterms thereof.
CITY OFCARMEL INDIANA ARTS COMMISSION
By:\\s1\\ By:\\s2\\
Title:\\t1\\ Title:\\t2\\
Date:\\d1\\ Date:\\d2\\
Electronically Approved by:
Department of Administration
By: (for)
Rebecca Holwerda, Commissioner
Refer to Electronic Approval History found after the final page of the
Executed Contract for details.
Electronically Approved by: Approved as to Form and Legality:
State Budget Agency Office of the Attorney General
By: (for) Form approval has been granted by the Office of the
Joseph M. Habig, Acting State Budget Director Attorney General pursuant to IC 4-13-2-14.3(e) on
Refer to Electronic Approval History found after the final page of the October 31, 2023.FA 23-51
Executed Contract for details.
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EXHIBIT A -
GRANT AGREEMENT
Indiana ArtsCommission andCityofCarmel -Carmel Arts & Design District
FY24Cultural District Cycle (CY24)
Agreement Period: June1, 2024January30, 2025
GRANT OVERVIEW
Program Name:FY24 Cultural District Cycle (CY24)
Grantee Name:City ofCarmel -Carmel Arts & Design District
Grant Award Amount:$5,000.00
Implementation Period:June1, 2024January 30, 2025
ABOUT THE GRANT PROGRAM
Managing organizations oftheIndiana Statewide Designated Cultural District (CD) areeligible torequest upto
5,000 perCultural District. These funds can beutilized either forCultural District Planning, which encompasses
strategic planning, collaborations toboost tourism and local foot traffic, and IDEA engagement, orforcase making
andeducation. The latteraims tohighlight thesignificance oftheCultural District orthecreative sector by
providing training, materials, research, andmarketing toeducate residents and decision-makers about thevalue
and advantages oftheCultural District and thecreative realm intheir community.
GRANT TIMELINE
Time PeriodActivity
June1, 2024January30, 2025Grant Implementation Period
February 12, 2025;11:59PM ETFinal Grant Report Deadline
PROJECT INFORMATION
Use ofFunds:Casemaking orEducation onthevalue ofCD's/creative sector
Project Description:Businesses inthe CulturalDistrict haveexpressed concernofdecreased foot trafficandvisits
asother, newerspaces and amenities intheareahavebeenperceived to become moreofa
destination thantheArts & Design District. We wouldlike toimplement a marketing &
advertising campaign tohelpdrivetraffic (bothlocalandout-of-town) tothearea, increase
awareness ofwhattheDistrict hastoofferand, inturn, encourage bothvisitsandspending in
theDistrict.
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PROJECT BUDGET OUTLINE
Budget CategoryAmount
Project Expenses$5,000.00
Project Income 5,000.00IACGRANTAWARD: 5000
In-Kind Contributions$-
Funding fortheIndiana Arts Commission and thisgrant program is provided bythe State ofIndiana and inpartby
anaward from theNational Endowment fortheArts, afederal agency.
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Exhibit B
Annual Financial Report for Non-Governmental Entities
Guidelines for filingthe annual financial report:
1) Filing anannual financial report called anEntity Annual Report (E-1) isrequired byIC § 5-11-1-4.Thisis done
through Gateway which isanon-lineelectronic submission process.
a. There isno filing feetodo this.
b. This isinaddition tothesimilarly titled Business Entity Report required bytheIndiana Secretary of
State.
c. The E-1electronical submission siteisfoundathttps://gateway.ifionline.org/login.aspx
d. The Gateway User Guide isfound athttps://gateway.ifionline.org/userguides/E1guide
e. The State Board ofAccounts may request documentation tosupport theinformation presented onthe
E-1.
f. Login credentials for filingtheE-1and additional information canbeobtained using the
notforprofit@sboa.in.gov email address.
2) Atutorial oncompleting Form E-1online isavailable at
https://www.youtube.com/watch?time_continue=87&v=nPpgtPcdUcs
3) Based onthelevelofgovernment financial assistance received, anaudit may berequired byIC§ 5-11-1-9.
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